A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Tuesday, June 7, 2022 commencing at 7:00 p.m. Chairman, Mr. Reynolds called the meeting to order. Present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. Porter, Police Chief, Michael Hawley, and members of the community.
A moment of silence and Pledge of Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Public Comment on Agenda Items:
There were no comments from the public on the agenda items.
Police Report: Chief Hawley reported there were 524 incidents for the month of May. There were 426 in April. Of the 524 incidents, 300 + were business checks or patrol checks, 42 traffic stops, 2 basic life overdoses, 1 DOA not suspicious, 1 overdose advance life support. There was 1 report of a drowning of a 3 year old girl. The child was under water for 10 seconds. Shannon Reynolds rendered care on scene and the child was transported to CHOP. Chief Hawley feels that with the increase in population and increase of services, there will be soon a need for more officers. Chief Hawley stated that concerning 4th of July fireworks, he is already receiving calls about fireworks. Chief Hawley stated that fireworks are not illegal. The rules for fireworks are on the Township webpage and the Police Face Book Page.
Public Works Report: For the month of May, the Public Works Department spent a majority of the time maintaining Township owned properties by mowing and weed trimming. All Township Public Works vehicles and equipment have had maintenance checks and routine maintenance performed. The Township storm drain system has been checked and maintained if needed. Township roads and right-a-ways have been maintained. Many traffic signs throughout the Township have been repaired, renewed and straightened. Other tasks that have been performed by the Public Works Department include, power washing the Main Township Building, turning on the water with some minor plumbing involved at Bert Reel Park, and the purchase and planting of many flowers and plants within the traffic islands located throughout the Village of Sadsbury. A few of these islands have also been mulched with the rest of them to be mulched next month.
Emergency Management Coordinator Report: Mr. Taylor has some points of interest he would like to report on. Medic 93 with Tower Health will be discontinued, and this will bring more wear and tear on the EMS side of the County. Nationwide the gunplay is going rampant, and the expense of gasoline is putting a burden on the everyone. Covid 19 is ramping up again. Mr. Reynolds stated that the Christiana ambulance will be out of service soon. John Sly from Westwood will get together with Fire Chiefs of the Townships affected for EMS service. Everyone will have to pay their fair share. Mr. Reynolds thinks a regionalized EMS will be the future.
Chief Hawley stated in his opinion, there is not a gun control problem, there is a people problem. More guns have been taken off the streets than ever before. The State Police is sharing more information with the Township. The task is to keep people safe.
Keystone Valley Fire Department Report: For the month of May, 2022, The Keystone Valley Fire Department responded to 18 calls for: auto accident 2, gas leak 2, fire (other) 2. Automatic fire alarm 1, building fire 1, Assist EMS 6, forcible entry 2. The response by municipality is as follows: West Sadsbury 5, Highland 0, Parkesburg 11, Out of District 2. The average personnel per call were 8 people. The total time in service was 72 hours and 45 minutes. The average response time from dispatch to on scene was 4 minutes. The total man hours were 95 hours and 44 minutes. The Keystone Valley EMS Division responded to 138 calls for the month of May 2022 as follows: ALS: abdominal pain 2, back pain 1, CVA/stroke 2, cardiac problems 10, diabetic emergency 2, emotional disorder 1, fall 2, hypotension 2, injured person 1, overdose 3, respiratory difficulty 11, seizures 2, syncope 2, unconscious person 3, BLS: accident 3, accident-entrapment 1, medical alarm 1, abdominal pain 7, assault w/injury 1, back pain 3, emotional disorder 11, exposure to heat/cold 1, lift assist 16, hemorrhaging 2, injured person 10, overdose 3, seizures 2, sick person 20, syncope 3, stand by-event 3, stand by –fire 5. Total response by municipality: Parkesburg 41, West Sadsbury 25, Highland 9, Sadsbury 38, Out of District 25.
Sadsburyville Fire Company Report: For the month of May, 2022, Sadsburyville Fire Company responded to 18 calls service. The break-down by municipality is: Sadsbury 13, Valley 2, Caln 1, Parkesburg 1, West Caln 1.
Engineer Report: Mr. Porter reported he has an Engineering Escrow release of funds for Lafayette Square Partners, L.P. for Lafayette Square phase II & III in the amount of $1,005.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Lafayette Square Partners L.P. for Lafayette Square Phase II&III in the amount of $1,005.00 per Mr. Porter’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported that he has an Engineering Escrow release of funds for Rock Holdings PA LLC for John Rock building 2 in the amount of $440.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Rock Holdings, PA LLC for John Rock Building #2 in the amount of $440.00 per Mr. Porters recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported he has an Engineering Escrow release of funds for Sadsbury Commons LP for the Sadsbury Commons Connector Road Site Work in the amount of $3,312.50 for the Board’s approval.
Mr. Reynold made a motion, seconded by Mr. Moore, to approve an Escrow Release of funds for Sadsbury Commons LP for the Sadsbury Commons Connector Road Site work in the amount of $3,312.50 per Mr. Porter’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported he has an Engineering Escrow release of funds for XARIS Property Group, LLC for Sadsbury Park Phase 1, Clover Hill At Sadsbury Park in the amount of $2,982.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for XARIS Property Group, LLC for Sadsbury Park Phase 1, Clover Hill at Sadsbury Park in the amount of $2,982.50 Per Mr. Porter’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported he has an Engineering Escrow release of funds for Sadsbury Associates, L.P. for Sadsbury Square in the amount of $6,105.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Associates, L.P. for Sadsbury Square, in the amount of $6,105.00 per Mr. Porter’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported he has an Engineering Escrow release of funds for Lincoln Crest Management, LLC for Lincoln Crest Mobile Home Park Expansion in the amount of $2,117.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Lincoln Crest Management, LLC for Lincoln Crest Mobile Home Park Expansion in the amount of $2,117.50 per Mr. Porter’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported he has a Letter of Credit Reduction, Certificate of Completion for Lafayette Square Partners, LP for Lafayette Square Phase II & III in the amount of $9,225.40 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Credit Reduction Certificate of Completion for Lafayette Square Partners, LP for Lafayette Square Phase II & III in the amount of $9,225.40 per Mr. Porter’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported he has a Letter of Credit Reduction, Certificate of Completion for Sadsbury Associates, L.P. for Sadsbury Square in the amount of $247,469.83 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Credit Reduction Certificate of Completion for Sadsbury Associates, L.P. for Sadsbury Square in the amount of $247,469.83 per Mr. Porter’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported that they received two bids for the Road Resurfacing Bid for the Base bid. Dirocca Brothers base bid was $132,714.20 plus alternates $309,709.50 and Long’s Asphalt, Inc. base bid was $164,627.00 plus alternates $400,869.25.
The bids for Asphalt Seal Coat Treatment of Roadways are: Asphalt Industries, Inc. $56,373.45 and Martin Paving $64,426.80.
Mr. Porter stated that Uhrig Construction asked for complete payment of the balance of their work. The balance is $5,213.63.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the final payment for Uhrig Construction in the amount of $5,213.63. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Porter reported that Sadsbury Commons has requested to meet at their office to go over the Storm Water modifications.
Mr. Porter received an e-mail from Don McConnell in Sadsbury Park. He lives at the end of the cul-de-sac and there is a storm drain that he is concerned about. He contacted a State Representative about the problem. The Township Engineers went to see him and told him the road is not complete yet. He was satisfied.
Mr. Cassels, with MacCombie Engineering asked the Board to advertise the TMDL plan that it is available for public review at the Township office for 30 days for public comment. Mr. O’Keefe said that there will not be 30 days until the meeting in July, so it will be open for comments at the August 2nd meeting.
Mr. Reynolds made a motion, seconded by Mr. Moore, to advertise the TMDL Plan for public discussion at the August 2nd, 2022 Township meeting. The plan is available at the Township for review. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Solicitor Report: Mr. O’Keefe stated he has a few Storm Water Management Agreements he would like approved.
Mr. O’Keefe would like the Board to approve Storm Water Management for 41 Helen St.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the Storm Water Management Agreement for 41 Helen Street. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe would like the Board to approve Storm Water Management for 12 Lemon Alley.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve the Storm Water Management for 12 Lemon Alley. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe would like the Board to approve Storm Water Management for 17 Wallace Alley.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the Storm Water Management for 17 Wallace Alley. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated that the Planning Commission and the ZORK Committee met to go over the Chester County Planning Commission review letter for the Zoning Ordinance. Finally, the Zoning Ordinance and the Zoning map has been amended. It is required to be advertised for a 30 day period
Mr. Reynolds made a motion, seconded by Mr. Taylor, to Advertise Ordinance 2022-01, revising the Zoning Ordinance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated there is a small addition to the Sub Division and Land Development Ordinance, which is the Riparian Buffer taken from the Zoning Ordinance.
Mr. O’Keefe would like the Board to Advertise Ordinance 2022-02, revising the Subdivision and Land Development Ordinance.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to advertise Ordinance 2022-02, revising the Subdivision and Land Development Ordinance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated the Auditors met and set the amount of $22.69 for a Supervisor salary to do work for the Township. Per the Sunshine Law, you cannot vote for yourself. He provided the Board with Conflict of Interest, Abstention Memorandum.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to hire John Moore at the rate of $22.69 per hour for employment at the Township. With there being no questions from the public, Mr. Reynolds and Mr. Taylor voting “aye”, the motion passed.
Mr. Moore made a motion, seconded by Mr. Taylor, to hire David Reynolds at the rate of $22.69 per hour for employment at the Township. With there being no questions from the public, Mr. Moore and Mr. Taylor voting “aye”, the motion passed.
Mr. O’Keefe stated the property transfer tor the Public Works garage will be discussed by the Chester County Preservation when they meet early next week. The state moved more swiftly than the County on the preservation transfer.
Mr. O’Keefe would like to schedule an Executive Session about what to offer for the property. The Board would like to schedule the Executive Session after the Board meeting tonight.
Mr. Reynolds stated he received a bid from Ace Quality Painting. Mr. O’Keefe stated that according to the Sunshine Law, you need to make a motion to add an item to the agenda.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to add a discussion on Ace Quality Painting to the agenda. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to accept the bid from Ace Quality Painting in the amount of $7,900.00 for phase 1 – the Police Department. With there being no questions from the public, the board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to discuss glass installation in the Administration area. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds stated he received an estimate for glass installation in the Administration area from C&R Glass for $1,980.00.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve the cost of $1,980 to C&R Glass for the installation of glass in the Administration area. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to discuss the Electrical bid by Robert Mull. He will be putting in additional outlets in the building and running internet wire in the new Codes Office. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve the Electrical bid by Robert Mull in the amount of $4,500 to put additional outlets in the Municipal Building and run internet cable to the new Codes Office. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission Report: Mr. Jessey reported he Planning Commission met on Wednesday, May 11, 2022. New members Ron Zanoni and Clark Faggioli were welcomed to the Commission. The applicant for AZ Parkesburg, LLC did not attend, but the Planning Commission discussed some of the questions they would ask when the meeting is rescheduled.
Zoning/Building Report: no report
Chester County Airport update: No report
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the May 2022 General Fund invoices in the amount of $273,576.92. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Resolution 2022-08, a resolution adopting the Chester County Complete Streets Policy was given to Mr. Jessey, to discuss at their Planning Commission meeting in May.
Old Business:
Complaints have been made about the Piston Poppers using the track during the week. The lease is for 4 events a year and one day for the picnic. Mr. O’Keefe will make them aware.
Public Comment:
Michelle Falcone asked that the trees be trimmed around Stottsville Inn on the left. You can’t see to turn.
Michael Bennett said the site-line is obstructed at the new construction site in Valley Township.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously,
Respectfully Submitted,
Linda Shank
Secretary