A special budget meeting of the Board of Supervisors was held on Tuesday, December 19, 2018 commencing at 9:00 a.m. Chairman Reynolds called the meeting to order. Present were Supervisors Mr. Moore and Mr. Taylor via telephone, Township Solicitor, Mr. O’Keefe, and Township Accountant, Mr. Herr.
The moment of silence and Pledge of Allegiance were waived.
Mr. Reynolds announced the Board met in Executive Session on December 6 and December 13 to discuss personnel issues.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to pay the December 2018 General Fund bills in the amount of $156,647.25. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to pay the December 2018 Sanitary Sewer bills in the amount of $71,362.51. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the 2019 General Fund budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the 2019 Sanitary Sewer budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to close the books for 2018 effective December 31, 2018. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated the PMRS numbers are in, for a total of $19,253.00 for the 2018 payment, which is lower than anticipated. Mr. O’Keefe feels the Board should consider adopting the Police Pension Plan.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Ordinance 2018-05, adoption of the Police Pension Plan. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe explained that Pennsylvania American received favorable comments from the Chester County Health Department and the Chester County Planning Commission on the Sewage Facilities Act (Act 537 Plan) requested for the sale of the Township’s sewer system. DEP received an advanced copy and they need some language tweeked. The Township Engineer will work with Pennsylvania American to fix the questions from DEP.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-18, approving the Act 537 Plan Update needed for the sale of the sewer system. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds announced an Executive Session will be held after the meeting today.
Public Comment
The Public Works Department stated they need to purchase shirts, sweatshirts, and medium weight jackets from Unique Source. They received a quote via E-mail. They can be purchased with or without a Township logo. Mr. Herr advised that any items of clothing bought should have the logo on them for tax purposes. The purchase will be tabled until a further meeting.
Mr. Simmons feels the issue of mailboxes during now plowing is getting out of control. He has policies from other municipalities regarding this issue, to incorporate one for Sadsbury Township. Mr. O’Keefe stated he is doing the same. The Board needs to set a reimbursable amount. Mr. O’Keefe will send an e-mail to the Board to enact a policy for damaged mailboxes for the Board to consider.
Mr. Simmons received a quote from Dude Solutions for software that will track expenses and other features, such as pot holes, and road conditions. Mr. Reynolds stated the Board cannot approve the software at this time, but will revisit it for next year’s budget along with quotes from other companies.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the meeting. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank
Secretary