Parks and Recreation Committee Minutes March 27, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on March 27, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht

Note: The committee was unable to access the building, so a brief meeting was conducted in the township parking lot, with most of the agenda pushed to the April meeting.

  • Meeting called to order by Mr Jessey at 7:15 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had written to Jesse Donovan to inform him of his status with respect to the committee.
  2. Mr Jessey presented draft copies of letters and forms to be sent out to potential sponsors and vendors for the Tricentennial. The committee reviewed the drafts and suggested changes. Mr Jessey will submit them to the township lawyer for approval.
  3. Mr Hensel reported that he would setup a meeting between the committee and Gateway Church to discuss the Tricentennial.

New business

  1. Mr Jessey reported there would be a difficulty in preparing the baseball field in Bert Reel Park for upcoming softball events, and that something would need to be worked out with the township manager.
  2. Mrs Jessey presented the committee with the idea of holding a photography contest, with the winning picture to be featured in the upcoming township brochure. The contest would be judged by township supervisors during the Tricentennial event. The committee agreed to discuss this further at the next meeting.

With there being no further business or public comment, the meeting was adjourned at 7:30 P.M.

Board of Supervisors Regular Meeting Tuesday, February 7, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, February 7, 2017 commencing at 7:00 p.m.  Vice Chairman, Anthony Schuibbeo called the meeting to order.  Present was Supervisor, Mr. Taylor, Township Engineer, Mr. O’Neil, Township Zoning/Building Officer, Mr. Lowry, and members of the community.  Chairmen, Mr. Hensel was absent.

A moment of silence and Pledge of Allegiance was observed.

Mr. Schuibbeo announced the Board met in Executive Session on January 20, 2017 to discuss personnel matters.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 2,872 miles during the month of January 2017, and answered 298 calls for service of which 28 of those incidents were handled by the State Police during off hours as follows:  911 hang-up call 4, hit and run crash 1, vehicle crash with injuries 2, property damage crash 9, alarm fire 3, alarm police 8, animal complaint 7, assault with injuries 1, assist fire department 1, assist to other departments 8, attempt to locate vehicle 1, DOA actual or possible 1, Township business check 91, civil dispute 1, criminal mischief/vandalism 1, child custody dispute 4, disabled vehicle 1, disturbance 1, domestic disturbance 4, illegal dumping 1, erratic driver 3, escort person or money 1, fingerprinting 1, for police department information 2, harassment 3, house fire 1, residential house check 15, keys locked (vehicle, house, etc.) 1, medical emergency 38, miscellaneous police nature 20, Township park check 5, parking violation 1, repossession 4, report only (NIP incident) 3, suspicious condition 3, suspicious person 2, theft 2, traffic general hazards 3, traffic stop 8, residential vacation check 1, warrant hit or service 1, and 2 well-being checks.  The January criminal arrests are as follows:  Simple assault 2, harassment, possession of controlled substances, possession drug paraphernalia, criminal mischief, scattered rubbish, public intoxication, and 2 wanted subjects.  These do not include any pending arrest from active investigations.  Chief Ranck recently attended a workshop training course through PSATS for Navigation the Ethics Act Minefield which was hosted at West Goshen Township on 2/2/2017.

Mr. Zachary Fronk, a resident of the Township, asked Chief Ranck if the Township was giving him a pension.  Chief Ranck answered “no”.  Mr. Fronk asked the Board why is the Township not providing a pension.  Mr. Schuibbeo responded that the police are entitled to an IRA which the Township offers with a matching 3% from the Township.  The Township is under negotiations with the police.  Mr. Fronk stated that if they go into arbitration, it will cost a lot of money from the taxpayers.  Mr. Schuibbeo stated that Chief Ranck is entitled to the 3% matching IRA.  The Chief is a contract employee.  Mr. Schuibbeo asked Chief Ranck if he ever asked for a pension.  Chief Ranck stated this is only the second contract he has signed.  Mr. Schuibbeo stated they are in police contract negotiations.  Mr. Fronk asked when will it comes time, will the residents know what is due in pension payments.  Mr. O’Keefe stated he advises the Township Supervisors not to discuss personnel matters.  Mr. Fronk stated that Mr. O’Keefe is not a Supervisor, he is a Solicitor; and he wants to hear from an elected Supervisor.  Mr. O’Keefe stated he is an advisor to the Board.  Mr. Fronk asked if the taxpayers are not allowed to know where their tax money goes.  Mr. O’Keefe stated they are allowed to know what is discussed in the Right – to- Know Law.  Mr. Fronk stated the allocation of tax payer money is not a personnel issue.  Mr. O’Keefe stated he respectfully disagrees.   Elizabeth Sonsini asked if Chief Ranck is being put on the back burner.  Mr. Schubbeo stated he can’t respond at this time.

Township Public Works Report:  For the month of January 2017, the Public Works Department prepared and responded to five separate winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used.  Following these winter events all equipment was washed and maintenance checks performed along with clean-up of the salt and anti skid bins.  Christmas trees were collected Township wide on the 13th and the 20th of this month.  Sewer meter readings were recorded for the last quarter of 2016.  All pot holes were filled Township wide except for Old Mill Road (the one way portion) and two holes on Skiles Road due to the fact we ran out of cold patch material.  These remaining areas or roads will be addressed as soon as it is possible.  Approximately 60’ of road shoulder on Greenbelt Drive was filled with ballast in an effort to keep vehicles from driving off the road and compromising the road edge and right-a-way.  Several street signs have been repaired and/or replaced and installed new real lighting on the International Dump Truck, and discovered and cleaned up a total of six separate incidents of illegal dumping on Greenbelt Drive.  Items picked up consisted of 13 tires, construction materials, furniture and electronics.  These incidents once discovered were cleaned up immediately by our department.  Our department believes that if such incidents are not cleaned up in a timely fashion, that it will promote further dumping by the same individuals and possibly others.  The equipment hours were 22 and there were 1,882 vehicle miles traveled.

Mr. Taylor stated the traffic signal maintenance contract with Charles Higgins and Son has expired.  Signal Service does all the maintenance on the Route 30 Corridor.  The material Higgins uses is bought from Signal Service.  Mr. Taylor would like to ask the Board to switch the traffic signal maintenance contract from Higgins to Signal Service.

Mr. Taylor made a motion, seconded by Mr. Schuibbeo, to contract with Signal Service, Inc., to maintain the traffic signals at Lincoln Highway and Old Wilmington Road and Lincoln Highway and Aim/Independence Way in the yearly amount of $550.00.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Taylor stated the salt contract for August 2017 to July 2018 season needs to be renewed.

Mr. Taylor made a motion, seconded by Mr. Schuibbeo, to renew the salt contract with the same amount of salt as last year.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Emergency Management Report:  Mr. Taylor reported that the Emergency Operations Plan is being updated.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of January 2017, The Keystone Valley Fire Department responded to 22 calls for:  fire 4, rescue/medical assist 4, false alarm 3, good intent 9, CO alarm 1, and 1 service call.  The response by Municipality is as follows:  Sadsbury Township 3, West Sadsbury Township 9, Highland Township 1, Parkesburg Borough 4, and out of district 5.  The response by personnel per call was 8 with a total of 166 personnel for combined 73.9 response hours.  The average response time in-district was 5:40 and 6:00 out of district.  There were 3 in-house trainings with 101 members attending for 310.5 hours combined training hours.  The fire units traveled 1,510 miles and used 202.9 gallons of fuel and the ambulance traveled 3,432 miles and used 331.7 gallons of fuel.  The total miles traveled was 4,942 and the total amount of fuel used was 534.6 gallons.  The EMS Division of the Keystone Valley Fire Department answered 107 calls in the month of January 2017 for:  treated/transported BLS  44, treated/transported ALS 32, no service required 14, patient refusal 6, recalled enroute 2, recalled on scene 2, lift assist/public assist 3, and unfounded 4.  The municipal break-down is as follows:  Parkesburg Borough 28, Sadsbury Township 41, West Sadsbury Township 22, Highland Township 6, Atglen Borough 1, Christiana Borough 1, West Fallowfield Township 1, Honey Brook Borough 1, Caln Township 1, West Caln Township 3, Londonderry Township 1, and 1 in Valley Township.

Sadsburyville Fire Company:  Erik Brecht reported that for the month of January, the Sadsburyville Fire Department responded to 23 calls for:  auto accident 5, relocate 2, garage 1, automatic alarms 7, trash 1, cardiac arrest 1, medical assist 1, wires 1, house 4, and 1 animal rescue.  There were 121 volunteer firefighters responding with an average number of firefighters responding at 5 per call.  Miles traveled were 120 with an average of 5.2 miles per call.  The time in service was 17 hours and 17 minutes with the average time in service being 45 minutes per call.  The response by municipality:  Sadsbury Township North 16, Sadsbury Township South 0, Valley Township 2, East Fallowfield Townsnip 1, West Sadsbury Township 1, South Coatesville 2, Coatesville City 1, and West Caln 1.

Sadsbury Township Park Committee:  Simon Jessey reported that the Park Committee met on January 23, 2016 for their re-organizational and regular meeting.  Mr. Jessey was elected Chairman, Matt Hensel, Vice Chairman, Deborah Jessey, Treasurer, and Erik and Lori Brecht to co-ordinate fundraising.  Many topics were discussed at the regular meeting, including logging onto the PARC email, expanding the Township’s walking trails, enrollment in a two-day training course for writing grant proposals, and a discussion on the possibility of having a movie night.  The Committee also discussed possible dates for holding the Township’s Tricentennial events, including a fireworks display, and how to approach sponsors and vendors.  The committee discussed possibilities of what to do with the plaque that is normally in the Bert Reel Park pavilion.

 

Township Engineer Report:  Mr. O’Neil reported that he has a Letter of Credit Account reduction Certificate of completion for Sadsbury Arcadia Associates, L.P. Sadsbury Park, Phase 2A in the amount of $30,459.51 for the Board’s approval.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to approve a letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates, L.P. Sadsbury Park, Phase 2A in the amount of $30,459.51 per Mr. O’Neil’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Neil reported that he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $373.12 for the Board’s approval.

Mr. Schuibbeo made a motion, seconded by Mr Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $373.12 per Mr. O’Neil’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Neil reported that he has an Engineering Escrow release of funds for Aerzen USA Corporation, the Aerzen USA Expansion in the amount of $204.37 for the Board’s approval.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA Corporation, the Aerzen USA Expansion in the amount of $204.37 per Mr. O’Neil’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Neil stated that a new pump has been ordered for the Township Pumping Station and it should arrive in three to four weeks.

Township Solicitor Report:  Mr. O’Keefe stated to the Board that Joseph McWilliams is going to the Zoning Hearing Board for a Special Exception to build a single family residence on a nonconforming lot.  If the Board wants to intervene on this hearing they can, although in the past for this type of hearing, they did not.  Mr. Schuibbeo stated the Board does not want to intervene on this hearing.  Mr. Lowry stated they want to put a rancher type house with 20 feet on each side.

Mr. O’Keefe stated Ordinance 2017-01 has been duly advertised in order to decrease the annual sewer rental fee from $360.00 to $300.00 per EDU.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor to adopt Ordinance 2017-01, amending Chapter 101, The Sadsbury Township Sewer Ordinance, Section 101-21, by decreasing the annual sewer rental fee to three hundred dollars per EDU.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated the Board wants to incorporate into the Police Department Policy Manual a policy on vehicle operations.

Mr. Fronk asked why is taxpayer money being wasted on a resolution on what is the law of the Pennsylvania vehicle code.  Mr. Schuibbeo stated that it is to keep the officers safe.  Mr. Fronk stated the vehicle code is what officers always plan to uphold.

Mr. Schuibbeo asked Chief Rank if the Resolution was acceptable to him and Chief Ranck answered “yes”.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-08, a Resolution of the Board of Supervisors of Sadsbury Township, Chester County, Pennsylvania, adopting police policy 01-14; vehicle operations.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated that Mr. Taylor, as Emergency Coordinator has expressed interest in joining the Western Chester County Council of Governments Regional Emergency Management Group.  Mr. Taylor stated this will make emergency responses more efficient.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-09 authorizing Sadsbury Township to enter the Western Chester County Regional Emergency Management Group.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  The Sadsbury Township Planning Commission re-organizational and regular meeting were held on Wednesday, Januay 11, 2017.  All members were in attendance.  Ms. Heineman was nominated for Chairman and accepted.  Mr. Lymberis was nominated for Vice Chairman and accepted.  At the regular meeting, the minutes of the previous meeting were adopted.  Mr. Lowry led a discussion on the Medical Marijuana Act, and also introduced an application from Joe Russella for a lot line change at the Morris Farm Subdivision for lots 5 & 7.  The Planning Commission unanimously recommended to the Board of Supervisors to approve the lot line change contingent with it being in compliance with the Zoning and Subdivision regulations.  The dates for the Planning Commission meetings for the year, as needed was set by Ms. Heineman for advertisement.  With no further business, the meeting was adjourned.

Township Zoning Report:  Mr. Lowry reported there were 25 inspections performed for the month of January and 55 inquiries have been received.  Seven permits were issued in January; four single family dwellings, one deck, one alteration, and one demolition.  The Solicitor is preparing an application for yearly registration and inspection for Lincoln Crest Mobile Home Park.  Morris Farm lot line change has been submitted and the Township Engineer has completed the review. Revised plans are required.  The CVS screening will be completed in February and there is a water pressure issue for the fire protection system at Aerzen.  There were 2 medical marijuana licenses issued, 1 in Parkesburg and 1 in East Marlboro.  Mr. Lowry stated the Board has been talking about a cut-off road to wrap around Harlan Motors to Route 30, making Compass Road safer to navigate.  Mr. Lowry would like to have approval from the Board to have aerial photos taken of the Harlan property, costing $3,000.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to grant Mr. Lowry $3,000 to have aerial photographs of the Harlan Property to negotiate a wrap-around road to Route 30.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Taylor stated there have been some horrible accidents at the intersection of Compass Road and Route 30 and any improvements at this intersection would help it be more safe.

Chester County Airport Update;  Mr. Roberts reported the contract for the Engineer for the Airport has been renewed for 2 years.  The Airport Authority web site is being improved.  The Fall Flying Festival will be held in October and Valley Township is taking an active role in the festivities.  This is the 5th year for the festival and no taxpayer money is spent on this Festival.

Payment of Invoices:

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to pay the January 2017 General Fund invoices in the amount of $589,144.09.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to pay the January 2017 Sanitary Sewer invoices in the amount of $136,925.17.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Public Comment:.

Mr.Taylor stated that for Emergency Management he was required to do a test incident at the Township.  Computers were hooked up for Emergency operations and can see any incidents in any county.  An incident was created of an airplane down on Valley Road, and the test incident worked well

Mr. Taylor would like to announce that his mother’s 96th birthday is today.

Mr. Schuibbeo wished Mr. Taylor’s mother a happy birthday.

 

Ms. Heineman asked if the Township withdraws from Keystone Valley can they still be called.

Mr. O’Keefe stated the closest available vehicle will come.

Ms. Heineman wanted to know if the people throwing trash on Greenbelt have been caught.

Chief Ranck stated that some trash dumped yes.

Mr. Schuibbeo stated that thanks to Dave and Jamie of the Public Works Department for cleaning up the trash at Greenbelt and Chief Ranck for tracking down the trash dumpers.

Simon Jessey suggested could they put speed barriers on Lincoln Highway.  Solar Panels would reflect the speed.  Mr. O’Neil stated that any lighting device on the Highway must have a signal permit.

Mr. Taylor stated that walking in the Township and on Lincoln Highway, he stated Route 30 is dangerous.  You would not believe the people driving and texting.  He has picked up the yellow poles that have been knocked down on the Enhancement Project.

A resident asked when the contract for Keystone Valley is up in November, does Keystone have the option of mutual aid.  Mr. Schuibbeo responded that it is still negotiable.

Mr. Schmelzer wanted to know the Township police hours.  Chief Ranck responded that the Township is done at midnight and after that the State Police take over.  Mr. Schmelzer wanted to know if the Township was looking at 24/7 police coverage.  Mr. Schuibbeo stated that is being looked into.

Vicky Horan welcomed Mr. Walters to the Township and asked him if he would give his qualifications to hold the Township Manager position.  Mr. Walters stated that he was born and raised in Chester County in Schuylkill Township and his family owned restaurants which he managed. He attended West Chester University and Immaculata Collage.  He was a Township Supervisor, worked in the Emergency Services and worked in the Chester County Prothonatary Office.  He has a lot of experience in management and in Townships.  There are a lot of caring people in Chester County.  He operates at the will of the Supervisors to run the Township better and to oversee the everyday happenings at the Township.

Ms. Horan asked for an update on the status of the Keystone Fire Company.  Mr. O’Keefe stated a special meeting was held on January 23, 2017 and when the floor opened up for discussion, a lot of good comments were made, and when all was said and done, the vote was taken to leave Keystone Valley.  Brian Gathercole stated the vote was 2 to 1.  Two Supervisors on the Board do not have any fire experience.

Mr. Fronk asked when is the date for the police contract.  Mr. O’Keefe answered it will be discussed at a later time.

When asked what is the benefit to withdraw from Keystone Valley, Mr. Shcuibbed said we don’t’ know what new technology is out there.  The automatic 5 year renewal is what made him think about leaving. Families will not be hurt because Keystone is not available.  Mr. O’Keefe stated the agreement is written in a way that if the Township did not write a letter a year out, they would be locked in for five years.

Mr. Shuibbeo stated they both do a great job and we had a great discussion.  The Board has every intent to do what is best for the Township.

In answer to a resident’s question about Compass Road, Mr. Lowry stated if you are headed to Compass Road, if the deal goes through; come across bridge, make a right behind Harlan Motors to Route 30.

Mr. Gathercole stated there was a Municipal Regional Study done with Parkesburg, Sadsbury, West Sadsbury, and Highland.  Sadsbury did not answer any questions on the Study.  The Township is constantly working backwards with the police and now moving backwards with the fire companies.  The Municipal Regional Study is available on the Keystone Valley website.

Mr. Lymberis asked if a solar powered speed limit sign could be placed on Lincoln Highway and lighting would help see the median at night.  Mr. Lowry stated he is working with Senator Dinnimans office to get a grant for lighting.

Mr. Lymberis stated that at one time, the schedule for police was covered for the early morning hours.  Sergeant Imhoff said they were at one time, years ago, on 12 hour shifts.  The problem is there are only 2 fulltime officers and 7 part-time officers; who work at other police departments.  It would cost $2,500 to $3,500 to equip one officer and the pay for fulltime would be $45,000 a year.  It’s all about money.

Mr. Schuibbeo stated the police and firefighters are great assets to the community and we need them.

Susan Bankert stated we need the firemen and the police.

Elmer Pluck asked if he could have copies of all the minutes for the past year.  He has been a member of the Fire Department for 22 years.

Dave Reynolds stated he has been a fireman for 35 years and his father is a 62 year member.  He stated he sat in on the beginning of the consolidation meetings and by the third meeting, he withdrew because he felt it was not going to work.  Maybe consolidation is in the future possibly, but the Township does not want to be stuck for 5 more years.  Keystone covers 20% of the Township and receives $35,000 from Sadsbury Township, Sadsburyville covers 80% and receives $25,000.  Mr. Gathercole asked if Sadsburyville Fire Company has an ambulance.  Mr. Reynolds stated “no”, but with the new CAD System, it will identify the closest available ambulance and medical unit.

Mr. Hoss form Keystone Valley stated the Fire District controls Keystone Valley.  Keystone Valley is an employee of the Fire District.

Chief Cazillo stated that a lot more miles and a lot more fuel was used by Keystone Valley for the month than Sadsburyville.  Keystone Valley provides 100% ladder and 100% ambulance.  Every service Sadsburyville cannot provide is provided by Keystone Valley.  We have always worked well together and now Sadsburyville accuses Keystone Valley of a hostile take over.

Mr. Jesse stated he feels the only thing the Township has done is turn down a five year contract.

Brian Gathercole again stated the Fire District paid $23,000 for a study and a representative for Sadsbury  failed to attend or answer a 50 question survey.  With volunteerism dying and looking to the county and state to take volunteerism to a different level, Sadsbury failed to answer any questions.

Director Stackhouse stated the two fire departments have always worked well together when needed. Keystone Valley ambulance service is great and is willing to work in the Township, but nowhere in the minutes does it state the money only goes to the ambulance fund.

Mr. Lymberis suggested having paid professionals to hash out the problems between the fire departments and have a focus group to have discussions with the Township.

With there being no further business, Mr. Shuibbeo made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Tuesday, March 7, 2017

Board of Supervisors Regular Meeting, Tuesday, March 7, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, March 7, 2017 commencing at 7:00 p.m.  Chairman, Dale Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, Township Engineer, Mr. MacCombie, Township Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the Community.  Supervisor, Mr. Schuibbeo was absent.

A moment of silence and Pledge of Allegiance was observed.

Due to the absence of Mr. Schuibbeo, the Board will approve the minutes of the last month’s meeting at the next Supervisors meeting since Mr. Hensel was absent at the February meeting.

Township Police Report:  Chief Ranck reported that the police patrolled 3,518 miles during the month of February, 2017, and handled 252 incidents, of which 26 were handled by the Pennsylvania State Police during off hours as follows:  911 hang-up 2, abandoned vehicle 1, vehicle crash with injuries 1, accident other type 1, property damage crash 3, alarm fire 1, alarm police 7, animal complaint 1, overdose 1, assist fire department 1, assist other police department 3, burglary 1, shrubbery fire 2, Township business check 75, credit card theft/fraud 1, criminal mischief/vandalism 1, disturbance 1, domestic disturbance 3, drug/narcotic violation 1, illegal dumping 1, erratic driver 7, escort person or money 3, field or brush fire, for police department only 2, residential house check 16, keys (person child in vehicle) 1, medical emergencies 35, miscellaneous police nature 11, Township Park check 4, parking violation 1, report only (NIP incident) 7, indecent sexual contact (no assault) 1, suspicious condition 10, suspicious vehicle 1, theft 5, traffic general hazards 5, traffic stop 4, unauthorized use of motor vehicle 1, and 1 residential vacation check.  The February criminal arrests are as follows:  simple assault, resisting arrest, possession of Crystal Meth, possession of prescription narcotics, possession of drug paraphernalia, thefts, receiving stolen property, scattering rubbish, disorderly conduct, and public intoxication.  These do not include pending criminal arrest from any current active investigations.  In February, Chief Ranck attended the Chief of Police meeting.  In February, all sworn personnel attended the Lethality Assessment program which was hosted by the Chester County Domestic Violence Center.  Each member received a certificate upon completion.

Township Public Works Report:  For the month of February, the Public Works Department prepared and responded to two winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used.  On February 9th , snow accumulated to 2” and all roads were plowed and treated.  On February 10th  , there was moderate drifting and the drifted areas were plowed and treated.  During the month of February, we experienced heavy rain on the 7th which required the Public Works Department to check and clear storm drains if needed.  Several street signs were replaced throughout the Township that were damaged by vehicles, strong winds and normal wear.  All pot holes have been filled and Old Mill (the one- way portion) was graded.  The best way and most efficient way to report a pot hole, tree down, icy road, or any type of hazardous road condition is to e-mail the Department at Sadsburypublicworks@Comcast.net, or phone the Department at 610-857-3733.  If the road issue or condition is life threatening or a serious safety concern please dial 911.  Maintenance checks were done regularly on all vehicles and equipment.  The Township has experienced many incidences of illegal dumping during the first two months of 2017.  Most of these incidences occurred on Greenbelt Drive and Quarry Roads.  We know that about one quarter of these incidences occurred during the day light hours.  Items that were dumped consist of construction materials, furniture, electronics, used tires and deer carcasses.  The Public Works Department, in cooperation with the Police Department have stepped up awareness and implemented undisclosed measures in an effort to catch individuals looking to dump in our Township. These measures are working and two arrests have been made so far.  “No Dumping” signs have been erected in the area most affected by the illegal dumping.  Some of the other roads in the Township that experience illegal dumping less frequently are Old Mill Road, Timacola Road, and Skiles Road. The equipment hours were 9.3 with 898 vehicle miles.

The Public Works Department received a quote from Exeter Supply Co. to repair one manhole on Old Wilmington Road.  Jamie MacCombie has already gotten pricing to get all 4 manholes on Old Wilmington Road repaired.  The amount was included  in the budget for the 2017 resurfacing project.  Since it is on a main highway, you will need flagging and traffic control; the project will start around May or June.   Mr. Taylor reported the Public Works Department was asked to take a survey monkey under his direction regarding the possibility of gaining county radios for their usage.  Sadsbury Township was very quick in completing the survey and could possibly be the first to acquire them.  This will enhance our ability to communicate with the county and other entities within the county that may need assistance along with any emergencies within the Township.  The county is also pleased that our Public Works is interested in using the knowledge center.  Currently Valley Township Public Works and Emergency Management, I understand; use it all the time.  The Public Works Department will be going to the Public Training Facility in Modena on the 13th of this month for a day-time basic class of the knowledge center.  Mr. Taylor will be attending the evening session.  The class is free to all users.  Visitors from Tredyffrin Township stopped by to look at the new dump truck.  The design of the truck is unique and most of the design was done by Todd Bowers.  After some discussion with them, they would like to order 5 trucks similar to his design.  Hats off to Todd for that.  Finally, we have had a constant battle with dumpers on Greenbelt.  Tires seem to be the trash item of choice with many other miscellaneous items.  The Public Works Department is constantly picking up trash over there.  If anyone sees anyone dumping there, please notify the police.

Emergency Management Report:  Mr. Taylor stated he has a certificate for his file for finishing the independent study course IS-02900, National Disaster Recovery Framework (NDRF) overview.  Updates are underway with the Emergency Operations Plan.  Some minor changes were made along with making sure facilities emergency contact numbers were correct along with the contact information.  The PEMA Directive has covered the following:  current plan, local emergency operations plan, local emergency response functional checklists, notification and resource manual, national incident management system, and planning process.  Fleet mapping is also included in the parts of the EOP plan.  This directive supersedes PEMA Directive D-2002-5 dated November 25, 2002.  This Directive is effective May 1, 2017.  Certification of Annual Review has to be signed and sent in per the county.  Mr. Taylor stated he would like to have the Board’s approval to purchase a new laptop for his Emergency Services duties.  The one he has came from a grant via Homeland Security and has seen better days.  Current pricing is around $2,000.  Mr. Hensel would like to take a look at the budget to see what is available, and discuss this next month.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of February 2017, The Keystone Valley Fire Department responded to 30 calls for:  fire 14, rescue/medical assist 4, false alarm 7, CO alarm 1, and service call 4.  The response by municipality is as follows:  Sadsbury Township 7, West Sadsbury Township 7, Highland Township 2, Parkesburg Borough 9, and Out of District 5.  The response by personnel per call was 9, with a total of 259 personnel for combined response hours of 206.5 hours.  The average response time, dispatch to scene was 9:43.  There were 6 in-house trainings with 75 members attending for 190 hours combined training hours.  The Keystone Valley EMS Division answered 91 calls for:  treated/transported BLS 27, treated/transported ALS 31, treated/transferred Air Medical 1, no services required 15, patient refusal 7, recall en-route 5, recall on-scene 1, lift assist-public assist 3, and 1 unfounded.  The municipal breakdown is as follows:  Parkesburg Borough 17, Sadsbury Township 46, West Sadsbury Township 18, Highland Township 5, Atglen Borough 1, Christiana Borough 2, West Caln Township 1, and Coatesville City 1.

Sadsburyville Fire Company:  For the month of February, 2017, the Sadsbury Fire Department responded to 14 calls for:  auto accident 3, relocate, 1, vehicle 1, automatic alarm 2, brush 1, building 2, out building 1, and house 3.  There were 114 volunteer fire fighters responding for an average of 8 firefighters responding per call.  Miles traveled were 111 with an average of 8 miles per call.  Pump miles traveled were 24.  The time in service was 14 hours and 5 minutes with an average time in service of 1 hour per call.  The average response time dispatched to scene in district (Sadsbury North) was 7 minutes.  The responses per municipality was:  Sadsbury Township North 6, Sadsbury Township South 1, Valley Township 3, East Fallowfield Township 1, West Caln Township 2, and Honey Brook 1.  The combined firefighter training hours was 162  with 80 combined personnel fundraising hours.

Sadsbury Township Park Committee:  Mr. Jessey reported the Park Committee met on February 27, 2017 at 7:00 p.m., for their monthly meeting.  Discussions were held on exploring different options in regard to putting on a fireworks display for the Tricentennial.  The Bouncyroo will not be available on the June 24th date the committee had in mind for the Tricentennial, but would be available for dates in September.  Ms. Brecht has opened a line of dialogue with Mr. Dick Dague, of the Sadsbury Township Historical Society.  After discussing the issues surrounding the availability of inflatables, organizational time, and fundraising time, the Committee decided to recommend to the Board of Supervisors that the Tricentennial event be held on September 23rd.   A discussion was held on various ideas concerting the Tricentennial.

Mr. Hensel made a motion, seconded by Mr. Taylor, to give permission for the Park Committee to hold the Tricentennial event on September 23, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Engineer Report:  Mr. MacCombie reported that he has an Engineering Escrow release of funds for the Aerzen USA Expansion, 108 Independence Way in the amount of $64.37 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the Aerzen USA Expansion, 108 Independence Way in the amount of $64.37 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported that he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $93.50 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Enginering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $ 92.50 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that April 3, 2017 is the hearing date for Lincoln Crest Trailer Park at the Chester County Courthouse.  Mr. MacCombie has a Pennsylvania American meeting at the Township at 9 a.m. on Thursday and he will discuss with them the Mass Property and the Western Chester County Sewer District.

Mr. MacCombie reported that Arcadia has submitted final Subdivision and Land Development plans to facilitate the development of Phase 4A consisting of 57 single family homes.  Mr. O’Keefe stated there is no formal certification that the bank loan is approved, however; he said that Mr. Pompo is comfortable for the Board to sign the plans and not record them until the escrow is approved.  Mr. Duckworth will have all the agreement documents signed.  The amount to be placed in escrow in conjunction with the Developers Agreement is $1,680,076.97, which includes the 10% Contingency.  An additional $106,614.00 will be placed in escrow with the Township to cover engineering construction surveillance and legal fees.

Mr. Hensel made a motion, seconded by Mr. Taylor, to sign the Sadsbury Park Phase 4A plans and all the agreements per Vince Pompo’s suggestion contingent escrow funds are received.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated the Sadsbury Village Enhance Project is about $30,000 over because all the state required changes to the handicap ramps.  The state should pick up the tab for this expense. Mr. MacCombie stated that Moreno Corporation is due $126,776.04, and it is okay if the Board wants to authorize payment.

Mr.Hensel made a motion, seconded by Mr. Taylor to authorize the release of money to Moreno Corporation in the amount of $126,776.04 contingent everything is in place with Jamie MacCombie and the Solicitor’s office.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated when the Township accepts dedication of the Enhancement Project, it will be up to the Township to take care of the islands.  Until dedication, the state is responsible for the signs.

Township Solicitor Report:  Mr. O’Keefe discussed with the Board terminating the Sadsbury Village Enhancement Project with McCormick Taylor.  The Township has received a price adjustment from McCormick Taylor for $6,500 over cost for the inspection of the Sadsbury Village Enhancement project.  According to Mr. Pompo, the Township is not responsible for any money over cost.  PennDOT will pay the final payment with the close out of the project.  The Township needs to terminate the Sadsbury Village Enhancement Project with McCormick Taylor.  MacCombie Engineering could do further inspections and could take the project to the finish line.

Mr. Hensel made a motion, seconded by Mr. Taylor, to terminate the Sadsbury Village Enhancement Project with McCormick Taylor.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve MacCombie Engineering to finish out the inspections for the Village Enhancement Project.  With there being no questions from the public, the board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve payments to McCormick Taylor in the amount of $12,928.38 and $3,061.80 to finish out their contracted costs contingent on approval from MacCombie’s office and Joe Drozd.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe reported the Exclusivity Period with PAWC under the letter of intent for appraising the sewer system is set to expire today.  Mr. O’Keefe recommends to the Board to extend Exclusivity Period letter of intent to the May 2, 2017 meeting.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the Exclusivity Period with PAWC under the letter of intent to May 2, 2017 per Mr. O’Keefe’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Okeefe is working on the lease agreement with American Tower.  American Tower wants a 20 year extension of the lease that is set to expire in 2029. They would agree to a 3% annual increase in lease payments with an 80-20 split.  The Township is not obligated to extend the lease.  Mr. Taylor reminded Mr. O’Keefe that he would like to have included in the lease agreement that they keep the area free of weeds and make the area look decent.

Mr. Hensel made a motion, seconded by Mr. Taylor, to authorize Mr. Pompo to go back to American Tower and draft a lease extension agreement and explore language requiring them to maintain vegetation growth and abide by the Weed Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed.

There is a desire by the Board to advertise the position of Treasurer for the Township.  Mr. O’Keefe stated the Township is not obligated to advertise the position.  The Board asked the Township Manager, Mr. Walters to put together an advertisement for the position.

A question was asked by Vicky Horan as to whether this was a full-time position.  The answer is yes, this is a full-time position.

Mr. Hensel made a motion, seconded by Mr. Taylor, to have Mr. Walters advertise the position of Township Treasurer.  With there being no further questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  There was no Planning Commission meeting in the month of February.

Township Zoning Report: Mr. Lowry reported there were 27 inspections performed. And 53 inquiries have been received.  Five permits were issued in February for 2 single family dwellings, one alteration, and two solar arrays.  The screening is complete for the HVAC units at the CVS store.

Aerzen USA is seeking a waiver of the Township Subdivision and Land Development Ordinance requirements as mandated by the MPC, in order to install a fire pump.  The current water pressure is not sufficient for the fire protection system in the new addition currently under construction. A fire pump and small building is required.  Mr. MacCombie does not have a problem with granting the waiver provided a revised Grading plan is submitted and the proper permits are submitted.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the Subdivision and Land Development Ordinance requirements as mandated by the MPC, in order for Aerzen USA to install a water pump and small building as the current water pressure is not sufficient for the fire protection system in the new addition currently under construction.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Lowry polled the Board of Supervisors during the month to receive approval for the negotiations to pursue the acquisition of an acre of land from the owner of the Bellaire Business Center.  The owner has indicated he will provide the Township with a clean (no environmental constraints) acre and 18 acres of open space in exchange for the Township accepting dedication of the roads and public sewer by the Township.  Conceptional plans are being prepared.  The Board has given Mr. Lowry permission to meet with the Public Works Department concerning the maintenance building.  The intent is for the Department access through Bellaire Business Center to Route 30.  Mr. Taylor asked what priority does the Business Center expect with the dedication of their roads to the Township.  He doesn’t want to take away from the residents.  Mr. MacCombie stated that the roads in an industrial park are built stronger than regular roads.  They have twice as much paving as regular roads because they are geared to truck traffic.  Mr. Lowry stated the Zoning Hearing Board will have a decision on Thursday at 7PM on the McWilliams case.

Chester County Airport Update:  Mr. Roberts reported the Chester County Airport Authority met today at 4:00 pm.  The website will be up next week.  On April 11, 2017 at 1:00 pm, Sikorsky will meet with County Commissioners and Supervisors of surrounding Townships.  Mr. Taylor will set something up with the fire company.

Township Managers Report:  Mr. Walters reported he is working on advertising the Township Treasurer position and meeting with legal council about present items and future issues.  Receiving an update on Skiles Road on preparations for paving.  Will soon be having a meeting with Joe Drozd, concerning budgetary items, and with Mark Meshurle on some computer issues.  Mr. Walters says he has taken many classes offered through PSATS and the county.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the February 2017 General Fund invoices in the amount of $121,255.51.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the February 2017 Sanitary Sewer invoices in the amount of $60,961.99.  With there being no questions from the public, the Board voting “aye”, the motion passed.

New Business:

The Chester County Tax Claim Bureau is asking to exonerate an uncollectable tax in the amount of $11.14 on a mobile home that has been removed from Sadsbury Township.

Mr. Hensel made a motion, seconded by Mr. Taylor, to exonerate an uncollectable tax in the amount of $11.14 on a mobile home that has been removed from Sadsbury Township.  With there being no questions from the public, the Board voting “aye”, the motion passed.

The Chester County Tax Collection Committee is asking the Township to appoint delegates for the year 2017.  Each Municipality that levies an earned income tax must appoint one voting delegate and one or more voting alternate delegates to the Committee.

Mr. Hensel made a motion, seconded by Mr. Taylor, to keep in place the delegates for the year 2017 for the Chester County Tax Collection Committee.  Primary-Dale Hensel, Secondary-Earl Taylor, and Alternate-Anthony Schuibbeo.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Old Business:

Joe Russella came before the Board to discuss the Morris Farm Preliminary/Final lot line change for Lots 5 & 7.  Mr. Russella was here in January to discuss the lot line change.  The change involves the undeveloped portion of former lot 5, which is 7.113 acres, the majority of lot 5 is currently developed with the Fire Store.  There is no development proposed for the former Lot 7 and its adjusted total of 16.084 acres.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the lot line change for the Morris Farm Lots 5 & 7 preliminary/final subdivision plan contingent it meets all the requirements of the MacCombie letter dated January 27, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Public Comment:

Mr. Taylor would like to thank the Fire Departments for the fire near his home.

Mike Klingman asked when is the court date for Lincoln Crest.  Mr. Taylor stated they are always receiving notifications of boil water advisory for Lincoln Crest.

John More of Compass Road has a complaint about Harlan Motors using Compass Road to road-test cars and use it as a speed-way when bringing cars from the auction.  Sergeant Imhoff will bring the ENRADD to that location.

 

A resident of Longabaugh Drive wanted to know why the Township does not remove snow on his road.  Mr. MacCombie answered that Longabaugh Drive is privately owned by a farmer that lives in front of the Drive.  There is an agreement that all the residents chip in for maintenance.  The road is not a dedicated road and is the responsibility of the homeowners.

Mr. Fronk apologized to Mr. O’Keefe for being rude to him at the last meeting.  He also urged the Board to take care of the Chief of Police.  He was told there is no contract for Mr. Walters concerning his right to know request and that it was done by resolution.  Would like to know why the office was closed when the secretary was sick for two days when there is a Township Manager.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Parks and Recreation Committee Minutes February 27, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on February 27, 2017
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Simon Jessey, Matt Hensel, Deborah Jessey, Erik Brecht, Lori Brecht
Absent: Jesse Donovan

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes from the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey reported that he had not heard back from the FAA concerning his request for information on Temporary Flight Restrictions. The committee decided to explore different options with respect to putting on a fireworks display for the Tricentennial.
  2. Mr Jessey reported that Bouncyroo would not be able to provide their obstacle course on the June 24 date the committee had in mind for the Tricentennial, but that it would be available for dates in September.
  3. Mr Hensel reported that he had tried to contact Jesse Donovan, but he had not had any replies. The committee decided Mr Jessey would write to Mr Donovan concerning his position on the committee.
  4. Mrs Brecht reported that she attended a meeting of the Sadsbury Historical Society and opened up a line of dialogue with Mr Dick Dague.

New business

  1. After discussing the issues surrounding the availability of inflatables, organizational time, and fundraising time, the committee decided to recommend to the Board of Supervisors that the Tricentennial event be held on September 23.
  2. The committee looked at examples of municipal fliers and discussed the text and images that would be needed to produce one for the township. Mr Jessey will contact the Print Maps people and begin the process.

Discussion

  1. The committee decided to approach John Rock, Inc., to ask if they would be able to help us put together a stage for the Tricentennial.
  2. Mr Hensel agreed to begin compiling a list of food and drink vendors for the Tricentennial.
  3. Mr and Mrs Jessey agreed to create letters and forms to send out to sponsors and vendors.
  4. The committee discussed forms of advertising for the Tricentennial.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes January 23, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on January 23, 2017
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Simon Jessey, Matt Hensel, Deborah Jessey, Erik Brecht, Lori Brecht
Absent: Jesse Donovan

Reorganization

Meeting called to order by Anthony at 7:00 P.M.

The following positions were voted on:

  • Erik Brecht nominated Simon Jessey to chair, seconded by Matt Hensel
  • Simon Jessey nominated Matt Hensel to be vice chair, seconded by Erik Brecht
  • Simon Jessey nominated Deborah Jessey to be treasurer, seconded by Matt Hensel
  • Simon Jessey nominated Erik and Lori Brecht to coordinate fundraising and volunteer outreach, seconded by Matt Hensel

With the reorganization complete, the meeting was turned over to the chair.

Regular meeting

New business and old business were combined due to the availability of members.

  • Mr Jessey confirmed all members of the Committee were able to login to the PARC email account.
  • Mrs Jessey was unable to report the status of the PARC finances due to a personnel change that left the Township without a full time treasurer.
  • The subject of contributing material to a future township mailer was discussed. Mr Schuibbeo proposed the project be brought under the auspices of the Parks and Recreation Committee. Mr Jessey agreed to begin looking into it.
  • Following an email from Eric Messner, the Committee discussed a proposal to expand the township’s walking trails along Buck Run. Mr Messner attended the meeting and kindly explained his proposal to the Committee. Mr Jessey pointed out the project was dependent on the ability for pedestrians to safely cross the railroad, and Mr Hensel noted that much of the land assumed to be owned by the township had now passed into private ownership. Mr Jessey brought up the proposed study by the Department of Conservation and Natural Resources to extend Chester Valley Trail into Sadsbury Township, and how it might be possible to link it to the walking trail proposed by Mr Messner. The idea of expanding the township’s walking trails was met enthusiastically. The Committee thanked Mr Messner for his contribution and resolved to reexamine the idea at a later date.

Mr Schuibbeo and Mr Brecht excused themselves from the remainder of the meeting, due to a conflicting township engagement.

  • The Committee discussed the possibility of enrolling one or more members in a two-day training course for writing grant proposals. Mr Jessey and Mrs Brecht suggested that as a firefighter, Mr Brecht has experience in this regard and the Committee should revisit the matter when he was available.
  • The possibility of one or more “movie nights” being held in the township was discussed. Mr Jessey suggested the township should either rent or purchase equipment to make this happen, noting the township occasionally has need for presentations during meetings and there has never been anything available. Mr Hensel suggested Gateway Church, which has the necessary facilities, might be approached for hosting an event. Mrs Brecht suggested we ask other townships how they do their own movie nights.
Tricentennial
  • The Committee discussed possible dates for holding the township’s Tricentennial events, with June 24 being a strong contender, or sometime in September. Mrs Brecht suggested it might be difficult to arrange a professional fireworks display so close to the 4th of July, so pinning down a date might be contingent upon that. Pushing the date back to September would give more time for fundraising and preparation, and sunset would be significantly earlier for the fireworks. Mr and Mrs Jessey informed the Committee that they would be out of the country in late September, which might be a factor.
    It was decided that Mr Jessey would find out the procedure for getting permission from the FAA and Chester County Airport to hold a fireworks display.
    The Committee discussed what form the main “Community Day” event should take, including what equipment we would need and where it should be situated. Mr Hensel indicated he would discuss the matter with Gateway Church, and perhaps arrange a site walk-through for the Committee.
  • With the larger scale of the Tricentennial, particularly due to the proposed fireworks display, the Committee discussed how best to approach sponsors and vendors who worked with us for the 2016 Community Day, and who we might approach as new sources of sponsorship.
  • Vendor fees, and how best to provide food and drink services to visitors, was discussed.
  • The Committee discussed what to do about the plaque that is normally situated in the Bert Reel Park pavilion. It needs either refurbishing or replacing. Mr Jessey reminded the Committee about the idea of moving the plaque to associate it with a proposed memorial bench. Mrs Brecht agreed to reach out to the Historical Society.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Board of Supervisors Special Meeting January 23, 2017

The Board of Supervisors of Sadsbury Township held a special meeting on January 23, 2017 commencing at 7:30 p.m.  Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Schuibbeo and Mr. Taylor, Township Solicitor, Mr. O’Keefe and members of the community.

A moment of silence and Pledge of Allegiance were observed.

Mr. Hensel stated the Township has advertised and interviewed applicants for the position of Township Manager and their choice is Bryan Walters.  Mr. Schuibbeo stated the ad was place on INDEED and received about a dozen applications.  The final interview was between 3 candidates.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo to adopt Resolution 2017-05 appointing Bryan Walters to the hold the position of Township Manager.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated the amount of $75,000 is a sufficient amount for a bond for the Township Manager.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Resolution 2017-06 fixing the Township Manager bond at $75,000.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel reported the back-up pump at the Pomeroy Pumping Station is not working properly and is not repairable and must be replaced at a cost of $16,500.

Mr. Hensel made a motion, seconded by Mr. Taylor, to replace the back-up sewer pump at the Pomeroy Pumping Station at a cost of $16,500.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Fronk, a resident of Sadsbury Township, asked how long the ad ran for Township Manager.  Mr. Schuibbeo answered, it ran for 2 weeks.

Kim Gathercole, a resident of Quarry Ridge asked about his qualifications, and Mr. Walters stated he was never a Township Manager, however; in the private sector, he managed a restaurant and was also a Township Supervisor.  He worked in the Chester County Prothonatary office and was a member of the Chester County Planning Commission.  He served on a Home Owners Association, served on a Zoning Hearing Board, and worked with Emergency Services.   He is a life-long resident of Chester County.

Mr. O’Keefe stated there will be a discussion concerning the Keystone Valley Fire District and each individual interested in making a comment shall have a maximum of two minutes to speak at a time.  An individual shall be permitted to speak a second time only after all interested members of the public have had an opportunity to speak once.

Mr. Stackhouse from Keystone Valley was unable to attend the meeting tonight.  Mr. Jennings from Keystone Valley introduced Tom Scott, also with Keystone Valley, who stated that whatever Sadsbury Township is going to do, to put the people first and the fire companies must work together.  He does not like to see anger within the fire companies.  Mr. Jennings thanked the Board of Supervisors for hosting the meeting tonight.

Dave Reynolds, Deputy Fire Chief of Sadsburyville Fire Company stated he is a 35 year member and lived in the Township his entire life.  He sat in on the first three consolidation meetings and was unhappy with the proceedings and Sadsburyville withdrew from the meetings.  Sadsburyville has 69 active members and now running 8 to 10 people per call.

Erik Brecht, Battalion Chief of Sadsburyville Fire Company does not like the hostile take-over tactics and will not join Keystone Valley.  Mutual aid is agreed for everyone and Sadsburyville does not receive payment.

Dave Reynolds stated that when Keystone Valley came to the Township and said they would take over the whole Township for a certain amount of money, in his opinion, that is a hostile take-over.

Erik Brecht stated the Consolidation took over Martin’s Corner, which was on decline and Pomeroy and Atglen were not doing a lot of business.  Sadsburyville Fire Compmay is solvent and doing very well.  Sadsburyville gives mutual aid and does not charge a fee for it.  The Consolidation was great for what it did, but Sadsburyville Fire Company does not belong to the Consolidation and in Mr. Brecht’s opinion, neither does Sadsbury Township.

Mr. Jennings from Keystone Valley stated they received a letter from Sadsbury Township exercising their right to withdraw from Keystone Valley.  They would like to know if this will happen so they can prepare financially. Mr. Jennings also asked it the township received a letter from Kristin Camp dated December 22, 2016. Mr Schuibbeo questioned Mr. Jennings about the last sentence in the first paragraph where it states, “Please provide that definitive answer via a Board of Supervisor’s vote no later than January 4, 2017, otherwise the District will take the aforementioned notification as official notification of withdrawal, thus triggering several possible actions as noted below.” second paragraph, last sentence, “The Township’s action to withdraw from the District will void that contract for service, and thus any services rendered to Sadsbury by the Keystone Valley Fire Department may be billed directly to the residents and visitors of Sadsbury Township.”  Mr.Schuibbeo also read the 4th paragraph, “In order to assure that Keystone Valley Fire Department’s potential changes in service to the residents of Sadsbury Township are communicated in a clear and concise manner, the District intends to send an informational mailer within the first quarter of 2017 to each resident of the municipality.  The mailer will outline the Township’s notice to withdraw from the District, the resulting need to restructure the response model, and the manner in which potential calls for service will result in a bill being issued directly to the resident.”  Mr. Jennings had no comment.

Mr. O’Keefe commented that contained in the letter from Kristin Camp that a  No vote by the Board of Supervisors by January 4, 2017, the District will take as official nonfiction of withdraw.

Eric Schmelzer asked if Sadsburyville Fire Company has enough equipment to fight fires.  Dave Reynolds said yes, they have the equipment and plan to expand as the Township expands. Mr. Reynolds stated they are in talks about a possible consolidation of their own with companies they cannot mention at this time.

Kim Gathercole stated she wants to be assured that if she needs an ambulance or fire truck at her house, she doesn’t have to wait to see who will come.  She also stated that if you have an ambulance call on Old Mill Road, who would respond faster, Keystone Valley or Westwood. Mr. O’Keefe stated that services would be provided by Keystone Valley until November 2017.

There was a discussion of EMS and the Automatic Dispatch System being a great thing for this area.  The ADL System will be available soon from the county.

Mr. Hoss, from Keystone Valley stated Sadsburyville Fire Company gave the Board of Supervisors a resolution for the Board to consider Sadsburyville for the whole Township.

Mr. O’Keefe stated two meetings ago, Sadsburyville Fire Company gave a resolution for consideration.  The current agreement with Keystone Valley expires at the end of 2017 and Sadsbury Township will honor that obligation until that time.

Mr. Taylor stated he has heard talk of him being on the Board of Supervisors to help Keystone Valley Fire Department, and rumors of a conflict of interest.  Mr. Taylor wants things to continue and no one cut from service. Everyone has to come together.

Mr. Schuibbeo thanked both Keystone Valley and Sadsburyville Fire Company for sharing their information as he doesn’t know a lot about the fire companies, but we appreciate what you do.  The facts presented here tonight were educated and well spoken.  We heard talk of safety and the welfare of the community.  The CAD and ADL has been discussed.  We are not here to play sides, but explore what we feel is in the best interest for Sadsbury Township.

Mr. Jennings stated the District is willing to give more time to make their decision, but it must be soon, and an extension must be discussed at their next meeting.

Mr. Schuibbeo stated that paragraph 14 of the Consolidation Agreement states there must be 1 year notice to withdraw, which we did; or be locked in for 5 years.  Technology is always changing; how do we know what to commit to if we don’t know what is out there.

Mr. Hoss from Keystone Valley asked the Board if they want to be part of Keystone or not.

Erik Brecht stated the Supervisors have exercised their rights.  Keystone Valley covers only 20% of the Township and receives more money from the Township than Sadsburyville Fire Company, which covers 80%. Mr. Brecht also made a comment that the official notification of withdrawal had occurred due to the January 4 date mentioned as the withdraw date.

Mr. O’Keefe stated he does not know if the Board is prepared to make a decision tonight.  Mr. O’Keefe wrote a letter to let Keystone Valley know the Board’s intent to withdraw.  The legal position is the Board could withdraw tonight.

Mr. Taylor stated that no one has made a decision on this.  It is not a done deal.  It is only a rumor that a decision has already been made.

Mr. Schuibbeo stated he is ready to make his decision tonight.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to withdraw from Keystone Valley Fire Department.  With there being no questions from the public, Mr. Taylor voting “nay”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Resolution 2017-07, Sadsbury Township withdrawing from the Keystone Valley Fire District.  With there being no questions from the public, Mr. Taylor voting “nay”, the motion passed.

Mr. Reynolds asked Mr. Hensel if the meeting was still in session due to the room clearing out, because he has a question and wants it on the record.  Mr. Hensel replied the meeting is still in session and if you want to ask a question of Keystone, you better catch them before they leave.

Mr. Reynolds asked would Keystone Valley handle mutual aid calls to Sadsbury Township?  Fire Chief Robby Cazillo of Keystone Valley replied it would be entertained at their next meeting.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting.  With there being no questions from the public, the
Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

 

Linda Shank
Secretary

Board of Supervisors Re-Organizational Meeting, Tuesday January 3, 2017

A re-organizational meeting of the Board of Supervisors was conducted on Tuesday, January 3, 2017 commencing at 7:00 p.m.  Mr. Hensel called the meeting to order.  Present was Supervisors Mr. Schuibbeo and Mr. Taylor, Mr. O’Keefe, Township Solicitor, Mr. MacCombie, Township Eningeer, Mr. Lowry, Township Building/Zoning Officer, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to elect Mr. O’Keefe as temporary Chairman.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe asked for nominations for Chairman of the Board of Supervisors.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to nominate Mr. Hensel as Chairman of the Board of Supervisors.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to nominate Mr. Schuibbeo as Vice Chairman of the Board of Supervisors.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to appoint Linda Shank as full-time Township Secretary, Assistant Treasurer.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, not to appoint Tammy Russell as full-time Township Treasurer.  With there being no questions from the public, Mr. Taylor abstaining, the motion passed.

Motion to adopt Resolution 2017-01, appointing Linda Shank as Open Records Officer.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to appoint Mr. Schuibbeo as Liaison to the Police Department.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to appoint Mr. Schuibbeo in charge of all Parks and Recreation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to appoint Mr. Taylor as Road Master with Mr. Hensel and Mr. Schuibbeo as the Assistant Road Masters.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to appoint Mr. Hensel as Liaison to the Planning Commission.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel announced the following list of Township Professional Consultants:

Lamb, McErlane, PC. Township Solicitor
Gawthrop, Greenwood & Halsted, P.C. Alternate (conflict) Solicitor
Buckley, Nagle, Brion, McGuire, Morris Zoning Hearing Board Solicitor
Herbert E. MacCombie, Jr. P.E. Township Engineer
Mallie, Falconiero & Company, LLP Accounting Advisor
Maulo & Company, Ltd. CPA
Berkheimer Associates Deputized Tax Collector
Santander Bank/Fulton Bank Bank Depository
The Grafton Association Consultant
Municipal Support Services Building/Zoning Officer
Siana, Bellwoar & McAndrew, LLP Labor Attorney
Keystone Collections Group EIT & LST Collector

 

Mr. Hensel stated salaries and rates will be posted at the Township Building.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to appoint Mr. Taylor as Liaison for Public Safety, Fire Prevention Services, and Emergency Management Services.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to set the dates and advertise the regular Board of Supervisors meetings to be the first Tuesday at 7:00 pm.  The dates are:  February 7, March 7, April 4, May 2, June 6, Wednesday July 5, August 1, September 5, October 3, Wednesday November 8, December 5. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to schedule the Planning Commission re-organizational and regular business meeting to be held on the second Wednesday, January 11, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to schedule the Parks and Recreation Committee meeting dates all to be held at 7:00 p.m. The dates for 2017 are:  January 23, February 27, March 27, April 24, May 22, June 26, July 24, August 28, September 25, October 23, November 27, there will be no meeting in December.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to schedule the Zoning Update meetings to be the second Monday at 6:00 pm.  The dates for 2017 are:  January 9, February 13, March 13, April 10, May 8, June 12, July 10, August 14, September 11, October 9,  November 13, December 11.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to retain Whitford Network Insurance Company as the broker of record for the commercial package, commercial fire, and commercial automobile, workers comp. Insurance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to appoint Ron Yen to the Planning Commission with a term to expire 2020.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to appoint Tim Sarbaum to the Planning Commission with a term to expire 2020.  With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to appoint Nancy Keen to the Vacancy Board for the 2017 year.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo,  to establish the Secretary/Treasurer Bond at $1,500,000 and the Assistant Secretary bond at $500,000.   With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the Re-Organizational meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously

Respectfully Submitted

Linda Shank
Secretary

 

 

 

 

 

 

 

 

 

 

 

Board of Supervisors Regular Meeting Tuesday, January 3, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, January 3, 2017 after the Re-Organizational meeting.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Schuibbeo and Mr. Taylor, Township Solicitor Mr. O’Keefe, Township Engineer Mr. MacCombie, Township Zoning/Building Officer, Mr. Lowry, and members of the community.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Brad Reinert, Assistant Department Director of 911 in Chester County came before the Board of Supervisors with a presentation of the County CAD System.  Mr. Reinert stated they will use an upgraded modum or radios with GPS availability to dispatch the unit based on location to be the closet available to the scene.  The word about this system needs to get out to the Townships and Boroughs.  Reimbursement to this system would be up to the municipality to work on funding and there are many different formulas to work out this issue.  This system is new to the County and no one is currently using the system but many agencies are interested.  The CAD calculates based on time limits to get to the scene.  Erick Brecht from Sadsburyville Fire Company stated he feels it definitely appears the EMS Division would benefit from the CAD system.  However; as to fire response, it does not address day time response pertaining to traffic and peak times of day.  People know better than computers how to get to a fire.  The volume of calls is EMS.  David Reynolds from Sadsburyville Fire Company stated that most fire companies are volunteer organizations and there is no way to know how many people are available.  Mr. Brecht stated that with the mutual aid system, companies will go anywhere to aid and assist each other.  Mr. Hensel stated nothing will be resolved this evening and asked if Mr. Rinert is available to provide more information at a later time.

Township Police Report:  Chief Ranck reported that the police patrolled 3,622 miles during the month of December 2016 and answered 169 calls for service as follows:  911 hang-up 1, hit & run crash 1, property damage crash 4, alarm fire 3, alarm police 4, assist fire department 2, assist to other police department 3, Township business checks 61, criminal mischief/vandalism 1, disturbance 2, domestic disturbance 3, drug/narcotic violation 1, erratic driver 2, escort person or money 1, house fire 1, residential house check 10, keys locked (vehicle or house, etc.) 1, medical emergency 18, miscellaneous police nature 15, missing domesticated animal 1, noise complaint 1, Township park check 3, repossession 1, report only (NIP) 3, suspicious condition 1, suspicious vehicle 1, theft 5, terroristic threats & related 1, traffic general hazards 6, trash or dumpster fire 1, traffic stop 3, and warrant hit or service 3.  In addition there were 41 calls for service handled by the Pennsylvania State Police.  The December 2016 criminal arrests are as follows:  theft, receiving stolen property, terroristic threats, recklessly endangering another person, harassment, and disorderly conduct.  These do not include any pending arrest from active investigations.  During the year 2016, the Township Police handled a total of 3,047 calls for service which does not include the calls handled by the Pennsylvania State Police.  Chief Rank stated that the fire departments are awesome that handle calls in the Township.

Zachary Fronk, a resident of Quarry Ridge asked Chief Ranck how many years he was a police officer in Sadsbury Township.  Chief Ranck answered he was a Police Officer for 41 years in Sadsbury Township.  Mr. Fronk asked if Chief Ranck was under a pension plan.  Mr. Schuibbeo answered that Chief Ranck’s contract is still in negotiations.

Township Public Works Report:  For the month of December 2016,  the Public Works Department spent a majority of its time maintaining Township owned properties, right-a-ways, buildings, signs, equipment and our Storm Water drain system.  All vehicles were prepared for the application of our new Township logo by washing and waxing them.  All vehicles were thoroughly cleaned inside as well.  Time was spent also cleaning and organizing the Public Works Building.  On December 12th the Department was requested by Marino Corp. and Township Engineers to attend the final inspection of the Village Enhancement Project located on Lincoln Highway.  On December 13th, the Department attended the annual Delaware/Chester Public Works Association Meeting.  Our new truck was requested for display for other Municipalities to view.  On December 17th, the Township experienced its first winter weather event referred to as Decima.  This was a minor event.  The Department handled this event with ease and without a single complaint generated from the residents.  We are proud of this fact and pledge to every resident as we move forward to never think the next event will be as easy as this one.  We will continue to find ways to improve our people and equipment in an effort to bring the highest level of service in regards to snow and ice removal to our residents. The equipment hours are 4 and the vehicle miles are 772.  The Department would respectfully request approval of part-time as needed winter help by the Board of Supervisors.

Mr. Taylor made a motion, seconded by Mr. Hensel, to approve for part-time as needed winter help the following:  Earl Taylor, Rob Herzog, Chris Loesh, Jared Dalmas, Dexter Pascoe, Dave Crum, Shaun McFadden, Eric Messner, Joe McGinley, and Justin Luton.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Emergency Management Report:  Mr. Taylor reported he attended a meeting at the county in regards to a cooperative effort within the county to join an organization that would greatly enhance and combine and consolidate efforts within many municipalities within Chester County to assist each other in times of emergencies.  At their monthly meeting of the Western Chester County Council of Governments Board of Directors approved the Articles of Formation for the Western Chester County Regional Emergency Management Group (“WCCREM”).  The WCCREM is being formed as a subcommittee of the COG.  The primary goal of the WCCREM is to enhance the ability of the member municipalities to deal with natural and man-made disasters which often strain the resources of local municipalities, by sharing personnel and resources as may be necessary, among other possible cooperative efforts.  There is a draft resolution as an example of the resolution, which can be tailored to each municipality attached.  Participation is this project is completely voluntary.  Mr. Taylor stated this concept has worked successfully in the Avon Grove Area; AGREM and in the Oxford area, OXREM. The cost to join is $250.00 and the yearly fee amount.  Mr. Schuibbio stated equipment could be swapped out as needed.  Mr. Hensel stated it probably is something we would be interested in and he will have Mr. O’Keefe look at the resolution for the next meeting.

Keystone Valley Fire Department: Chief Cazillo reported that for the month of December 2016 the Keystone Valley Fire Department responded to 17 calls for:  fire 5, rescue/medical assist 6 (4 accidents, 1 medical assist, 1 pedestrian struck by train), and 6 false alarms.  The response by municipality is as follows:  Sadsbury Township 4, West Sadsbury Township 8, Highland Township 0, Parkesburg Borough 5, and out of District 0.  The average response per call was 9, with a total of 141 personnel for combined of 144.85 response hours.  The average response time in district was 5:40 and the average out of district response time was 6:00.  There was 1 training with 24 members attending for 3.00 hours combined training hours.  The fire units traveled 1,061 miles and used 175 gallons of fuel.  The ambulance traveled 2,757 miles and used 330.6 gallons of fuel.  2017 starts with annual refresher training for all members in CPR/AED, blood borne pathogens and hazardous materials refreshers.  The Keystone Valley Fire Department EMS division handled a total of 93 calls for: treated/transported BLS 37, treated/transported ALS 31, no service required 10, patient refusal 8, recalled enroute 2, recalled on scene 3, recalled prior to response 1, and lift assist-public assist 1.  The municipal breakdown is as follows:  Parkesburg Borough 23, Sadsbury Township 29, West Sadsbury Township 27, Highland Township 5, Christiana Borough 4, West Caln Township 1, Coatesville City 1, East Fallowfield Township 1, Londonderry Township 1, and West Fallowfield Township 1.  The 2016 year-end fire report has 313 calls answered, 250 in-district and 63 out of district.  There was a total response of 2,295 personnel for 2,496.35 combined response hour on incidents.  There were 53 trainings with 628 members attending for 2,534.50 hours.  The yearly miles traveled were 53,714 miles and the fuel cost was $5,817.40. The Keystone Valley year-end report shows that 1,187 calls were answered.

Sadsbury Fire Company Report:  Chief Grossman reported that for the month of December 2016 the Sadsburyville Fire Company responded to 7 calls for:  auto accidents 2, relocate 1, appliance fire 1, and 3 automatic alarms.  There were 45 volunteer firefighters responding with an average of 6.4 firefighters per call.  Twenty six miles were traveled with an average of 3.7 miles per call.  Time in service was 4 hours and 1 minute with an average time in service 48 minutes per call.  In District (Sadsbury North) average response time (dispatched to on-scene) was 6 minutes.  The response per municipality was as follows:  Sadsbury Township North 6, Sadsbury Township South 0, Parkesburg Borough 1.  The combined firefighter training hours was 108 and the combined personnel fundraising hours was 90.

Sadsbury Township Park Committee:  No report.   The Committee will met January 23, 2017 at 7:00 pm.

Township Engineer Report:   Mr. MacCombie reported the Multi-model grant was submitted for the Village Enhancement Project on items that were not Included in the initial Pen DOT grant.  Mr. MacCombie stated they had a walk-through on the Sadsbury Village Enhancement project on December 12, 2016.  On their inspection, they found the timing of the signals to be off and there is a problem with the crosswalk signal.  Mr. MacCombie does not recommend approval of the project at this time.

Mr. MacCombie reported that he has an Engineering Escrow release of funds from CVS Pharmacy Store #10399 in the amount of $511.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds from CVS Pharmacy Store #10399 in the amount of $511.87 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. MacCombie reported that he has an Engineering Escrow release of funds from Aerzen USA Corporation in the amount of $124.37 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineering Escrow release of funds from Aerzen USA Corporation in the amount of $124.37 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Solicitor Report: Mr. O’Keefe stated HRG Engineering has given a price of $25,000 to appraise the Township sewer system with the possibility of selling the system to Pennsylvania American Water Company.  Mr. O’Keefe stated this company fits the criteria under Act 12 and the cost is less than anticipated.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve HRG Engineering to do an appraisal on the Township sewer system at a cost of $25,000.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that Act 12 requires an Engineer to give a proposal valuation of the system not to exceed $12,750 for their services.

Mr. Hensel made a motion, seconded by Mr. Taylor, to accept the proposal from MacCombie Engineering not to exceed $12,750 contingent on Pennsylvania American accepting the proposal.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that Keystone Valley Fire District is eager to get the vote one way or another if the Township is going to withdraw from the district.  Letters were sent out as per the agreement.  They would like to have a meeting set up for a day in January to express desire for the Township to continue in Keystone Valley Fire Department.  The Board may vote to withdraw or stay.

The Board would like to have a special meeting sometime in January and directed Mr. O’Keefe to advertise a special meeting between the Township and Keystone Valley and Ms. Camp, their attorney, to see when all are available.  At that time, Mr. O’Keefe will advertise the meeting.  Mr. Hensel stated the Township Manager position will be added to this meeting.

Mr. O’Keefe stated the sewer rate will need to be re-advertised since the rate has changed again.  It will have to be amended to $300.00 a year.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, authorizing Mr. O’Keefe to draft and advertise the ordinance to change the Sewer flat fee to $300.00 per year per EDU.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report:  No December meeting

Township Zoning Report:  Mr. Lowry reported there were 37 inspections performed or the month of December 2016 and 46 inquiries have been received.  The Township Solicitor and Mr. Lowry are in the process of preparing an application for yearly registration and inspection and a fee structure.  The CVS store has opened and the screening for the rooftop HVAC units will be installed in February.

Chester County Airport Update:  No report

New Business:

Mr. Hensel stated Resolution 2017-02 appointing Maulo and Company as the Township’s auditors for 2017 has been duly advertised.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Resolution 2017-02, appointing Maulo and Company as the Township’s auditor for 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Resolution 2017-03, the Township fee schedule for the year 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-04, keeping the Real Estate tax rate at 1.30 mills for the year 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel stated the dates for the Christmas tree pick-up will be January 13, 2017 and January 20, 2017 weather permitting.

Mr. Hensel stated the office would like to get a remote deposit machine from Santander Bank.  This would eliminate trips to the bank except when cash is involved.  Deposits will be posted to the account immediately.  The negotiated fee for the Township is $65.00 monthly maintenance fee.  This will save $21.00 to $50.00 monthly.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the remote deposit machine from Santander Bank at a negotiated price of $65.00 monthly.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Joe Russella, with D.L. Howell and Associates came before the Board of Supervisors asking for a lot line change within the Morris Farm Subdivision between lots 5 and 7.  Lot 5 being the Firestore and Lot 7 being the vacant lot.  The intent of the lot line change plan is to exchange acreage so that lot 5 would become smaller while remaining compliant and lot 7 larger for better development opportunity.  Mr. Russella stated that in 2008, Mr. Witmer had plans for expanding with additional facilities for a warehouse.  This was all moved to the West Coast.  Now the desire is to move the lot line back to the original position.  Lot 5 would maintain the property line limiting the Firestore to grow.  The lot line change would only exchange acreage.  Mr. Russella would like to  submit this minor subdivision and lot line change and ask permission to present it as a preliminary/final since it is only a lot line change.  Mr. Russella stated that earlier he had asked Mr. MacCombie to look at the plan for some feedback.  Mr. MacCombie told Mr. Russella that EDU’s cannot be transferred.  EDU’s required for lot 7 would have to be purchased from the Township.  Mr. Russella stated that whatever the regulations are, they will follow them.  Mr. Russella will go before the Planning Commission at their next meeting.

Mr. Hensel made an announcement that he Board of Supervisors will be attending the PSATS Convention in Hershey, March 26th to the March 29th.

Public Comment:

Zachary Fronk said that looking through the budget $20,000 in legal fees concerning the legal aspect of the police department seemed high.  Could someone explain what they are for as this is taxpayer money being spent.

Mr. O’Keefe stated he cannot speak to specific dollar amounts and any subject matter going to negotiations is not up for discussion.  It is a difficult area with legal fees as it pertains to client/attorney relationships. He advised Mr. Fronk to file a Right-to-know request with the secretary.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Secretary

 

 

 

 

 

 

 

 

Board of Supervisors Special Budget Meeting, December 30, 2016

Board of Supervisors Special Budget Meeting, December 30, 2016

A special budget meeting of the Board of Supervisors was conducted on Friday, December 30, 2016 commencing at 7:00 a.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisors Anthony Schuibbeo and Earl Taylor, and Township Accountant Chris Herr.

Mr. Hensel announced the Board met in Executive Session on December 14th and December 29th,  2016 to discuss personnel issues.

The moment of silence and Pledge of Allegiance were waived.

Payment of Bills;

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the December, 2016 General Fund invoices in the amount of $99,403.37.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the December 2016 Sanitary Sewer invoices in the amount of $22,704.79.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor. To pay the December 2016 payroll in the amount of $40,610.51.  With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Herr stated the final budget is mainly the same as the budget on display at the Township Building.  There were changes in the removal of the Contractor and Plumber registration fees being eliminated, the expenses were increased with the addition of $15,000 for the state grant requirement, and the increase in contribution to the Sadsburyvile Fire Company.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt the 2017 General Fund Budget.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Herr stated the Sanitary Sewer flat fee will be decreased to $300.00 per year.  This will bring in $17,000 in revenue.  $115,000 was added to the Sanitary Sewer budge for the professional fees associated with the sale of the Sewer System.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt the 2017 Sanitary Sewer budget.  With there being no questions from the public, the Board voting “aye’ the motion passed unanimously.

Mr. Herr stated there need to be a transfer of funds from the Sewer Fund to the General Fund in the amount of $44,566.93, to balance out the accounts.

Mr. Hensel made a motion, seconded by Mr. Taylor, to transfer $44,566.93 from the Sanitary Sewer account to the General Fund to balance out the accounts.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Secretary

Board of Supervisors Regular Meeting Tuesday, December 6, 2016

Board of Supervisors Regular Meeting Tuesday, December 6, 2016

A regular meeting of the Board of Supervisors was conducted on Tuesday, December 6, 2016 at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Anthony Schuibbeo, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Zoning/Building Officer, Mr. Lowry, and members of the community.  Supervisor, Mr. Taylor was absent.

A moment of silence and Pledge of Allegiance were observed.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported the police patrolled 3,571 miles during the month of November and answered 198 calls for service as follows:  911 hang-up 5, vehicle crash with injuries 3, accident other type 2, property damage crash 6, alarm fire 4, alarm police 8, animal complaint 6, assist to other police department 6, bad checks 1, Township business check 45, domestic disturbance 4, emotional disorder 1, erratic driver 5, for police department information 4, fraud (actual or attempted) 1, residential house check 9, identity theft 1, keys locked (vehicle or house, etc) 3, medical emergency 19, miscellaneous police nature 24, missing person 1, noise complaint 2, township park check 3, parking violation 2, recovered property 1, repossession 1, report only 11, shots heard or shooting (no injuries) 1, suspicious condition 2, suspicious vehicle 1, traffic general hazards 5, traffic stop 6, and 5 well-being checks.  The State Police handled 33 calls during the overnight hours.  The November 2016 criminal arrests are currently pending due to investigations with no formal charges filed.

Township Public Works Report:  For the month of November, the Public Works Department functioned with one man due to fulfilling vacation requests.  Many tasks were still accomplished, such as maintaining our storm drain system, repairing several street signs, inspection and maintenance if needed of emergency equipment, such as chainsaws, portable generators, barricades, etc., to ensure they are in good working condition.  The Department also has been continuously preparing for this winter season by inspecting and replacing if needed some parts on our winter equipment.  The Department winterized all plumbing at Bert Reel Park and also improved the southeast corner of the intersection of Compass Road and Octorara Trail by filling it in with 2A modified material.  After it was filled in, the material was compacted.  A small portion of Compass Road was rock lined in an effort to add some support to the road edges.  Items dumped on Greenbelt Drive were picked up and the area was cleaned.  Equipment hours were 8.7 and the vehicle miles were 391.

Mr. Schuibbeo commended the Public Works Department for doing a great job even with the vacation schedule.

Emergency Management Report:  With the absence of Mr. Taylor, the Emergency Management Report and anything pertaining to it has been tabled to the next meeting.

Keystone Valley Fire Department:  Mr. Gathercole reported that for the month of November the Keystone Valley Fire Department responded to 35 calls for:  fire 10, rescue/medical assist 9, false alarm 10, gas leaks/carbon monoxide incidents 1, fire police dispatched calls 2, and cover assignments 3.  The response by municipality was as follows:  Sadsbury Township 4, West Sadsbury Township 8, Highland Township 6, Parkesburg Borough 11, and out-of-district 6.  The average response by personnel per call was 8 with at total of 257 personnel for combined response hours 763.96 hours.  The average response time in-district was 5:40 and 6:00 out of district.  There were 2 trainings, with 44 members attending for 166.00 hours combined training hours.  The Keystone Valley EMS Division responded to 90 calls in November for:  treated/transported BLS 37, treated/transported ALS 22, no service required 14, patient refusal 12, recalled enroute 2, treated and released 1, and lift assist-public assist 2.  The municipal breakdown is as follows:  Parkesburg Borough 25, Sadsbury Township 32, West Sadsbury Township 13, Highland Township 13, Christiana Borough 3, West Caln 1, Sadsbury Township (Lancaster County) 1, and Salisbury Township (Lancaster County) 2.

Sadsburyville Fire Company:  Erik Brecht reported that for the month of November, the Sadsburyville Fire Company responded to 20 calls for:  out building 1, auto fire 1, auto accidents 7, brush fire 2, house fire 2, debris clean-up 1, appliance fire 1, building fire 1, and 4 automatic alarms.  There were 153 volunteer firefighters responding with an average number of 7.6 firefighters responding per call.  148 miles were traveled with an average of 7.8 miles per call.  Time in service was 21 hours and 7 minutes with an average of 1hour and 14 minutes per call.  The response by municipality is as follows:  Sadsbury Township North 13, Sadsbury Township South 0, Valley Township 2, East Fallowfield Township 1, West Caln Township 2, Coatesville City 1, and Highland Township 1.  The training topics for November were space heaters, interior firefighting, crowd control, and urban interface.  The combined firefighter training hours were 182 and a combined personnel fundraising hours of 101.  Santa will be in Sadsbury Township on Saturday, December 17 riding on the fire truck.

Sadsbury Township Park Committee:  The Committee  had a temporary reorganizational meeting on November 28, 2016.  The positions are:  Acting Chair- Simon Jessey,  Vice Chair and Operations, Matt Hensel,  Treasurer Deborah Jessey, and Fundraising and volunteer outreach, Erick and Lori Brecht.  The committee discussed the Township’s Tricentennial Day.  Movie night was discussed as a way to publicize itself and attract more community involvement.  The next meeting will be January 23, 2017 and it will include a full reorganization of the committee.

Township Engineer Report:  Mr. MacCombie reported he has an Engineering Escrow release in the amount of $289.37 for Aerzen USA Corporation, 108 Independence Way for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineer Escrow release of funds for Aerzen USA Corporation, 108 Independence Way in the amount of $289.37 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie explained about the next escrow release a few complications arose.  Mr. MacCombie has not asked for releases for Engineering Escrow from CVS for quite some time.  In the meantime CVS has been billed for these releases and have paid them, even though they have an escrow account.

Mr. MacCombie is requesting an Engineering Escrow release of funds from CVS Pharmacy Store in the amount of $2,686.25 for the months of September, October, and November to keep the account up-to-date.  This will leave the account with a balance of $24,809.29 with the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineering Escrow release of funds from CVS Pharmacy Store for the months of September, October, and November in the amount of $2,686.25 to keep the account current and will leave the account with a balance of $24,809.29 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported the Sadsbury Village Enhancement Project is finished and Penn DOT will do a final walk-through inspection on Monday, December 12, 2016 at 1:00 p.m.  The reason for the huge traffic back-up was that the loop to the traffic light at Old Wilmington Road was cut for the handicap ramp and the loop was not put back first and the traffic jam occurred.  Everything is corrected at this time.

Mr. MacCombie had a conversation with Senator Dinniman who stated that there is money available in a multimodal grant for lighting in the Enhancement Project.  Several items had to be eliminated due to the cost of the grant from Penn Dot on the project.  Mr. MacCombie has prepared a tentative application for the grant and the Township must provide 30% matching money.  It must be filed by December 16, 2016 and a resolution must be passed by the Township, with a letter from the Planning Commission stating it is compliant with the Comprehensive Plan, copy of the audit, and letter of commitment by the Township.  The announcement of the grant amount and the recipients will be announced in the spring.  Senator Dinniman needs to be aware the Township is making the application.  It is a different source of money and will not be like the PennDOT grant.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Resolution 2016-12, requesting a multimodal fund grant from the Pennsylvania Department of Transportation to be used for the completion of the Sadsbury Village Enhancement Project.  With there being no questions from the public, the voting “aye”, the motion passed.

Township Solicitor Report:  Mr. O’Keefe reported the Board of Supervisors voted to reduce the Sanitary Sewer annual flat fee at their last budget meeting.  This will be done by Ordinance and must be advertised to reduce the annual flat fee from $360.00 a year to $280.00 per EDU in 2017.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to authorize Mr.O’Keefe to advertise  and create the Ordinance for the reduction in the Sanitary Sewer flat rate of $280.00 per EDU for the year 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe reviewed the Pennsylvania Medical Marijuana Act recently enacted Act 16 of 2016 as it applies to Sadsbury Township.  A grower/processor shall meet the same municipal zoning and land use requirements as other manufacturing, processing, and production facilities that are located in the same zoning district.  The grower/processor in Sadsbury Township would be zoned Industrial.  The dispensary shall meet the same municipal zoning and land use requirements as other commercial facilities that are located in the same zoning district.  The dispensary in Sadsbury Township would be in the Commercial district.  The zoning would have to amended to allow growers and processors in the Industrial Zoning.  The dispensary and medical offices in the Commercial District.  Mr. O’Keefe stated the State Legislature has spoken and the Township should amend the Zoning to protect its interests.  Mr. Lowry stated the Planning Commission will have its reorganization meeting in January and it will be on the agenda to get this zoning change on the books.

Mr. O’Keefe stated the letters tor Sadsbury Township to withdraw from the Keystone Valley Fire Department have been sent on November 10, 2016.  The letters must be sent out a year in advance for notice of withdraw.  Keystone Valley Fire Department would like to know the intentions of the Township so they can prepare their budget.  Mr. Hensel would like to table a decision until Mr. Taylor is in attendance.  The decision will come next month.

Mr. O’Keefe reported on the progress of the American Tower lease extension at the Compass Road location.  Elliot Freed of American Tower stated they have a contract with Verizon for 28 years, entering into it in 2015.  If it is negotiated with the Township for more than an 80-20 split, the annual rent would have to be lowered.  American Tower wants to extend the lease to 20-25 years and rent would increase yearly by 3%.  Mr. MacCombie asked what happens if American Tower pulls out, can the Township get a buy-out?  Mr. O’Keefe will put an amendment into the current lease for a buy-out.  Erik Brecht asked if there were any more sites in The Township suitable for a tower.  Mr. Lowry replied there are other sites in the Township.

Mr. O’Keefe stated Pennsylvania American Water is interested in purchasing the Township sewer system.  Act 12 was signed by Governor Wolf, which is a formal procedure for fair market value.  If the Township is interested, they must sign a letter of interest tonight which will split the cost of appraisal of the system with Pennsylvania American.

Mr. Simon Jessey stated he remembers in the past when the Board wanted to sell the system, the appraisal was pretty high and the payoff on the Township sewer loan would have a high penalty if paid off early.

Mr. Hensel stated the laws have changed since then.

Mr. MacCombie stated the pipes underground should last another 50 years.  The pumping station would have to be up-graded at a cost of around $800,00 to $900,00.  The life expectancy for the pumping station is 20 to 25 years.  It was not financially feasible in the past to sell the system.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to sign the letter of interest to split the cost of the appraisal of the Township sewer system with Pennsylvania American.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. O’Keefe reported that Sadsbury Commons needs to have a sewer easement through the Sadsbury Crossing Development.  The Homeowners Association must approve the easement and Lamb, McErlane has in the past reached out to Homeowners Associates to reach settlements on Eminent Domaine.

The Board would like to have Lamb, McErlane approach and contact the Sadsbury Crossing Development Homeowners Association on behalf of the Board to achieve a sewer easement for Sadsbury Commons sewer access.

Township Planning Commission Report:  Mr. Hensel reported there was no meeting in November.

Township Zoning Report:  Mr. Lowry reported there were 39 inspections performed.  Fifty seven inquiries have been received.  Eight permits were issued in November for one solar array, one deck, and three townhouses.  508 Lizzie Lane in the Lincoln Crest Mobile Home Park is unfit for human habitation and has been posted.  CVS store is open for business.

Chester County Airport Update:  No report

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to pay the November 2016 General Fund invoices in the amount of $287,391.09.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to pay the November 2016 Sanitary Sewer invoices in the amount of $57,495.85.  With there being no questions from the public, the Board voting “aye”, the motion passed.

New Business:

Mr. Gary Lake of 19 Belvedere Avenue wants to discuss the possibility of a burning ban in Sadsbury Township.  Mr. Lowry stated Sadsbury Township does not have a burning ordinance and it might be something the Planning Commission could take up and discuss.  Mr. Lowry will keep in touch with Mr. Lake to come to a Planning Commission meeting, probably in January.

Public Comment:

Mr. Jessey asked if the Road Department could clean the leaves out of the new playground at Bert Reel Park.

Erik Brecht gave the Board a resolution to consider concerning fire districts.

A new resident of the Township, Pat Jennings asked why the Sewer bills are more than the water.  Mr. MacCombie explained the reason is because of sewer debt to put the sewer lines in the Township, maintenance of the Pumping Station, and payment to Pennsylvania American to treat the waste in their treatment plant.

Curt Martinez asked how his usage of water could change so much month to month.  He was told to contact Pennsylvania American, as the Township bills from their water usage reports.  Mr. Martinez also asked the public comment period be at the beginning of the meeting, so people with comments don’t have to sit through the whole meeting.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted

Linda Shank
Secretary