A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Tuesday, May 7, 2019 commencing at 7:00 p.m. Chairman, Mr. Reynolds called the meeting to order. Present was Supervisor John Moore, Township Solicitor, Mr. O’Keefe, Township Engineer and Zoning Officer, Mr. MacCombie, and members of the community. Supervisor, Mr. Taylor will not participate this evening.
A moment of silence and Pledge of Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed.
Township Police Report: Chief Ranck reported that for the month of April, 2019, the police patrolled 3,903 miles and answered 300 dispatched incidents. Pennsylvania State Police answered 22 incidents during the overnight for a total of 322 incidents as follows: 911 hang up 1, vehicle crash with injuries 1, accident motorcycle 1, property damage crash 6, alarm fire 1, alarm police 7, animal complaint 6, assault with injuries 1, assist to other Police Department 9, burglary 2, shrubbery fire 2, business check 99, civil dispute 1, compost fire 1, criminal mischief/vandalism 2, disabled vehicle 2, disturbance 1, domestic disturbance 6, emotional disorder 1, erratic driver 6, extra patrol request 1, field or brush fire 1, for police information 10, house/vacation check 30, keys locked (vehicle, house, etc.) 2, medical emergency 25, miscellaneous police nature 4, noise complaint 1, Township park check 8, parking violation 3, service of PFA Order 1, recovered property 1, repossession 1, police report 16, suspicious condition 2, suspicious vehicle 2, theft 1, traffic general hazards 7, trespasser 1, traffic stop 27, warrant hit or service 1, and 1 well-being check. Criminal arrests are as follows: Felony thefts 2, Felony receiving stolen property 2, Felony trespass 2, and 1 Bench Warrant out of Lancaster County. These arrests do not include any current investigations that may result in an arrest.
Public Works Report: No report.
Emergency Management Coordinator Report: No report.
Keystone Valley Fire Department Report: For the month of April, 2019, The Keystone Fire Department responded to 23 calls for: fire 12, rescue/medical assist 4, false alarm 2, service 3, hazard 1 and good intent 1. The response by municipality is as follows: West Sadsbury Township 2, Highland Township 0, Parkesburg Borough 7, Sadsbury 3, and Out of District 11. The average response by personnel per call is 8 with a total of 176 personnel for combined response hour of 74.32 hours. The average response time from dispatch to scene was 10.32 minutes. The fire units traveled 1,250 miles using 196.8 gallons of fuel. The ambulance(s) traveled 2,686 miles and used 276.4 gallons of fuel. The annual preventive maintenance and repairs to all apparatus was $13,518.11. The Memorial Day Parade will be May 19, 2019. The housing and dedication to the Parkesburg Station will take place that day.
Sadsburyville Fire Company Report: For the month of April 2019, the Sadsburyville Fire Company responded to 11 calls for: motor vehicle accident 4, building fire 1, brush fire 1, automatic fire alarm.2, odor/smoke investigation 1, tree/wires 1, and engine transfer 1. The breakdown by Municipality is as follows: Sadsbury Township 8, West Sadsbury Township 1, West Caln Township 1, and Caln Township 1. There were 81 firefighters responding with an average of 7 firefighters per call. There were 94 miles traveled with an average of 8.5 miles per call. Time in service was 10 hours and 19 minutes, with an average of 61.7 minutes per call.
Erik Brecht reported to the Supervisors that Sadsburyville Fire Company is building a 5,000 square foot building. 1955 was the last time any work was done to add on to the Fire house. They have received financing through Citadel Federal Credit Union. Mr. Brecht is here tonight asking the Board to waive Zoning Hearing Board fees, building and zoning fees. Filing will be done on the 15th of May. At this point, Mr. O’Keefe stated that Mr. Reynolds cannot vote. The choice is to either wait for Mr. Taylor to be back or Mr. Moore can make a motion and Mr. Reynolds would recuse himself. Mr. Moore would like to wait until Mr. Taylor is back. Mr. MacCombie stated his office will not charge for reviews for the Sadsburyville Fire House.
Township Engineer Report: Mr. MacCombie reported he has a Letter of Credit Reduction Certificate of Completion for CTDI in the amount of $59,500.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore to approve a Letter of Credit Reduction Certificate of Completion for CTDI in the amount of $59,500 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. MacCombie stated he has an Engineering Escrow release of funds for the CTDI Expansion Land Development in the amount of $946.87 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore to approve an Engineering Escrow release of funds for CTDI Expansion Land Development in the amount of $946.87 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. MacCombie stated he has a Letter of Credit Reduction Certificate of Completion for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B, in the amount of $64,863.78 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Certificate of Completion for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B, in the amount of $64,863.78 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B, in the amount of $1,435.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B, in the amount of $1,435.00 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. MacCombie reported that Eric Carlson with Arcadia Associates, L.P. had Board approval for the Escrow amounts for Sadsbury Park Phase 3A and the plans were signed. The plans did not get recorded due to the death of Arcadia Associates owner, Mr. Joseph Duckworth. Mr. MacCombie has no objection if the plans are not recorded, the project still needs inspected, and must pay Mr. MacCombie’s office to do so. O’Keefe stated the Municipal Planning Code does allow two procedures for recording plans. Mr. O’Keefe wonders if we are setting a precedent to allow a developer to ignore the conditions of approval letter. He does not have a concern with limited circumstance, he was a concern with widespread instances. Mr. Reynolds does not have a problem with allowing Mr. Carlson to record the plans at a later date.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the required financial security for Sadsbury Arcadia before the installation of Sanitary Sewer. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to limit that waiver to June 4, 2019 at 4:00 p.m. Mr. Carlson must come to the Township meeting to ask for an extension. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. MacCombie has a few comments on the proposed amendment to the Landscaping Ordinance in regard to the current and proposed caliper of tree plantings and size of replacement trees. He also has questions regarding any crossings of Riparian Buffers. The Board directed Mr. MacCombie to address a letter to or call Mr. Theurkauf.
Mr. Reynolds made a motion, seconded by Mr. Moore, to allow Mr. MacCombie to proceed with the Bog Turtle Study regarding the Octorara Bridge Project. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. MacCombie stated that Evan Mills, Inc., the consultant for the Western Sewer District has set a deadline of August 15, 2019 to have all the Township questions answered. Mr. O’Keefe will send a letter regarding the deadline.
A certified letter was received from Kelly Sweeney from the Pennsylvania Department of Environmental Protection regarding the collapsed sewer lines within Lincoln Crest Mobile Home Park. Mr. O’Keefe sated that the Township and Lincoln Crest went to litigation to fix the sewer lines and the Judge said no. The Township does not own the sewer lines, and we already went to court and lost. Mr. O’Keefe will contact Kelly Sweeney and let her know of these instances. Mr. MacCombie stated that there were machines in the trailer court to fix the lines but when they won the court case, the machines were gone.
Mr. MacCombie presented his proposed 2019 resurfacing projects to the Board. The Board will look over them to see what can go out to bid.
Township Solicitor Report: Mr. O’Keefe stated that Berkheimer Associates, the tax collector for the local tax in Sadsbury, requires a resolution to name an appointed contact person to share confidential information. He has prepared Resolution 2019-10 naming Tammy Russell as the liaison between the Township and Berkheimer.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Resolution 2019-10, appointing Tammy Russell as the contact person for Berkheimer. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. O’Keefe has advertised an Ordinance addressing the snow parking in Sadsbury Township.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Ordinance 2019-02, addressing the regulations for parking vehicles during a now emergency, and providing penalties for the placement of snow onto public streets. With there being no questions from the public, the Board voting “aye”, the motion passed.
Mr. O’Keefe stated there have been questions and complaints about the parking on Chestnut Street between Middle Street and Spruce St. Mr. O’Keefe has advertised an Ordinance to regulate parking in this area.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Ordinance 2019-03, an Ordinance amending chapter 124 to further regulate parking on Chestnut Street east between Middle Street and Spruce Street, all days 24 hours. With there being no questions from the public, the Board voting “aye”, the motion passed.
Planning Commission Report: Mr. Jessey reported the Planning Commission met on Wednesday, April 10, 2019. Ms. Judith Klingman and Mr. Simon Jessey were welcomed as new members. The Planning Commission expressed concern that the update to the Zoning Ordinance being undertaken by the Grafton Association has stalled. The Planning Commission would recommend that the Board of Supervisors move on from Grafton and consider another planner, possibly Mr. Theurkauf. With no further business, the meeting was adjourned.
Mr. O’Keefe will reach out to Planners to redo the Zoning Ordinance and come back at the next meeting with some costs. He will also reach out to Mr. Grafton, since he started the Zoning Ordinance update.
Township Zoning Report: Mr. MacCombie stated a few of the zoning items his office is work on the Sadsburyville Fire Company and the application to the Zoning Hearing Board, trash at 634 Sadsbury Road, and an addition at 317 Old Wilmington Road. Mr. MacCombie would like to remind everyone that high grass is a code issue, not a zoning issue.
Simon Jessey asked if it would be possible to explain the difference between Codes and Zoning on the website. Mr. Reynolds directed the Secretary to have Andy Kirk write the differences for the website.
Mr. MacCombie asked the Board if they are willing to put up some money to put toward the $50,000 grant. The lighting would cost approximately $57,000 and PennDOT says our medians are not wide enough for trees or shrubbery. Mr. MacCombie can put a landscaping packet out to bid, if the Board desires.
Erik Brecht asked if the Township really wanted to put money into the medians because they are deteriorating already. Mr. Brecht feels the one at First Avenue should be removed.
Chester County Airport Update: Mr. Roberts reported that the Authority met today. They are looking at plans for the terminal building. There are two lookers at the restaurant, and both have restaurants in the area. The tower is coming along well.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the April 2019 General Fund invoices in the amount of $212,168.16. With there being no questions from the public, the Board voting, “aye”, the motion passed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the April 2019 Sanitary Sewer invoices in the amount of $4,017.73. With there being no questions from the public, the Board voting “aye”, the motion passed.
Old Business:
Karen Griffith asked what is being done with 7 Middle Street. They are still living there with a little baby. Mr. O’Keefe stated he is aware of the situation and attention is being paid to this property. His firm is working on posting this property for Sheriff Sale. Mr. Reynolds stated this has to be done legally. It may take a little time, but to insure a good final outcome, it has to be legal.
Public Comment:
Judy Klingman wants to remind everyone to vote on May 21st Primary Election.
Dave Reynolds wants to remind everyone that Earl Taylor is up for re-election.
Dave Reynolds stated there is a fundraiser for Chris Bean, who has pancreatic cancer on June 15th . Dave asked Max O’Keefe if the Township can donate funds. Max will look into the matter and report back next meeting.
Mr. Jessey wanted to know that now that the sewer system is sold, who is responsible for road repairs that are sewer related.
Mr. MacCombie said to complain to the Township, who will contact MacCombie Engineering, who will contact PAWC.
Mr. Jessey stated Sadsbury Park will hold a social event on June 1st. Sadsbury Fire Company will lend us tables and chairs. Erik Brecht will approve the use of the tables and chairs if the hall is not rented that day.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the meeting. With there being no question from the public, the Board voting “aye”, the motion passed.
Respectfully Submitted,
Linda Shank
Secretary