A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Tuesday, September 3, 2019 commencing at 7:00 p.m. Chairman, Dave Reynolds called the meeting to order. Present was Supervisor Mr. Moore, and Supervisor Mr. Taylor via telephone, Township Solicitor, Mr. O’Keefe, Township Engineer/Zoning Officer, Mr. MacCombie, and members of the community.
Mr. Reynolds announced the Board met in Executive Session on August 27, 2019 to discuss police policies.
A moment of silence and Pledge of Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.
Mr. Wayne Grafton came before the Board to inform what steps need to be taken to finish the draft to the updates to the Zoning and Subdivision and Land Development Ordinances, which were started in 2016. Mr. Grafton has all the information loaded into his computers which was worked on in 2016,2017, and a little bit of 2018. Sufficient time has gone by that a review of all the changes needs to be done. There are 10-15 changes to the map, which is not completed. That is where the changes stopped. The Board should appoint a committee to go over the Zoning and Saldo to finish a draft that would go the Board for the adoption process. The committee should have at least 3 to 7 members. Mr. O’Keefe stated it is usually a member of the Planning Commission and Zoning Hearing Board, plus the liaison to the Planning Commission that sits on the committee.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to authorize a Zoning Ordinance Review Committee of 3 to 5 members with the purpose to review the Zoning Ordinance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The request for volunteers for this committee will be posted on the web site and on the door of the Township building.
Mr. Grafton will coordinate with Linda Shank on dates for the meetings.
Township Police Report: Chief Ranck reported that for the month of August, the police patrolled 3,926 miles and answered 327 dispatched incidents. Pennsylvania State Police answered 30 incidents during the overnight hours for: 911 hang-up 1, abandoned vehicle 1, hit and run crash 1, accident other type 1, property damage crash 4, alarm fire 2, alarm police 7, animal complaint 4, assault with injuries 1, assist to other department 11, burglary 1, business check 108, car fire 1, criminal mischief/vandalism 1, disabled vehicle 2, disturbance 4, domestic disturbance 6, drug/narcotic violation 1, erratic driver 3, escort person or money 1, field or brush fire 1, for police department information 8, fraud (actual or attempted) 2, house/vacation check 18, keys locked (vehicle or house) 1, medical emergency 39, miscellaneous police nature 1, Township park check 8, parking violations 3, repossession 1, police report 22, suspicious condition 4, suspicious vehicle 2, theft 1, theft from vehicle 2, traffic general hazards 7, trespasser 2, traffic stop 41, warrant hit or service 1, and well-being check 1. There were seven criminal arrests during the month of August. Some of these arrests include aggravated assault with a firearm, simple assault, terroristic threats, possession the instrument of a crime, fleeing and eluding, theft, and access device fraud.
Public Works Report: For the month of August, the Public Works Department maintained Township owned property, equipment, vehicles, roadways, signs, traffic lights, and the storm drain system. The Department has finished sealing the side rails of the truck and trailer, repaired fencing at the ball field at Bert Reel Park, and has also prepared the area of Quarry Road for top coat asphalt where a decaying drain pipe was removed earlier this summer. This will be a permeant repair and should be completed within the first week of September. For the current being, large steel plates are covering the 6” void so that vehicles can still navigate safely through this area without closing the road. The Department has also evaluated traffic signs within the Township for condition of reflectivity and if warranted they were upgraded with high reflective faces. If anyone has a concern or question about a sign that is presently posted that they feel should be refaced, please notify us at Sadsburypublicworks@comcast.net. Lastly, vegetation control has been completed in various areas of the Township. The equipment hours were 3.4 and the vehicle miles were 517.3.
Mr. Taylor stated he has a quote for Mid Atlantic Municipal LLC Lancaster Truck Bodies to install flatbed on the 06 ford truck for $3,918.90. Mr. Taylor feels it is worth the price so the truck can be utilized during the winter.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to accept the quote from Mid Atlantic Municipal LLC Lancaster Truck Bodies in the amount of $3,918.90 to install flatbed on the 06 ford truck. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Emergency Management Report: Mr. Taylor is toying with the idea of going to Modena for some classes that are not available on line.
Keystone Valley Fire Department Report: For the month of August, the Keystone Valley Fire Department responded to 18 calls for: fire 6, rescue/medical assist 4, false 4, service 2, hazard 1, and good intent 1. The municipal breakdown is as follows: West Sadsbury 7, Highland Township 1, Parkesburg Borough 2, Sadsbury (OOD) 2, and Out of District 6. The response per call by personnel was 8, with a total of 131 personnel for combined response hours of 38.28 hours. The average response time from dispatch to scene was 11.54 minutes. The fire units traveled 1,035 miles and used 123.8 gallons of fuel. The ambulance(s) traveled 2,876 miles and used 346.2 gallons of fuel. The total miles were 3,911 and the total fuel used was 470 gallons. The EMS Division responded to 105 calls for: treated/transported BLS 40, treated/transported ALS 34, no service required 9, Patient refusal (treat, no transport), public service,4, recalled 3. The municipal breakdown is as follows: Parkesburg Borough 33, Sadsbury Township 45, West Sadsbury Township 16, Highland Township 8, West Fallowfield Township 1, Christiana Borough 1, Coatesville City 1.
Sadsburyville Fire Company Report: For the month of August, 2019, the Sadsburyville Fire Company responded to 14 calls for: 3 AFA, 1 Cardiac arrest, 1 woods, 1 police assist, 1 car fire, 2 building 2 Fire Police. There were 100 volunteer firefighters responding with an average of 7 firefighters per call. There were 55 miles traveled and the time in service was 7 hours and 30 minutes. The response by municipality is as follows: Sadsbury Township 9, Valley Township 3, West Caln Township 1, and West Brandywine Township 1.
Township Engineer Report: Mr. MacCombie reported he has a Letter of Credit certificate of Completion for a final release for Aerzen USA Corp. for the reserve parking area in the amount of $19,142.80 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a final Letter of Cred Certificate of Completion release of funds for Aerzen USA Corp for the reserve parking area in the amount of $19,142.80 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a Letter of Credit Certificate of Completion for Parsons Coatesville, LLC, CTDI in the amount of $159,328.79 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Certificate of Completion for Parsons Coatesville, LLC, CTDI in the amount of $159,328.79 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a final Bank Reserve Account Reduction Certificate of Completion for Rock Holdings PA, LLC in the amount of $191,953.05 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a final Bank Reserve Account Reduction Certificate of Completion for Rock Holdings PA, LLC in the amount of $191,953.05 per Mr. MacCombie’s recommendation. With there being no questions from the public, the board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a Letter of Credit Reduction Certificate of Completion for Sadsbury Arcadia Associates, L.P. for Sadsbury Park, Phase 3B in the amount of $44,297.00 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Reduction Certificate of Completion for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B in the amount of $44,297.00 per Mr. MacCombie’s recommendation. With there being no questions form the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a Letter of Credit Reduction Certificate of Completion for Sadsbury Arcadia Associates, L.P. Sadsbury Park Phase 3A in the amount of $50,335.20 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP Sadsbury Park Phase 3A in the amount of $50,335.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has a Letter of Credit Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 2A in the amount of $15,210.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Certificate of Completion for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 2A in the amount of $15,210.00 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $61,023.30 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $61,023.30 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release for CTDI Building Expansion Land Development in the amount of $1,087.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release for CTDI Building Expansion Land Development in the amount of $1,087.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release for Rock Holdings PA LLC in the amount of $181.25 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release for Rock Holdings, PA LLC in the amount of $181.25 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release for Rock Holdings, PA LLC in the amount of $43,147.73 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release for Rock Holdings, PA LLC in the amount of $43,147.73 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P for Sadsbury Park Phase 3B in the amount of $326.25 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 3B in the amount of $326.25 per Mr. MacCombie’s recommendation. With there being no questions. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineer Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 3A in the amount of $7,822.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 3A in the amount of $7,822.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported that Pennsylvania American will be in the Township tomorrow and will do the Red Zone Robotics to inspect the sewer system in the Township.
Mr. MacCombie reported that he has draft documents for the lighting and the bids should be returned by October 1, 2019. The lights will be along the right-a-way, not in the islands. This is part of the $50,000 grant that must be completed by June next year.
Mr. Reynolds made a motion, seconded by Mr. Taylor, for Mr. MacCombie to put the lighting project, which is part of the $50,000 grant, out to bid. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he is working on the Bridge project in the Township. Since a bog turtle was found, a bog turtle expert will have to be on location at the bridge during the expansion. This is not a project that will be done anytime soon.
Eric Carlson, with Arcadia Associates stated that Arcadia will give the Township the money that they are holding for construction of the Township garage. There is some paperwork to complete before the money is available. Mr. O’Keefe will work with Mr. Carlson.
Mr. Carlson stated that Arcadia would like to donate plantings for the islands in the Township in the form of evergreens or grasses.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to accept Arcadia’s donation of plantings for the islands on Lincoln Highway. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe will find out what it would cost to replace the destroyed sign at the western end of town. He will also look at the Quarry Road location for any deed restrictions for building a Township garage at that location.
Stop signs were installed in the Sadsbury Park Development and Mr. Carlson said some are missing and need to be replaced. Mr. Reynolds said the markers need to be put on the fire hydrants for snow plowing. He would also like the Public Works put the yellow reflectors in the islands for PennDOT snow plowing.
Township Solicitor Report: Mr. O’keefe is asking for authorization to advertise the ordinance revising landscaping provisions of the Zoning Ordinance and Subdivision and Land Development Ordinance. The Chester County Planning Commission has reviewed the documents and have no comments or corrections and along with the Township Planning Commission recommends adoption.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to authorize Mr. O’Keefe to advertise the ordinance revising landscaping provisions of the Zoning Ordinance and the Subdivision and Land Development Ordinance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
John Jaros, Esq. representing Sadsbury Square Development came before the Board. The MacCombie review letter of August 12, 2019 presented an impasse on Open Space. Before they revise the plan, they need guidance from the Board regarding the topic of open space. Since the development is divided into two lots, he feels that each lot should be subject to open space.
Mr. Reynolds stated this is development consists of 7.2 acres along Business Route 30 in the Sadsbury Village District.
Mr. O’Keefe stated this issue of open space was brought up at a Board of Supervisors meeting months ago, and it was given to the Planning Commission to discuss.
Simon Jessey stated the Planning Commission did not have enough to review the MacCombie letter due to just receiving it prior to the meeting. Mr. O’Keefe stated there was not enough time to review the potential logistics of a walking trail. The sidewalk will be extended to Octorara Road.
Mr. Jaros stated there would be 31/2 acres of open space, more than is enough to satisfy the Township Ordinance offered to the Township. Mr. Reynolds stated the land is swampy and not conducive to a Township garage, so the Board probably will not accept dedication of the open space. There is enough now to maintain.
Mr. Jaros is looking for a green light as the way the property is laid out so there is no insurmountable issues.
Mr. Taylor stated that many residents are opposed to this project and he has told them to come to the meetings. Mr. Reynolds stated that this is a by-right development and they cannot stop them. Mr. Jessey said the Planning Commission would like more time to go over this issue. Mr. Reynolds said the Board is not opposed but the Planning Commission would like more time to review.
Mr. Jaros would like to present an extension letter for this project to November 15, 2019.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the extension of the project to November 15, 2019. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission Report: Mr. Jessey reported the Planning Commission met on Wednesday, August 14, 2019. A review was done on the Final Subdivision plan for Isaac Lapp on Skiles Road resulting in a recommendation to the Board of Supervisors grant approval. Mr. Randy White came to the Commission seeking to respond to a review letter from Township Engineer, relating to the proposed Sadsbury Square Development. There was not enough time to review Mr. MacCombie’s letter prior to the meeting. A motion was made and seconded to recommend adoption of the proposed Landscaping amendments to the Sadsbury Township Zoning Ordinance and Subdivision and Land Development. There is a vacant spot on the Commission due to the resignation of Judith Klingman. The Commission would like all material needed to conduct a meeting delivered to the members prior to the meeting so there is ample time to review the material.
Township Zoning Officer Report: Mr. MacCombie approved a fence in the Township and responded to the complaint about a camper on Lemon Alley, but when he visited the site, the camper disappeared.
Chester County Airport Update: Mr. Roberts reported the Airport Authority met today and discussed the future of the terminal building. The Tower looks to be more of a reality now. Sikorsky Helicopter is still up and running, but we don’t know for how long. The restaurant is still available.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the August, 2019 General Fund invoices in the amount of $126,814.22. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint Mr. Michael Bennett to the Zoning Hearing Board to finish the term of Michael Klingman, to expire December 2021. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated that the Township was sent a sample transmittal for the 2020 minimum Municipal obligation for the MMO for the police pension plan in the amount of$19,270.00.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve the amount of $19,270.00 to be paid in 2020 for the MMO for the police pension plan. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Chester County Tax Claim Bureau has asked the Township to approve a bid of $3,000 for a property placed on the “repository for unsold properties. The property is tax parcel 37-2-4800.328-T, a doublewide mobile home. Mr. Reynolds would like to know where the property is located, so this will be discussed at the next Township meeting.
Old Business:
Mr. Reynolds stated Mr. Issac Lapp on Skiles Road is looking for approval of the Final Subdivision Plan, most of which is in West Caln Township.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the Final Subdivision Plan for Issac Lapp on Skiles Road. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Public Comment:
Anthony Clark wants the grass on Old Mill cut. It gets so wet when it rains that it comes out on the highway. Mr. Taylor will have the Road Department look at it.
Ellen Rice would like someone to do something about Westwood Fire Company speeding around Valley Road. Mr. Reynolds will make contact with their chief.
Curt Wise thanked the Board for letting the Piston Poppers use the Township land on Compass Road. Victory Brewing has shown interest in sponsoring them and want to put a beer trailer on site. Mr. O’Keefe stated it is very clear that the Township does not authorize alcohol on any Township owned property.
Mr. Taylor reminds all to “Go Eagles”.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted
Linda Shank
Secretary