A regular meeting of the Board of Supervisors was conducted on Wednesday November 3, 2010 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present was Supervisors Ms. Horan, and Ms. Sarbaum, Mr. Pompo Township Solicitor, Mr. O’Neil Township Engineer/Zoning Officer, and members of the community
The moment of silence and pledge of allegiance were observed
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to waive the reading of the previous meetings minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt the previous meetings minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police report.
Chief Groce reported that for the month of October the police department patrolled 3,035 miles and handled 145 complaints from the public for: 1 suspicious person, 2 911 hang ups, 11 alarms, 10 domestics, 7 accidents, 7 disturbances, 7 assists to other departments, 4 animal, 1 burglary, 2 harassment, 5 theft. There were 5 traffic citations issued and 4 arrests for: 1 drugs/corruption of minors, 1 aggravated assault and terroristic threats, 1 forgery, theft by unlawful taking and 1 juvenile arrestpossession of drugs. Patrol activities included: 11 traffic checks and 13 property checks. Chief Groce reported that mischief night was quiet with one complaint of kids in yards in Pomeroy. Trick or Treat was quiet with a large turn out of kids in developments and Pomeroy Heights. Thanks to Pomeroy and Sadsburyville Fire Company for assisting the police department with traffic control during trick or treat.
Township Engineers report.
Mr. O’Neil reported that the sanitary sewer phase 4 project should be underway this coming Monday, they were delayed because the drilling rig broke so they moved a new one in and weather conditions have not been favorable. Mr. O’Neil presented the Board with an escrow construction release for Witmer Properties in the amount of $52,041.10 for the Boards approval.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the construction escrow release for Witmer Properties in the amount of $52,041.10 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil stated that in January 2009 a final release was made to Keystone Helicopter and they never cashed the escrow, therefore Mr. O’Neil has prepared another document to reaffirm the escrow release to Keystone Helicopter in the amount of $77,179.92.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the documents to reaffirm the base amount escrow release to Keystone Helicopter in the amount of $77,179.92 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil prepared an escrow release reaffirm the base amount for Keystone Helicopter Corporation in the amount of $77,179.92 for the Boards approval. Mr. O’Neil stated that this release is the same situation as the last.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the document to reaffirm the escrow release to Keystone Helicopter Corporation in the amount of $77,179.92. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Neil stated that a letter has been sent to PennDot requesting a study be completed along Octorara Trail in Sadsbury Township.
Township Solicitors report.
Mr. Pompo reported that Ordinance 2010-03 has been advertised as required and the purpose of the Ordinance is levying a tax on Earned Income and net profits requiring tax returns, requiring employers to withhold and remit tax and related provisions as part of the Act 32 requirement.
Ms. Silvernail made a motion, seconded by Ms. Horan, to adopt Ordinance 2010-03 levying a tax on EIT and net profits requiring tax returns and employers to withhold and remit tax. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Pompo provided a list of collection breakdown for liens as requested.
Township Planning Commission report.
Ms. Franco reported that the Planning Commission met on Wednesday October 13, 2010. Old business discussed was the Stryker Brigade Readiness Center Preliminary Land Development Plan; Mr. Snesavage of Military Affairs attended representing the center. Items discussed were the applicant to seek a landscape waiver from planting the required 219 trees and 83 shrubs. The applicant is waiting for comments from Earl Taylor regarding the fire Marshall’s review and comments. No action was taken at this time. Mr. Gill representing Sadsbury Commons Preliminary Subdivision and Land Development Plan. Mr. Gill gave an overview of the project, the underground verses the above ground storm water basin is still a problem that has not been resolved, and Mr. Gill stated it’s a cost factor. Traffic issues were discussed. Mr. Gill asked for a recommendation of approval by the Planning Commission to the Board of Supervisors. The Planning Commission voted 5 to 1 in favor of approving a recommendation of adoption by the Board of Supervisors with conditions and contingencies.
Township Zoning report.
Mr. O’Neil reported that his office did a review of the draft zoning ordinance and forwarded comments to the Board of Supervisors. Mr. O’Neil reported that he closed out a zoning violation on Old Mill Road. Their office continues to work with zoning issues with the owner of P.J.’s.
Pomeroy Fire Company report.
Mr. Taylor reported that for the month of October the fire company answered 4 alarms for 1 dwelling, 1 smoke investigation, and 1 chemical burn, 1 assist EMS. The alarms were answered for 3 in Sadsbury and 1 in Parkesburg Borough. Total time in service was 2 hours and 21 minutes.
Sadsburyville Fire Company report
No report given
Pomeroy Fire Company Ambulance report.
Mr. Taylor reported that for the month of October 65 calls were answered for Sadsbury 23, Valley 5, Highland 1, Franklin Township 1, West Sadsbury 2, East Fallowfield 4, Honeybrook 1, Parkesburg 29, West Caln 3. Call types were: medical 42, vehicle accidents 5, fire 5, relocate 1, recalled 12. Number of transports was 44. Mr. Taylor reported that he met with Sikorsky Helicopter and discussed supplemental staffing from our career staff. Pomeroy Fire Company will assist Sikorsky Helicopter with staffing through a cooperative effort among Sikorsky and Pomeroy Fire Company. The fire company attended a consolidation meeting and progress is moving forward.
Emergency Services Coordinator Update.
Mr. Taylor stated that he spoke with the assistant chief of Sadsburyville Fire Company regarding the ongoing alarms that have been answered at the Hershey’s Farm Market. The nature of the alarms is burning after nightfall. The issues were handled by Mr. Weaver.
Chester County Airport Update.
Mr. Roberts reported that he was appointed to the Chester County Airport Authority. He stated that the South apron project and the relocation of Rockdale Road are underway. The extension of the runway is on hold due to no funding available. A meeting with Keystone Safety group was held and procedures were reviewed.
Payment of bills:
Ms. Silvernail made a motion, seconded by Ms. Sarbaum to pay the October invoices in the amount of $51,278.82. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the October payroll in the amount of $29,588.46. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the sanitary sewer invoices in the amount of $25,682.17. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Horan, to pay the Sadsburyville Fire Company the fireman’s relief of $12,433.78. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Horan, to pay the Pomeroy Fire Company the fireman’s relief of $12,433.78. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Mr. Mike Snesavage representing the Bureau of Military Construction Engineering Department of Military and Veterans Affairs to present a minor reverse subdivision plan. Mr. Snesavage stated that this plan shows a simple reverse subdivision plan along the East side of Washington Lane and South of Waverly Boulevard. Mr. Snesavage stated that the consolidation is part of the Conditional Use Decision and Order. The Board accepted the application and will forward to the Chester County Planning Commission and the Township Planning Commission for review.
Ms. Jane Fava representing the Brandywine Valley Association to discuss the Christina basin restoration and TMDL Implementation Plan. Ms. Fava stated that the plan will be a watershed based and portions of the plan can be used as the TMDL implementation plan for the municipal MS4 requirement. Ms. Fava stated that the cost is $500.00 to start up and in 2011 the fee will be $1500.00. Ms. Silvernail asked how many municipalities are participating. Ms. Fava answered 16 signed up so far. Mr. Lymberis asked if the association is volunteers, Ms. Fava answered “no” there is staff with consultants and engineers. The Board tabled any decision until the next regular meeting.
The Board discussed a sample Resolution that would recognize a task force committee for volunteer emergency organizations that serve the Township. Mr. Pompo was provided with a copy of the resolution for review.
Mr. Jason Duckworth representing Sadsbury Arcadia to request approval of the financial security agreement and the escrow agreements. Mr. Pompo stated that he has reviewed these documents and found them to be acceptable. A tri party agreement restricted fund for the amount of $1,791,584.38 and a cash escrow of $81,434.85 will be established. No documents will be signed at this time due to Sadsbury Park did not yet go to settlement.
Ms. Silvernail made a motion, seconded by Ms. Horan, to accept the Financial Security and Escrow Agreements. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail announced that the Chester County SPCA was awarded a grant from Pet Smart Charities to spay or neuter pet cats at no costs to the residents. Sadsbury Township was chosen to be one of the participants for this grant. The Township building will be the central location drop off and pick up spot for Sadsbury residents to bring their cats. The cats will be returned the next day. The program will begin late November. Watch for the dates to be posted on the web site, post offices, and Township building.
Public Comment:
Earl Taylor asked if the Township has ever considered sponsoring a shredding event in the Township.
Gloria Gellman commented that its a good idea for a shredding truck.
Susan Franco thanked the police department and fire departments for their help during trick or treat.
John Lymberis asked for an update on the Sadsbury Village Enhancement Project. Mr. Dennis O’Neil stated that the Township has applied for a transportation grant in the amount of $175,000. This amount is in addition to the current grant amount of $470,000. Mr. O’Neil stated that the project received the traffic approvals and they are working with PenDot to request a speed reduction in the village. A June 2012 start date is projected.
Mr. Cox asked a question about the wet lands along Old Mill Road. Mr. O’Neil stated that he would have to review the FEMA maps.
Mr. Oswald of 2076 Valley Road asked when the sanitary sewer will be to his house. Mr. O’Neil said in approximately 3 months. Mr. Oswald said he is upset to have to pay the connect fees so far in advance of being able to connect and doesn’t understand that if he does not pay if before December 31, 2010 he will have to pay the increased amount. Ms. Silvernail said a letter went out to the phase 4 residents to make them aware of the rate increase that Pennsylvania American is charging in the beginning of the year. Mr. Oswald stated he has been in this area a long time and there is no way the sewer will be to his home in three months with the ridge of rock that runs behind his home. Mr. O’Neil said the contractors have test drilled the area for the sewer and the entire project is not in rock.
With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan, to adjourn the regular meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Lisa Myers
Secretary/Treasurer