A regular meeting of the Board of Supervisors was conducted on Monday January 5, 2009 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order.
Present was Supervisors Mr. Hensel and Ms. Horan, also in attendance were Mr. Pompo Township Solicitor, and members of the community.
Ms. Silvernail made a motion, seconded by Mr. Hensel, to waive reading the previous meetings minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Mr. Hensel, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police report. Chief Groce reported that 2,111 miles were patrolled for the month of December with 140 complaints received from the public for: 5 suspicious persons, 3 911 hang ups, 10 alarms, 4 assist to other departments, 9 animal, 11 domestics, 20 accidents, 3 criminal mischiefs, 4 harassment. There were 5 traffic citations issued for the month, with 6 traffic checks and 32 property checks.
Township Engineer report. Mr. MacCombie went home sick but provided Lisa Myers with several construction escrow releases along with a grant application for phase 4 of the sanitary sewer project.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the letter of credit reduction language for AIM Development Corporation in the amount of $144,326.65 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the construction release for Gateway Church in the amount of $14,478.00 per Mr. MacCombies recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Horan voting “aye”, Mr. Hensel abstained, the motion passed.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the letter of credit reduction language certificate of completion for AIM in the amount of $60,000 to be used for the traffic light signal per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Mr. Hensel, to approve the certificate of release of funds from the base account for Meeting House Properties in the amount of $33,488.18 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Hensel made a motion, seconded by Ms. Horan, to approve the certificate of completion to Keystone Ranger in the amount of $49,707.54. With there being no questions from the public, Ms. Horan voting “aye”, Mr. Hensel voting “aye”, Ms. Silvernail abstained, the motion passed.
Ms. Silvernail discussed that in order to apply for a $500,000 grant to go towards the sanitary sewer project the Board must approve the payment of the application fee of $100.00.
Ms. Silvernail made a motion, seconded by Mr. Hensel to approve the grant application payment of $100.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Solicitors report. Mr. Pompo stated he had nothing to report at this time.
Township Road report. Mr. Turner reported for the month of December that pot holes were filled throughout the Township. Checked all fluids, belts and hoses daily in all Township equipment. The road crew packed screenings around the snack shack for grant inspection. Total equipment hours are 10, total vehicle miles are 974.
Ms. Silvernail stated that it has been discussed to use liquid fuels monies to replace the Dodge truck that the Township put out to bid. Mr. Turner looked into putting a vehicle out to bid verses using the piggyback state program and found that the state program is the best way to go because putting a vehicle out to bid the Township could end up with a lesser powered truck and a longer wait in delivery. Mr. Turner stated by working under the State contract pricing the Township can order a 2009 Ford F-550 4×4 regular cab to cost approximately $64,000. Mr. Turner stated that once the truck gets ordered it will take 2 months to deliver.
After Board discussion, Ms. Silvernail made a motion, seconded by Mr. Hensel, to allow Mr. Turner to order the 2009 Ford F 550 4×4 truck per specs discussed and reviewed, and to give enough notice for the Board of Supervisors to release the exact amount of monies at a Board of Supervisors regular public meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission report. Mr. Lymberis reported that the Planning Commission met at their regularly scheduled meeting held on December 9, 2008 at 7:30 pm. At this time there was neither new business nor old business discussed. The Planning Commission discussed briefly a sketch plan submitted for Lincoln Crest Trailer Park by Lincoln Crest Trailer Park LLC. The plan reflected 175 mobile homes 52 proposed and 123 existing. The applicant was not in attendance and there was no review letter from the Township Engineer. The Planning Commission tabled the plan until the next meeting.
Township Zoning report. None given
Pomeroy Fire Company report. None given
Sadsburyville Fire Company report. None given
Emergency Services Coordinator Update report. None given.
New Business:
The Board discussed amending the sewer use Ordinance Section 101-21 by increasing the schedule of charges for annual sewer rental fees to $90.00 per EDU and the meter rate to $8.00 per thousand gallons of water. Mr. Pompo stated that this Ordinance was advertised as required. The Board asked if the public had any comment. There was no public comment.
Ms. Silvernail made a motion, seconded by Mr. Hensel, to adopt Ordinance 2009-01 pertaining to Section 101-21 to increase the annual sewer rental fees to $90.00 per EDU and the meter rate to $8.00 per thousand gallons of water. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed retaining Maulo and Company CPA’s to complete the 2008 year end audit for the Township. The Board had no problems with appointing this firm.
Ms. Silvernail made a motion, seconded by Mr. Hensel, to adopt Resolution 2009-01 which appoints Maulo and Company to complete the 2008 year end audit for the Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed entering into an agreement with Pennsylvania American Water Company that would shut off services to delinquent sewer customers. Mr. Pompo stated that this agreement would utilize the Township to direct Pennsylvania American Water Company to shut off the water. Mr. Pompo stated that he requested that the language be changed in the agreement that would allow Pennsylvania American to be compensated by the Township for their service. Pennsylvania American replied back that this is the standard agreement used for all Municipalities and they refused to change the language. Mr. Pompo stated that he is reluctant to enter into this agreement and the Township could contact an outside collection agency to get a proposal on what the fees would be. Ms. Silvernail stated that the shut off agreement would be the last resort and the Township has bent over backwards to work with residents to work out payment arrangements. Ms. Horan stated that the Township needs some kind of leverage to collect from the delinquent residents. Mr. Hensel suggested tabling the shut off agreement until the next Board meeting. The Board agreed to do such.
The Board discussed the receipt of a conditional use application from Lincoln Crest Management LLC their intention is to extend the trailer park. Mr. Pompo stated that he spoke with the attorney representing the applicant and they would be available to meet at the next Board meeting February 3rd. Mr. Hensel asked if the hearing will be lengthy.
Mr. Pompo replied that if it takes more than an hour, and it can always be continued. The Board discussed conducting the hearing at 6:30 pm on February 3rd and letting the hearing run for an hour before continuing it. Everyone agreed.
Mr. Pompo provided the Board with the proposed phase IV Sadsbury Park conditions of final approval, Mr. Pompo stated that the conditions remain the same. He added a footnote at the bottom which states the conditions of approval. Mr. Hensel stated that he is prepared to accept the proposal as it is prepared with conditions; he said the Township has never given approval on any development without proper sewer allocation. Ms. Silvernail added that phase IV is in need of additional EDU’s to support the plan that was presented and the Board will not give an approval without sewer EDU’s.
Ms. Silvernail made a motion, seconded by Mr. Hensel, to approve the Proposed Phase IV Conditions of Final Approval for Arcadia Solicitors Draft dated 1-5-2009. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed hiring Earl Taylor as a temporary road crew employee for snow plowing and salting for winter storms as needed. Ms. Silvernail stated that the road crew employees are down to (2) men and with the new CDL laws which controls the amount of hours worked in a 24hour period, it would help to have an extra hand. Mr. Lymberis asked if he would get benefits, Mr. Lymberis suggested if the answer is “no” to the benefits and overtime maybe you can give him a little more money per hour. The Board stated no benefits, no overtime. Mr. Lymberis asked what Mr. Taylor would make an hour. Ms. Silvernail replied $15.59.
The Board discussed attending the PSATS 87th annual educational conference trade show on April 19th to April 22nd. Mr. Hensel stated that he has attended the equipment show of the conference. Mr. Hensel stated he is not interested in attending, Ms. Horan and Ms. Silvernail stated that they have never attended the conference but are interested. Mr. Pompo stated that if (two) Supervisors attend they must appoint a delegate to vote.
Ms. Horan made a motion, seconded by Mr. Hensel, to nominate Ms. Silvernail to be the voting delegate at the PSATS 87th annual educational conference. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail stated that the Township purchased a chipper last winter through a grant process and would like to support the recycling efforts to the residents by having the road department pick up Christmas trees curb side on Friday January 23, 2009 weather permitting or Monday January 23, 2009.
Public Comment:
Alan Eagles asked what the results were from the junk yard violation on Stove Pipe Hill. The Board responded that a hearing has been scheduled before the judge at district court.
With there being no further business, Ms. Silvernail made a motion, seconded by Mr. Hensel, to adjourn the regular Board of Supervisors meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Lisa Myers
Secretary/Treasurer