A regular Board of Supervisors meeting was conducted on Tuesday, February 6, 2018 commencing at 7:00 p.m. Chairman, Mr. Reynolds called the meeting to order. Present was Supervisor, Mr. Moore, Mr. Taylor via telephone connection, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, and members of the community.
A moment of silence and Pledge Allegiance was observed.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to waive reading the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police Report: Chief Ranck reported the police patrolled 3,401 miles and handled 263 incidents during the month of January, 2018, 36 of these incidents was handled by the State Police during the Township police off-duty hours for: hit & run crash 2, vehicle with injuries 1, property damage crash 6, accident serious 1, alarm police 5, animal complaint 2, overdose 1, assist to other police department 7, burglary 1, business check 69, civil dispute 2, disabled vehicle 1, disturbance 1, domestic disturbance 3, emotional disorder 2, erratic driver 2, escort person or money 2, for police department information 4, fraud (actual or attempted) 1, harassment 2, house/vacation check 15, medical emergency 24, Township park check 5, repossession 2, police report (not in progress) 30, suspicious condition 9, theft 3, traffic general hazards 5, traffic stop 6, and 3 well-being checks. Chief Ranck reported that Narcam has been used 7 times in the last 6 months, and he would like to thank the EMS personnel for their services.
Public Works Report: For the month of January, the Public Works Department prepared and responded to three separate winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used. It is important to note that after a winter weather event all vehicles, plows and de-icing equipment are washed and inspected for any damage or worn parts. If warranted any damage or worn parts are replaced as soon as possible. All equipment is then prepared and ready for the next weather event. The Public Works Department also did other tasks, such as: recording of sewer meter readings for the last quarter of 2017, picked up Christmas trees on January 5th, and 12th, repaired several street/road signs throughout the Township, purchase and assemble shelves and assistance with removal of boxes of documents from the main Township Building to the storage unit, and CDL training of part time seasonal help Robert Herzog, who passed his CDL test on January 19th. Lastly, as a reminder, the best way and most efficient way to report a pot hole, tree down, icy road, or any type of hazardous road condition is to e-mail the Department at Sadsburypublicworks@comcast.net or phone the department at 610-857-3733. If the road issue or condition is life threatening or a serious safety concern, please dial 911. The equipment hours were 34.8 and the vehicle miles were 1,88.5.
Mr. Taylor reported the Costars Salt contract is ready for renewal. The contract has not changed over the years, but must be renewed each year.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the Costars Salt contract for the August 2018 through July 2019 season. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Emergency Management Report: Mr. Taylor reported the Public Works Department has received the radios from the County. They will be a big help in being able to talk to the fire departments during an emergency.
Township Treasurer Report: Ms Russell stated she is happy to be back as the Treasurer for Sadsbury Township. A storage unit was rented and organized plans and permits back to the 1970’s with the help of the Public Works Department take the documents to the storage unit. Once the project is done, all subdivisions, permits are all labeled and easy access to all documents. Ms. Russel reports that she has been bonded as Treasurer and the last 4 weeks have been focused on re-opening the budget and getting the budget to balance. All reports have been completed including the MS 965 for Liquid Fuels, the 2018 Municipal Tax report, W-3, W-2, 1099’s and 1096 which were due by January 31st. Ms. Russell is currently preparing for the first audit which takes place next week for 2017. The annual audit will be scheduled to take place early this year, hopefully in June. The PSATS conference is April 22-25 in Hershey. A great time for all staff and board to go, learn, and take classes in Municipal government.
Mr. Reynolds stated that Ms. Russell has far exceeded his expectations during the budget process.
Keystone Valley Fire Department Report: Chief Cazillo reported that for the month of January, the Keystone Valley Fire Department responded to 29 calls for: fire 11, rescue/medical assist 9, good intent 4, cover 4 and fire police 1. The response by Municipality is as follows: West Sadsbury Township 5, Highland Township 4, Parkes Borough 9, Sadsbury Township OOD 1, and Out of District 10. The average response by personnel per call was 8 with a total of 204 personnel for combined response hours 99.96 hours. The average response time to on scene was 8.45 minutes. There were 2 in house trainings with 30 members attending for 90 hours combined training hours. The fire units traveled 1,599 miles and used 263.3 gallons of fuel. The ambulance(s) traveled 2,995 miles and used 248.1 gallons of fuel. For the month of January, the Keystone Valley EMS Division responded to 94 calls for: treated/transported BLS 45, treated/transported ALS 26, no services required 7, patient refusal 12, recall on route 1, recalled on scene 2, and dead on arrival 1. The Municipal break-down is as follows: Parkesburg Borough 20, Sadsbury Township 32, West Sadsbury Township 20, Highland Township 12, and out of District 10.
Sadsburyville Fire Company Report: Chief Grossman reported that for the month of January, the Sadsburyville Fire Company responded to 16 calls for: automobile accidents 5, building fires 4, house fires, 1 shed fires, 1 public service and 1 automatic fire alarm. The Municipal break-down is as follows: Sadsbury Township 6, Coatesville City 5, West Caln Township 2, Valley Township 2, and West Sadsbury Township 1. There were 115 volunteer firefighters responding with an average of 7.1 per incident. The miles traveled were 94 with an average of 5.8 miles per incident. The units were in service for 5 hours and 19 minutes with an average of 19.9 minutes per incident.
A brush skid was installed and placed in service on the Utility truck to allow increased capabilities on brush, wood, fields, and trash fires. The unit includes a 200- gallon water tank, 200- gallon per minute pump and associated hoses, tools and appliances.
Township Park Committee Report: Mr. Jessey reported the Park Committee met on January 22, 2018 to reorganize and regular meeting to follow. Mr. Jessey was nominated and accepted the Chairman position and Mat Hensel was nominated and accepted the position of Vice Chairman. The meeting dates for 2018 were approved by the Board of Supervisors. The Treasurer position will be deleted, and all funds will be handled by the Township Treasurer. The Municipal Directory was discussed, and the date of June 9, 2018 was settled on to hold a BBQ fundraiser in Bert Reel Park. Two members of the Park Committee resigned, and the Committee is seeking replacements. The Baseball field at Bert Reel Park will be used by three groups this year. The snack shack will be getting ready to open in the spring. A discussion was held on whether or not to continue to allow Bert Reel Park to be rented out for events. Several neighbors have complained about noise, and there is nobody to respond to an issue during a rental. The committee recommends that unless we can guarantee the availability of a Township employee who can be called in to respond to an issue, we should cease park rentals. This would be something for the Board of Supervisors to think about. There is not a lot of revenue brought in from rentals.
Mr. Jessey addressed the Board of Supervisors with a request to have two new members added to the Park Committee; Jonny Damon and Amanda Hensel.
Mr. Reynolds made a motion, seconded by Mr. Moore, to have Jonny Damon and Amanda Hensel added to the Park Committee. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Jessey stated they are looking for more people for the committee.
Mr. Taylor would like to meet with Mr. Jessey, the Board, and the Treasurer briefly, after the meeting. Mr. O’Keefe prefers this be done in the public comment section.
Township Engineer Report: Mr. MacCombie reported he has an Escrow Letter of Credit reduction for Sadsbury Arcadia Associates for Sadsbury Park Phase 2A in the amount of $40,842.00 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Escrow Letter of Credit reduction for Sadsbury Arcadia Associates for Sadsbury Park Phase 2A in the amount of $40,842.00 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park, Phase 4C for $39,267.21 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park, Phase 4C for $39,267.21 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4C in the amount of $59.33 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4c in the amount of $59.33 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park, Phase 3B for inspection and grading in the amount of $3,888.75 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering release of funds for Sadsbury Arcadia Associate, LP for Sadsbury Park, Phase 3B in the amount of $3,888.75 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated he has a Final Letter of Credit Certificate of Completion for Aerzen USA Corporation in the amount of $109,248.08 for the Board’s approval.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Final Letter of Credit Certificate of Completion for Aerzen, USA Corporation in the amount of $109,248.08 Per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated it would be a good idea to have the lines located at Broad Meadow and Fox Trail in Sadsbury Village televised to see if the sinkhole located in that area, has to do with the sewer line. The cost would be around $500 or $600 to have this done.
Mr. Reynolds made a motion, seconded by Mr. Moore, to have Mr. MacCombie televise the lines located at Broad Meadow and Fox Trail to see if the sinkhole at that location has to do with the sewer lines. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated there was an e-mail from the Economic & Community Development Department to have a report done on the Flood Plane Ordinance. The report is asking for the Flood Plane Ordinance and any permits issued and the amount of the expenditures. The Board would like Mr. MacCombie to take care of the report.
Mr. MacCombie reported that in October 2017, Gateway Church submitted a permit request for an addition, a proposed pavilion and a mulch trail. Gateway Church opted out of the addition. Mr. MacCombie states the church will need to process a Land Development plan to support the construction of the pavilion. Mr. MacCombie is waiting to hear from their Engineer to determine if Storm Water Management is needed.
Mr. MacCombie stated an inground pool was installed at 7 Wick Drive and a Storm Water Management was signed by the Township. The Township has a copy of the document that requires owners and future owners of the property to maintain the Storrm Water Management.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to accept the Stormwater Best Management Practices Operations and Maintenance Agreement of Nancy Biedenkapp. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Solicitor Report: Mr. O’Keefe reported that a month or so ago there were some complaints about sidewalks not being shoveled. The Township has no sidewalk maintenance ordinance. It might be a good idea to implement a basic ordinance to have homeowners responsible to clear their sidewalks in a timely manner.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to authorize Mr. O’Keefe to create a sidewalk maintenance ordinance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated that Eric Carlson would like final approval of Phase 3B of the Sadsbury Park Development. Mr. MacCombie reported the financial security is satisfied. Mr. MacCombie would like to review the set of plans that Mr. Carlson would like signed tonight. Mr. O’Keefe has recommended the Board not sign the plans since Mr. MacCombie has not seen the plans. Mr. Carlson will come to the next budget meeting.
Mr. Reynolds made a motion, seconded by Mr. Moore, to authorize Mr. O’Keefe to finalize all the financial agreements for Sadsbury Arcadia for Sadsbury Park, Phase 3B. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission Report: The Planning Commission met on Wednesday, January 10, 2018 for a reorganization and regular meeting. Ms. Heineman was nominated Chairman and accepted. Mr. Lymberis was nominated Vice-Chairman and accepted. The Regular meeting followed, with Mr. Joseph Russella from D.L Howell and Associates coming before the Planning Commission to discuss the John Rock project. They will be going before the Zoning Hearing Board on January 29th. They desire to put a building in Sadsbury Township with a connector road from West Caln site to carry equipment back and forth between buildings. With no further business, the meeting was adjourned.
Chester County Airport Update: Mr. Roberts reported the January meeting was moved to today. The Fall Festival will be held again this year. The restaurant at the airport is closed. There may be a new buyer.
Payment of Invoices:
Mr. Reynolds made a motion, seconded by Mr. Taylor to pay the January 2018 General Fund Invoices in the amount of $248,235.61. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynold made a motion, seconded by Mr. Moore, to pay the January 2018 Sanitary Sewer invoices in the amount of $168,164.62. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Mr. Reynolds stated there is a resolution to fix the tax rate for 2018 at 2.1 mills. Mr. Reynolds stated the police are now required to participate in the State Pension and by December 31st, the Township has to front load their pension by $50,000 or $60,000. The tax increase will be .8 mill this year.
Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-07, a resolution fixing the tax rate for the year 2018 at 2.1 mills. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Christopher Poterjoy of Pennoni Associates presented Land Development Plans for a new project at CTDI, 200 Stewart Huston Drive. There will be an increase in employees. There are 3 shifts working and there will be 100 new employees over 3 shifts. The additional warehouse will be a second floor for electronic repair. Some trees will be removed but moved to another area. There will be a few new lights, adhering to Township regulations. The loading dock is on the south side and that will not change.
Mr. MacCombie commented about the opening of Stewart Huston at Quarry and Old Wilmington Road. Fifteen years ago, when Arcadia contemplated their Development, PennDOT wanted that intersection opened for traffic relief. The Board Chairman at the time pledged to open the intersection; but changed his mind. All the Boards up to the present were not inclined to open the road.
Mr. Reynolds can’t see why it can’t be opened. A problem would be trucks going down the hill to the tunnel. Mr. MacCombie stated it must be well signed that they can’t turn left to go down the hill.
Mr. Taylor stated it would be a little bit of a relief going through Sadsburyville.
Mr. Simon Jessey stated that with the gate open, it would help with construction vehicles and cut traffic at First Avenue.
Mr. O’Keefe will see if Mr. Pompo could produce a document that the road should be opened.
Mr. Reynolds made a motion, seconded by Mr. Moore, to accept the Land Development Plans submitted by CTDI. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Reynolds gave a reminder that the final budget meeting is February 15, 2018 at 9 a.m.
Public Comment:
Mr. Taylor stated there are a number of grants out there to help the Township for Parks and public buildings. He will forward the information to anyone who is interested.
Anthony Clark encourages the Board to go to Hershey to the Convention. There is a wealth of information there.
Vicky Horan asked about the expansion of the interchange at Airport Road. Mr. MacCombie responded that he has no idea when this will be done. PennDOT says it has a long-range plan and says it is moving forward.
With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Taylor, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Linda Shank
Secretary