A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Tuesday, July 7, 2020 commencing at 7:00 p.m. Chairman Dave Reynolds called the meeting to order. Present was Supervisor Mr. Moore and Supervisor Earl Taylor via telephone, Township Solicitor Mr. O’Keefe, Township Engineer/Zoning Officer, Mr. MacCombie, members of the community. Due to Covid-19 guidelines, all chairs in the meeting room were spaced 6 feet apart and everyone in the building was required to wear facial masks.
A moment of silence and Pledge of Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to waive the reading of the previous meeting minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Police Report: Chief Hawley reported that for the month of June, 2020, the police department answered 420 calls for service and the Pennsylvania State Police answered 32 incidents during the overnight hours: hit and run crash 4, vehicle crash with injuries 2, property damage crash 8, alarm police 3, animal complaint 6, assist to other department 14, business check 175, civil dispute 2, crime prevention activities 4, criminal mischief/vandalism 2, disabled vehicle 2, disturbance 2, domestic disturbance 5, driving under influence 1, emotional disorder 2, erratic driver 6, escort person or money 1, for police information 17, fraud (actual or attempted) 1, harassment 1, harassing phone calls, 1, house fire 1, house/vacation check 22, medical emergency 26, miscellaneous police nature 1, missing person 1, noise complaint 3, Township park check 5, parking violation 1, recovered property 1, police report 15, shots heard or shooting (no injuries) 1, suspicious condition 9, theft 2, vehicle pursuit 1, traffic General Hazards 3, Trespasser 1, Traffic Stop 12, Damage to vehicle 1, warrant hit or service 2, well-being check 5. Criminal arrests for June are as follows: DUI and related charges, unauthorized use of a MV, flight to avoid apprehension, accidents involving personal injury, duty to render aid, possession of paraphernalia.
Officer Dimedio has completed Swat School at no cost to the Township. All equipment was supplied by Tactual Mutual Aid.
Chief Hawley reported that Officer Larry Sipple was promoted to Corporal as of July 1, 2020. He would like the Board’s approval for the promotion.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the promotion of Officer Larry Sipple to Corporal effective July 1, 2020. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Chief Hawley would like to reactivate the Township cell phone that belonged to Chief Ranck, for Corporal Sipple’s use. The Township ID cards are ordered, the only two that have to have their picture taken is Mr. MacCombie and his son. Chief Hawley has received an inquiry from a resident for the Chief and officers to meet with a candidate for political office. This was declined to the Hatch Act. At the August Board of Supervisors meeting, Chief Hawley will be recommending for promotions for Patrolman 1st class.
Public Works Report: For the month of June, 2020, the Public Works maintained Township owned property, equipment, vehicles, roadways, signs, traffic lights and the storm drain system. All trucks have been State inspected and all vehicles have had maintenance checks performed on a regular basis. The dump body boards have been routed on the new trucks and they also have been primered. Emergency equipment, such as chainsaws, barricades, etc. have been inspected and are ready for an emergency response if needed. All Township owned properties have been maintained by mowing, weed trimming, trash collection and other similar tasks completed. The park was reopened due to Covid-19 concerns lessoning earlier in May and the playground area was reopened this month. Playground equipment, pavilion, picnic tables were all power washed. New USA and State flags were placed at Bert Reel Park. At the Main Township building, lighting was replaced, weed control has taken place and the building was power washed. Several road and street signs have been replaced or repaired and straightened. West Hammond Drive has had pot holes filled and made safe. A section of Quarry Road has been replaced with black top until annual road resurfacing takes place. Also, several pot holes have been filled on various roadways. Equipment hours 4.5 and Vehicle miles 312.5.
The Public Works Department received a quote from Accredited Environmental Technologies, Inc. for $7,200 for demolition of out building located at 6 Ramsey Alley, including disposal, labor, supervisor, and material. The Board decided to have Jamie MacCombie go over the quote and will get back next month.
The Public Works received co-stars pricing from Stevenson’s Equipment of $3,550 to rent/lease a roadside mover for one week at a cost of $2,400 plus cost delivery and pick-up an additional $1,150.
Mr. Reynolds made a motion, seconded by Mr. Taylor to approve the rent/lease of a roadside mower from Stevenson’s Equipment for the total cost of $3,550, including delivery and pick-up. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The public Works Department received a quote from Little’s John Deere for a cut off saw for asphalt and concrete at a cost of $1,897.11. The one they had was very old and has since broken.
Mr. Taylor made a motion, seconded by Mr. Reynolds to approve the Public Works Department purchase a cut off saw from Little’s John Deere at a cost of $1,897.11. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Public Works Department received a quote from Windview Athletic Fields to improve the ball field at Sadsbury Park located at First Avenue at a cost of $5,750. The Board will put this item on hold to see if there is some alternative to the cost of this quote.
Mr. O’Keefe recommended to the Board to have some sort of liability waiver form for an organization to sign to use the Township ball fields, to protect the Township. The Board has directed Mr. O’Keefe to draw up a waiver for the ball fields. Mr. Reynold stated that Jerry Ranck’s soft ball team has the field at Bert Reel Park. All other teams would have to work around his schedule.
The Public Works received a quote from Lancaster Asphalt Systems, Inc. to have the Township Building parking lot and Bert Reel Park parking lot resealed and repaint the parking lines and markings. The Township lot cost $3,570 and Bert Reel Park $3,560.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to accept the quote from Lancaster Asphalt Systems for the Township Building parking lot only at a cost of $3,570.00 to seal and repaint parking lines and markings. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Emergency Management Report: Mr. Taylor needs all the Supervisors personal addresses for the Emergency Operations Plan. All he has are the past Supervisors.
Keystone Valley Fire Department:
Sadsburyville Fire Company Report: For the month of June, 2020 the Sadsburyville Fire Company responded to 12 calls for: motor vehicle accident 5, assist EMS 2, automatic fire alarm 2, public service 1, house fire 1, vehicle fire 1. The municipal breakdown is as follows: Sadsbury Township 9, Valley Township 1, Caln Township 1, West Caln Township 1. There was an average of 7 firefighters per call. There were 56 miles traveled for an average of 5 miles per call. Time in service was 5 hours and 28 minutes, an average of 27 minutes per call.
Chris Daily, P.E. from DL Howell made a formal submission of initial Land Development plans for John Rock Pallet. Mr. Daily stated this will be submission #2 on Patriot Way and will be the mirror image of what was done years ago. The Board will accept the submission and Mr. MacCombie will go over the submission before talking about waivers. Mr. MacCombie stated the Board was told after the last building was built, that there were no plans to build in the future. Mr. Daily will go to the Planning Commission meeting, but Jamie will not have a review letter ready by next week.
Mr. O’Keefe would like it in the minutes that the plans for John Rock Pallet were formally submitted on July 7, 2020.
Engineer Report: Mr. MacCombie reported that he has a Letter of Credit Reduction Certificate of Completion for Lafayette Square Partners LP for Lafayette Square Phase 2 and 3 in the amount of $441,885.20 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Reduction Certificate of Completion for Lafayette Square Partners LP for Lafayette Square Phase 2 and 3 in the amount of $441,885.20 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for Lafayette Square Partners LP for Lafayette Square Phase 2&3 in the amount of $5,851.25 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Lafayette Square Partners LP for Lafayette Square phase 2 & 3 in the amount of $5,851.25 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Commons Connector Road Site Work in the amount of $3,315.62 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Commons Connector Road Site Work in the amount of $3,315.62 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 3A in the amount of $532.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 3A in the amount of $532.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 3B in the amount of $650.62 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 3B in the amount of $650.62 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated that Lennie Electric wants to be paid for the foundation work done for the Village Enhancement in the amount of $17,553.66. Dennis O’Neil from Mr. MacCombie’s office will go over with Tammy Russell on how to be reimbursed by the state for the grant on this project.
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay Lennie Electric for the foundation work done for the Village Enhancement in the amount of $17,553.66 Per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported the Octorara Bridge project is moving forward.
Mr. MacCombie stated the 2020 Township Resurfacing Program bidder was awarded to Advanced Pavement Group 1060 Boot Road, Downingtown, PA. The Board would like to take off the basketball court at Bert Reel Park and look into doing that next year, and only do the walking trail at the park. Mr. MacCombie stated the whole project would cost out of Liquid Fuels $305,467.50 leaving a balance in Liquid Fuels of $40,000. The approximate start date would be likely 30 to 60 days.
Mr. Taylor made a motion, seconded by Mr. Reynolds, to approve the 2020 Township Resurfacing Program proposed by Mr. MacCombie and performed by Advanced Pavement Group 1060 Boot Road, Downingtown. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated regarding the traffic light at Old Wilmington Road and Route 30, that if the loop is broken, it is not PennDOT’s problem. That would be a Township problem to get it fixed. Chief Hawley stated the loops are functioning correctly. When there is an accident, they have to check and make sure the loops are working properly. He checked each loop himself and can say they are functioning correctly.
Mr. Reynolds asked Mr. MacCombie if he could look into property owned by Bellaire Business concerning the Township Garage. Mr. MacCombie stated that Terry Muto is retiring so he will talk to Barry Bentley.
Solicitor Report: Mr. O’Keefe stated the buying of the Ram truck requires a resolution that should be done for the purchase of the vehicle.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve Resolution 2020-08, regarding property schedule No. 4000-31043 to Master Lease Purchase Agreement No. 30031 with Fulton, N.A. for 2020 Ram 1500 Crew Cab Pickup with 10-8 EVS Upfit/ VIN:1C6RR7XTOLS118748 with the cost being $39,131.18. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe received an e-mail from Penn Environment asking the Township to write a letter to the General Assembly asking them to put a ban on all local plastic bags. The Board passed on this request. Chief Hawley stated it cannot be enforced.
Planning Commission: Mr. Jessey reported there was no meeting in June but will meet in July. He also requested to have a Zoning Update meeting at 2pm on Wednesday, July 8. He was instructed by Linda Shank, Secretary to use the large meeting room as the small room was not in use.
Zoning Report: Mr. MacCombie stated there were 10 calls on various zoning issues. There were applications for 7 applications for fences, patio, and fireworks. There was a complaint from a resident about ATVS running on CTDI property. They will post as private property and no ATVS allowed.
Chester County Airport Update: no report.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Taylor, to pay the June, 2020 invoices in the amount of $189,253.54. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Due to Tim Sarbaum moving out of the Township, he must resign from the Planning Commission.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to accept the resignation letter from Tim Sarbaum from the Sadsbury Township Planning Commission. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Coatesville Area Senior Center is asking for a donation of $500.00. 51 residents of Sadsbury Township received services within the past 12 months.
Mr. Moore made a motion, seconded by Mr. Taylor, to make a donation to the Coatesville Area Senior Center in the amount of $500.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Public Comment:
Simon Jessey said fireworks are prohibited in Sadsbury Park. What can be done by the police? Chief Hawley stated the law says fireworks cannot be used 300 feet of occupied residence. By the time police arrive, people have left or ran out of supplies. The emphasis is on safety, especially if children are around. Just because they are being sold, does not mean they are legal.
Mr. Moore stated he is receiving personal opinions and political e-mails on his Township e-mail. It should be placed on our web-page, that Township e-mail is only to be used for Township business.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Taylor, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully submitted,
Linda Shank
Secretary