The Board of Supervisors conducted a special meeting held on October 25, 2011 at 9:00 a.m. Chairwomen Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Mr. Drozd Township Accounting Consultant, Mr. MacCombie Township Engineer, and members of the community.
Ms. Silvernail made a motion, seconded by Ms. Horan, to waive the moment of silence and pledge of allegiance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail stated the purpose of the meeting is to continue discussions for the 2012 budget process.
Mr. Bob McClintok, Attorney from Lamb, McErlane discussed with the Board the lien/Sheriff Sale process. Mr. McClintok stated that the Board agreed to move forward with sending 10 liens at a time to sheriff sale because of the costs involved for the process. Mr. McClintok explained that he is now processing the sheriff sale per property instead of a group due to the amount of liens per property can be combined as one sheriff sale. An example is if a property has (4) liens against it the attorney would have to file for each lien against the property, now the liens can be combined so he can file against all liens at one time. Mr. McClintok stated that some residents call to make payment arrangements. He stated that in order to make a payment arrangement it is agreed that the resident keep all current invoices up to date; if this isn’t done the plan will be voided and the process against them will begin again. Mr. Pompo indirectly spoke with Judge Gill and says that she is more open to the process of citations for non-payment. Before she said she would not be the Township collection agency. Judge Gill recommended that the citation for non-payment be included in an Ordinance. Mr. McClintok stated that to use this service the local constable or police department would serve the residents with the paper work.
General Fund Budget
Mr. Drozd provided the Board with payroll sheets that break down the percentage difference from 1% to 3.5%. He stated that the police payroll budget for 2012 reflects a 3.5% increase as per the contract. Mr. Drozd reviewed the 2012 as follows:
- Property Tax millage will remain .25
- Lower transfer taxes included because of weak market
- Kept contractors and plumbers registration fees the same
- No rental income for old twp. building
- Police bullet proof vest grant for $2,500.
- Sadsbury Village Enhancement Project construction to begin 2014
- Park rents remain the same
- Solicitor requested no increase for 2012
- Barkman Landfill settlement may occur by 2013
- Web page design will remain for 2012
- Lower workers compensation because of experience mod
- 3% increase for PIRMA
- Capital for administration office to include a new server, non-color copier upgrade and color printer.
- Act 537 update to be completed in 2012 with reimbursement in 2013
- Seal parking lot and line paint
- Portable breath tester, (2) taser units, uniform replacement, software license for police department.
- Contribution to fire companies remain
- Comprehensive Plan Study to begin in 2012 and completed in 2013 possible grant.
- Codification of Ordinance to be completed in 2012
- Added a legal item to Highway Maintenance for contract negotiations
- Scratch coat Hammond Drive, Greenbelt, Quarry Road, Timacula and Compass Road are under capital improvements for 2012
Mr. Drozd stated that carryover balances of each fund are as follows:
| General Fund | $390,100 |
| Liquid Fuels | $105,800 |
| Act 209 | $21,300 |
| Capital Reserve | $741,000 |
| Total | $1,258,200 |
Ms. Silvernail stated that the Fire Company Consolidation costs have been provided to Mr. Drozd and the Board for review. Ms. Silvernail stated that (4) additional meetings are needed among the participating municipalities and the Western District Consolidation Steering Committee to cost $5,663.00.
Mr. Dave Simmons reviewed items that are needed for the 2011 budget year and 2012 year. Mr. Simmons stated that the 1988 International Truck needs (2) cylinders with pins to cost $1,265.00 that operate the plow. A new universal plow and bumper to frame plow hitch for the International truck will cost $14,078.00. Ms. Horan asked how many trucks have functioning plows. Mr. Simmons said currently (1). The Board agreed that if the plow frame on the International is bent, Mr. Simmons was directed to get a quote to repair the plow frame before any more money goes into this truck.
Mr. Simmons stated that the 2004 Ford Truck was sold last year. The Township kept the plow from that truck and are requesting to place the plow on the 2006 Ford. The current pump on the 2006 Ford does not lift the plow and the plow has broken shoes and mold board trip edge. Mr. Simmons stated to up fit the 2004 plow to the 2006 truck would cost $1,600.00 for Lancaster Truck Bodies to furnish a new mount, light kit, harness, battery cable, power cable module and solenoid. Mr. Simmons stated once installed it will be a fully functioning plow.
Ms. Silvernail made a motion, seconded by Ms. Horan, to hire Lancaster Truck Bodies Inc. to install new mount, light kit, harness, battery cable, power cable, module and solenoid to up fit the 2004 plow to the 2006 Ford to be paid out of the liquid fuels 2011 budget in the amount of $1,600.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Simmons presented (2) quotes from Modern Equipment to place a transfer switch in the Township Building generator. Mr. Simmons stated that a board was replaced in the generator that controls the operation of turning on the generator when needed; the board has burned out and is no longer working. Modern Equipment suggested the Township install a new transfer switch to take the place of the Board. Mr. Simmons stated for the part is $3,627.50 without installation. Mr. Simmons stated that the generator can be started manually if needed. The Board agreed not to move forward at this time with the replacement switch.
Mr. Simmons presented the Board with Township line painting quotes from Alpha Space Control for 27,456 linear feet of 4” single yellow line to cost $2,471.04 and a quote from Guidemark Inc. for 27,456 linear feet of 4” single yellow line to cost $2,745.60.
Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the quote from Alpha Space Control to line paint 27,456 linear feet of 4” single yellow line to cost $2,471.04 to be paid from the liquid fuels 2011 budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Simmons presented the Board with (2) quotes for signs needed within the Township. Mr. Simmons stated some are arrow signs to replace the ones lost on Greenbelt Drive, there are (2) children at play signs. Mr. Simmons stated that the quotes were as follows:
| U.S. Municipal | $574.25 |
| Garden State Highway Products | $553.20 |
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve ordering signs from Garden State Highway Products to cost $553.20 being paid from the liquid fuels 2011 budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Sanitary Sewer Budget
Mr. Drozd provided the Board with the draft 2012 budget sheets for review.
Mr. Drozd stated that tapping fees for Lincoln Crest are budgeted to be received in 2012. Mr. Drozd stated that Pennsylvania American Water Company informed the Township that they will no longer invoice the sanitary sewer customers after 10/2012. The Board stated that currently the Township is looking into the costs of subbing the billing out. Mr. Drozd stated that the sanitary sewer capital projects are:
- Flow meter & pit Stottsville Pump Station
- Pump Impellers Stottsville Pump Station
- Check Valve replacement Stottsville Pump Station
Mr. Drozd stated the current flat rate of $485.00 per year and usage rate of $9.50 per 1,000 gallons will remain for the 2012 budget. Mr. Drozd stated an estimate of cash balance at the beginning of 2012 sanitary sewer budget is $163,300.
Mr. MacCombie read a letter he received from Vision Quest regarding the property located at 3307 Lincoln Highway. The letter states this property is approximately (4) acres and has (5) bedrooms with a separate garage workshop located on the property. The letter states that this home would serve Chester County Youth who have been removed from their families by court order and placed into VisionQuest Care both for delinquency and dependency issues on a short term basis. They will be required to undergo therapy as needed, perform community service and comply with VisionQuest’s models of behavior, hopefully enabling them to successfully return to their families. The property is currently zoned Rural Residential; therefore, a Conditional Use Hearing would be needed.
The Board discussed mailing a Compass Road Neighborhood Traffic Calming Survey. After reviewing the survey the Board agreed to place additional questions as part of the questionnaire and continue discussion at the next Board of Supervisors regular meeting.
The Board agreed to schedule the next budget work session meeting to be held on November 17, 2011 at 9:00 am.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to authorize the advertisement of a public budget work session be held on November 17, 2011 at 9 am. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Public Comment:
None
With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan, to adjourn the Special Budget Work session. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Lisa Myers
Secretary/Treasurer