A regular meeting of the Board of Supervisors of Sadsbury Township was conducted on Tuesday, July 2, 2019 commencing at 7:00 p.m. Chairman, Mr. Reynolds called the meeting to order. Present was Supervisor, Mr. Moore and Mr. Taylor via telephone, Township Solicitor, Mr. O’Keefe, Township Engineer and Zoning Officer, Mr. O’Neil ( in for Mr. MacCombie), and members of the community.
A moment of silence and Pledge of Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police Report: Chief Ranck reported that for the month of June, 2019, the police patrolled 4,207 miles and answered 331 dispatched incidents along with the Pennsylvania State Police who answered 29 incidents during the overnight hours for: hit and run crash 1, accident other type 1, property damage crash 4, alarm fire 1, alarm police 8, animal complaint 3, assault with injuries 1, assist to other police department 2, building fire 1, business check 123, civil dispute 2, criminal mischief/vandalism 2, death investigation 1, disabled vehicle 3, disturbance 1, domestic dispute 3, erratic driver 4, field or brush fire 1, fight 1, for police department information 9, harassment 1, house/vacation check 23, keys locked(vehicle or house, etc.) 1, medical emergency 24, miscellaneous police nature 1, missing person 2, noise complaint 2, Township Park check 7, parking violation 1, police report 13, shots heard or shooting (no injuries) 1, smoke odor investigation 1, suspicious condition 9, suspicious person 1, suspicious vehicle 1, traffic general hazards 3, trespasser 1, traffic stop 22, unauthorized use of motor vehicle 1, and well-being check 4. The criminal arrests are as follows: theft, receiving stolen property, resisting arrest, flight to avoid apprehension, aggravated assault, endangering the welfare of a child, terroristic threats, simple assault, child endangerment, disorderly conduct, and harassment. These arrests do not include any current investigation’s that may result in an arrest.
Chief Ranck introduced Matt Diemedio to the Board of Supervisors and the residents. Chief Ranck will take Officer Diemedio to introduce him to Supervisor Taylor.
Public Works Report: For the month of June, 2019 the Public Works Department maintained Township owned property, equipment, vehicles, roadways, signs, traffic lights, and the storm drain system. We received and inspected our new 2019 Freightliner Dump truck and plow. We have had a radio installed along with antenna and the Township logo was placed on the doors. A section of Quarry Road was removed and repaired where a decaying pipe had collapsed. We also removed a storm drain box that did not claim much water that was attached to the pipe. The section of roadway is open and safe for travel at this time. In a few weeks/months, the Department will be back to black top it. The equipment hours were 10.2 and the vehicle miles were 1,157.6.
Mr. Moore would like a sink hole at 16 Quarry checked out.
Emergency Management Report: Mr. Taylor reported there are many up-coming trainings with the county.
Keystone Valley Fire Department Report: For the month of June, 2019, The Keystone Valley Fire Department responded to 25 calls for: fire 3, rescue/medical assist 11, false 6, service 1, hazard 2, good intent 1, and severe weather 1. The response by municipality is as follows: West Sadsbury Township 7, Highland Township 4, Parkesburg Borough 9, Sadsbury OOD 1, and Out of District 4. The average response by personnel per call was 6, with a total of 145 personnel for combined response hours of 56.34 hours. The average response time dispatch to on-scene was 11.09. The Keystone Valley EMS Division responded to 106 calls for: treated/transported BLS 27, treated/transported ALS 31, no service required 11, patient refusal 19, unfound 1, treated and transfer 2, public service 11, dead at scene 5, recalled 2. The municipal break-down is as follows: Parkesburg Borough 35, Sadsbury Township 38, West Sadsbury Township 17, Highland Township 9, and Out of District 7.
The fire units traveled 987miles and used 246.1 gallons of fuel. The ambulance(s) traveled 2,917 miles and used 335.3 gallons of fuel. The total paid in preventive maintenance and repairs was $5,300.78.
Sadsburyville Fire Company Report: For the month of June, 2019, the Sadsburyville Fire Company responded to 19 calls for: motor vehicle accident 5, investigation 3, automatic fire alarm 2, house fire 2, relocate 2, public service 1, auto fire 1, barn fire 1, electrical fire,1 and motorcycle accident 1. The municipal breakdown is as follows: Sadsbury Township 13, Caln Township 3, West Caln Township 2, and East Fallowfield Township 1. There were 120 firefighters responding with an average of 6.3 firefighters per call. There were 111 miles traveled for an average of 5.8 miles per call. Time in service was 14 hours and 34 minutes with an average of 46 minutes per call.
Township Engineer Report: Mr. O’Neil reported that he has a Letter of Credit Reduction of Funds for Parsons Coatesville, LLC for the CTDI Expansion Release #8 in the amount of $51,523.30 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Reduction of Funds for Parsons Coatesville, LLC for the CTDI Expansion Release #8 in the amount of $51,523.30 per Mr. O’Neil’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil reported he has a Letter of Credit Reduction of Funds for Sadsbury Arcadia Associates L.P., Release #10 for Sadsbury Park Phase 3B in the amount of $64,809.39 for the Board’s approval
Mr.Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Reduction of Funds for Sadsbury Arcadia Associates L.P. Release #10 for Sadsbury Park Phase 3B in the amount of $64,809.39 per Mr. O’Neil’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil reported he has a Letter of Credit Reduction of Funds for Sadsbury Arcadia Associates, L.P. for Release #1 for Sadsbury Park Phase 3A for $191,163.60 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a Letter of Credit Reduction of Funds for Sadsbury Arcadia Associates L.P. for Release #1 for Sadsbury Park Phase 3A in the amount of $191,163.60 per Mr. O’Neil’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil reported he has an Engineering Escrow release of funds for CTDI Building Expansion in the amount of $1,728.12 for the Board’s approval.
Mr. Reynolds made a motion seconded by Mr. Moore, to approve an Engineering Escrow release of funds for CTDI Building Expansion in the amount of $1,728.12 per Mr. O’Neil’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B in the amount of $808.12 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 3B in the amount of $808.12 per Mr. O’Neil’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park Phase 3A in the amount of $8,954.37 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Arcadia Associates, L.P. for Sadsbury Park Phase 3A in the amount of $8,954.37 per Mr. O’Neil’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil reported he has an Engineering Escrow release of funds for Rock Holdings PA, LLC for office assembly and manufacturing facility, in the amount of $57.50 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow for Rock Holdings PA, LLC for office assembly and manufacturing facility, in the amount of $57.50 per Mr. O’Neil’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil reported that an application for 5 hydrants in Sadsbury Park needs approval from the Board (as applicant) before the application can be forward to Pennsylvania American Water company.
Mr. Reynolds made a motion, seconded by Mr. Moore, to submit the application to Pennsylvania America Water Company for the installation of 5 fire hydrants to be located in Sadsbury Park. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil stated that at the last meeting, their office was asked to look into having the signal at Lincoln Highway and Old Wilmington Road revisited. He contacted Traffic Planning and Design, and they found there were changes made during construction that were never recorded. They are asking PennDOT for as-built plans. Traffic Planning and Design’s fee for profession services is $4,500. Mr. Reynolds stated some of the field changes never recorded were stamped paving and a handicap ramp at the northwest corner. Mr. O’Neil stated the loop at the light is functioning at this time. He has received 3 quotes for radar detection in the $15,000 to $20,000 range.
The Board will table the radar detection upgrade for now.
Mr. O’Neil stated there is a meeting on July 16th with PennDOT and PAWC. PAWC is replacing the trunk line on Valley Road. The meeting is on-site.
Mr. O’Neil stated there is a problem with the open space at the Sadsbury Square Development. All open space should be on the parcel developed. Sadsbury Square will have open space over the development in different areas. Mr. O’Keefe asked if this will need to be a waiver from the Land Development and Mr. O’Neil answered that it would. A public stream divides the parcels and it would divide the open space. The open space would be the % of what it should be according to the Ordinance but it will be divided. The Developer would like to have input on how the Board feels about this. Mr. Reynolds wants to send the Developer to the Planning Commission to get their feel on this. The Board is not saying no, but not saying yes. Mr. O’Neil stated that open space consists of wooded area and grassy areas.
Township Solicitor Report: Mr. O’Keefe reported that Jacob Riehl had put in a request to build a house and live in the old house until the new house was built. After the new house was built, he would demolish the old one. The Board wanted a Demolition Escrow Agreement. This agreement was sent to Mr. Riehl, and he and the bank will execute an agreement and Mr. O’Keefe will bring it to the Board.
Mr. O’Keefe stated that D&S Developers is ready to apply for permits. The comments from Mr. MacCombie’s office have been done and agreed to. There are still comments from the Chester County Health Department on the perk test, and once that is done they can proceed with permits. The Developers Agreements are ready to be signed and the plans recorded.
Mr. Reynolds made a motion, seconded by Mr. Moore, to grant further extension of the 5 year approval period to August 7, 2019 for the D&S Development. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to execute the Developers Agreements and sign the plans to be recorded per Mr. O’Keefe’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated he looked into the Township owned parcel at Quarry and Greenbelt. The parcel was conveyed to the Township in 2000 by the Sadsbury Sewer Corporation. Mr. O’Keefe did not see any deed restrictions but with concerns by Mr. Taylor, Mr. O’Keefe will take a closer look at the deed.
Mr. O’Keefe stated all the legal steps have been completed on the property at 7 Middle Street and it should be in front of a judge next week. The goal is to remove the people living there.
It was reported by a member of the public, that the boards that were put up by the Township have been taken down in the back of the house and people are laying around drunk. There are 3 junk cars and tires. Mold is spreading and this house impacts the whole neighborhood.
Mr. Reynolds stated when the house goes up for Sheriff Sale, whoever buys it must clean it up. The Township will not clean up the property. Mr. O’Keefe expects when all the legal procedures have been completed, he estimates the house will go to Sheriff Sale around January 2020. Mr. Reynolds stated the Township is doing what can be done without violating someone’s rights.
Mr. O’Keefe gave a copy of the Mortgage Company that took over the middle house to Karen Griffin.
Mr. O’Keefe stated he gave the Board a copy of the Property Maintenance Code to read over. Mr. Reynolds stated he spoke to a past Supervisor of West Caln Township about their property maintenance code.
Township Planning Commission Report: There was no June meeting.
Zoning Report: Mr. O’Neil reported that there were fence and shed permits reviewed, and also a review of a sketch plan for a sub division.
Chester County Airport Update: Mr. Roberts had no report.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the June 2019 General Fund Invoices in the amount of $217,005.06. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to pay the June 2019 Sanitary Sewer invoices in the amount of $280.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Mr. Reynolds made a motion, seconded by Mr. Taylor, to give the budgeted annual contribution to the Parkesburg Library in the amount of $1,500. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Barry Stingle formally presented to the Board a Land Development Application for Sadsbury Park Phase 1, Greenhill at Sadsbury Park. This was approved about 15 years ago by the Township. The property has since been sold to John Newton.
Public Comment:
Tony Clark said the grass needs mowed at Old Wilmington Road and Old Mill Road.
Mr. O’Keefe stated he looked into the question asked last month if the Board can make a contribution to a cause, and the answer is yes.
Mr. Reynolds made a motion, seconded by Mr. Moore, to make a $500.00 contribution to “Cruising for Chris”. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Susan Bankard asked if anything was going to be done to the mediums on the highway. Mr. Reynolds stated that Eric Carlson from Arcadia has offered to landscape the mediums. The Township has received a $50,000 grant for lighting.
Vicky Horan was concerned that the lights would be intrusive. Mr. O’Neil stated the lights would have shields and he does not know the location of the lights at this time.
Vicky Horan asked if anyone went to the Route 30 Construction meeting.
Mr. Reynolds stated that no one did, but Dennis O’Neil can get a copy of the meeting minutes.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank
Secretary