A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Thursday, May 14, 2020 commencing at 7:00 p.m. on Zoom. Chairman, David Reynolds called the meeting to order. Present on Zoom was Supervisors John Moore and Earl Taylor. Also present was Township Solicitor, Mr. O’Keefe and Township Engineer/Zoning Officer, Mr. MacCombie. The public was invited to join in.
The moment of silence and Pledge of Allegiance was waived.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Police Report: Chief Hawley reported that since we had a meeting only two weeks ago, he does not have any stats on calls for service. The call volume is lower than normal with the exception of domestic calls and erratic drivers. Most calls are handled over the phone except emergencies. The Ram 1500 was received and has been outfitted and equipped and will be fully in service by the weekend. A tribute to Officer O’Connell was held at the Township Building parking lot on Friday, May 8th by the Emerald Society Bag Pipe. This happened at the same time the funeral was taking place in Philadelphia. The Daily Local News and Channel 6 were covering the tribute. Sadsburyville Fire Company also placed it on their web page. The new firearms and Tasers are in service and all officers are qualified in both. The new uniforms will be ready in about 30 days. On June 1st the department will implement Planit scheduling. This will help with preventive maintenance and equipment record keeping. A couple of cases being worked on is fraud and perhaps theft of funds and drug transactions.
Public Works Report: Mr. Reynolds reported the Public Works Department will be back full time on Monday. Just the full time employees. Mr. Taylor would like to get started on the road inspections if possible. Mr. MacCombie stated they have already done the road inspection and relayed the results to the Board. Mr. Taylor would like to get started while the cost for materials is low. Mr. MacCombie told the Board to decide what roads you want done, he will then contact PennDOT for a project number. Then it will go out to bid. This can be done electronically.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to allow Mr. MacCombie put the entire road repair report out to bid on Penn Bid. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Emergency Management Coordinator Report: Mr. Taylor reported that he needs to redo the Township’s Emergency Operations Plan and submit it to the county. Mr. O’Keefe would like Mr. Taylor to put it on the agenda for next meeting, so the Board can vote on it.
Keystone Valley Fire Company Report: no report
Sadsburyville Fire Company Report: MARCH: For the month of March, the Sadsburyville Fire Company responded to 15 calls for: motor vehicle accident 7, structure fire 2, trees/wires 2, assist EMS 1, automatic fire alarm 1, fuel spill 1, engine transfer 1. The breakdown by Municipalities: Sadsbury Township 7, Valley Township 2, West Sadsbury Township 2, West Fallowfield Township 1, Honey Brook Township 1, Coatesville 1, West Caln Township 1. 109 Firefighters responded with an average of 7.2 per call. 85 Miles were traveled with an average of 5.6 miles per call. Time in service was 9 hours and 19 minutes with an average of 37.2 minutes per call.
APRIL:
For the month of April, The Sadsburyville Fire Company responded to 5 calls for: motor vehicle accident 2, house fire 1, trash fire 1, trees/wires 1. The breakdown by Municipality is as follows: Sadsbury Township 2, Valley Township 2, West Fallowfield Township 1. Firefighters responding averaged 7 per call. 35 miles were traveled with an average of 7 miles per call. Time in service was 5 hours and 5 minutes with an average of 65 minutes per call.
Mr. Reynolds stated that both fire companies are taking a hit at this time. Maybe sometime in the future, the Township could give them a stimulus package. He also reported that the permits for Sadsburyville Fire Company expansion have been approved.
Engineer Report: Mr. MacCombie reported he has a Letter of Credit Certificate of Completion for Lafayette Square Partners L.P. for Lafayette Square Phase II & III in the amount of $18,320.30 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Certificate of Completion for Lafayette Square Partners L.P. for Lafayette Square Phase II & III in the amount of $18,320.30 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Lafayette Square Partners L.P. for Lafayette Square Phase II & III in the amount of $352.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Lafayette Square Partners L.P. for Lafayette Square Phase II & III in the amount of $352.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park Phase 3B in the amount of $3,067.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park Phase 3B in the amount of $3,067.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3A in the amount of $3,511.87 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3A in the amount of $3,511.87 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Boards voting “aye”, the motion passed unanimously.
Mr. MacCombie said he received information that CTDI employees are going around the gate/barricade at Stewart Houston Drive. Chief Hawley will do speed enforcement at that spot and give an informal warning at the gate. Mr. Taylor stated that years ago he put a rock at that intersection with the front loader but someone moved it.
Mr. MacCombie stated they may have to put up Bog Turtle fencing at the Octorara Road Bridge. Sadsbury Square is having trouble seeking MPDS permit. He received plans for Sadsbury Commons on Monday and David Biloon from his office will be looking at them and will know more at next meeting. Lincoln Crest is looking to begin working on the expansion.
Mr. O’Keefe has a few questions about Lincoln Crest:
1. Do they intend to repair the existing sewer?
2. What understanding if original approval is valid under the Permit Extension Act?
These questions should be looked into.
Mr. Kent Silvers from Sadsbury Commons commented that they submitted plans on May 1st to MacCombie’s office. They want to start on the connector road to be built so they do not lose the grant. The Stormwater came in over budget – more stormwater was placed underground. Pennsylvania American approved the water and sewer. The goal is building the road in the next couple weeks.
Solicitors Report: Mr. O’Keefe stated that when Sadsbury Commons conducted their Conditional Use, the decision was that they would receive a credit against the Traffic Impact Fee. Mr. O’Keefe has the Sadsbury Commons Act 209 Agreement for the Board to sign. Mr. Reynolds would like to table this until letters are received from the Traffic Consultants to make sure the calculations are correct. Kent Silvers stated the letters from the Traffic Consultants were drafted in 2016 and the letters agreed with their calculations. Mr. O’Keefe stated that was four years ago and the Board wants to make sure they are still valid.
Eric Carlson addressed the Board requesting an extension of Sadsbury Park Preliminary approval. Mr. Carlson said the approval for the next phase of the development is expected to expire at the end of this year. He would like to know what he is expected to do to get a 3 -year extension. Mr. MacCombie has no problem with an extension. He feels it would do the Township a disservice not to extend. Mr. Reynolds and the Board agrees. Mr. O’Keefe will have a Resolution ready for the next meeting for the extension. Mr. Jessey will tell the Planning Commission and decide if meeting is necessary.
Mr. Reynolds stated the bank wants a motion made for the purchase of the Ram 1500 pickup truck. This was done at a budget meeting, but the minutes do not reflect a motion.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the purchase of the 2020 Dodge Ram pickup for the police fleet purchase with costars pricing. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission Report: no meetings to report.
Zoning Report: Mr. MacCombie reported that residents of Sadsbury Park are building decks without permits. They only have HOA approval. There is a complaint by a resident in Sadsbury Park of a drainage problem due to his neighbor’s deck causing water on his property. Andy Kirk has been informed of this.
Chester County Airport Update: no report.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Taylor, to pay the April 2020 General Fund invoices in the amount of $118,640.31. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Old Business: Mr. Reynolds stated the cupola is ready to fall off the Township building. He estimates it would take under $2,000 to repair it. Mr. O’Keefe suggested that Mr. Reynolds give an estimate on paper at the next Township meeting for cupola repairs. The Board can then vote on repairs.
Public Comment:
Chief Hawley has ordered 2 new flags for the Township. The ones up now are badly tattered.
Simon Jessey stated the Zoning Ordinance Update Committee has not met for quite a while. Mr. Reynolds said that since there is no grant for this project, there is no problem to wait. Mr. O’Keefe suggested to pick a time and do the meeting on Zoom. Mr. Reynolds asked Mr. Jessey to see if Mr. Grafton has an avenue to apply for grants.
Mr. Reynolds stated that since June 2nd is Primary Election Day, the next Zoom meeting will be conducted on June 9th at 7:00 p.m.
Mr. Jessey would like to thank Linda and Tammy for doing such a good job during this time. Mr. Reynolds stated that all employees are doing a great job.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Taylor, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank
Secretary