Supervisors Special Meeting held on Friday, December 30, 2011

A special meeting of the Board of Supervisors was conducted on Friday, December 30, 2011 commencing at 9:00 a.m. Chairwoman Ms. Silvernail called the meeting to order. Present was Supervisors Ms. Horan and Ms. Sarbaum. Also present was Mr. Joe Drozd, Township Accountant and members of the community.

Ms. Silvernail announced that the Board of Supervisors met in executive session on December 5, December 14 December 15, December 27, and December 30, 2011 regarding personnel and legal issues.

The moment of silence and pledge of allegiance was waived.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to pay the December bills in the amount of $125,935.39. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to pay the December sanitary sewer bills in the amount of $52,815.51. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to transfer the amount of $31,699.26 from the capital account to the general fund. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to transfer the amount of $55,693.39 from the liquid fuels account to the general fund. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to transfer the amount of $21,472.22 from the sanitary sewer account to the general fund. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Drozd stated that the 2012 general fund budget would have no tax increase and an increase in payroll due to contract requirements. The only addition from the last budget meeting will be the architect fees for the Township garage, which would depend on Jamie MacCombie’s calculations.

Ms. Silvernail stated that we do need the garage, but there are many road projects that need the money also.

Mr. Drozd stated that Mr. Duckworth has a letter of credit being held for the project that he wants to convert to a bond. Ms. Silvernail stated that the garage does not have to be built until the 4th phase of the Sadsbury Park project and Ms. Sarbaum stated that the schedule should be the Township’s and not Mr. Duckworth’s.

Ms. Silvernail stated that the proposal from Meister Architects for cost of services for the design drawings for the proposed garage will be tabled for more information. Township cannot commit to anything at this time.

Sewer Budget

Mr. Drozd stated that there will be a change in the billing for the flat rate per EDU from $485.00 yearly to $360.00 per EDU per year. The reason for this is that more properties are coming into the Township. He stated that a change may have to be made to raise the sewer usage rate. He also stated that some properties have been billed for water but not for sewer from Pennsylvania American Water Co.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to allow Joe Drozd to convey a list of unbilled EDU’s to Pennsylvania American for back billing for 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Drozd stated that he has a meeting scheduled in January with Jamie MacCombie and Pennsylvania American Water Company to co-ordinate billing when the billing is ended by Pennsylvania American. Ms. Silvernail asked Mr. Drozd to check on the date that Pennsylvania American is finished billing.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to have Vince Pompo from Lamb McErlane advertise a new flat fee from $485.00 per EDU per year to $360.00 per EDU per year. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Drozd asked the Board for a budget transfer from the Special Project Account in the amount of $27,000.00 as follows: General Government Finance

$3,000.00, General Government Building $6,000.00, Public Safety Fire $15,000.00 and Public Works $3,000.00.

Ms. Silvernail made a motion, seconded by Ms. Horan to allow Mr. Drozd to transfer from the Special Project Account the amount of $27,000.00 as follows: General Government Finance $3,000.00, General Government Building $6,000.00, Public Safety Fire $15,000.00 and Public Works $3,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to adopt the 2012 General Fund Budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to adopt the 2012 Sanitary Sewer Budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to close the books for the year 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to not reappoint Lisa Myers as Secretary/Treasurer for 2012. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to review job description procedures for all departments. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan to adjourn the special meeting of the Board of Supervisors. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Assistant Secretary