A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Tuesday, March 5, 2019 commencing at 7:00 p.m. Chairman, Mr. Reynolds called the meeting to order. Present were Supervisors John Moore, and Earl Taylor by telephone. Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, and members of the community.
Mr. Reynolds announced the Board met in Executive Session before the meeting this evening to discuss the sewer sale.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police Report: Chief Ranck reported that for the month of February, 2019,the police patrolled 3,604 miles and answered 280 incidents of which 20 twenty were handled by the State Police during the off hours as follows: vehicle crash with injuries 2, property damage crash 4, alarm fire 1, alarm police 6, emotional disorder 2, animal complaint 4, assist to other departments 7, emotional disorder 1, business check 84, civil dispute 2, credit card theft/fraud 2, criminal mischief/vandalism 1, child custody dispute 1, disorderly conduct 1, disabled vehicle 7, domestic disturbance 4, erratic driver 3, escort person or money 1, for police department information 7, gas leak outside 1, house/vacation check 15, identity theft 2, keys locked (vehicle/house etc.) 2, keys (person child in vehicle) 1, medical emergency 16, miscellaneous police nature 4, Township park check 7, parking violation 3, service of PFA order 1, recovered property 1, police report 15, suspicious condition 3, suspicious vehicle 1, theft from vehicle 1, traffic general hazards 12, trespasser 1, traffic stop 18, and well-being check 4. Chief Ranck also announced that the recently purchased 2019 Dodge Charger entered into service on February 27, 2019.
Public Works Report: There was no report this month due to inclement weather conditions.
Emergency Management Coordinator Report: no report.
Keystone Valley Fire Company Report: For the month of February, 2019, the Keystone Valley Fire Company responded to 18 calls for: fire 7, rescue/medical assist 9, false alarm 1, and service 1. The response by municipality is as follows: West Sadsbury Township 5, Highland Township 2, Parkesburg Borough 5, Sadsbury (OOD) 1, and Out of District 6. The average response by personnel per call was 8, with a total 146 personnel for combined response hours of 82.11 hours. The average time from dispatch to on-scene was 8.32 minutes. The Keystone Valley EMS Division responded to 94 calls for: treated/transported BLS 33, treated/transported ALS 30, No service required 13, patient refusal 15, unfounded 1, standby 1, and lift assist-public assist 1. The municipal breakdown is as follows: Parkesburg Borough 35, Sadsbury Township 35, West Sadsbury Township 16, Highland Township 2, and Out of District 6.
Sadsburyville Fire Company Report:
Township Engineer Report: Mr. MacCombie reported he has a Bank Reserve Account reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park, Phase 4A in the amount of $158,549.72 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Bank Reserve Account reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park, Phase 4A in the amount of $158,549.72 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for CTDI Building Expansion, Parsons Coatesville LLC in the amount of $7,119.37 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for CTDI Building Expansion, Parsons Coatesville LLC in the amount of $7,119.37 per Mr. McCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie passed to the Board a sample picture of what the Octorara Bridge could look like when it becomes completed. The status of the bridge is that it will take over a year to start work as there needs to be a wetlands report, and a bog turtle report, and reports to DEP.
Mr. MacCombie looked at what was thought to be a sinkhole at Quarry Road at the Penguin Building. It was determined to be an old pipe that is starting to fail and needs to be replaced.
Mr. MacCombie stated that Arcadia Land Associates wants to hire his firm to do work in Tredyffrin Township for a water line in a development. If the Board feels there is a conflict of interest, he will not take the job. Mr. O’Keefe feels there is no problem or conflict of interest. A poll of the Board of Supervisors resulted in the Board feeling this will not present a problem.
Mr. MacCombie stated he has been working on the easements for the sewer sale to Pennsylvania American.
Township Solicitor Report: Mr. O’Keefe announced that on March 6, 2019, settlement will take place to sell the Sadsbury Sewer to Pennsylvania American Water.
Mr. O’Keefe has prepared, for the Board’s approval, an Easement Agreements to PAWC over Bert Reel Park and 6 Ramsey Alley. These easements are owned by the Township and for the sewer sale should be given to PAWC.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the Sewer Easement Agreement to Pennsylvania American across Bert Reel Park and 6 Ramsey Alley. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Township received an easement from Mr. Nunemaker for the sewer to go over a small portion of his property at Bert Reel Park.
Mr. Reynolds made a motion, seconded by Mr. Taylor to approve the Nunemaker Easement given to the Township over to Pennsylvania American. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated that Resolution 2019-06 states the Township will accept dedication of the sewer lines granted by the Meetinghouse Owners Association and right of ways and easements.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Resolution 2019-06, accepting sewer dedication from Meetinghouse owners. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated that Resolution 2019-07 will accept sewer dedication from Aim Business Corporation.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve Resolution 2019-07, accepting sewer dedication from AIM Business Corporation and conditional road dedication. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated the financial certificates need to be approved for the sewer sale closing.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the Financial Certificates for the sewer sale closing. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe state that Chester County has passed Landscapes3, the Chester County Comprehensive Plan and the County wants municipalities to accept the Plan by resolution. It does not put any new restrictions on any permit activities done by the Township.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Resolution 2019-08, a resolution endorsing Landscapes3, the Chester County Comprehensive Plan. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission Report: The Planning Commission meeting was held on Wednesday, February 13, 2019 at 7:00 p.m. Due to not have a quorum in January, the re-organizational meeting was held in February. Ms. Heineman was elected Chairman and John Lymberis was elected Vice Chairman. Michael Sodl, with the Wilkinson Group talked about a proposed commercial development on Valley Road for D&S Developers. It will be a 2 phase project and at the present time, sewer is not available but will look into easements. A motion was made and seconded to recommend the Board of Supervisors approve the proposed commercial development for D&S Developers contingent on the review letter from Jamie MacCombie dated February 12, 2019. Edward Theurkauf returned to discuss his work on the Landscape Ordinance. He wants the make sure the ordinance is understandable with clear language. He will be back on March 13, 2019.
Chester County Airport Update: Mr. Roberts reported the Authority met today. The runway repairs and the tower are moving along. The restaurant is still not open.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the February 2019 General Fund invoices in the amount of $236,880.31. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the February 2019 Sanitary Sewer invoices in the amount of $83,087.62. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
The Tax Claim Bureau of Chester County is asking the Board to exonerate an uncollectable real estate tax of $29.49 a trailer owned by Nancy Olinick.
Mr. Reynolds made a motion, seconded by Mr. Moore, to exonerate an uncollectable real estate tax of $29.49 on a trailer owned by Nancy Olinick per the request from the Chester County Tax Claim Bureau. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Old Business:
Mike Sodl, with the Wilkinson Group came before the Board to request an amended final Land Development approval for D&S Developers. Mr. Soldl stated this is the same plan that was approved in 2007 and is unchanged. They need to update the Conservation District, DEP, and PennDOT. The MacCombie letter dated February 12, 2019 has been addressed, and an updated letter dated March 5, 2019 has been received. The Governor’s extension expires in early April. There are 2 phases to the development and once sewer is available will tie in. They are working on easements on the other side of Shamrock Lane. The Health Department requests the area be reperked. Mr. Sodl asked if the project goes over the Governor’s extension, would the Township be willing to extend their approval? Mr. O’Keefe stated that at the expiration of five years, the plan needs to be recorded. He has no objection of granting more time if the Engineer and the Board approves. Mr. MacCombie has no objection, the Planning Commission recommended approval contingent on the March 5, 2019 letter. They could file an extension letter to the Board with a specific date to expire.
Dave Reynolds suggested July 8, 2019 before 4:00 p.m.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to grant approval for an amended Final Land Development for D&S Developers, contingent on the 2017 letter from Vince Pompo and the March 5, 2019 letter from Jamie MacCombie, and an extension letter to the Board of Supervisors to July 8, 2019, expiring at 4:00 pm. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Public Comment:
Lawrence VanDyke stated he lives behind the Sadsburyville Post Office and there is a 100 pound pit bull that is a danger to the public. This dog attacked his dog Monday and on Thursday, the pit bull was on his porch after his dog again. Mr. VanDyke stabbed the pit bull. The state game warden, Honey Brook District Court and the SPCA are all aware of this. Chief Rank stated this incident was handled by the Pennsylvania State Police. The Township handled the stabbing of the dog. Now everything is in the hands of the SPCA. Mr. VanDyke stated he wants to make the public aware, this man is everywhere walking this dog. Chief Ranck stated he didn’t want to cause a conflict because the owner of the Pit Bull is related to an officer on the Sadsbury police force. Mr. O’Keefe stated that if an officer sees a possible crime happen, an officer can handle the situation. Mr. Taylor asked if the owner of the Pit Bull has been cited in the past. Mr. VanDyke did not know. Sergeant Imhoff stated he will cite the owner of the dog if he is seen with the dog walking on other people’s property. Chief Ranck stated this is in the hands of the SPCA.
Mr. Monntone with CTDI wants to know the status of the revised Landscape Ordinance. Mr. O’Keefe stated it is still being worked out in the Planning Commission. Once it is brought before the Board of Supervisors, it will be reviewed by the Chester County Planning Commission, then it will be advertised for adoption for 30 days, so Mr. O’Keefe figures it will be June or July before the Ordinance is adopted.
Simon Jessey wanted to know if the Board has chosen a replacement for the vacancy on the Planning Commission. Mr. Reynolds wants to table the decision for a month and have it on the agenda for April.
Mr. Bennett from Octorara Glen stated the Road Department piled snow on the sidewalk at Wick Drive and Smith Farm Lane. As long as he is not cited for not clearing the sidewalk, he does not care.
Simon Jesse stated that snow was piled on the disability ramp at Trego Ave and Fox Trail in the Sadsbury Park Development.
Mr. Taylor will have a talk with the Road Crew to be more careful where they pile snow.
Chief Ranck stated there needs to be a parking ordinance for Middle Street to Spruce. There is parking on 1 side of the road and a tractor trailer is parking on the street. Mr. O’Keefe will get together with the Chief and the Road Department to work on a parking ordinance for this area.
Simon Jessey would like to know if the HOA of Sadsbury Park could have cars towed on a dedicated road in the development. Mr. O’Keefe stated they cannot do this on a Township dedicated road.
Mr. O’Keefe stated there is no ordinance for parking during a snow storm and he would like to talk to the Road Crew about drawing up an ordinance that would cover that.
Mr. VanDyke stated something has to be done with the basketball court at Bert Reel Park.
Mr. Reynolds stated that renovations for the basketball court are in the budget, but he wants to put cameras in the park first.
Chief Rank wants to know who will maintain the ball field at the park. Mr. Reynolds stated the Road crew will take care of the field.
Mr. Taylor would like to thank everyone for their condolences for the passing of his sister from himself and his family.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank,
Secretary