A regular meeting of the Board of Supervisors was conducted on Monday, January 7, 2019 following the Reorganizational meeting. Chairman Mr. Reynolds called the meeting to order. Present were Supervisors John Moore and Mr. Taylor by telephone, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, and members of the community.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police Report: Chief Ranck reported that for the month of December, 2018, the police patrolled 3,337 miles and answered 340 dispatched incidents. Pennsylvania State Police answered 36 incidents during the overnight hours which are not included in the total incidents as follows:911 hang-up 1, hit and run crash 1, property damage crash 3, accident serious 1, alarm fire 2, alarm police 15, animal complaint 3, assault with injuries 1, assist to other police departments 12, emotional disorder 1, business check 80, civil dispute 3, credit card theft/fraud 3, disabled vehicle 1, disturbance 1, domestic dispute 5, DUI related crash 1, emotional disorder 1, erratic driver 4, for police information only 9, gas leak outside 1, harassing phone calls 1, house/vacation check 19, keys locked (vehicle, house, etc.) 1, lost property 1, medical emergency 19, miscellaneous police nature 6, noise complaint 2, Township park check 11, parking violation 2, public service 2, public service call 2, recovered property 2, police report 18, shots heard or shooting (no injuries) 1, SPCA (Assist) 1, suspicious condition 7, suspicious vehicle 1, theft 1, traffic general hazards 11, traffic detail 3, traffic stop 23, warrant hit or service 3, and well-being check 5. The 2018 yearly statistics from the Department of Emergency Services indicates a total of 3,775 calls for service were handled by the Sadsbury Township Police Department. The December 2018 criminal arrests are as follows, not including any other crimes which occurred during the month and are currently under investigation: Burglary, criminal trespass, theft by unlawful taking, receiving stolen property, criminal conspiracy, DUI of controlled substances, possession of controlled substances, possession of drug paraphernalia, and resisting arrest.
Chief Ranck would like to hire Larry Sipple as a full-time police officer. Larry Sipple is presently a part-time officer with the Township.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to change the status of Officer Larry Sipple from part-time to full-time. With there being no questions from the public, Mr. Reynolds and Mr. Taylor voting “aye”, and Mr. Moore voting “nay”, the motion passed.
Mr. Reynolds announced that after 50 years as a Police Officer, 45 years with Sadsbury Township, Chief Ranck will be retiring at the end of 2019.
Public Works Report: The Public Works report will be given next month. Mr. Simmons did want it discussed for re-approval of the part-time seasonal as needed winter help to make sure all the license checks and employment paper work must be satisfied.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve part-time seasonal as needed winter help as follows: Robert Herzog, Chris Loesh, Jared Dalmas, Joe McGinley, Noah Winger, Cameron Williams, Dexter Pascoe, and David Crum contingent that they satisfy driver license checks and employment paperwork. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds stated that Mr. Simmons is concerned that the requirements imposed on Sadsbury Park dedication of roads, concerning snow removal have not been implemented by Sadsbury Arcadia. There have been no snow sticks installed and no mail boxes have been moved. Mr. Reynolds stated to plow anyway and any damage will be on Arcadia. Mr. O”keefe will contact Eric Carlson.
Mr. O’Keefe would like to discuss the mailbox policy that was worked on by Public Works Foreman, Mr. Simmons and himself. The policy would set the price of a mailbox at $75.00. The mailbox must be in good shape and properly installed with US Post Office regulations. A claim must be made within 21 days. Mr. Taylor would like to read the snow removal police and would like to table it until next month.
Emergency Management Coordinator Report: Mr. Taylor stated he gets automatic e-mails from the County with all the information of events coming up in 2019.
Keystone Valley Fire Company Report: For the month of December, 2018, The Keystone Valley Fire Company responded to 20 calls for: fire 4, rescue/medical assist 7, false alarm 3, hazard 4 and service 2. The response by municipality is as follows: West Sadsbury Township 8, Highland Township 3, Parkesburg Borough 6, Sadsbury OOD 0, and Out of District 3. There was an average of 6 personnel responding, with a total of 142 personnel for combined response hours of 64.01 hours. The average response time from dispatch to scene was 8.53. The EMS Division handled 97 call for the month of December, 2018 for: treated/transported BLS 33, treated/transported ALS 29, No services required 10, patient refusal 12, recalled 6, treat and transfer 2, lift assist – public assist 2, unfounded 1, and treat and release 2. The break-down by municipality is as follows: Parkesburg Borough 30, Sadsbury Township 33, West Sadsbury Township 15, Highland Township 9, and OOD 10.
Sadsbury Fire Company Report:
Township Engineer Report: Mr. MacCombie reported he has a Letter of Credit Reduction Certificate of Completion Release #6 for Rock Holdings, PA. LLC for 500 Independence Way in the amount of $182,041.37 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Reduction Certificate of Completion Release #6 for Rock Holdings, PA. LLC for 500 Independence Way in the amount of $182,041.37 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow Release of funds for Rock Holdings, PA LLC in the amount of $5,227.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow Release of funds for Rock Holdings, PA LLC in the amount of $5,227.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.
Mr. MacCombie stated he has a Letter of Credit Reduction of Funds Certificate of Completion Release #4 for Parsons Coatesville, LLC, CTDI in the amount of $50,254.36 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Reduction of Funds Certificate of Completion Release #4 for Parsons Coatesville, LLC, CTDI in the amount of $50,254.36 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for the CTDI building expansion in the amount of $2,126.25 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CTDI building expansion in the amount of $2,126.25 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has a Letter of Credit Certificate of Completion Release #8 for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 3B, in the amount of $30,903.75 for the Board’s approval.
Mr. Reynold made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Certificate of Completion Release #8 for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 3B in the amount of $30,903.75 per Mr. MacCombie’s recommendation.
With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 3B in the amount of $228.14 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 3B in the amount of $228.14 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $587.80 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $587.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported that the survey for the128 easements in the Township for the sale of the sewer system to Pennsylvania American Water are being done and will be finished in a few weeks. PAWC has 14 to 15 questions. Mr. Taylor asked if there are any manholes that are needed to find. Mr. MacCombie told him the manholes have been surveyed in Bellaire Business Center. When asked about opening the road at Old Wilmington Road at CTDT, Mr. MacCombie said the dedication of sanitary sewer, the road opening, and dedication of streets in Bellare was to take place when CTDI was finished. Mr. Taylor said the same as with Sadsbury Park, there is nowhere for the Township to store salt. Mr. Reynolds said the Township will not take the roads in Bellaire.
Township Solicitor Report: Mr. O’Keefe stated he has a document from Amtrak which is an Application for Consent to Assign License Agreement. Mr. O’Keefe explained the Township has easements to run sewer under the Amtrak tracks. We will need to transfer these easements to Pennsylvania American for the sewer sale.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve and sign the Application for Consent to Assign License Agreement from Amtrak for the sale of the sewer system to Pennsylvania American. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Chester County Airport Update: No report
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Resolution 2019-02, appointing Maulo and Company as the Township’s Auditors for the year 2019. This has been duly advertised for 30 days. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2019-03, adopting the Township’s 2019 fee schedule. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business
Mr. Reynolds stated the Public Works Department/Teamsters Local 312 has worked together to come to an agreement on the Public Works Contract. Mr. Reynolds would like to approve it tonight. Mr. Taylor said he did not have a chance to read the document and Mr. Moore would also like to read it. It will be tabled until next meeting.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Severance Package for Chief Ranck upon his retirement at the end of 2019. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds stated he would like to adopt Ordinance 2019-01, creating the position of Township Manager. Mr. O’Keefe stated the Ordinance has been duly advertised as directed by the Board. Mr. Taylor stated he is getting heat that they got rid of the position of Township Manager, now putting one on again. Mr. Reynolds stated the last time the Township Manager was not done well. It was not well advertised and the person did not perform up to expectations. Tammy Russell will do a stellar job, and we need the position. She did a great job with the budget and working with PMRS for the police pension. Mr. Taylor feels she will have limitations with the unions as far as managing the Township, he has nothing against her and has respect for her administrative procedures.
Mr. Reynolds stated he is going to make the motion to adopt Ordinance 2019-01, creating the position of Township Manager. There was no second on the motion.
Mr. Reynolds stated The PSATS conference in Hershey, PA will be April 14-17, 2019. Mr. Reynolds stated he has never been to one and would like to know what is going on and will look at the program. The Board will table a decision to attend until next month.
Randy White, with T.R. White, Sadsbury Associates is coming before the Board with a proposal for a 2-family attached, by right use. This proposal fronts Sadsbury Village and wraps around Octorara Road. The parking requirements are being met, but will have the ability to expand parking by 10 or 12 spaces if desired. There will be dumpsters placed around the development, so trash cans will not be an issue. Mr. White stated he has been in front of the Planning Commission several times. This project started as Conditional Use with commercial and apartments and was changed to a by-right plan with just residential. Mr. White is not asking the Board or any approvals, he just wants to present the project as an informational session. The units will blend in with existing design in the Sadsbury Village District. This requires parking in the back. Units along Route 30 will have front entrances. There will be a total of 84 unites with a total of 131 people; with a mix of 1 and 2 bedroom residences and 198 parking spaces. A traffic study is required to determine the level of service in the area. Discussions and questions from the residents of Sadsbury Village include lighting, parking, dumpsters, open space, and traffic congestion. All the units will be rentals and will be managed by Randy White’s business themselves. They have the manpower to remove snow themselves. There will be a rental office and he is not sure if there will be a full-time manager on scene or not. There will be open space for dedication to the Township and they can take it or not. There will be no Section 8 housing. There will be 2 parking spaces per unit with 1 extra space per unit. The lease will be yearly and the project will be done in 3 phases. David C. Babbitt, Land Planning expert, presented an Environmental Impact Study and was made available to residents attending from Sadsbury Village. John Jaros, Attorney stated the next stop will be to have prepared a set of fully engineered preliminary and final Land Development Plans. These will be reviewed by all the consultants. The sketch plan was presented to the Planning Commission and the Board of Supervisors this evening to get feedback from the residents.
Public Comment
Tony Clark asked how much raise the Public Works Department will be getting. Mr. Reynolds stated that to bring them up to the standard wage they will get a 7% raise.
Tony Clark asked what kind of Severance Package Chief Ranck will be receiving. Mr. Reynolds stated that Jerry could buy back 15 years of service to be placed on the Pension plan and the Township would have to put up $86,000. Chief Ranck will take what the Township would have to put up as his severance package.
Mr. Reynolds stated the Township Manager position would be Treasurer-Manager. Tammy Russell secured a $50,000 grant for the islands and worked diligently on the PMRS for the police pension.
Dawn Groff stated that the police and road crew are doing a fine job in the community.
With there being no further business Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the meeting. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank
Secretary