Board of Supervisors Special Budget Work Session Wednesday, January 24, 2018

A special budget work session of the Board of Supervisors was conducted on Wednesday, January 24, 2018 commencing at 9:00 a.m. Present was Supervisors Mr. Reynolds, Mr. Moore, and Mr. Taylor via telephone connection.  Also present was Township Solicitor, Mr. OKeefe, Township Accountant, Mr. Herr, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Reynolds stated the reason we are here is to re-open the 2018 budget.  Some things that need to be discussed are the fire tax, the salary for the Treasurers position, and miscellaneous items to keep the bottom line of increase of expenses under 10%.

Mr. O’Keefe stated he has had no response, as of yet, from the Ethics Commission concerning the fire tax.  Mr. Reynolds would like to have the millage lowered from 1mill fire tax to .45 mill for fire and .02 for EMS, which is approximately $130,000.00.  This would be a 35% decrease in the fire tax. This tax can only be used by the by the fire companies.  Mr. Taylor feels the residents should have a say in the fire tax.  Mr. OKeefe stated it is okay to discuss it now and present it at the regular Board of Supervisors meeting.

The Treasurer’s salary was taken out of the budget, so it needs to set the Treasurers  salary.  The Board agreed to set the salary for the Treasurer at $68,000.  Mr. Taylor stated that Tammy saved a lot of money for the Township before, she got the AED in the Township lobby from the County, and she is good with the budget.  She is worth that amount of salary.  The decision was unanimous by all the Board members.

A truck for the Road Department will be done in two phases.  $50,000 is budgeted for 2018 and the other half next year.  Mr. Simmons stated that this truck is almost the same size as the 1989 International. A new truck is definitely a necessity and will cost $172,000.00.  Mr. Simmons stated there are major problems with rust on the 06 and 09 trucks.  Mr. Simmons stated that it will take 9 months to a year to receive the new truck if ordered now.  His suggestion is to keep the International, for a spare and then get rid of it, the same thing for the 2009.  So with this new truck there can be a rotation of equipment.  Mr. Herr stated there is a 20% limit on Liquid Fuels to pay for a truck, but State Contract (Co-Stars) are allowed full amount.  There is $125,000 in the Liquid Fuels account at this time, with another $200,000 with this year’s addition.  The total of the truck could be taken from the Liquid Fuels account, since the truck is through Co-Stars, and that will put $50,000 back in the General Fund.

Mr. Walters stated he will have the PMRS numbers by the middle of March or the end of April.  Ms. Russell that when she was here the last time, she contacted the State and they gave her an estimated number of $80,000 per year, but no exact number until the study is completed.   Mr. O’Keefe feels it would be wise to allocate some amount in the budget this year.  Ms. Russell stated with the police contract has an opt-out of the Township offered Health Insurance, and those who opt out will get a payout in their paycheck bi-weekly.  Mr. Herr estimates this cost to be $20,000 to $22,000 in 2018.   There will be no other full-time officer hired for this year.

Mr. Herr stated that the bottom line on the budget there has been an increase of 9.89%.

Mr. O’Keefe stated there should be an Executive Session after this meeting to discuss the Chief’s contract.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint Curt Martinez as Sadsbury Township Tax Collector.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to appoint Paul Napolentano and Stephanie Silvernail as Auditors for the Township.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail will call a meeting of the Auditors to reorganize and will let the Secretary know so the meeting can be advertised.

The Township has received Stormwater Easement, Subdivision Financial security agreement, and an Escrow Agreement from Sadsbury Arcadia Assosciates to be signed by the Chairman.  These documents have been reviewed by Max O’Keefe and are ready to be signed.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to sign the documents presented by Sadsbury Arcadia Associates per Mr. O’Keefe’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The next budget meeting will be Friday, February 2, 2018 at 9:00 a.m.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

 

 

 

Board of Supervisors Regular Meeting, Tuesday, January 2, 2018

A regular meeting of the Board of Supervisors was conducted on Tuesday, January 2, 2018 following the re-organizational meeting.  Chairman, Mr. Reynolds called the meeting to order.  Present were Supervisors Mr. Moore and Mr. Taylor via telephone.  Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Manager, Mr. Walters, and members of the community.

Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of he minutes of he previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Doug Howell, representing the John Rock Development orally is giving permission to grant an extension for the Preliminary/Final until March 31, 2018 and will follow-up with a letter to the Township.

Township Police Report:  Chief Ranck reported the police patrolled 3,484 miles and handled 250 incidents during the month of December 2017, 57 of these incidents were handled by the Pennsylvania State Police during Township police’s off-duty hours for:  911 hang-up 1, vehicle crash with injuries 1, property damage crash 8, alarm fire 1, alarm police 11, animal complaint 4, assist to other police dept 3, business check 62, civil dispute 2, disabled vehicle 1, disturbance 1, public intoxication (alcohol/drugs) 1, for police department information 2, house/vacation check 22, identity theft 1, key locked (vehicle, house, etc.) 1, lost property 1, medical emergency 15, missing person 2, Township Park check 8, parking violation 1, police report (not in progress) 21, shots heard or shooting (no injuries) 1, suspicious condition 2, suspicious vehicle 1, theft 1, traffic general hazards 9, traffic stop 4, unauthorized use of motor vehicle 1, warrant hit or service 1, and 3 well-being checks.  Criminal arrests in December are as follows:  theft by unlawful taking, receiving stolen property, public intoxication.  These arrests do not include any active criminal investigations which may result in an arrest.  During the November 15th budget meeting, the Board of Supervisors made a motion to hire Officer Alan Haldeman from part-time status effective January 1, 2018.  Officer Haldeman has been with the department since December 2011 and brings over 20 years of experience to the department.  Officer Haldeman has expressed interest along with his actions to be a dedicated member of the Township.  This moves the department to 3 full-time officers including Chief Ranck and Sergeant Imhoff.  Also during the November 15th budget meeting, the Board of Supervisors made a motion to h8ire Officer Michael Hawley as a part-time police officer.  Officer Hawley is a retired Haverford Police officer with over 20 years of experience and is also a police academy instructor at the Delaware County Community College.  Officer Hawley holds many instructor certifications including:  Patrol rife instructor and Taser instructor.  Officer Hawley will assist in maintaining the departments yearly qualifications in both the yearly Patrol rifle qualifications and Taser recertifications.  Officer Hawley will mainly be working the weekend shifts Friday through Sunday.

Mr. Taylor stated he heard Officer Hawley is a grant writer and he is looking forward to meeting him.

Chief Ranck also stated that if it is snowing, keep your cars off the road and let the road department do their job.  Cars will be ticketed.

Public Works Report:  Public Works Foreman, Mr. Simmons reported that for the month of December the Public Works Department prepared and responded to four separate winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used.  After a winter weather event trucks are unloaded of unused material which is placed back into the stock pile.  All equipment is washed with goal to remove any salt residue.  Equipment maintenance checks are performed once again, as well as inspection for worn or damaged parts.  This helps us to prepare for the next winter event to come or in the event of an emergency.  It helps prevent break downs or down time of our equ9pment during plowing and treating operations or in an emergency situation when time can be vital, and it ensures safe operation for the Public Works Department Employees as well as the public who uses our roadways.  The Department would respectfully request the Board of Supervisors approval of the hiring of the following part-time as needed winter help applicants for the year 2018 as follows:  Rob Hertzog, Chris Loesh, Jared Dalmas, Dexter Pascoe, Dave Crum, Joe McGinley, and Justin Luton.  The best way and most efficient way to report a pot hole, tree down, icy road or any type of hazardous road condition is to e-mail the department at Sadsburypublicworks@comcast.net or phone the department at 610-857-3733.  If the road issue or condition is life threatening or a serious safety concern, please dial 911.  The equipment hours were 12.5 and there were 1,437 vehicle miles traveled.

Mr. Taylor made a motion, seconded by Mr. Moore, to hire Rob Hertzog, Chris Loesh, Jared Dalmas, Dexter Pascoe, Dave Crum, Joe McGinley, and Justin Luton as part-time, as needed winter help for the year 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Emergency Management  Report:  No Report

Keystone Valley Fire Department Report:  Chief Cazillo reported that for the month of December, the Keystone Valley Fire Department responded to 11 calls for:  fire 2, rescue/medical assist 5, good intent 2, and fire police 2.  The response by municipality was as follows: Sadsbury Township 0, West Sadsbury Township 2, Highland Township 1, Parkesburg Borough 4, and out of district 4.  The average response by personnel per call was 6 with a total of 65 personnel for combined response hours of 32.4 hours.  The average response time to dispatch on on-scene was 10.30 minutes.  For the month of December 2017, the Keystone Valley EMS Division responded to 91 calls for:  treated/transported BLS 33, treated/transported ALS 29, no services required 7, patient refusal 11, recall on-route 4, recalled on-scene 5, and public service 2.  The Municipal break-down is as follows:  Parkesburg Borough 45, Sadsbury Township 23, West Sadsbury Township 6, Highland Township 2, and Out of District 15.

The Keystone Valley Fire Report for the year 2017 has a total of 237 calls for the year, and the EMS Division had a total of 1,137 calls for the year 2017.

Sadsburyville Fire Company Report:  For the month of December 2017, the Sadsburyville Fire Company responded to 12 calls for:  3 AFA, 4 Cardiac Arrests (A.E.D. used x 1), 1 relocate, 1 brush, 1 Chief notification, 2 house.  There were 60 volunteer fire fighters responding with an average of 5 firefighters responding per call.  There were 42 miles traveled with an average of 5 miles per call.  The time in service was 5 hours and 52 minutes with an average of 32 minutes per call.  The responses per municipality is as follows:  Sadsbury Township North 6, Sadsbury Township South 0, Valley Township 1, West Caln Township 2, West Fallowfield Township 1, Coatesville 1, and Parkesburg Borough 1.  There were 60 combined firefighter training hours and 92 hours of combined personnel fundraising hours.

Township Engineer Report:  Mr. MacCombie stated he has a certificate of Completion Letter of Credit reduction for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $122,528.45 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a certificate of Completion Letter of Credit reduction for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $122,528.45 per Mr. MacCombie’s recommendation.

With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has a Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $1,251.24 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $1,251.24 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that CTDI has filed for a Land Development for a 17,600 square foot expansion.  As part of the process, they would have to do Storm Water and grading.  The grading application has been filed to only move dirt and an existing sediment basin will be filled as part of a future expansion.  They are moving through the process to get approval for the building.  They will address Storm Water Management to meet MS4 regulations.   The Board is agreeable to allowing CTDI to be granted a grading permit for prep work and moving dirt.

Mr. Reynolds asked Mr. MacCombie about the Octorara Bridge.  Mr. MacCombie said the bridge is repaired temporarily for now.  He estimates the cost to rebuild the bridge to be $500,000 to 1 million dollars to do it right.  It should be done within the next 5 years.

Township Solicitor Report:  Mr. O’Keefe stated that the Township received a request form PSATS asking the Township to adopt a resolution opposing HB 160 which would amend the Wireless Broadband Collocation Act to provide a statewide preemption of local zoning for wireless facilities.  Mr. O’Keefe stated that this act would not have any affect on Sadsbury Township, however; if PSATS asks for the adoption, the Township should comply.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-06, a resolution opposing HB 1620 to amend the Wireless Broadband Collocation Act to provide a statewide preemption of local zoning for wireless facilities.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated the Township has received a letter from the County in reference to the positions of Auditor for 6 year term, Auditor for un-expired 4 year term and Tax Collector.  This is something the Board should think about to fill these positions.

Mr. O’Keefe states the Board has received a draft letter that will be sent to the State Ethics Commission.  Mr. O’Keefe asked if there were any additions or corrections.  Mr. Taylor stated he is okay with the wording.  Mr. Reynolds asked if they will contact Mr. O’Keefe if they need more clarification?  Mr. O’Keefe stated they should respond within 21 days. Mr. Reynolds is okay with it.  Mr. Moore would like to read it more.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve Mr. O’Keefe sending the letter to the Ethics Commission on the condition Mr. Moore reads it through and is okay with the wording in the letter.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor asked Mr. MacCombie if he heard about a letter going out to all Townships that they should go to all LED lighting?  Mr. MacCombie stated that he would like to have a copy of the letter and he will give it to Dennis O’Neil in his office.

Mr. Reynolds asked how many street lights does Sadsbury Township have?

Mr. Walters thinks there are 6.

Zoning Report:  Mr. Walters read the Zoning report in which 104 permits were issued in 2017.  Forty-three inspections were performed and sixty inquiries have been received. Four permits were issued in December for two single family alteration and one pool.

Chester County Airport Update:  No Report.

New Business:

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-04 appointing Maulo and Company as the Township’s auditors for the year 2018, to replace the elected auditors.  This has been duly advertised for 30 days. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-05 the Township fee schedule for the year 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The Board of Supervisors has set the dates of January 12th and January 19th, for the Christmas tree pick-up by the Township Road Department weather permitting.

Public Comment

Tony Clark congratulated the Board.  Jim Dickey is the Code Enforcer.  Has the Board looked into hiring a full-time employee to do building and zoning?

Mr. Reynolds stated that construction in the Township will get worse with the 10&30 construction.  Tom Lowry drove around the Township doing his job.

John Lymberis asked if the Township was hiring Code Inspections or Jim Dickey directly.  Mr. Taylor stated Jim Dickey works for Code Inspections.

John Lymberis stated the last time Jim Dickey worked here, MacCombie Engineering was the Zoning Officer.  Mr. Taylor stated he would like Jim Dickey to do both.

John Lymberis asked if there was anything to prevent him from doing both?  Mr. MacCombie stated that at that time, Mr. Dickey was not available to do both and the Township asked his office to do zoning.

Mr. Walters will follow-up with Jim Dickey to get his pay information.

Stephanie Silvernail welcomed John Moore to the Board.

Christine Moore asked why Linda Shank had to be reappointed Secretary at the Reorganizational meeting and Mr. Walters did not have to be appointed Manager. Mr. O’Keefe stated the positions are different in the Second Class Township Code.

Clark Faggioli asked what are the qualifications for the zoning officer.  Mr. MacCombie stated there are no qualifications, just knowledge of zoning.

Chief Ranck stated that Bert Reel Park will need some serous field work for the baseball season.

Dave Reynolds asked Mr. MacCombie to submit proposal for Zoning Officer.

Dave Reynolds stated that not having Tom Lowry in the Township is doing the Township a great disservice.  John Moore and Earl Taylor should really think about their decision.  Tom knows what he is doing concerning Code enforcement.  This is a terrible mistake.

John Lymberis asked if the personnel at the Township were asked about their opinion?

Mr. Taylor stated that what he has gone through to get a wheel chair ramp at his home was horrendous.  Tom was abrasive to some of the residents in the Township.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Re-Organizational Meeting Tuesday, January 2, 2018

Board of Supervisors Re-Organizational Meeting Tuesday, January 2, 2018

A re-organizational meeting of the Board of Supervisors was conducted on Tuesday, January 2, 2018 commencing at 7:00 p.m.  Present was Supervisors Mr. Reynolds, Mr. Moore, and Mr. Taylor via telephone connection.  Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Building/Zoning Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to elect Mr. O’Keefe as temporary Chairman.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor made a motion, seconded by Mr. Moore, to nominate Dave Reynolds as Chairman.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to nominate Mr. Moore as Vice Chairman.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to appoint Linda Shank as full-time Township secretary.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Resolution 2018-01 appointing Linda Shank as Open Records Officer.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor made a motion, seconded by Mr. Moore, to appoint Mr. Reynolds as Liaison to the Police Department.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor made a motion, seconded by Mr. Reynolds, to appoint Mr. Moore in charge of all Parks and Recreation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint Mr. Taylor as Road Master with Mr. Reynolds and Mr. Moore as the Assistant Roadmasters.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint Mr. Moore as Liaison to the Planning Commission.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds Made a motion, seconded by Mr. Moore, to appoint the following list of the Townships Professional Consultants:  Lamb, McErlane, PC as Township Solicitor, Gawthrop, Greenwood, & Halsted, P.C. as Alternate (conflict) Solicitor, Buckley, Nagle, Brion, McGuire, Morris as Zoning Hearing Board Solicitor, Herbert E. MacCombie, Jr. P.E. as Township Engineer, Mallie, Falconiero & Company LLP as Accounting Advisor,  Maulo & Company, Ltd. as CPA, Berkhiemer Associates as Deputized Tax Collector, Santander Bank/Fulton Bank as Bank Depository, The Grafton Association as Consultant, Municipal Support Services for Building/Zoning Officer, Siana, Bellwoar & McAndrew LLP as Labor Attorney, Keystone Collections Group for the EIT & LST Collector.  With Mr. Taylor having a question about the Municipal Support Services and Mr. Lowry being the Building/Zoning Officer.  Mr. Taylor stated that Mr. Lowry has had some conflicts with residents and some of the residents are irritated with him, and his pay scale is enormous.  Mr. Lowry responded that he has issued 104 permits in 2017 and his salary is covered under the permit fees and not paid by the tax payer.  His fee is $82.40 per hour.  Mr. Taylor will vote “aye”, on all the consultants with the exception of Municipal Support Services, for which he will vote “nay”.

Mr. O’Keefe stated it would be best to vote on the Consultants separately.  Since the one in question is Municipal Support Services there should be a separate vote on it.

Mr. Reynolds made a motion to retain Municipal Support Services as the Township Building/Zoning Officer, with there being no second, the motion did not pass.

Mr. Taylor made a motion, seconded by Mr. Moore, to hire Code Inspections and Jim Dickey as the Building Inspector.  With there being no questions from the public, Mr. Reynolds voting “nay”, the motion passed.

Mr. Reynolds made a motion, seconded by Mr. Moore, to appoint Earl Taylor as Liaison for Public Safety, Fire Protection services, and Emergency Management Services.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to set the dates and advertise the regular Board of Supervisors meetings to be the first Tuesday at 7:00 p.m.  The dates are February 6, March 6, April 3, May 1, June 5, July 3, August 7, September 4, October 2, Wednesday November 7, December 4.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to schedule the Planning Commission reorganizational and regular business meetings to be held on the Second Wednesday, January 10, 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to schedule the Parks and Recreation Committee meeting dates all to be held at 7:00 p.m. January 22, February 26, March 26, April 23, May 28, June 25, July 23, August 27, September 24, October 22, November 26, and no meeting in December.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to retain Whitford Insurance Company as the broker of record for the commercial package, commercial fire, and commercial automobile, workers comp. Insurance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint John Lymberis to the Planning Commission with a term to expire 2021.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-02 appointing Michael Klingman to the Zoning Hearing Board with a term to expire 2021.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-03 appointing Magdalena Salewski to the Zoning Hearing Board wit a term to expire 2020.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion to appoint Michael Klingman to the Vacancy Board for 2018.  Mr. Reynolds stated Mr. Klingman will give up the Zoning Hearing Board for the Vacancy Board.  With there being no second to the motion, the motion did not pass.

Mr. Taylor made a motion, seconded by Mr. Moore to appoint Tom Greenfield to the Vacancy Board.  With there being no questions from the public, Mr. Reynolds voting “nay”, the motion passed.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to establish the Secretary/Treasurer bond at $1,500,000.00.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to establish the Assistant Secretary bond at $500,000.00.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor asked Mr. O’Keefe if the Board could appoint a Treasurer and Mr. O’Keefe said that the Board can.

Mr. Taylor made a motion, seconded by Mr. Moore, to appoint Tammy Russell as Township Treasurer temporary until a salary can be determined.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated the budget will have to be reopened so that the position of Treasurer can be put back in the budget and money allotted for the salary.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the re-organizational meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Tuesday, December 5, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, December 5, 2017 commencing at 7:00 p.m. Chairman, Mr. Hensel called the meeting to order. Present was Supervisor Mr. Taylor, via telephone connection accompanied by Todd Bowers of the Public Works Department, and Supervisor Reynolds. Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Building/Zoning Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

Mr. O’Keefe announced the Board met in Executive Session on Thursday, November 30, 2017 to discuss the sewer sale and they met in Executive Session this evening to discuss personnel matters.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report: Chief Ranck reported the police patrolled 3,022 miles and handled 222 incidents during the month of November, 30 of these incidents were handled by the Pennsylvania State Police during Township police’s off duty hours as follows: hit and run crash 3, accident other type 1, property damage crash 4, alarm police 3, animal complaint 3, assist from other police department 1, assist motorist 1, assist to other police department 5, business check 53, death investigation 1, disturbance 1, domestic dispute 5, erratic driver 5, escort person or money 1, field or brush fire 1, for police department information 2, fraud (actual or attempted) 1, house/vacation check 15, identity theft 1, keys locked (vehicle, house, etc.) 1, medical emergency 14, missing person 3, Township Park check 7, repossession 3, police report (not in progress) 27, shots heard or shooting (no injuries) 1, SPCA assist 1, suspicious condition 5, suspicious person 2, theft 4, traffic general hazards 3, traffic stop 5, and residential vacation check 1. The criminal arrests in November are as follows: bad checks, theft by deception, theft by unlawful taking, receiving stolen property, possession of Marijuana, drug paraphernalia, and false reports to law enforcement. These arrests do not include any active criminal investigations which may result in an arrest.

Clark Faggioli reported the Veterans Day event raised over $20,000 for chairs for Veterans. He would like to thank the Board and the Township residents for their participation in the event. The event was so successful, that they will do it again next year. Mr. Faggioli would like to thank the police and local fire departments to help achieve their goals.

Township Public Works Report: Public Works Foreman, Mr. Simmons reported that it is important to note that for half the month of November, the Public Works Department functioned with one man due to fulfilling vacation requests. The Department still accomplished many tasks, such as maintaining our storm drain system, repairing several street signs, inspection and maintenance if needed of emergency equipment, such as chainsaws, portable generators, barricades, etc., to ensure they are in good working condition. The Department has also been continuously preparing for this winter season by inspecting and replacing, if needed, some parts on our winter equipment. Some examples are inspection and/or replacement of couplings and hoses on plows, bolts and blades on plows, performing maintenance checks on all equipment and vehicles. Once these inspections were completed, we rechecked them a second time during the month to ensure that everything is in good working condition. The Department winterized all plumbing located at Bert Reel Park. Lastly, we assisted Alpha Space Control with road line painting throughout the Township. The equipment hours were 1.9 and there were 566.6 vehicle miles traveled.

Emergency Management Report: Mr. Taylor reported the County is still moving forward with providing radios for the Public Works Department.

Keystone Valley Fire Department Report: Mr. Cazillo reported that for the month of November 2017, the Keystone Valley Fire Department responded to 19 calls for: fire 10, rescue/medical assist 5, good intent 1, cover assignment 1, and fire police 2. The response by municipality is as follows: Sadsbury Township 1, West Sadsbury Township 6, Highland Township 1, Parkesburg Borough 5, and Out of District 6. The average response by personnel was 07 per call with a total of 123 personnel for combined response of 218.71 hours. The average response time dispatch to on scent was 10.57 minutes. There were 4 in house trainings with 31 members attending for 114.0 hours combined training hours. The fire units traveled 1,314 miles and used 192.7 gallons of fuel. The ambulance(s) traveled 3,004 miles and used 267.5 gallons of fuel. The total miles traveled was 4,318 and the total amount of fuel used was 460.2 gallons. The Keystone Valley EMS Division answered 101 calls for: treated/transported BLS 28, treated/transported ALS 34, no services required 10, patient refusal 13, recalled on-scene 5, dead on arrival 2, and treated and transferred care 2. The municipal break-down is as follows: Parkesburg Borough 30, Sadsbury Township 29, West Sadsbury Township 25, Highland Township 5, and Out of District 12.

Sadsburyville Fire Company Report: Mr. Conover reported that for the month of November, 2017, the Sadsburyville Fire Company responded to 20 calls for: 8 house fires, 8 motor vehicle accidents, 1 trash fire, 1 gas leak outside, 1 EMS assist, and 1 building fire. There were 199 miles traveled with an average of 9.95 miles per call. The time in service was 15 hours and 30 minutes with an average of 46.5 minutes per call. The volunteer firefighters responding was 138, with an average of 7 per call. The municipal break-down is as follows: Sadsbury Township North 6, Sadsbury Township South 0, West Caln Township 2, Valley Township 4, City of Coatesville 6, West Sadsbury Township 1, and West Goshen Township 1.

Sadsbury Township Park Committee Report: Mr. Jessey reported the Sadsbury Township Park and Recreation Committee met on November 27, 2017. Mr. Jessey reported the committee discussed the Municipal Directory for Sadsbury Township and will work with various departments to be provided with information. Repairs to Bert Reel Park were discussed, and possible ways to raise funds for upcoming events planned by the committee.

Township Engineer Report: Mr. MacCombie stated he has a Certificate of Completion account reduction for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $42,377.33 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Certificate of Completion, account reduction for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $42,377.33 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $4,736.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $4,736.87 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Aerzen USA Corporation for the Aerzen expansion in the amount of $112.50 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA Corporation for Aerzen expansion in the amount of $112.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that DiRocco Brothers repaired the trench on Old Wilmington Road in front of Sadsbury Park for $8,700.00.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay DiRocco Brothers $8,700 for the trench repair on Old Willmington Road in front of Sadsbury Park per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he is requesting payment to DiRocco Brothers for emergency repairs to the bridge on Octorara Road in the amount of $18,750.00.

Mr. Hensel made a motion, seconded by Mr. Reynolds to pay DiRocco Brothers $18,750.00 for the emergency repairs to the bridge on Octorara Road per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that the Board of Supervisors authorized an easement agreement with Pennsylvania American on Greenbelt Drive and Quarry Road. This has been reviewed by attorneys for the Township and attorneys for Pennsylvania American and it has been agreed upon as written and Mr. MacCombie needs authorization to sign this document to be recorded.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve Mr. MacCombie sign the easement documents to be recorded for the easement agreement with Pennsylvania American on Greenbelt Drive and Quarry Road. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated a representative from D.L. Howell and Associates presented plans for the John Rock Expansion. Mr. MacCombie will review the plans and write a review.

Mr. Simon Jessey reported a sink hole on Fox Trail. Mr. MacCombie will take a look at the area.

Township Solicitor Report: Mr. O’Keefe stated that Eric Carlson from Arcadia Land Company has come before the Board to request an extension of the preliminary plan for Sadsbury Park. The plan expires this March 2018 and Mr. Carlson would like it extended an additional 3 years until 2021. Mr. MacCombie stated that he has no objection for the extension as there is still active construction.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the Preliminary Plan for Arcadia Sadsbury Park for 3 years until March 2021. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Carlson is also asking for final approval of Phases 3B and 4B of Sadsbury Park. Mr. Carlson stated the Planning Commission would like the sidewalks to remain as submitted, otherwise all conditions in Mr. MacCombies review letter will be met. Mr. Carlson feels comfortable with all the comments.

Mr. Hensel made a motion, seconded by Mr. Taylor, to give final approval of Phases 3B and 4B of Sadsbury Park per Mr. MacCombie being satisfied all conditions are met with his review letter. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Michael Gill from Sadsbury Commons stated he went to the Planning Commission to discuss the MacCombie review letter and will be going again next week hoping for a recommendation. Mr. Gill stated that Building D has a loading area. Mr. MacCombie questions the set back to Hershey Lane. The set-back to Hershey Lane should be 100 feet from the property line; with the loading area it is 60 feet. Mr. Gill states the loading area is part of the building and in every version of the plan, it is identified as part of the loading area. He feels it would not need to go to the Zoning Hearing Board. The truck would pull up parallel to the building, the loading door goes up and the truck enters and unloads. It is an enclosed area. Mr. Lowry asked if there would be any public access. Mr. Gill stated probably not. Mr. MacCombie stated in the Town Center Ordinance 2016-04, the Town Center building line front will be 100 feet. The rear of the building shall be 50 feet and he believes the documentation shows no customer entrance. This will be absolutely allowed if the plan is documented that there is no public access. Mr. Gill feels that no easements should be needed for Stornwater Management, as the pipes are municipally owned. Mr. MacCombie stated that if documentation is provided on each pipe that the rate of flow is not increasing, then Mr. MacCombie is okay with the Stormwater Management going downstream through existing pipes to the Buck Run. Mr. Lowry pointed out there are additional landscape questions by Mr. Stubbe. Mr. Gill stated there are so many trees that need to be planted according to the Ordinance that you would not be able to build any buildings. Mr. Gill will be willing to do a fee in leu of. Mr. Gill will go back to the Planning Commission this month.

Mr. O’Keefe stated that with the new Board coming in January, Mr. Reynolds, Mr. Moore, and Mr. Taylor having connections to fire departments could raise the potential for acts of ethics. Mr. O’Keefe wants to be certain to protect the Board from any ethics violations. Given the constitution of the Board could raise potential issues and Mr. O’Keefe would like to draft a letter to the Ethics Commission for guidance. Heidi Androwick suggested to let the people vote if there is a conflict of interest. Mr. O’keefe stated he would like to find out if there is a conflict and get firm advise the Board can rely on going forward. Mr. Taylor stated it has been a hot potato for a long time. There should be some protection, but still have a say as to what is going on. Brian Gathercole suggested to Mr. O’Keefe to find the answer as to whether a police officer can hold a Supervisor position in the Township. Max Will look into it. A conflict occurs when a member of a governing body receives a monetary gain, or an organization receives a monetary gain.

Mr. Taylor made a motion, seconded by Mr. Reynolds to authorize Mr. O’Keefe to draft a letter to the State Ethics Commission to have guidance to protect the Board on any decisions that might be questionable. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated the lease extension agreement with American Tower is ready to be finalized by the Board. The tower is located on the Piston Popper property on Compass Road. They agree to be obligated to maintain the property in accordance with the Township Ordinance. The terms of agreement are that the lease will be for 20 years, which will be 4 terms of 5 years each until 2049. There will be a 3% annual rent increase paid to the Township. Mr. O’Keefe stated that American Tower is looking for approval. Mr. Taylor stated we need to put this to bed, the grass has been cut and is being maintained.

Mr. Hensel made a motion, seconded by Mr. Taylor, to authorize agreement of the terms of the American Tower lease. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report: The Planning Commission met on November 15, 2017 at 7:00 p.m. Ms. Heineman called the meeting to order. Eric Carlson came before the Planning Commission with a revised plan for Phase 4A & 4B of Sadsbury Park and a request to recommend to the Board of Supervisors for approval. A motion was made and seconded to recommend the Board of Supervisors approve Sadsbury park Phase 3B & 4A contingent conditions are met with the MacCombie letter dated October 23, 2017 with the exception of comment 6E, that the sidewalk remain as proposed. Michael Gill also came before the Planning Commission to discuss Sadsbury Commons. Discussion included square footage, traffic, sewer, parking, park & ride, loading docks, topography, and stormwater flows. The Zoning Update was discussed and a motion was made and seconded to authorize advertisement of the Zoning Ordinance.

Township Building/Zoning Report: Mr. Lowry reported that for the month of November there were 40 inspections performed and 89 inquiries have been received. Three permits were issued in November for 2 single family dwellings and 1 deck. Mr. Lowry reported that John Rock will be going to the Zoning Hearing Board on January 29, 2018 for a building addition. The Zoning update will be sent to the County for review for 30 days and will then need an authorization for advertisement for adoption.

Chester County Airport Update: no report

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the November 2017 General Fund invoices in the amount of $198,533.14. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the November 2017 Sanitary Sewer invoices in the amount of $52,429.51. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Mr. O’Keefe stated that next on the agenda is a resolution to authorize a fire tax and a resolution to authorize an Emergency Services tax, with a combined raise in taxes of
1 mill. This is a township wide tax to fund all fire services. Mr. Reynolds stated that passing the tax does not define who the money is going to. Mr. Cazillo stated that in the budget minutes, Mr. Reynolds stated that he needs money to put an addition on the Sadsburyville Fire Company building. Mr. Reynolds stated the Ethics Committee will decide how the money is spent. Stephanie Silvernail asked why not wait until January 2018, to vote on this tax. The tax does not have a designated place to go and will just sit in the General Fund, the resolution does not say what organization will receive the funds. Heidi Androwick made the comment that sewer usage is going up, and now more taxes. People only have so much money. Mr. Reynolds stated that Hyland Township, Parkesburg Borough, West Sadsbury Township all have a fire tax. Tony Clark asked how we are paying now. Mr. Hensel stated that the fire departments were paid out of the General Fund.. Vicky Horan asked if fire Companies provide financials to the Township for funds. Mr. O’Keefe answered that yes, they do. Christine Moore asked where we are on funds. Mr. Reynolds stated the Township breaks even on taxes providing police, the Public Works, and the administration staff. Robert Silvernail stated they should not pass any resolutions until there is an Ethics review.

Mr. O’Keefe stated he feels they should hold off on passing the fire tax and EMS tax resolutions until the Ethics letter is written and be cautious and get feed-back from the Ethics Committee. He said you could be looking at a 1 to 2 month turn around time.

Elmer Pluck asked what will be done with the money from the sewer sale. Mr. Reynolds stated that the sale is not a done deal now.

Mr. Reynolds made a motion, seconded by Mr. Taylor to table the tax increase to next month. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds stated that at the budget meeting, it was determined the Township would hire a full-time police officer and a part-time officer to replace a part-time officer who left the force.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to promote Officer Al Haldeman from part-time officer to full-time officer to take effect January 1, 2018. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to hire Michael Hawley, as a part-time officer to start immediately. With there being no questions from the public,
Mr. Hensel voting “nay”, the motion passed.

Public Comment:

Mr. Reynolds stated that this is Mr. Hensel’s last Board of Supervisors meeting and he would like to thank him for his service to the Township.

Mr. Taylor reported that tomorrow is a state-wide winter preparedness day and every Township will run on generator power from 9 a.m. to 3 p.m.

Mr. Taylor also said that this is the first year he will be missing Christmas with his family and friends. Thanks to his wife, they will get through it.

Mr. Walters thanks everyone for their support and he appreciates being here and wants to wish everyone “Merry Christmas.”

Simon Jessey says volunteers are needed for the Park Committee. There have been several Board of Supervisors budget meetings and the attendance has been poor.

Heidi Androwick stated the budget meetings should be at night.

A resident stated that there should be a sign on Old Wilmington Road stating that there is a tunnel at Greenbelt. Mr. Walters will contact PennDOT about signage as Old Wilmington Road is a state road.

Heidi Androwick stated she filled out a complaint months ago about a property near her home that needs to be looked at. Mr. Lowry will look at it.

Scott Weaver stated he has been with the firehouse since he was 15 years old. He voted against the consolidation. It is very expensive.

Ellen Rice stated her mother had a house fire on Newport Avenue. Berks Fire Repair said that Mr. Lowry was the rudest person that he has ever worked with. Mr. Lowry stated they were working without a permit, and he insisted they apply for one. Mr. Lowry asked them to cut the grass per Ordinance. Ms. Rice said they were planning to cut it anyway.

Stephanie Silvernail said Mr. Sabbi’s house burnt down, in close proximity to the Sadsburyville Fire house.

Vicky Horan asked if the Township has the ability to pay bills through the website? Mr. Walters will look into the possibility.

Chief Ranck stated that as the Chief of Police, he would like to personally thank each Supervisor for their decision in taking the initial step to advance the much needed growth and expansion of the police department and being able to provide the best level of law enforcement service to each and every Sadsbury Township resident. Thank you.

Mr. Taylor thanked Chief Ranck for all his visits and prayers.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds to adjourn the meeting. With there being no comments from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Secretary

Board of Supervisors Budget Meeting, Friday, December 29, 2017

Board of Supervisors Budget Meeting, Friday, December 29, 2017

A budget meeting of the Sadsbury Township Board of Supervisors was conducted on Friday, December 29, 2017 commencing at 9:00 a.m.  Chairman, Mr. Hensel called the meeting to order. Present was Supervisor Mr. Reynolds and Township Solicitor, Mr. O’Keefe.  Several attempts were made to contact Mr. Taylor, by cell, land line and attempting to call the nurses station; but was not able to contact Mr. Taylor.

The moment of silence and Pledge of Allegiance was waived.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the December 2017 General Fund invoices in the amount of $60, 385.47.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the December 2017 sanitary sewer invoices in the amount of $13,564.40.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated that Mr. Reynolds should not vote on the 2018 general fund budget, as there are items pertaining to funds for the fire companies.  As Mr. Reynolds is Assistant Chief of Sadsburyville Fire Company, it could create a conflict of interest.  Mr. Reynolds has signed an Abstention Memorandum as a reason for abstaining on this vote.

 

Mr. Hensel made a motion, seconded by Mr. Reynolds, to vote on the General  Fund budget at the Board of Supervisors meeting on January 2, 2018.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to adopt the 2018 sanitary sewer budget.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to close the books for the year 2017.  With there being no questions, the Board voting “aye”, the motion passed.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds to adjourn the meeting.  With there being no questions, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank,
Secretary

Parks and Recreation Committee Minutes November 27, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on November 27, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey reported he had not met with the Public Works Department, but would try to do so in the near future.
  2. Mrs Jessey reported she had analyzed the example Municipal Directories and identified the most useful sections and content. Mr Jessey took that analysis and created a mock-up of what a Sadsbury Township version might look like. The committee determined that much of the content would need to be provided by other departments. For example, fire and emergency information should be provided by the Fire Department, and information about voting and taxes should be provided by Township administration. Mr Jessey said he would show the mockup to the Board of Supervisors and seek approval to contact the directory printers and begin moving the process forward.

New business

  1. The committee went over the repairs needed to Bert Reel Park. Mr Hensel said some of the power outlets in the pavilion were not working and there was a large hole at the bottom of the water fountain drain. Mr Hensel also said the park needed to be prepared for winter.
  2. Mr Jessey suggested the committee could organize an early summer BBQ event in Bert Reel Park to help raise a bit of money towards the parks budget and promote the Community Day that would occur later in the year. Two possible dates were discussed (May 19 and June 9).
  3. The committee went over proposed dates for 2018 meetings. Mr Jessey said he would provide that list to the Township.
  4. The committee discussed possible dates for Community Day.

With there being no further business or public comment, the meeting was adjourned at 7:40 P.M.

Board of Supervisors Special Budget Meeting Wednesday, November 15, 2017

A special Board of Supervisor budget meeting was held on Wednesday, November 15, 2017 commencing at 9:00 a.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor, Mr. Reynolds and Supervisor, Mr. Taylor via telephone connection.  Also present was Mr. Walters, Township Manager, Chris Herr, Township Accountant and members of the community.

The moment of silence and Pledge of Allegiance were waved.

Chris Herr stated that what he has to present to the Board is 99% the same budget figures as last time.  Salaries were added for the police department at 3% per their contract.  The next meeting will address the Public Works salary increase and any other salary increases.

Mr. Taylor would like to know how much was spent in legal fees this year so far.  Mr. Herr stated around $80,000.  Mr. Hensel stated a large part of the legal fees have been spent on the lawsuit concerning the trailer park for sewage.

Mr. Taylor would like to know how much is spent on Code Enforcement.  Mr. Herr stated that there is $83,0000 spent on building codes and $23,000 spent on zoning, for a total of $106,000.

Mr. Hensel asked Mr. Taylor how he feels about hiring a full-time police officer.  Mr. Taylor replied that it is needed, people are concerned about State Police coming in on off hours.  Mr. Reynolds stated he would be willing to take the heat on raising taxes for public safety.

Sergeant Imhoff stated that with the increase of officers, we can get started servicing the resident’s needs.  Chief Ranck stated they will have more coverage Friday and Saturday evenings; that we don’t have now, because the Part-time officer they will hire will work week-ends.   Mr. Reynolds stated to hire full-time from within.  There is one officer working almost full- time hours now.  How many park-timers will you need.  Sergeant Imhoff stated that one part-time officer will be hired for the weekends.  If we hire a full-time office from within, they will have their uniforms and there will be no need to be on our insurance; as he is on his wife’s. The full-time officer will be hired in January.

Mr. Walters stated that the Township can institute a fire tax.  Mr. Herr stated a fire-tax must be used for fire services.  Mr. Taylor asked if it could be used for Emergency Services.  Mr. Herr stated the Second -Class Township Code specifies a fire tax is to be used for fire.

Mr. Herr feels the $52.00 EST tax will increase with the increased jobs in the Township.

Mr. Reynolds stated the Township has two proposals for ambulance service.

  1. Westwood $65,000, would put ambulance in Township Monday to Friday
  2. Keystone Valley $40,604.00, would be stationed in Parkesburg.

Mr. Herr stated a 1 mill fire tax on a $100,000 home would be about $100.00 a year.

Mr. Reynolds asked Mr. Taylor if he was okay with a tax increase.  Mr. Taylor stated that $10.00 a month is not a lot of money and the Township needs to have this fire tax.

Mr. Simon Jessey stated there are a lot of complaints about the lack of police.

Chief Ranck asked if the sale of the sewer has been finalized.

Mr. Hensel replied no, the sale has not been finalized, that money should be set aside in a separate fund for future use.

The next budget meeting, the Board will choose an ambulance service.

There will be a 3% salary increase for the secretary, Mr. Walters stated he did not need a raise.

Mr. Taylor stated that the truck for the Public Works can be purchased out of the Liquid Fuels account.  Mr. Herr will look into the rules for Liquid Fuels.  The truck is for purchase in 2019.

Mr. Herr is projecting a loss in the sewer account.  Accounting for the loss is the continued legal cost for the sale, and sewer expenses will put the sewer account pretty much out of cash.  Mr. Hensel stated the legal cost should be done for the sewer.  The only legal expenses would be with the trailer park if an agreement is not reached and have to go to the Supreme Court.

There is $680,000 in unpaid sewer bills.  These will be separated into receivable liened  and receivable not liened.

There could be a sewer increase of 5 or 6% or more.  Mr. Reynolds suggested to raise the rates to 5% until July, to see if the sewer system sells, if there is no sale; reopen the sewer budget and raise the rates in July.

The date of November 28, 2017 will be the final budget date.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Wednesday, November 8, 2017

A regular meeting of the Board of Supervisors was conducted on Wednesday, November 8, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, via telephone connection accompanied by Todd Bowers of the Public Works Department, and Supervisor Mr. Reynolds.  Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Building/Zoning Officer, Mr. Lowry, and members of the community.

Mr. Hensel announced the Board met in Executive Session on November 8, 2017 before the meeting to discuss litigation.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel made a motion, seconded by Mr. Reynolds to waive reading the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to close the regular meeting for a hearing for the proposed Cottage Style Single Family Ordinance.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to resume the regular Board of Supervisors meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The hearing minutes were prepared by a Court Stenographer.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to adopt Ordinance 2017-3, an ordinance amending the Township Zoning Ordinance of 2010 to amend the traditional neighborhood overlay district to establish standards for cottage style single-family dwellings and amending an appendix of Chapter 109 to provide design guidelines for cottage style single family detached dwellings in traditional neighborhoods.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated he was offended that he was left out of the Executive Session.  Mr. OKeefe stated that with other people in Mr. Taylor’s room, it would be difficult to include him in the Executive Session.  Mr. Reynolds will drive to Mr. Taylor and sit with him in the next Executive Session, so he is included.

Michael Gill came before the Board with proposed changes to the site design of Sadsbury Commons.  The Conditional Use Plan approved a square foot total of 44,624 feet.  The second plan in April showed 45,267 square feet and in response of the 1st round of consultant’s comments, the square footage was changed to 44,127, which is less than the Conditional Use Plan.  The layout of the development has changed.  Mr. MacCombie stated that in the Conditional Use, the agreement was that once a certain square footage was done, the Town Center would be developed.  Mr. Gill stated that in Phase 2, the layout at the loop area is 50,854 square feet.  This differs from the Conditional Use Plan.  They can come back to the Board without opening the Conditional Use.   Kent Silver said they are trying to change as to what the tenants would request.  There are no leases signed as of yet, but tenants would want to see their building space.  Linn Hanaway stated that he has property near the Sadsbury Commons site.  He feels it would be better to have a traffic light where the entrances are because he is concerned about traffic flow.  Mr. Gill stated the traffic patterns will be discussed at the Planning Commission.  Mr. MacCombie stated that Linn Hanaway’s house is exactly opposite of the intersection.  There was talk about Compass Road to align up with the intersection; but to do this would require the Hanaway building be removed.  PennDOT has propose an alternate way to make Compass Road safer.   Mr. MacCombie stated that PennDOT is aware of the situation on Compass Road and the difficulty of getting out.  Mr. Hanaway feels that if the traffic gets worse, they will need a red light.  Mr. MacCombie stated that Mr. Hanaway can reach out to PennDOT.  A light on this road is a PennDOT issue, not the Township.  Mr. Gill stated that this will be discussed at the Planning Commission meeting, he is here to show the Board this layout relative to what was shown in April and what was shown at the Conditional Use Hearing.  Anthony Clark stated the layout is called minimum codes.  Mr. Gill stated the plan will be reviewed by Emergency personnel.  Mr. Reynolds said that as long as there are no Jersey barriers, there will be room for emergency vehicles.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the modifications to the site plan for Sadsbury Commons and have them go back to the Planning Commission.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Ranck reported the police patrolled 3,641 miles during the month of October and handled 234 incidents during the month of October of which 37 of these incidents were handled by the Pennsylvania State Police during Township police off duty hours as follows:  911 hang-up 1, hit and run crash 1, accident motorcycle 2, property damage crash 4, alarm fire 3, alarm police 6, animal complaint 5, assist from other police department 1, assist to other police department 6, bad checks 2, business check 53, criminal mischief/vandalism 1, depositing waste and/or littering 1, disabled vehicle 1, disturbance 1, domestic disturbance 5, emotional disorder 1, erratic driver 2, extra patrol request 2, for police department information 3, fraud (actual or attempted) 1, house/vacation check 16, keys locked (vehicle, house, etc.) 3, lost property 1, medical emergency 14, Township Park check 4, repossession 2, police report (not in progress) 18, shots heard or shooting (no injuries) 1, suspicious condition 4, suspicious person 1, theft 2, traffic general hazards 3, trespasser 2, traffic stop 5, residential vacation check 1, wanted person 1, and well-being check 2.  There were 2 criminal arrests in October including several active criminal investigations currently being investigated by police with no formal charges filed as of yet.  Chief Ranck reported there were 4 officers on patrol throughout the Township this year for trick or treat.  This increase in police presence had a positive effect to the public.  Mr. Taylor asked the Chief if the Bert Reel Park has been quiet.  The Chief said it has been quiet.

Township Public Works Report:  Mr. Taylor stated there is no report this month.  Dave Simmons is on vacation.  The line painting on Township roads will begin tomorrow on all paved roads and all the vehicles have been worked on.

Emergency Management Report:  Mr. Taylor reported the Public Works Department is getting radios from the County Program to help each other out and will communicate with other Public Works Departments.

Keystone Valley Fire Department Report: Mr. Cazillo reported that for the month of October,2017 The Keystone Valley Fire Department responded to 18 calls for:  fire 3, rescue/medical assist 6, and good intent 2.  The response by municipality is as follows:  Sadsbury Township 1, West Sadsbury Township 8, Highland Township 1, Parkesburg Borough 7, and out of district 1.  The average response by personnel per call was 10, with a total of 63 personnel for combined response hours of 63.41.  The average response time dispatched to on scene was 7.42 minutes.  The fire units travelled 1,713 miles and used 196.8 gallons of fuel.  The ambulance(s) traveled 2,925 miles and used 320.4 gallons of fuel.  The total miles traveled was 4,638 and the total fuel used was 517.2 gallons.  The Keystone Valley EMS Division answered a total of 81 calls for:  treated/transported BLS 25, treated/transported ALS 28, no service required 14, patient refusal 7, recalled enroute 1, recalled prior to response 1, Lift-assist Public assist 2, dead on arrival 1, unfounded 1, and treated and transferred care 1. The municipal breakdown is as follows:  Parkesburg Borough 30, Sadsbury Township 19, West Sadsbury Township 15, Highland Township 6, and Out of District 11.

Zachary Fronk asked when the contract with Sadsbury Township ends.  Mr. Cazillo said the Township had a meeting with the Fire District Monday night and they are looking for a resolution.

Sadsburyville Fire Company Report:  Mr. Conover reported that for the month of October, 2017, The Sadsburyville Fire Company responded to 12 calls for:  CO Alarm 1, House 3, auto accidents 4, assist EMS 2, and automatic fire alarms 2.  The number of volunteer firefighters responding was 89, with an average of 7.4 firefighters responding per call.  The miles traveled was 40 with an average of 3.33 miles per call.  The time in service was 3 hours and 7 minutes with an average time in service of 15.5 minutes per call.  In District (Sadsbury North) the average response time dispatched to on-scene was 7.2 minutes.  The response per municipality is as follows:  Sadsbury Township North 8, Sadsbury Township South 0, Valley Township 1, and Coatesville City 3.

Sadsbury Township Park Committee Report:  Mr. Jessey reported the Sadsbury Township Park Committed met on October 23, 2017.  Mr. Jessey reported all the sponsor T-shirts of the Tricentennial have been mailed out, and the winning entry of the Tricentennial Photography Competition was hung in the Township Building.  Mr. Matt Hensel reported the Snack Shack at Bert Reel Park has been cleaned out and closed up, and all the Tricentennial signs have been removed.  In new business, discussed were repairs needed to be done at Bert Reel Park, such as the water fountain by the pavilion, and the pavilion’s power outlets.  A meeting will be arranged with the Public Works Department to go over some of the details.  A Municipal Directory was discussed, as was a walking trail, improvements to Bert Reel Park, arranging more community events, and ways to enhance Community Day for 2018.  The meeting was adjourned at 8:14 P.M.

Township Engineer Report:  Mr. MacCombie stated he has a certificate of account  Letter of credit reduction for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $38,135.24 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve a certificate of account Letter of Credit reduction for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $38,135.24 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $1,644.99 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Reynolds to approve an Engineering Escrow release for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $1,644.99 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Construction release to DiRocco Brothers for the 2017 Resurfacing & Street Improvements for Sadsbury Township in the amount of $18,589.20 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor to approve a Construction release to DiRocco Brothers for the 2017 Resurfacing & Street Improvements for Sadsbury Township in the amount of $18,589.20 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated this will cover the cost of the trench on Old Wilmington Road, the man hole covers on Old Wilmington Road, and Stove Pipe Hill to take care of Mrs. Sellers.

Mr. MacCombie stated there was an inspection scheduled for the Village Enhancement Project, they found there was no sign to inspect.  He was told they will give a $500 credit for the sign.  Marino Corporation is agreeing to give a $700.00 credit for the sign.  They are agreeing to accept $4,944.00 and close out the project.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a final payment to Marino Corporation in the amount of $4,944.00 with a credit of $700.00 applied for the missing Sadsbury Township sign.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he received a report from PSC Consulting Engineers who performed an interim inspection on the Octorara Road Bridge over the Buck Run.  At the far abutment, the top of the concrete end diaphragm (backwall) has spalled leaving the end of the steel grid deck exposed up to 2” high.  Since this condition presents a hazard to vehicle tires and could result in damage to the steel grid deck from snow plows, they are issuing a Priority 1 repair recommendation to fix the concrete end diaphragms.  Mr. MacCombie has a quote from DiRocco Brothers to lower bridge concrete abutment 6” on both sides’ install 6”x6” bridge edging’ install 4” 25MM base course 47” off bridge deck; install 2” 9.5 MM wearing course.  Road to be closed for about 2 days, at a cost of $18,750.00.  Mr. Taylor stated he thinks this is a priority and a safety issue.  Mr. MacCombie stated this is just a fix to put the Township on notice to bring the bridge up to safety standards.  It won’t affect weight restrictions.

Mr. Hensel made a motion, seconded by Mr. Taylor to accept the quote from DiRocco Brothers to do the bridge work on Octorara Road bridge over the Buck Run in the amount of $18,750.00.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Solicitor Report:  Mr. O’Keefe stated that Act 42 authorizes the placement of ten Category 4 casinos within the Commonwealth.  A Category 4 casino is a “mini-casino” with not less than 300 or more than 750 slot machines and table games.  Act 42 also grants municipalities the authority to prohibit the location of a Category 4 casino within the boundaries of the municipality.  To do so, the governing body of a municipality must pass a resolution indicating its desire to prohibit Category 4 casinos within the municipality.  This resolution needs to be passed and delivered to the PA Gaming Control Board no later than December 31, 2017.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve Resolution 2017-13, a resolution prohibiting the location of a Category 4 licensed casino within Sadsbury Township.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds stated the contract with Keystone Valley Fire Department expires November 17th at midnight.  A resolution needs to be established to replace resolution 2013-07 providing emergency and rescue services and ambulance coverage.  Christine Moore stated she attended a meeting at Keystone and they will provide the Township an estimate of ambulance service.  Mr. Reynolds stated the Township is still working with Keystone and this resolution is not written in stone and can be changed when an ambulance service is provided.  Charlene Pluck asked why can’t Keystone Valley cover until another ambulance service is contracted.  Mr. Reynolds replied that until we get a contract in place, the closest ambulance will be the chosen ambulance.  Mr. Taylor stated the resolution took the Emergency Coordinator out of the equation.

Mr. Reynolds made a motion, seconded by Mr. Hensel, to adopt Resolution 2017-14, a resolution replacing Resolution 2013-07 by establishing one Emergency provider for emergency and rescue services, and multiple providers for ambulance coverage.  With there being no more questions from the public and with Mr. Reynolds and Mr. Hensel voting “aye” and Mr. Taylor voting “nay”, the motion passed.

Mr. Cazillo stated that Keystone Valley has broken down all calls for Sadsbury Township only and removed all others.  Keystone Valley will give a formalized proposal for ambulance service soon.

Township Planning Commission Report:  The Planning Commission met on Wednesday, October 11, 2017 at 7:00 p.m.  The September meeting minutes were approved.  Eric Carlson, from Arcadia Land Company came before the Planning Commission to present Sadsbury Park revised final plans for Phases 3B & 4B to accommodate ranch style single family detached homes.  The Chester County Planning Commission would like the homes called cottage style instead of Ranch style; as there are no one and a half story ranch homes.  The Planning Commission also discussed the 2017 Zoning Ordinance update.  With no further business, the meeting was adjourned.

Building/Zoning Report:  Mr. Lowry reported there were 49 inspections performed for the month of October and ten permits were issued for:  one single family dwelling, one deck, one solar array, two garages (zoning) and two alterations.  A meeting was held with the owner and consultants of CTDI concerning two additions, and the plans have been submitted.

Chester County Airport Update:  Mr. Roberts reported that 10 million dollars has been allocated to the airport from the Department of Transportation for needed updates.  The tower is still moving along, with the FAA figuring out how to make it happen.

Payment of Invoices:

 Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the October 2017 General Fund invoices in the amount of $178,232.98.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the October 2017 Sanitary Sewer invoices in the amount of $71,407.91.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business

The Board of Supervisors will set the date of Wednesday, November 15, 2017 at 9 a.m. for the next budget meeting.

Mr. Hensel stated the Board received a letter from Valley Township requesting help to finance a snow fence to install along Washington Lane as it is primarily a benefit to Sadsbury Township.  The cost of the fence is $2,895.63 plus Valley Township’s Public Works time to install the fence.  Valley is reaching out to Sikorsky and Martin Brower Co. as well to request their support.  Mr. MacCombie stated that years ago, the businesses in the Valley Business Park came here and asked the Township to put up a snow fence for them.  The question is, why should Sadsbury Township keep the road open for businesses in Valley Township?  The fence in Valley is up now, and after it is in, askes Sadsbury Township to help pay for it.  There is no benefit to Sadsbury Township, the only benefit is to the businesses in Valley Township.  Mr. Reynolds stated there might be some benefit for residents getting out of Washington Lane, but not much.  Mr. Hensel asked if the snow drifts up to the Armory.  Mr. MacCombie stated the snow fence does not go up that far; so, it is not helping our residents.  Mr. Taylor stated they should ask Keystone Foods to contribute money also, as it is a benefit for them.  Keystone Foods is in Valley Township and does not pay taxes in Sadsbury.

Mr. Walters stated he would be happy to talk to Valley Township about the snow fence.  He talked to them about line painting Washington Lane and got nowhere.   Charlene Pluck wants to know why should we pay the Township Manager to do something the residents have said no to.  Mr. Taylor thinks maybe it would be a safety issue to have the fence.  Mr. Hensel stated that if the fence is up, it is up.  No one gave approval for the fence to be put up.  Scotty Weaver said that if the Township puts money into the snow fence, it should go all the way to the Heights.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to say no to helping finance a snow fence along Washington Lane to benefit the Valley Business Park, at this time.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Chris Daily, an Engineer with D.L. Howe and Associates came before the Board of Supervisors to request for acceptance of the initial Land Development submission for Rock Holdings, PA. LLC at 101 Patriot Way and also a waiver request for the project to be submitted as a Preliminary/Final application.  Patriot way is the road between the building in West Caln Township and the new building in Sadsbury Township.  The landscaping will remain intact.  Mr. Reynolds stated it is a conforming building on a conforming lot and he has no problem with the preliminary/final.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to grant a waiver for the submission of the Rock Holdings PA. LLC at 101 Patriot Way to be submitted as a Preliminary/Final application.  With there being no questions from the public, the Board voting “aye’, the motion passed unanimously.

Old Business:

Mr. Hensel reported that the Fireman’s Relief of $23,498.39 must be completed and filed no later than November 24, 2017.  Mr. Cazillo, With Keystone Valley Fire Department stated that last year, Sadsbury got the whole amount, this year it should be split.  Mr. Reynolds stated the contract with Keystone expires in three weeks and they get relief from other Townships.  Tom Greenfield stated that Dave Reynolds should not decide who gets the money.  Mr. Cazillo feels Keystone should get some of the funding.  The split of 80% for Sadsbury Fire Company and 20% for Keystone could be an answer.  Mr. Reynolds stated that Keystone Valley’s ladder truck was utilized 0 times last year and the year before.

Mr. Hensel made a motion, seconded by Mr. Taylor, to split the Fireman’s Relief in the amount of $23,498.39 between Sadsburyville Fire Company and Keystone Valley Fire Department being 80% for Sadsburyville Fire Company and 20% for Keystone Valley Fire Department.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Mr. Hensel congratulated Mr. Moore on his win as the new Supervisor.

Mr. Taylor congratulated Mr. Reynolds and Mr. Moore on their win.  Mr. Taylor is at Pocopson now.  He wants to thank all the residents of Sadsbury for their support and he is making strides and doing better and better.

Simon Jessey asked what is the Township’s position on trash being left outside for long periods of time.  Mr. Lowry told Mr. Jessey to call the Township office.

Robert Silvernail asked if the Township has any policy on conduct of officers.

Scotty Weaver is glad to see conversation between the fire companies.

Zachary Fronk asked how the Police arbitration went.

Mr. Hensel stated the police have a contract.

Mr. Fronk asked what is the cost of arbitration.  The taxpayers are paying a lot of money for arbitration.

Mr. Hensel stated he is sure the cost will be over $10,000.

Mr. Fronk asked if Chief Ranck was involved in the arbitration.

Mr. Hensel stated “no”, he is in management.  Chief Ranck had a chance to join the  IRA years ago, and opted out.

Mr. Fronk stated that is not a pension.

Mr. Hensel stated this is getting into personnel issues and he will not discuss any further.

Mr. Fronk stated he will do a right-to -know

Mr. Silvernail asked Mr. Hensel if he even asked what the cost of arbitration would be?

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

 

 

 

 

 

 

 

 

 

 

 

Board of Supervisors Special Budget Meeting Tuesday, November 28, 2017

A special Board of Supervisors budget meeting was held on Tuesday, November 28, 2017 commencing at 9:00 a.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor, Mr. Reynolds and Supervisor Mr. Taylor via telephone connection.  Also present was Chris Herr, Township Accountant and members of the community. Continue reading Board of Supervisors Special Budget Meeting Tuesday, November 28, 2017

Special Board of Supervisors Budget Meeting, Wednesday, October 25, 2017

A special Board of Supervisors budget meeting was held on Wednesday, October 25, 2017 commencing at 9 a.m.  Chairman, Mr. Hensel called the meeting to order. Present was Supervisor Mr. Reynolds and Supervisor Mr. Taylor via telephone connection.  Also present was Mr. Walters, Township Manager, Chris Herr, Township Accountant and members of the community.

The moment of silence and Pledge of Allegiance were waived.

Mr. Herr stated that he took the current year actuals in the sewer account and estimated what next year would look like.  He projects $280,000 loss, not taking the sale of the system into consideration.

In the general fund, Mr. Herr added a police vehicle for $30,000 and put a lap top and projector for the emergency coordinator and $2,500 for cameras at the park.  Liquid Fuels will have money coming in but there is no roadwork yet for 2018.  Line painting has $2,000 in the budget for approximately 9 miles of road. Mr. Taylor feels he needs about $4,000, which may be more than needed, but can put the balance toward next year.  The line painting is contracted out and Mr. Hensel stated that on Washington Lane, Valley Township pays for their portion.

Mr. Hensel made a motion, seconded by Mr. Taylor, to have the line painting done before winter.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Herr gave the budget detail anticipated cash balance as of 12/31/17 as follows:  General Fund- $658,537, Liquid Fuel-$72,700, Park Fund- $64,641, Landscaping -$55,706, MS4 Inspection- $13,774, Act 209 Fund- $360,414 and Capital Reserve Fund-$693,735.  The proposed balance for 2018 is $1,919,506.

The Sewer Account has anticipated cash at 12/31/17 of $194,563,89 with a 2018 anticipated loss of $285,600, bringing the balance to a negative $91,036.11 on 12/31/18 without a minimum rate increase of 10.87%.

Mr. Reynolds feels that on the police budget there wouldn’t be much change hiring another full-time police officer.  The number of part-time officers will decrease.  Sergeant Imhoff stated the goal is to have coverage at night time one to two times a week.  Sergeant Imhoff stated that any new hire would have to start at ground zero as far as the pension plan is concerned.  After 3 years the Township receives state aid there-after.  It may be enough to cover the Township contribution to the pension plan.  Mr. Reynolds stated he would like to hire 2 full time officers.  Mr. Hensel stated that the hiring procedure would need to be worked on.  Sergeant Imhoff stated he has already talked to Chris Gerber about the hiring procedure.

Mr. Taylor stated that he feels he is being left out of the Executive Sessions and not being notified when they are being held.  Mr. Reynolds said that he would not be left out and need to talk to the attorneys on how to handle an Executive Session.

Chief Ranck has for the Board’s approval two Police Policies.  He has an Internal Affairs Policy and a Criminal Investigation Policy.  The Internal Affairs Policy has to do with criminal investigation of officers.  There was no information given to the Board so they want to hold off on approving this policy until copies are given out.  The Criminal Investigation Policy is a criminal justice information system to check people out and fingerprint checks.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the Criminal Investigation Policy described by Chief Ranck.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel stated that people who live at 109 Hilltop Road wants to put a pole barn out behind their house.  This will not create any water run-off, but it is mandatory that they have a stormwater maintenance agreement recorded with the county and approved by the Township.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve the Stormwater Maintenance Facilities agreement for 109 Hilltop Road.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor has put in a request to be placed on the Township Health Insurance Plan per Article VI, Section C of the Second -Class Township Code.  Mr. Taylor will be placed on the insurance on November 1, 2017.

Mr. Hensel made a motion, seconded by Mr. Reynolds, for Mr. Hensel, Mr. Walters, Mr. Lowry, Herb MacCombie, and Jamie MacCombie to attend the CATO 2017 Fall Conference and dinner at Mendenhall Inn.  With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to make a donation to the Parkesburg Library in the amount of $1,500.  With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Hensel stated the Fireman’s relief distribution of $23,498.39 must be made and the State mandated report must be completed and filed no later than November 24, 2017.  Mr. Hensel wants to know what the needs are for both fire companies to determine who gets what part of the relief.  Mr. Reynolds will talk to Sadsburyville Fire Company and have someone from Keystone talk to Keystone Valley.  It will be discussed at the November 8th Board of Supervisors meeting.  Mr. Hensel wants to be fair to each fire company and Mr. Reynolds wants the chiefs to work it out.

Mr. Hensel stated the Board has received a service proposal from Westwood Fire Company for their ambulance service.  Mr. Reynolds stated that Keystone Valley made the statement that at the end of November when their contract expires that they are not sure they will honor mutual aid refuse to just contract for the ambulance.

The Westwood proposal is for Basic Life Support (BLS) Monday thru Friday

$40,000 year

$20,000 vehicle replacement

Mr. Walters will reach out to Keystone Valley for a proposal.

Mr. Taylor stated he does not want to replace a vehicle for Westwood, and some tax payers do not want Westwood to come to their house.  It was stated in the minutes of Valley Township that they are hurting for vehicles and have very few if any volunteers on calls.  Their services are bad and will get someone hurt.  Mr. Taylor states that he is the Emergency Coordinator and was not notified that the Township was talking to Westwood.  Mr. Taylor would not want Westwood with some of the things they do.

Mr. Reynolds wants to get a proposal from Keystone Valley.  He wants to stay with an ambulance that is close.  Mr. Reynolds feels that Keystone Valley is waiting on the election to see who will get into office.

Mr. Taylor would like the Township to purchase a hand mower with a grass catcher on it to mow the grass strips on the Highway.  Mr. Hensel stated that a commercial sit-down mower with a blade blocker would do the grass and the sign post would have to be done with a trimer.  Mr. Taylor stated that they will see what they can come up with.  Mr. Reynolds stated the police can fun interference while they are mowing and make it safe.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynold to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank

Secretary