A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Thursday, April 30, 2020 commencing at 7:00 p.m. on Zoom. Chairman, David Reynolds called the meeting to order. Present on Zoom was Supervisors John Moore and Earl Taylor. Also present was Township Solicitor, Max O’Keefe and Township Engineer/Zoning Officer, Mr. MacCombie. The public was invited to join in.
The moment of silence and Pledge of Allegiance was waived.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Police Report: Chief Hawley reported that during the month of March/April there were 318 calls for service. All calls are still being answered by telephone all the assignments that don’t require a physical presence. The department continues to do business checks and Township patrols. Accidents are down and people are behaving better. The criminal arrests are possession of narcotics, theft, and receiving stolen property.
The Glock 17 9mm weapons are in service and the officers are trained and certified on them as well as the Taser X2. The new uniforms are ordered, which are machine washable. Hats come with the uniforms as well. The patches are the same design, but in black and gray. The Dodge Ram will be delivered next week. Chief Hawley has received letters of interest for the Corporal position. The position of Patrolman 1st Class is the next slot to be filled. He will give the Board the criteria for the Patrolman 1st Class position. Chief Hawley has communicated with Max O’Keefe and Sergeant Troutman of Downingtown concerning the Emergency Response Team. Chief Hawley appreciates the backing of the Board not to have cleanup on Old Wilmington Road at this time. The participants safety must be observed.
Public Works Report: Tasks completed by the Public Works pre Covid-19 are as follows: all plows were removed from trucks, inspected for damage or warn parts and put in an area that they will be stored until next winter. All trucks, generators, barricades, chainsaws, were inspected to make sure everything is working properly. Pot holes have been filled on various road within the Township. Township properties have been prepared for seasonal mowing. On March 21st the Department closed Bert Reel Park and all Township Buildings due to Covid-19. On March 23rd the Department suspended all operations and were told to stay home until further notice. On April 13th the Department returned back to work on a limited schedule with essential work only. Since April 13th the department has responded to emergencies, cleaned up a serious incident of illegal dumping along Octorara Road and Old Mill Road, maintained Township properties, equipment and buildings. The Department is pleased to report that operations have been going well, despite being under constricted hours of operation.
Mr. Moore stated he has the Public Works on call for emergencies.
Emergency Management Coordinator Report: Mr. Moore reported that the masks and hand sanitizer was supplied to the Sadsburyville Fire Company and expenditures were turned over to Emergency Services. Mr. Taylor stated he attended a phone conference meeting when the Covid-19 virus first came out.
Keystone Valley Fire Department Report: no report
Sadsburyville Fire Company Report: no report
Engineer Report: Mr. MacCombie reported that he has an Engineering Escrow release of funds for Lafayette Square Phase 2&3 in the amount of $3,058.75 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Lafayette Square Phase 2&3 in the amount of $3,058.75 per Mr. MacCombie’s recommendation. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Park Phase 3B in the amount of $348.75 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Park Phase 3B in the amount of $348.75 per Mr. MacCombie’s recommendation. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has a Letter of Credit, release of funds for Sadsbury Park Phase 3A in the amount of $166,379.92 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Letter of Credit, release of funds for Sadsbury Park Phase 3A in the amount of $166,379.92 per Mr. MacCombie’s recommendation. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has and Engineering Escrow release of funds for Sadsbury Park Phase 3A in the amount of $3,367.50 for the Boards approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Park Phase 3A in the amount of $3,367.50 per Mr. MacCombie’s recommendation. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported that John Lymberis will landscape the islands at his cost and expense. He will also replace the Township signs and traffic signals at his own expense.
Lennie Electric wants to start the Sadsbury Village Enhancement project and finish by the end of May.
Sadsbury Commons wants to change their plans. Mr. MacCombie’s office must review the new plans.
Lincoln Crest Mobile Home Park Expansion sent plans to MaCombie’s office and to the Township. They must set up an escrow.
Morgan Site Improvements doing work on Quarry Road came upon 4 feet of ground water. They had to install a pipe underground, and is asking for an additional $400.00 for the pike installation. Mr. MacCombie stated the site on Quarry Road looks better now.
Mr. MacCombie requested the Board decide what projects they would want to proceed with the road resurfacing. Oil and paving material has dropped in prices and we should get better pricing.
The Bog Turtle report for the Octorara Bridge project has been received and Mr. MacCombie will get that report to the Board.
Mr. MacCombie said soil testing for the bridge project will cost $10,000 and can be done by Ingram Company.
Mr. Reynolds asked if there are any grants out there for the bridge project. Mr. MacCombie will look into this request.
Solicitor Report: Mr. O’Keefe would like to discuss the PennDOT Video Sharing Agreement that was presented to the Board a while ago. PennDOT would install video cameras on all traffic signals and would share with the Township per this agreement.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the PennDOT Video Sharing Agreement. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated the Township has applied for an extension of the grant for the Sadsbury Village Lighting. This must be voted on by the Board.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to ratify the decision to request an extension for the Sadsbury Village Lighting Grant. With there being no questions. The Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated he did meet with Belaire to open the closed Road on Old Wilmington Road. He will look at the agreement the Township and Belaire signed.
Mr. Moore stated that cars have been riding around the barricade.
Mr. Reynolds asked Mr. MacCombie to get in touch with Belaire and have them barricade the road better.
Township Planning Commission: no report.
Township Zoning Report: no report.
Chester County Airport Update: no report.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the March 2020 General Fund invoices in the amount of $197,223.60. With there being no questions, the Board voting “aye”, the motion passed unanimously.
Public Comment
Mr. Reynolds announced the next Board meeting will be on Zoom on May 14, 2020 at 7:00 p.m.
Mr. Reynolds will look at the Cupola on the Township building. He thinks it will be less than $1,000 to repair.
Mr. Taylor made a motion, seconded by Mr. Moore, to have Mr. Reynolds look at the Cupola to repair it, and have cost at next month’s meeting. With there being no questions, Mr. Reynolds abstaining, Mr. Moore and Mr. Taylor voting “aye”, the motion passed.
Mr. Moore wants everyone to be safe during this trying time.
Mr. Reynolds made a motion, seconded by Mr. Moore to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted
Linda Shank
Secretary