A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Tuesday, December 3, 2019 commencing at 7:00 p.m. Chairman, Dave Reynolds called the meeting to order. Present was Supervisor John Moore and Supervisor Earl Taylor via telephone. Also present was Township Solicitor, Max O’Keefe, Township Engineer/Zoning Officer, Mr. MacCombie, and members of the community.
A moment of silence and Pledge of Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.
At this time the regular meeting was closed to hold a hearing on Sadsbury Arcadia’s request to amend their Conditional Use Decision and Order C-3-04. The minutes of this hearing are taken by a court stenographer.
At the close of the hearing, the regular meeting was opened.
Mr. Reynolds made a motion, seconded by Mr. Moore, to amend condition #16 of the Sadsbury Arcadia Conditional Use and Order C-3-04 allowing Sadsbury Arcadia to release the bond held for the construction of the Township garage to the Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police Report: This meeting is Chief Ranck’s last police report. He will be retiring on December 31st. Chief Ranck gave a heartfelt thank you to the, secretary, each of the Supervisors, the Solicitor and the Engineer.
Chief Ranck reported that for the month of November, the police patrolled 3,400 miles and answered 375 dispatched incidents for: 911 hang-up 1, hit & run crash 1, vehicle crash with injuries 1, accident other type 2, property damage crash 4, alarm fire 1, alarm police 9, animal complaint 7, overdose 1, assist to other police department 10, DOA actual or possible 1, business check 135, civil dispute 1, criminal mischief/vandalism 1, disorderly conduct 1, death investigation 1, disturbance 2, domestic dispute 4, drug/narcotic violation 1, driving under influence 1, erratic driver 3, escort person or money 2, extra patrol request 1, for police Department information 13, gas leak outside 1, house/vacation check 15, keys locked (vehicle, house, etc.) 1, medical emergency 27, miscellaneous police nature 5, missing person 1, clean/coast/Ncic hit 1, noise complaint 4, Township Park check 4, parking violation 3, public service 2, repossession 1, police report 9, suspicious condition 5, suspicious person 1, suspicious vehicle 2, theft 2, traffic general hazards 4, trespasser 2, traffic stop 37, vehicle fire 1, well -being check 5. Criminal arrests during the month of November are as follows: possession of Marijuana, accidents involving damage to unattended vehicle or property, D.U.I. and other traffic related offenses. These arrests do not include any crimes that are currently under investigation, which may result in an arrest.
Mr. Reynolds announced the new Chief will be Michael Hawley. Mr. Hawley works approximately 20 hours per week. He retired from the Haverford Police Department after 23 years of service. He is now a practicing Attorney. He is also retired from the United States Air Force. He brings a vast amount of experience to the force.
Public Works Report: For the month of November, the Public Works Department maintained Township owned property, equipment, vehicles, roadways, signs, traffic lights, and the storm drain system. Extension work to all the plows has been completed with the exception of the V style plow. These plows have had rust removed, primered and have been painted. The 09 Ford 550 truck has had some body work completed on the bed of the truck where large holes existed from rust. The sides of the truck have been removed and replaced with steel reinforcements. The auger/spreader system has been fabricated to be able to mount to the truck. This month, the department has cleaned and organized the entire Maintenance building inside and out. All vehicles and equipment have had maintenance checks performed periodically during the month with minor repairs to some hoses, lights, switches, cutting edges on plows, replace missing bolts, flushing hydraulic system on 06 and 09 trucks, etc. This year, to improve the way the Department plows snow, we have placed markers to identify the road edge. By doing this, it will assist plow truck drivers to be able to find the road when snow covered and keep them on track. These markers will help eliminate turfing to property, cut down on complaints and the cost to repair by the Township in the spring. If a resident knows of an area that might need marked out because of damage in the past, please feel free to contact the Department by e-mail at sadsburypublicworks@comcast.net. I would respectfully request the Board of supervisors to consider hiring of the following two candidates for part time winter help only. Candidates would also have to pass a drivers and criminal background check. All information compiled on the candidates can be provided to the Board at their request. Andrew J. Schreiber of Parkesburg, referred by Robert Hertzog. Mr. Schreiber is in the process of obtaining his CDL requirements and only has to pass the driving portion of the test. Ashley Loesch of Parkesburg, referred by Chris Loesch. Ashley holds a class B CDL license. I would like to thank the Board of Supervisors for their consideration of the two candidates. Equipment hours 14.7 and vehicle miles totaled 914.2.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to hire Andrew J. Schreiber and Ashley Loesch for part time winter help only. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Emergency Management Report: Mr. Taylor would like to appoint a Deputy Emergency Coordinator. There are courses from the County that most can be taken on-line for the needed certificates. Anyone interested could take the application from the County.
Keystone Valley Fire Department Report: For the month of November, The Keystone Valley Fire Department responded to 30 calls for: fire 14, hazard 3, rescue/medical assist 6, service 4, false 3. The response by municipality is as follows: Sadsbury Township 1, Parkesburg Borough 7, Highland Township 2, West Sadsbury Township 8, and Out of District 12. The Keystone Valley EMS Division responded to 108 calls to Sadsbury Township 36, Highland Township 7, West Sadsbury 19, and OOD 10. The average response by personnel was 10 with a total of 283 personnel for combined response hours of 201.51 hours. The average response time dispatch to scene was 10.37 minutes. The Keystone Valley EMS responded to 108 calls for service as follows: treated/transported BLS 36, treated/transported ALS 31, no service required 17, patient refusal (treat, no transport) 14, public service 1, dead at scene 3, recalled 6. The municipal break-down is as follows: Parkesburg Borough 37, Sadsbury Township 36, West Sadsbury Township 20, Highland Township 8, West Caln Township 1, West Fallowfield Township 2, Christiana Borough 1, Coatesville City 1, Londonderry Township 1, Honey Brook Township 1.
Sadsburyville Fire Company Report: For the month of November, the Sadsburyville Fire Company responded to 21 calls for: motor vehicle accident 4, assist EMS 4, wires fire 3, building fire 3, automatic fire alarm 2 and gas leak 2. The breakdown by municipality is as follows: Sadsbury Township 14, West Caln Township 2, Valley Township 3, Honey Brook Township 1, and Parkesburg Borough 1. There were 167 firefighters responding with an average of 7.9 per call. Miles traveled were 149 with an average of 7.09 miles per call. The time in service was 10 hours and 53 minutes with an average of 31.09 minutes per call. Breakfast with Santa will be Saturday the 21st. of December and Santa will arrive on the firetruck at noon on the 21st.
Township Planning Commission Report: Mr. Jessey reported the Planning Commission met on Wednesday, November 13, 2019. The motion was made and seconded for Randy White of Sadsbury Associates for Sadsbury Square be recommended to the Board of Supervisors for Preliminary/Final approval subject to 1. The agreement of the Township’s landscape consultant of the proposed new landscaping plan. 2. An agreement that if any existing trees in the buffer at the southern end of the property fail, they would be replaced by appropriate new tree stock in order to best preserve the existing screen. 3. An agreement to provide the Township with two street lights for Lincoln Highway, to light its intersections with Greenhill Road and Blackberry Lane, that match those the Township is acquiring as part of the Sadsbury Village Enhancement Project. Mr. Barry G. Stingel, R.L.A. of Advanced GeoServices, appeared before the Commission to present an overview of the Sadsbury Park Phase 1, “Greenhill at Sadsbury Park”. The meeting was adjourned.
Township Engineer Report: Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B in the amount of $75.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B in the amount of $75.00 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3A in the amount of $2,390.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3A in the amount of $2,390 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Parsons Coatesville, LLC for CTDI Building Expansion and Land Development in the amount of $1,072.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Parsons Coatesville, LLC for CTDI Building Expansion and Land Development in the amount of $1,072 per Mr. MaCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie has a meeting scheduled with PennDOT on December 5th to discuss Sadsbury Commons development effects on the Route 30 development.
Mr. MacCombie looked at Quarry Road to see if it was suitable to build the Public Works Maintenance garage at the site. There is only 36,800 square foot of usable ground for a garage. The original building was a pole barn type but as the department has grown, the Public Works needs something larger. It depends on the ultimate size of the building if the site is feasible. Mr. MacCombie doubts if a salt shed will fit on the property. There is only enough room for the vehicles to drive in and back out, there is not enough room for a drive-thru. Mr. MacCombie stated for a garage, there should be 3 to 5 acres. The Quarry Road site is only ¾ of an acre.
There is a dip westerly on Quarry Road that needs to be looked into, it could be a sink hole.
Mr. MacCombie stated David Biloon from his office said CTDI cannot get the shields for their lighting shining into Sadsbury Park. They will try to shield them some other way.
Mr. MacCombie will look at a sink hole at Sadsbury Park and will talk to PAWC about that sink hole.
Mr. MacCombie stated that Lincoln Crest Trailer Park has requested PAWC provide public water to the Park. PAWC requires that they fix their sewer system first.
Township Solicitor Report: Mr. O’Keefe stated he has Deeds of Dedication agreements that were prepared by Susan Boswell.
Mr. O’Keefe would like to present to the Board Resolution 2019-12 for the Board to accept dedication of the road within the Meetinghouse business/industrial Park located in Sadsbury Township, specifically Independence Way.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve Resolution 2019-12 to accept dedication of Independence Way in the Meetinghouse business/industrial park located in Sadsbury Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe presented to the Board Resolution 2019-13 for the Board to accept dedication of the sewer lines subject to the Deed of Dedication of Sanitary Sewer lines for parcel 37-2-76.3E, and the said right of way and easements to the Township.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve Resolution 2019-13, to accept dedication of the sewer lines subject the Deed of Dedication of Sanitary Sewer lines for Parcel 37-2-76.3E, and the said right of way and easements to the Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe presented to the Board Resolution 2019-14 for the Board to accept dedication of the portion of road within the Meetinghouse business/industrial park located in Sadsbury Township, specifically Patriot Way.
Mr. Reynolds made a motion, seconded by Mr. Moore, to accept dedication of the portion of the road within the Meetinghouse business/industrial park located in Sadsbury Township, specifically Patriot Way. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe reported that Witmer Properties has prepared agreements for use & maintenance of fiber optics under the road at Patriots Way. Mr. MacCombie reported the road is in excellent condition.
Mr. Reynolds made a motion, seconded by Mr. Moore, to agree to the Maintenance agreement for Patriot Way and Independence Way. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a license agreement with Witmer Associates for the fiber optics under Patriot Way. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Taylor wanted to make it clear that plowing of the residents road will take preference.
Mr. O’Keefe stated Sadsbury Commons is ready to resubmit their planning module to DEP for sewer extension. The Township is in charge of Act 537. The Township received an extension to December 15th. It is required that plans be submitted to show the sanitary sewer lines.
Mr. MacCombie has issues with some verbage in the document. He has a problem with EDU flow amounts. The document shows connections for Hershey’s Market, Hershey Lane, and Tractor Supply. It does not show CVS or Sadsbury Commons Phase 1, the Urgent Care.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2019-15 for the submission of Sadsbury Commons submission to DEP for sewage planning module conditional on Jamie MacCombie’s inspection and recommendation of document. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe has advertised and prepared Ordinance 2019-06 establishing a definition and exception for certain high tunnel facilities and is ready for adoption by the Board.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Ordinance 2019-06 establishing a definition and exception for certain high tunnel facilities. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Chester County Airport Update: No report.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the November 2019 General Fund invoices in the amount of $196,187.61. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
A discussion and vote on the lighting bid for the grant in the Village Enhancement Project was taken over by Mr. MacCombie who stated the only bid for the project was from Lenni Electric in the amount of $104,626.00 and the grant was for $50,000. Mr. MacCombie stated Randy White, of Sadsbury Associates, will install will install 2 lights for the Development, 1 at Blackberry Lane and 1 at Greenhill Road. Carol Menke, Landscape Architect had a problem with the landscaping at Sadsbury Square. Mr. White just dropped off revised plans to Jamie MacCombie’s office and the Township. Mr. White is requesting Preliminary/Final approval for Land Development. The Engineering issues have been resolved and asking for approval contingent on Carol Menke’s review. Questions were asked by Tim and Courtney Sarbaum about open space. Ms. Sarbaum feels the open space should be more central, not just one end of the development. Mr. O’Keefe stated the open space is permitted to combine parcels for open space as it is hard to put open space on each individual parcel. Mr. Jessey stated this is ideal for the Township but not for the residents of the Township. Mr. White stated that if the open space is on each individual parcel, it is basically undevelopable and he states he is in compliance with the Land Development Ordinance. Mr. O’Keefe stated that, Mr. Jaros, the attorney for Sadsbury Square gave an extension letter to mid January. Mr. Reynolds stated the Township has the extension letter and would like to take advantage of the letter. The Board will not grant approval at this time. Mr. White is to come back to the Board of Supervisors meeting in January with a copy of the Chester County Planning Commission letter on the current plan. The Board is not opposed to the plan for open space, but needs more concrete information. Mr. White will revise his plan when comments from Carol Menke are received.
Mr. Reynolds stated the year 2020 budget has been advertised for the required 30- day inspection period.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the budget for the year 2020. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds stated that the new police Chief will post for a full-time police officer to replace Jerry Ranck. This person will be approved at the January meeting.
Public Comment:
Dale Hensel told the Board the street light at the western island on Rt. 30, buy the trailer park is out. The Public Works Department will be notified.
Mr. Reynolds stated he would like to make a motion, seconded by Mr. Moore, to purchase 5 more tazers for the police department from Axon Enterprises for $9,354.50 on a five-year plan. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Taylor wishes everyone a “Merry Christmas”.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank
Secretary