A regular meeting of the Board of Supervisors was conducted on Tuesday, December 4, 2018 commencing at 7:00 p.m. Chairman Mr. Reynolds called the meeting to order. Present were Supervisors Mr. Moore and Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, and members of the community.
A moment of silence and Pledge of Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police Report: Chief Ranck reported that during the month of November, the police patrolled 3,425 miles and answered 312 incidents for: 9-1-1- hang up call 4, hit and run crash 3, vehicle crash with injuries 2, accident other type 2, property damage 10, alarm police 7, animal complaint 1, assist to other police department 6, burglary 1, business check 96, civil dispute 1, criminal mischief/vandalism 1, child custody dispute 1, struck/injured deer 1, disabled vehicle 4, domestic disturbance 5, drug/narcotic violation 1, erratic driver 3, escort person or money 1, field or brush fire 2, for police department information 11, fraud (actual or attempted) 1, harassment 2, house/vacation check 15, medical emergency 23, miscellaneous police nature 12, parking violation 3, public service 1, public service call 2, repossession 1, police report 17, shots heard or shooting (no injuries) 1, stolen vehicle 1, suspicious condition 3, traffic general hazards 5, traffic stop 20, warrant hit or service 1, and well- being check 3. The State Police answered all incidents during the overnight hours which are not included in the total incidents. The November 2018 Criminal arrests are as followed, not including any other crimes which occurred during the month and are currently under investigation: possession of controlled substances, possession of drug paraphernalia.
Public Works Report: For the month of November, a substantial amount of time was given to maintaining the Township storm-water system by periodically inspecting and clearing debris from drains, pipes and culverts due to the precipitation received this month. The department has continued to prepare trucks, winter equipment, and personnel for the upcoming winter road maintenance tasks. The Department has also filled in road edges and pot holes in various locations within the Township. Several street/road signs have been repaired and/or replaced. The Department has completely winterized the restrooms and kitchen at Bert Reel Park. On November 15th the Department responded to its first winter event for the 2018-2019 winter season. The Township received approximately 4-6” of snow and sleet. Our Department handled this event with ease with no issues to report. We were also able to assist Parkesburg Borough during the storm. They requested our assistance with plowing and de-icing streets. After the storm, all equipment was washed and inspected for damage and worn parts. A few minor maintenance issues related to normal wear and tear were found and have or are being repaired. The equipment hours were 5.2 and the vehicle miles were 575.2.
Mr. Taylor stated that several mailboxes were damaged in the act of plowing the roads. He would like to look into adopting an ordinance that would address the mailboxes damaged as the result of snow removal. The rules for PennDOT are: if the snow from the plow knocks down a mailbox, they do not replace it. If it is hit with the plow, it is replaceable.
Mr. Taylor stated the Amish farmer will no longer take our Christmas trees to feed his goats. The Township cannot mulch the trees with all the decorations on them because they get tied up in the augers. Mr. Reynolds feels that they will be thrown all over the Township if we do not collect them. Weaver’s mulch will charge $5.00 per cubic yard to mulch. Scott Weaver suggested a drop-off location for the trees and the Public Works Department can pick them up with the loader and take to Weavers. Todd Bowers of the Public Works Department will contact Weaver’s munch for more details.
The Board would like to set two dates to take to Weaver’s. Mr. Taylor stated the insurance company wants the Township to purchase a new chipper soon to close out the claim. Todd Bowers stated the insurance is paying the whole amount for the chipper, minus the deductible since it was stolen on commercial property.
Mr. Taylor made a motion, seconded by Mr. Moore, to approve the purchase of a Bandit 250XTP Chipper from Stevenson Equipment through the Costars Program for a cost of $65,000. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The dates for the tree pick-up will be, Weather permitting, January 3rd and January 10th. The trees must be stripped. If they are not, they will not be taken.
Mr. Taylor will ask Dave Weaver if trees can be dropped off at the old produce stand.
Mr. Taylor stated the Public Works Department would like approval to hire Cameron Williams, and Christopher J. Bean as part-time as needed winter help. Both have passed back-ground and license check by the Township Police.
Mr. Taylor made a motion, seconded by Mr. Reynolds, to hire Cameron Williams and Christopher J. Bean as part-time as needed winter help. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Emergency Management Report: Mr. Taylor stated that Chief Grossman of Sadsburyville Fire Company did a drive-by at the John Rock location and noted there are no fire hydrants, which means it there is a fire, they would have to lay 50 foot of hose.
Keystone Valley Fire Company – For the month of November 2018, the Keystone Valley Fire Company responded to 20 calls for: fire 7, rescue/medical assist 5, hazard 3, false 2, and service 3. The response by municipality is as follows: West Sadsbury 8, Highland Township 0, Parkesburg Borough 5, Sadsbury OOD 1, and Out of District 6. The average response by personnel per call was 7, with a total of 140 personnel for combined response hours of 61.53 hours. The average response time dispatched to scene was 11.10 minutes. There were 4 in-house trainings with 61 members attending for 122 hours combined training hours. The fire units traveled 934 miles and used 89.8 gallons of fuel. The Ambulance(s) traveled 3,027 miles and used 291.8 gallons of fuel. The total miles traveled were 3,961 and the total fuel was 381.6 gallons. The Keystone Fire Department EMS Division responded to 104 calls for: treated/transported BLS 36, treated/transported ALS 37, no service required 10, patient refusal 13, recalled on route 1, dead on arrival 1, treat and release 4, and public assist 2. The municipal breakdown is as follows: Parkesburg Borough 37, Sadsbury Township 28, West Sadsbury Township 23, Highland Township 6, and Out of District 10.
Sadsburyville Fire Company Report: For the month of November 2018, The Sadsburyville Fire Company responded to 15 calls for: building fire 1, auto accidents 7, brush fires 2, shed fire 1, and 4 house fires. There were 107 volunteer firefighters responding with the average of 7.1 firefighter per call. The time in service was 9 hours and 52 minutes with the average time in service of 39.4 minutes per call. The average response time dispatched to on-route was 4.2 minutes and the average response time dispatched to on-scene was 6.8 minutes. The response by municipality is as follows: Sadsbury Township 8, Valley Township 3, Parkesburg Borough 1, and West Caln 3. The combined firefighter training hours was 240.
Township Engineer Report: Mr. MacCombie reported he has an Escrow Release of Funds Letter of Credit Reduction for the CTDI Expansion Release #2 in the amount of $84, 208.16 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Escrow Release of Funds Letter of Credit Reduction for the CTDI Expansion Release #2 in the mount of $84,208.16 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Escrow Release of Funds Letter of Credit Reduction for CTDI Expansion Release #3 in the amount of $92,603.32 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor to approve an Escrow Release of Funds Letter of Credit Reduction for CTDI Expansion Release #3 in the amount of $92,603.32 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for the CTDI building expansion in the amount of $3,270.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow Release of Funds for the CTDI Building Expansion in the amount of $3,270.00 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a Letter of Credit Reduction Certificate of Completion for Rock Holdings, PA LLC Release #5 for 500 Independence Way for an 88 SF Warehouse in the amount of $689,138.80 for the Board’s approval.
Mr. Reynolds made a motion, second by Mr. Taylor, to approve a Letter of Credit Reduction Certificate of Completion for Rock Holdings, PA LLC Release #5 for 500 Independence Way for an 88 SF Warehouse in the amount of $689,138.80 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Escrow Release of Funds for Rock Holdings PA, LLC Office/Assembly & Manufacturing Facility in the amount of $7,192.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Escrow Release of Funds for Rock Holdings PA LLC Office/Assembly & Manufacturing Facility in the amount of $7,192.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP Sadsbury Park Phase 3B in the amount of $1,052.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP Sadsbury Park Phase 3B in the amount of $1,052.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park Phase 4A in the amount of $143.75 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park Phase 4A in the amount of $143.75 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Escrow Bank Reserve Account Reduction Certificate of Completion Release #11 for Sadsbury Arcadia Associates,LP for Sadsbury Pfark, Phase 4C in the amount of $15,280.94 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Escrow Bank Reserve Account Reduction Certificate of Completion Release #11 for Sadsbury Arcadia Associates L.P. With there being no questions from the public, the Board Voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a Final Bank Reserve Account Reduction #12 , Certificate of Completion for Sadsbury Arcadia Associates, LP Sadsbury Park, Phase 4C in the amount of $32,878.85 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Final Bank Reserve Account Reduction #12 Certificate of Completion for Sadsbury Arcadia Associates, LP, Sadsbury Park, Phase 4C in the amount of $32,878.85 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
A condition for the sewer sale is that the Township must take dedication of the Bellaire sewage system. Bellaire does not want to pay for the fees required to survey and generate the exhibits and legal descriptions. This would be a fee of approximately $7,500. Mr. O’Keefe knows the Township does not want to front the money for the survey, but if you don’t want to delay the sewer sale, it will be necessary.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to authorize the Township to pay the $7,500 fee to have the required surveys and generate accompanying exhibits and legal descriptions regarding Bellaire Development, since Bellaire will not pay for it. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Taylor stated that Bellaire wants the Township to take dedication of their roads, but the Township residents come first. It would mean more salt and right now we have no place to stock-pile salt.
Cherry Brown wants to discuss the flooding in the Old Mill area of the Township. She states she lives in 100 year old flood plain. A big tree has fallen and has the creek blocked up In this area of Old Mill Road. She is concerned the bridge and surrounding properties will flood, especially if more trees come down. She doesn’t know who’s property this creek is on. Mr. O’Keefe suggested to find out who owns the property. It could impact the bridge and properties, and inform them it could cause an issue. Mr. Reynolds feels this property belongs to John Lymberis, and he will meet with him tomorrow.
Mr. MacCombie reported on the Bridge on Old Mill Road over Buck Run. PennDOT recommends no weight restrictions for this bridge. It can handle 38 tons. Mr. MacCombie will look at the report from PennDOT. The weight limit cannot be changed from 38 tons unless the road can’t handle the load. A road analysis would need to be done with core samples taken at a cost of between $4,000 and $5,000. He will read the report and make recommendations to the Board of the choices.
The Board will table the road analysis until next year.
Township Solicitor Report: Mr. O’Keefe reported that in October 2018, The Board of Supervisors agreed to accept dedication of certain roads in Sadsbury Park. Ballards were to be installed on Folin Street which is a one-way street to the alley, to create a visual barrier to know where the curve is on the street. Eric Carlson of Arcadia Land Associates has talked to the Public Works Supervisor, Dave Simmons and Mr. Simmons would prefer to have the orange reflector sticks instead. Mr. Carlson stated that if this idea does not work this winter, they will figure something else. The Township would like to have this in writing.
Mr. O’Keefe stated the PMRS final documents have been accepted and an Ordinance must be passed. The Ordinance will need to be advertised for adoption at the budget meeting on December 19th. The pension will start January 1, 2019.
Mr. Reynolds made a motion, seconded by Mr. Moore, to advertise the Ordinance pertaining to PMRS in reference to the Police Pension, to be adopted at the December 19th budget meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated it is time to discuss and pass the Department of Emergency Services Resolution. The county is requesting every municipality to up-date their fire and rescue providers. This resolution would not bind the Township for any period of time. The Township could pass a new resolution to change providers anytime they so choose.
Mr. Reynolds stated that he has made his feelings known and the resolution could stay status-quo with Keystone as the EMS provider and Sadsburyville Fire Company for fire protection. If the county didn’t want an up-date, we wouldn’t be having this discussion.
Mr. Taylor would like to have his name put back on for the Emergency Manager. He said he would like the two fire companies to work things out and would like to help both fire companies.
Mr. Reynolds stated in action everyone gets along fine when they are working together.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-17, Emergency Services Resolution, naming Keystone Valley for EMS service and Sadsburyville Fire Company for fire service in the Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission Report: The Sadsbury Township Planning Commission meeting was held on Wednesday, November 14 at 7:00 p.m. Gerald DeBalko, Senior Project Manager for Pennsylvania American Water discussed the Act 537 Sewage Plan that needs to be adopted by the Board of Supervisors for the sale of the sewer system. This plan is specifically targeted to the acquisition of the sewer system and shows only the existing service area. A recommendation is needed from the Planning Commission to the Board of Supervisors to adopt a resolution to approve the plan. Randy White revised his concept of Sadsbury Square to have 84 residential units with 1 and 2 bedroom apartments. With no further business, the meeting was adjourned.
Chester County Airport Update: Mr. Roberts reported the control tower is moving along and they will be meeting in Lancaster next month. The tower is being funded by local businesses. The restaurant at the airport has taken a turn for the worse as far as re-opening.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Taylor, to pay the November 2018 General Fund Invoices in the amount of $213,667.52. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to pay the November 2018 Sanitary Sewer invoices in the amount of $150,415.23. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Old Business:
Karen Griffith stated that the residents of 7 Middle Street are cooking outside on a metal plate. The back roof is open down to the kitchen and now water is coming in 9 Middle Street. This is a three home unit with no fire walls. There are 3 to 8 people living in 7 Middle and a man living in a van using it as a generator. The electric and water has been shut off. Eventually the water will trickle down to her residence at 11 Middle Street. Mr. O’Keefe will contact Andy Kirk and Jim Dickey to get this house condemned.
Public Comment:
Tony Clark wishes everyone Happy Holidays
Mr. Bennett of Smith Farm Lane stated that their mailbox was hit by the snow plow and knocked 4 feet and shattered.
Mr. Reynolds stated Andy Kirk will be in the office on Tuesdays and Thursdays from 11:00 am to 1:00 p.m.
Mr. Taylor stated he wishes everyone a Merry Christmas and Happy New Year.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Taylor, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank
Secretary