A regular meeting of the Board of Supervisors was conducted on Tuesday April 5, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Mr. Pompo Township Solicitor, Mr. MacCombie Township Engineer and members of the community.
The moment of silence and pledge of allegiance was observed.
Ms. Silvernail made a motion, seconded by Ms. Horan, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt the previous meetings minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail opened and read aloud sealed bids received for the 2003 Ford F350 as follows:
[table]Sulli Motors of Ambridge Pennsylvania|$3,654.00
Harlan Construction of Coatesville Pennsylvania| $7,400.00
Gil Weaver of Downingtown Pennsylvania| $8,611.00
Mike Vivieziano of Bellefonte Pennsylvania| $6,251.00
Auto Wholesalers of Hollidaysburg Pennsylvania| $9,393.00[/table]
After Board discussion, Ms. Silvernail made a motion, seconded by Ms. Horan, to award the highest bid of $9,393.00 to Auto Wholesalers for the 2003 Ford F350 “AS IS”. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police report.
Chief Groce reported for the month of March that the police patrolled 3,716 miles and answered 126 complaints for: 5 suspicious persons, 4 911 hang ups, 10 alarms, 8 domestics, 7 accidents, 4 disturbances, 1 assist to other departments, 2 harassment, 5 animals, and 1 theft. There were 9 traffic citations issued for the month, 37 parking tickets and 4 criminal arrests for disorderly conduct, public drunkenness, 1 theft and criminal trespass and 1 DUI. Patrol activities included 17 traffic checks and 41 property checks. The Chief reported that the police department assisted with the clean up of Compass Road and all went well. They have an upcoming road clean up for Old Wilmington Road scheduled for May 7, 2011. Chief Groce introduced Lieutenant Alan Krawczel, station commander at the Embreeville State Police barracks. Lieutenant Alan Krawczel explained that Embreeville State Police Barracks is on duty when Sadsbury is not. He explained that if any suspicious persons are seen to call 911 and the call goes directly to the County dispatch. Sadsbury Township is contacted and if they are not on duty, State Police are contacted. He stressed the importance of calling 911 to report what you see. The Board asked if anyone in the room had questions for the Lieutenant . No questions were asked. Lieutenant Krawczel gave his direct number 484-340-3241 if anyone had questions for him.
Township Engineer report.
Mr. MacCombie reported that the punch list items on the EB Games building have not been addressed therefore there will be no release of money as requested. Mr. MacCombie presented the Board with a Return on Environment Summary Report provided by the Delaware Valley Regional Planning Commission Green Space Alliance. Mr. MacCombie stated that this report is informative and part of the MS-4 meetings. Mr. MacCombie reported that the sanitary sewer phase 4 placement will be completed within a week and within a month the project should be completed. Mr. MacCombie stated that he has prepared a reimbursement of funds from Lafayette Square to the Township in the amount of $1,330.25 for the Boards consideration.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the reimbursement to Sadsbury Township the amount of $1,330.25 from the Lafayette Square escrow account as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated that he has prepared a certificate of release of funds from working account letter of credit reduction of Lafayette Square in the amount of $15,088.86 for the Boards consideration.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve a certificate of release of funds from working account letter of credit reduction of Lafayette Square in the amount of $15,088.86 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated that he has prepared a construction release #1 for the phase 4 of the sanitary sewer project to Pact Construction in the amount of $239,871.60 for the Boards consideration.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve release #1 for the phase 4 sanitary sewer project to Pact Construction in the amount of $239,871.60 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated that he has prepared a reimbursement from Sadsbury Arcadia to Sadsbury Township in the amount of $5,037.36 for the Board consideration. Mr. MacCombie stated that the amount represents (2) months of engineering fees.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the reimbursement from Sadsbury Arcadia to Sadsbury Township in the amount of $5,037.36 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie stated that he has prepared a letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates L.P. in the amount of $46,192.84 for the Boards consideration.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the letter of credit reduction certificate of completion for Sadsbury Arcadia Associates L.P. in the amount of $46,192.84 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie announced that he received the revised sanitary sewer modules for a temporary on site system for Sadsbury Commons Health Building.
Township Solicitors report.
Mr. Pompo reported that the Township has received a request from All County Partnership to transfer (1) EDU that was purchased in reserve for National Guard. Mr. Pompo has no objection to assign over (1) EDU to National Guard, however All County reserved 20 EDU’s and only paid for (10) to date. Since there has been an increase of the tapping fees, that would make the difference $2,242.57.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to transfer (1) EDU from Valley View to National Guard subject to payment of the difference of $2,242.57. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Pompo announced that the waste collection bids have been advertised and (2) addendums have been issued to resolve some language in the bid package. The bids will be opened on April 26, 2011.
Township Road report.
Mr. Simmons reported that Sadsbury experienced a few storms for the month of March most consisted of light to heavy rain or wet snow. The road departments has repaired damaged street signs, trimmed and chipped tree limbs, inspected and repaired trucks, and prepared the mowing equipment for spring. Also water meter readings have been completed. Mr. Simmons stated that they have gathered information for a new truck for the future and presented the Board with a packet of information. Mr. Simmons thanked Earl Taylor for his efforts helping this past winter and stated he has been a solid asset. Mr. Simmons also thanked Mr. and Mrs. Silvernail for closing their shop to help them replace a new cylinder for the snow plow to get back up in service at no charge to the Township. Total equipment hours are 16 and vehicle miles are 617. Mr. Simmons provided the Board with a proposal to purchase a chainsaw under state contract pricing at $476.95.
After discussion, Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the purchase of a chain saw under the state contract pricing of $476.95. With there being no questions from the public, the Board voting “aye’, the motion passed unanimously.
Township Planning Commission report.
Ms. Sarbaum reported that the Planning Commission met on Wednesday March 9, 2011 with all members being present but one. The previous meeting minutes were approved with one correction. There was neither old business nor new business. The meeting was adjourned.
Township Building Inspector report.
Mr. Weaver reported that for the fourth quarter of 2010 a total of (5) residential building permits were issued and (7) non residential permits were issued. Two certificates of occupancy were issued and (5) certificates of approval were issued. One old notice for working with no permits has been satisfied and one old notice for working without a permit has not. Mr. Weaver reported for the first quarter of 2011 (5) residential permits were issued, (11) non residential permits were issued; one certificate of approval was issued. Old notices one permit was issued but the fees have not been paid yet.
Township Zoning report.
Mr. MacCombie reported that he will meet with Mr. Pompo and Lynn Hanaway to discuss the request to stockpile pallets of rock on his property on Shamrock Lane. Mr. MacCombie reviewed a zoning permit for a chocolate candy business, with no sales from the home. The product will be taken to stores and sold. Mr. MacCombie stated that the applicant must comply with the Chester County Health Department. Mr. MacCombie stated his office is investigating a complaint of work being done without a grading permit on Compass Road.
Township Park Committee report.
Ms. Horan discussed a proposal received from Rollok Rolling Doors for a rolling door that will fit over the concession stand window at the Bert Reel Park. Ms. Horan stated that there has been a lot of vandalism done to the concession stand in the past year. Ms. Horan stated that this item was budgeted for 2011.
After discussion, Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the purchase of a rolling door to cover the window at the concession stand in the Bert Reel Park with costs not to exceed $1,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Pomeroy Fire Company report.
Mr. Earl Taylor reported that for the month of March 10 alarms were answered for 1 ambulance assist, 1 debris in roadway, 1 gas leak outside, 1 house, 1 electrical fire, 1 mobile home, 3 building, 1 stand by. The alarms were answered for the following areas: 3 Atglen, 1 Parkesburg, 1 Highland, 1 East Fallowfield, 3 Sadsbury and one West Caln. Time in service was 8 hours and 46 minutes.
Pomeroy Ambulance report.
Mr. Earl Taylor reported that for the month of March 72 calls were answered for: Sadsbury 17, Valley 1, Highland 1, Modena 1, West Sadsbury 4, Coatesville 1, East Fallowfield 4, Parkesburg 38, West Caln 1, Atglen 1. and Lancaster County 3. Types of calls were: medical 42, vehicle 2, fire 6, relocate 2. Mr. Taylor reported that Ambulance 29-1 is out of service for transmission repairs and Ambulance 29-2 is out of service for engine problems. Pomeroy borrowed West Grove Fire Company Ambulance which saved (2) lives and will continue to provide service to Western Chester County. West Grove Ambulance has been used in 13 incidents.
Sadsburyville Fire Company report.
Mr. Adam Grossman reported that for the month of March 10 alarms were answered for: Sadsbury North 1 trash fire, 1 motor vehicle accident, 1 cardiac arrest, 1 structure fire, Sadsbury South: 1 gas leak out side, Parkesburg Borough: 1 odor investigation, Atglen Borough: 2 stand by and 1 building fire. Time in service was 6 hours and 15 minutes. Mr. Grossman stated that the fire company is currently placing a HVAC system to the building and is requesting to be waived from Sadsbury Township permit fees of $283.00.
After discussion, Ms. Silvernail made a motion, seconded by Ms. Horan, to waive the HVAC permit fees of $283.00 for Sadsbury Fire Company. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Earl Taylor asked the Board if they considered the request of Pomeroy Fire Company to place the Centralock System in their vehicles. The Board replied that since its not budgeted for 2011, it will be discussed at the mid year budget meeting to be held in June.
Chester County Airport update.
Mr. Roberts reported that Chester County Airport and Sikorsky Global met to discuss safety issues. It was also discussed to create an Adopt-AHighway for Washington Lane to clean the trash off the side of the road regularly. Keystone employees have volunteered with more information to come at a later date.
Payment of Invoices:
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the March invoices in the amount of $58,520.43. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the March payroll in the amount of $33,002.47. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the March sanitary sewer invoices in the amount of $44,902.30. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
New Business:
Mr. Russell Schaible presented the Board with a request for credit on the sanitary sewer portion of his Pennsylvania American Water Company invoice. He stated that Pennsylvania American contacted him for abnormal usage. Mr. Schaible discovered a pipe leaking in his basement and leaking into a stone floor. Mr. Schaible showed pictures to the Board along with the cracked pipe. He did not hire a plumber as he did the repair himself. He stated he does not want to pay for sanitary sewer that he did not use. The Board replied that they cannot credit an invoice for usage when it is being metered at the pump station and the Township is paying for the treatment. Mr. Schaible stated that the water leaked into his stone basement floor, therefore it is not metered. Mr. MacCombie said all Lincoln Highway sewer runs to the Pomeroy Pump Station where it is metered. Mr. Schaible said his water went into the floor. Mr. Schaible agreed to allow the Township to inspect the pipes in the basement. No action was taken at this time.
The Board discussed Resolution 2011-05 to appoint Reitzel Swaim as a member of the Zoning Hearing Board with a term to expire December 31, 2013.
Ms. Silvernail made a motion, seconded by Ms. Horan, to adopt Resolution 2011-05 appointing Reitzel Swaim as a member of the Zoning Hearing Board with a term to expire December 31, 2013. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed Resolution 2011-06 to appoint David Desimone as the alternate to the Zoning Hearing Board with a term to expire December 31, 2011.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to appoint David Desimone as the alternate to the Zoning Hearing Board with a term to expire December 31, 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail discussed that the Western Chester County Consolidation Steering Committee has secured a $4,500.00 matching grant program towards reorganization and consolidation of fire companies. Ms. Silvernail stated that each fire company has to put $500.00 towards the matching grant. The money will be used for a (2) year study. Ms. Silvernail stated the following fire companies are part of the committee: Pomeroy, Parkesburg, Atglen, East Fallowfield, Highland and West Sadsbury. Mr. Lymberis asked if Sadsburyville was included, Ms. Silvernail stated “no”, not at this time. Ms. Horan asked if some fire companies don’t want to pay towards the matching grant will that make costs higher on the others. Ms. Silvernail stated “no” its either everyone is in or the study will not be done. After discussion the Board agreed to join.
Ms. Silvernail made a motion, seconded by Ms Horan, to contribute $500.00 towards the Western Chester County Consolidation Steering Committee Study. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed a proposal from Modern Group to repair the defective communication board in the emergency generator located at the Municipal Office to cost $1,402.39 for the part and labor. It was discussed that the generator ran out of warranty August 2010.
Ms. Silvernail made a motion, seconded by Ms. Horan to approve replacing the defective communication board in the emergency generator located at the municipal building. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed scheduling the Zoning Update Committee to meet on May 10, 2011 at 7:00 pm to discuss public requests and the Board will schedule a Zoning Update Committee to meet on June 14, 2011 at 7:00 pm for the committee to discuss the results.
Ms. Silvernail made a motion seconded by Ms. Sarbaum, to authorize the advertisement of the Zoning Update Committee to meet on May 10, 2011 at 7:00 p.m. to discuss public requests and to advertise for June 14, 2011 at 7:00 pm With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed scheduling a spring bulk trash collection date to be Friday May 20, 2011.
The Board discussed scheduling a spring road inspection and requested that Jamie MacCombie contact Herb to set it up.
Mr. MacCombie stated that his office just completed the Chapter 94 Waste load report for the Township and the Township’s flows for the third and fourth quarters of 2010 were 6 times the use. Mr. MacCombie stated that usage like this may require the Township to increase the pump station. Mr. MacCombie stated that the Township has experienced metering issues with Lincoln Crest Mobile Home Park and the lateral at P.J.’s Deli. Mr. MacCombie is in the process of investigating this matter to prove a metering problem existed at the time of the increased flow.
Public Comment:
Earl Taylor stated that the Township’s Emergency Operations Plan is in need of being updated.
Elmer Pluck stated that the bathrooms at the Bert Reel Park need cleaned and the drywall needs to be taped and spackled. He also stated that the hot water heater breaker was on and no water was in the unit; please have the road crew check to see if it’s still operating.
Mr. Vitikacs asked the Board why the letter was sent from the Township dated March 6, 2011 making it appear that the prowler incident he reported did not occur. The Board stated that the Township was alerted by some residents that they had been informed that two burglaries had occurred within Quarry Ridge Development. Residents were calling the Township concerned and wanted to know if there was anything they should do to protect themselves. The police department received calls requesting to have an officer come to their home to express how scared they were. The Board sent the letter out to inform residents that the reports of burglaries was unfounded.
Robert Silvernail asked where the information that burglaries occurred came from. The attorney representing the Sadsbury Village Homeowners Association said that a resident of the Sadsbury Village development received information of the burglary incident and description of the individual and in order to keep their residents safe an e- mail blast went out to all Sadsbury Village Homeowners to make them aware. The attorney stated that the letter from the Township was received by residents in Quarry Ridge and Sadsbury Village residents. She stated that the language in item 4 of the letter was inappropriate and should not have been used. She stated that the e- mail went out to the residents of Sadsbury Village as a safety precaution only. The Board asked the attorney if they investigated the information or contacted the police department to make sure it was accurate. The attorney stated “no.” Mr. Pompo said don’t you think an investigation should have been done prior to the e- mail blast going out to the residents of Sadsbury Village and the appropriate law enforcement being contacted. Ms. Sarbaum stated the Township letter was sent out to ease people’s minds.
Robert Silvernail asked who the Township Town Watch Manager. Gloria Gellman, President of the Sadsbury Village Homeowners Association said Susan Franco introduced the Town watch to Sadsbury Village. Ms. Gellman stated that Susan Franco relayed the information to her regarding the (2) burglaries. Ms. Gehman then called the property management company for the Sadsbury Village Homeowners Association and told them about the incident and the e- mail blast went out. Ms. Gellman stated that she was never told by Ms. Franco that residents who observe suspicious activity should call 911 immediately.
Mr. Vitikacs stated it appears to be miscommunication on both parts.
Sergeant Gerald Ranck stated that he agrees that it was miscommunication. He received a call from a resident in the village that he was scared for himself and his family.
With there being no further comments, Ms. Silvernail made a motion, seconded by Ms. Horan, to adjourn the regular meeting of the Board of Supervisors. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Lisa Myers
Secretary/Treasurer