Supervisors Re-Organizational Meeting Tuesday, January 3, 2012

A re-organizational meeting of the Board of Supervisors was held on Tuesday, January 3, 2012 commencing at 7:00 p.m. Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Mr. Greenfield, Mr. Robert McClintock, substitute Township Solicitor filling in for Mr. Pompo, Mr. MacCombie, Township Engineer and members of the community.

A moment of silence and pledge of allegiance were observed.

Ms. Silvernail announced that the Board met in executive session on Friday December 30, 2011 to discuss personnel issues.

Ms. Silvernail made a motion, seconded by Ms. Horan, to turn the meeting over to Mr. McClintock to act as temporary Chairman. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. McClintock opened the floor for nominations for Chairman. Ms. Horan made a motion, seconded by Mr. Greenfield, to appoint Ms. Silvernail as Chairman. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to appoint Ms. Horan as Vice Chairman. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Joe Drozd as interim Treasurer. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Horan made a motion, seconded by Mr. Greenfield, to appoint Vicky Horan as interim Secretary. With there being no questions from the public, Ms. Silvernail and Mr. Greenfield voting “aye”, and Ms. Horan abstaining, the motion passed.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Linda Shank as full time Assistant Secretary. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Horan made a motion, seconded by Mr. Greenfield, to appoint Stephanie Silvernail as liaison to the Police Department. With there being no questions from the public, Ms. Horan and Mr. Greenfield voting “aye”, the motion passed.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to appoint Ms. Horan to be in charge of all parks and recreation. With there being no questions from the public, Ms. Silvernail and Mr. Greenfield voting “aye”, the motion passed.

Ms. Horan made a motion, seconded by Mr. Greenfield, to appoint Ms. Silvernail as Road Master with Ms. Horan and Mr. Greenfield as Assistant Road Master. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Mr. Greenfield as liaison to the Planning Commission. With there being no questions from the public, Ms. Silvernail and Ms. Horan voting “aye”, the motion passed.

Ms. Silvernail made a motin, seconded by Ms. Horan, to hire the Township’s Professional Consultants as follows:

Lamb, McErlane, P.C. Township Solicitor
Gawthrop, Greenwood & Halsted, P.C. Alternate (conflict) Solicitor
Buckley, Nagle, Brion, McGuire, Morris Zoning Hearing Board Solicitor
Herbert E. MacCombie, Jr. P.E. Township Engineer
Mallie, Falconiero & Company LLP Accounting Advisor
Maulo & Company, Ltd. CPA
Berkheimer Associates Deputized Tax Collector
Sovereign Bank/Fulton Bank Bank Depository
The Grafton Association Consultant
Herbert E. MacCombie, Jr. P.E. Zoning Official
Code Inspectors Building Inspector
Siana, Bellwoar & McAndrew, LLP Labor Attorney
Keystone Collections Group EIT & LST Collector

With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail announced that salaries and rates are posted at the Township.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Earl Taylor as Liaison for Public Safety, Fire Protection Services and Emergency Management Services. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to set the dates and advertise the regular Board of Supervisors meetings to be the first Tuesday at

7:00 p.m. The dates are: February 7th, March 6th, April 3rd, May 1st, June 5th, July 3rd, August 7th, September 4th, October 2nd, Wednesday November 7th, and December 4th. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to schedule the Planning Commission re-organizational and regular business meeting to be held on the second Wednesday, January 11, 2012. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to authorize advertisement for the Planning Commission meetings to be held on the second Wednesday of each month at 7:00 p.m. for February 15th, March 14th, April 11th, May 9th, June 13th, July 11th, August 15th, September 12th, October 10th, November 14th, and December 12th. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to retain Whitford Insurance Company as the broker of record for the commercial package, commercial fire, and commercial automobile, workers comp. Insurance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail stated that Resolution 2012-03 which makes an appointment to the Zoning Hearing Board as an alternate will be addressed at the next Board of Supervisors meeting in February.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Jane Heineman to the Planning Commission with a term to expire 2015. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to appoint Terry Franciscus to the Vacancy Board for the 2012 year. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to appoint Neil Heineman as an elected auditor with a term to expire 2016. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Dennis O’Neil to the UCC Board of Appeals with a term to expire 2014. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to establish the Secretary/Treasurer bond at $300,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to establish the Assistant Secretary bond at $300,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

No Public comment.

Ms. Silvernail made a motion, seconded by Ms. Horan, to adjourn the Board of Supervisors Re-organizational meeting and open the regular business meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank

Assistant Secretary

Supervisors Special Meeting held on Friday, December 30, 2011

A special meeting of the Board of Supervisors was conducted on Friday, December 30, 2011 commencing at 9:00 a.m. Chairwoman Ms. Silvernail called the meeting to order. Present was Supervisors Ms. Horan and Ms. Sarbaum. Also present was Mr. Joe Drozd, Township Accountant and members of the community.

Ms. Silvernail announced that the Board of Supervisors met in executive session on December 5, December 14 December 15, December 27, and December 30, 2011 regarding personnel and legal issues.

The moment of silence and pledge of allegiance was waived.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to pay the December bills in the amount of $125,935.39. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to pay the December sanitary sewer bills in the amount of $52,815.51. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to transfer the amount of $31,699.26 from the capital account to the general fund. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to transfer the amount of $55,693.39 from the liquid fuels account to the general fund. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to transfer the amount of $21,472.22 from the sanitary sewer account to the general fund. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Drozd stated that the 2012 general fund budget would have no tax increase and an increase in payroll due to contract requirements. The only addition from the last budget meeting will be the architect fees for the Township garage, which would depend on Jamie MacCombie’s calculations.

Ms. Silvernail stated that we do need the garage, but there are many road projects that need the money also.

Mr. Drozd stated that Mr. Duckworth has a letter of credit being held for the project that he wants to convert to a bond. Ms. Silvernail stated that the garage does not have to be built until the 4th phase of the Sadsbury Park project and Ms. Sarbaum stated that the schedule should be the Township’s and not Mr. Duckworth’s.

Ms. Silvernail stated that the proposal from Meister Architects for cost of services for the design drawings for the proposed garage will be tabled for more information. Township cannot commit to anything at this time.

Sewer Budget

Mr. Drozd stated that there will be a change in the billing for the flat rate per EDU from $485.00 yearly to $360.00 per EDU per year. The reason for this is that more properties are coming into the Township. He stated that a change may have to be made to raise the sewer usage rate. He also stated that some properties have been billed for water but not for sewer from Pennsylvania American Water Co.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to allow Joe Drozd to convey a list of unbilled EDU’s to Pennsylvania American for back billing for 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Drozd stated that he has a meeting scheduled in January with Jamie MacCombie and Pennsylvania American Water Company to co-ordinate billing when the billing is ended by Pennsylvania American. Ms. Silvernail asked Mr. Drozd to check on the date that Pennsylvania American is finished billing.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to have Vince Pompo from Lamb McErlane advertise a new flat fee from $485.00 per EDU per year to $360.00 per EDU per year. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Drozd asked the Board for a budget transfer from the Special Project Account in the amount of $27,000.00 as follows: General Government Finance

$3,000.00, General Government Building $6,000.00, Public Safety Fire $15,000.00 and Public Works $3,000.00.

Ms. Silvernail made a motion, seconded by Ms. Horan to allow Mr. Drozd to transfer from the Special Project Account the amount of $27,000.00 as follows: General Government Finance $3,000.00, General Government Building $6,000.00, Public Safety Fire $15,000.00 and Public Works $3,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to adopt the 2012 General Fund Budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to adopt the 2012 Sanitary Sewer Budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to close the books for the year 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to not reappoint Lisa Myers as Secretary/Treasurer for 2012. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to review job description procedures for all departments. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan to adjourn the special meeting of the Board of Supervisors. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Assistant Secretary

Supervisors Regular Meeting Tuesday, December 6, 2011

A regular meeting of the Board of Supervisors was conducted on Tuesday December 6, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present was Supervisor Ms. Sarbaum, Ms. Horan was absent, Mr. Pompo Township Solicitor, Mr. MacCombie Township Engineer and members of the community.

Ms. Silvernail announced that the Board of Supervisors met in executive session on November 17th regarding personnel issues, November 21st regarding personnel issues, November 23rd regarding personnel issues, November 30th regarding personnel issues and December 5th regarding personnel issues and legal issues.

The moment of silence and pledge of allegiance was observed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to waive the reading of the previous meeting minutes. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt the minutes of the previous meeting. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye” the motion passed unanimously.

Township Police report

Chief Groce reported for the month of November the Sadsbury Township Police Department patrolled 3,966 miles and handled 102 complaints from the public for: 2 suspicious persons, 4 911 hang ups, 8 alarms, 5 domestics, 6 accidents, 6 disturbances, 5 assists to other departments, 2 harassment, 2 criminal mischief, 2 thefts, 2 animal. There were 11 parking tickets issued, 1 criminal arrest for theft and receiving stolen property. Patrol activities include 32 traffic checks, and 18 property checks. Chief Groce reported that the new police vehicle is in and will be taken to Metropolitan Communications to install equipment, the vehicle will then be lettered and striped and should be in service at the Township in approximately (2) weeks. Chief Groce announced that Patrolman Viola took the 2008 police vehicle to the Coatesville Parade and the car placed first in best looking vehicle. Chief Groce stated that currently the police department has 2 full time officers and 4 part time officers. Chief Groce stated that interviews have been conducted and the Board has met the (3) candidates for part time hire. Chief Groce requested that the Board hire Ryan Barr of Parkesburg, Alan Haldeman of Kirkwood and Joseph Katz of Downingtown as part time officers.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to hire Ryan Barr, Alan Haldeman and Joseph Katz as part time officers to fill the schedule contingent upon all outstanding paperwork pending get completed. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Township Engineer report

Mr. MacCombie reported that he has prepared a 2011 Resurfacing and Street Improvements release for Pennsy Supply in the amount of $86,112.16 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the 2011 Resurfacing and Street Improvements release for Pennsy Supply in the amount of $86,112.16 as per Mr. MacCombies recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie stated that he prepared a Certificate of Release of Funds from the working account letter of credit reduction for Lafayette Square in the amount of $81,646.34 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the Certificate of Release of Funds from the working account letter of credit reduction for Lafayette Square in the amount of $81,646.34 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Silvernail voted “aye”, Ms. Sarbaum voted “aye”, the motion passed.

Mr. MacCombie stated that he prepared an Engineering Escrow release from Lafayette Square to Sadsbury Township in the amount of $3,479.12 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release from the Lafayette Square engineering escrow account to Sadsbury Township in the amount of $3,479.12 as per Mr. MacCombie ‘s recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie stated that he has prepared a Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates Phase 2A in the amount of $29,474.98 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum; approve the Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates Phase 2A in the amount of $29,474.98 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie prepared an engineering escrow release from Sadsbury Park Phase 2A escrow to Sadsbury Township in the amount of $876.25 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the engineering escrow from Sadsbury Park Phase 2A escrow to Sadsbury Township in the amount of $876.25 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie announced that Herb MacCombie is to meet with Keystone Helicopter regarding the flow meter and on December 15, 2011 a meeting will be held with Pennsylvania American to discuss billing.

Mr. MacCombie stated that he received a request from West Caln Developers wanting to transfer a tapping fee from lot 88 which they are not ready to build to lot 87. Mr. Pompo stated that according to the Ordinance says “no” transfers.

Mr. MacCombie stated that a notice was sent on November 2, 2011 to Mr. Eli Stoltzfus, Abundant Life Landscaping for non-residential use and parking of commercial vehicles on 15 Hammond Drive. Mr. Stoltzfus contacted Mr. MacCombie stating that they are proposing to move the business to another location and will cease the commercial use in a residential zone. Mr. Stoltzfus has requested a 6 month extension. Ms. Wise of Hammond Drive stated that Eli Stoltzfus is not the owner of the business. His brother owns it. Ms. Wise stated that this company has been in business for at least 5 years and he has built buildings, has at least 10 employees, the trucks back into her driveway and it is breaking up, running triaxials on the road bringing in material, the business never stops and it runs all year long. Ms. Wise asked what happens if the Township chooses not to grant the 6 month extension. Mr. Pompo stated formal procedures would begin. The Board discussed giving a time of 90 days from November 2nd.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to grant 90 days starting November 2, 2011 for Eli Stoltzfus Abundant Life Landscapes to cease and desist operation at 15 Hammond Drive or the Township will proceed with remedies available to them. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Township Solicitors report.

Mr. Pompo reported that he has prepared the installation and maintenance agreement for community on lot disposal systems for Sadsbury Commons LP. Mr. Pompo stated that DEP requires this agreement be executed before the owner construct and operate a community on lot disposal system on lot 1.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the Installation and Maintenance Agreement for Community on Lot Disposal System for Sadsbury Commons LP. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Township Planning Commission report.

Ms. Sarbaum reported that the Planning Commission met at its regularly scheduled meeting on November 9, 2011. Ms. Sarbaum stated that Ms. Heineman had a copy of the letter that was written to the Board of Supervisors regarding the recommendation approval of the Art Herling Preliminary Subdivision Land Development Plan for Maple Avenue. There was no other business or comments.

Township Zoning report.

Mr. MacCombie reported that the Zoning Hearing Board did grant Mr. Washington zoning relief but did deny the driveway. Mr. MacCombie stated that reason for the addition is for wheel chair ridden occupancy and if the occupancy ever changes the driveway must be constructed. Mr. MacCombie forwarded to the Board a letter from Vision Quest regarding 3307 East Lincoln Highway for a proposed respite home. Mr. MacCombie added that Vision Quest intends to lease the home from Harlan Motors. Mr. MacCombie reported that he reviewed a sign permit request from Sadsbury Park at the entrance. Mr. Brandon Giolotti stated that the sign meets the Township Ordinance if the bottom sign is removed from the pier. The Board asked who will repair these piers if they get damaged. Mr. Giolotti stated the Homeowners Association would repair them. Mr. MacCombie stated that the piers are fine as long as the sign advertisement is removed from the bottom and if they choose not to remove they will have to go before the Zoning Hearing Board.

Pomeroy Fire Company report.

Mr. Earl Taylor reported a total of 6 alarms were answered for the month of November for: 3 auto alarm, 1 brush, 1 auto accident, 1 building. The responses were for: 1 East Fallowfield, 1 Parkesburg, and 4 Sadsbury. The total time in service was 50 minutes, firefighters responding were 37, and miles traveled 6.

Pomeroy Volunteer Fire Company Ambulance report.

Mr. Earl Taylor reported for the month of November a total of 44 calls were answered. The responses were for: Sadsbury 10, Valley 2, Highland 2, Lancaster County Christiana 1, West Sadsbury 6, East Fallowfield 2, Parkesburg 18, West Caln 1, and Lancaster County 1. Call types were Medical 18, Vehicle 5, and Fire 4, recalled 15, and scratched 2, transports 23. Mr. Taylor thanked all crews’ career and volunteers for their continued support in making Pomeroy EMS the up most professional service in Western Chester County.

Sadsburyville Fire Company report.

Mr. Adam Grossman reported for the month of November Sadsburyville Fire Company responded to 12 fire responses for 1 brush fire, 4 auto accidents, 2 house fires, 1 building fire, 1 trees and wires, 1 smoke investigation, 2 auto alarms. The responses were for Sadsbury North 7, West Caln 1, Valley Township 3, and Parkesburg Borough 1. Time in service was 7 hours and 39 minutes. Traveled 75 miles, firefighters responding was 81, pumped 500 gallons of water.

Emergency Management Coordinator report.

Mr. Earl Taylor reported that a tractor trailer is parked in front of a hydrant in Sadsbury Park and requested it be moved.

Mr. Audette stated that the hydrant at Old Mill Road and Route 30 has been knocked off.

Payment of invoices:

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the November general fund invoices in the amount of $134,747.37. With there being no questions from the public, Ms. Silvernail voting “aye”,

Ms. Sarbaum voting “aye”, the motion passed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the November sanitary sewer invoices in the amount of $42,388.73. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

New Business:

Mr. Andrew DeFronzo representing D.L. Howell and Associates stated that their client Harold Mast has long range planning development for the tracts of land along routes 10 and 30 that includes the current Verizon building and property behind. D. L. Howell has requested to meet with PenDot to discuss the future planning. PenDot has agreed to meet only if a representative from Sadsbury Township be present in the meeting. Mr. Andrew DeFronzo made the request to have Mr. MacCombie attend the meeting and Mr. Mast has agreed to reimburse all professional fees for attendance.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to allow Mr. MacCombie attend a meeting with PenDOt regarding the Mast property contingent that Mr. Mast reimburse Mr. MacCombies attendance back to Sadsbury Township. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Ms. Silvernail announced that this is Ms. Sarbaums last evening meeting and thanked her for her dedication to the Township we will miss you and wish you well and stay involved.

Public Comment:

Mr. Taylor thanked Ms. Sarbaum for stepping up.

Bob and Margie Wise ask if you move dirt do you need a permit. Mr. MacCombie stated yes you would need a grading permit.

Mike Audette President of Sadsburyville Fire Company stated to the Board that Sadsburyville Fire Company is not interested in joining in the consolidation but they are interested in working with Pomeroy Fire Company. Mr. Audette requested in the future a meeting to discuss.

Chief Groce thanked the Board of Supervisors for the hiring of (3) part time officers and the new police vehicle.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adjourn the regular meeting of the Board of Supervisors. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Respectfully Submitted,

Lisa Myers
Secretary/Treasurer

Supervisors Special Budget Meeting November, 17, 2011

The Board of Supervisors conducted a special meeting held Thursday, November 17, 2011 commencing at 9:00 a.m. Chairwoman Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Township Accounting Consultant, Mr. Joe Drozd, Township Engineer, Mr. MacCombie and members of the community.

Ms. Silvernail announced that the Board of Supervisors met in executive session on Tuesday, November 15, 2011 at 9:30 a.m. to discuss personnel issues.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to waive the moment of silence and pledge of allegiance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail stated the purpose of the meeting is to continue discussions for the 2012 budget process.

General Fund Budget

Mr. Drozd stated that he has some slight changes for the budget.

There will be no tax increase for the year 2012.

Fire Company Consolidation – East Fallowfield pulled out of the consolidation leaving a cost increase of $18,000 which will make an additional cost of approximately $50,000 in the budget. Ms. Silvernail stated that Sadsbury Fire Company does not want to join but is willing to talk with Pomeroy Fire Company to put something together with them. Parkesburg and Atglen are interested. Ms. Silvernail said the whole issue is volunteerism and if Parkesburg and Atglen pull out, it would not seem feasible to stay.

The GPS Mapping was approved at $5,000.00 and this would change the carry over balance.

The police car cost is $35,000. and there is no grant this year. Mr. Drozd said if a transfer is made from the Capital Reserve to the General Fund, the transfer will put him were he wants to be with a carry over of $100,000.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to transfer $35,000 from the Capital Reserve to the General Fund to pay for a new police car. With there being no questions from the public, the Board voting “aye” the motion passed unanimously.

Mr. Drozd stated a grant will be awarded in December for mobile speed trailers for the police department. The speed trailers will be purchased and reimbursed when the grant is received.

Mr. Drozd stated that he is not sure what to budget for the FEMA request. He approximates $200,000 which is 20% of what is asked for.

Mr. Dave Simmons, Road Crew Foreman stated he received a quote to fix the plow on the 1998 International and a quote for a new plow from E. M. Kurtz, Inc. of Reading, Pa.

Quote to fix the plow $10,929.00

Quote for new plow uninstalled $ 6,450.00

Ms. Horan stated that we have to know how much they want to install the plow.

Mr. Drozd stated that this amount will be taken from Liquid Fuels account and wanted to know what year it will effect.

Mr. MacCombie stated that a new law was passed that will take effect January 1, 2012. This law creates a new threshold for bidding. Any pricing under $10,000 can be awarded. Mr. MacCombie recommended that the plow be ordered with delivery after January 1, 2012 to take advantage of the new law.

Ms. Silvernail made a motion, seconded by Ms. Horan to purchase from the 2012 budget an amount not to exceed $10,000 a new Valk XW-11PRHD 11’ Power Reverse Plow-XW Series from the Liquid Fuels Account from E.M. Kurtz, Inc. of Reading, Pa. for the 1998 International. With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Simmons stated he received a quote from Lancaster Truck Bodies, Inc. for a new spreader for the 2006 Ford installed for $1,989.00. Mr. Simmons stated this would only be used to salt the Township parking lot, Octorara Glen, Quarry Ridge and Sadsbury Village, exclusively.

Ms. Silvernail made a motion, seconded by Ms. Horan to purchase a spinner assembly with motor and center brace for TruckCraft TC-130 D-icer material spreader installed for the 2006 Ford out of the 2012 Liquid Fuels budget at a cost of $1,989.00 to be delivered in January 2012. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Simmons stated that the tires on the 2009 Ford will not be good in the snow. Because the tires are an odd size, the cost is $295.78 per tire. Mr. Simmons suggested that the alternative is to purchase chains at $100.00 each. He would need two sets for the International and 2 sets for the 2009 Ford at a total cost of $400.00. Mr. MacCombie also suggested that they purchase two or three sets of rubber bands and straps for each tire as these are very easy to brake and hard to find in winter months. He stated these are relatively low cost and will prolong the life of the chains.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to purchase two sets of chains for the International and two sets of chains for the 2009 ford with rubber bands and straps out of the 2011 Liquid Fuels budget. With there being no questions from the public, the Board voting “aye”, the motion passed unamiously.

Ms. Silvernail suggested that tires be placed on the budget for 2012.

Mr. Drozd stated he needs to budget for surge protectors for the whole Municipal Building. Mr. MacCombie stated the cost should be no more than $1,000.00.

Ms. Silvernail stated that phone service has been repaired under warranty and is working well. We now do not have to purchase a new phone system and the cost will probably be around $300.00 for the person who repaired the system.

Jamie MacCombie stated he is still waiting for the architect to give a price to design the new Township garage. He is guessing around $17,500 which would be the Townships cost. The construction cost is on the developer.

Sewer Budget

Mr. Drozd stated that a major change was discovered with duplicating some capacity customers and the carry over cash balance increased from $98,000 to $126,000. Mr. Drozd stated the yearly sewer rate and the usage rate will stay the same for 2012. Pennsylvania American will have a rate increase in 2013.

Mr. Drozd stated that Lincoln Crest Trailer Park has 25 EDUs Available.

Mr. Drozd stated the Capital Improvements Fund has $58,900. He would like the Board to consider an option of borrowing from the Capital Reserve if necessary to cover cash flow. He stated the money is in an account that is earning a low interest rate. Repayment would be at 3% interest and cover a 5 year period.

Ms. Silvernail made a motion seconded by Ms. Horan to borrow if necessary from the Capital Reserve Fund not to exceed $58,900 to cover the 2012 sewer budget and repay the Capital Reserve Fund at an interest rate of 3%. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Drozd stated the 2012 budget is now ready to be advertised.

Ms. Silvernail made a motion, seconded by Ms. Horan to advertise the 2012 budget as required for the 30 day public inspection. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to advertise a public meeting for Friday, December 30, 2011 at 9:00 a.m. to adopt the 2012 budget and close the books for 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to advertise a resolution of the Board to appoint a certified public account to examine the Township accounts for the year 2011 and to replace the elected auditors. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to hire Earl Taylor and Michael Audette as temporary as needed help to fill in for snow removal with a salary to be set at $19.00 per hour. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Jamie MacCombie stated he and Vince Pompo will have a meeting with West Caln Developers regarding the sewer agreement. He also stated that the flows are high regarding the placement of the West Caln meter, Lincoln Crest flows high during heavy rain storms, PJ’s Deli construction flow, and the manholes on Valley Road being too low.

Public Comment:

None

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Sarbaum to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Assistant Secretary

Supervisors Regular Meeting November 1, 2011

A regular meeting of the Board of Supervisors was conducted on Tuesday November 1, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Mr. Pompo, Township Solicitor, Mr. MacCombie, Township Engineer and members of the community.

The moment of silence and pledge of allegiance was observed.

Ms. Silvernail announced that the Board of Supervisors met in executive session November 1, 2011 at 6:30 p.m. to discuss legal and personnel matters.

Ms. Silvernail made a motion, seconded by Ms. Horan to temporarily adjourn the regular Board of Supervisors meeting to open a public hearing. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to close the public hearing. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to reopen the regular Board of Supervisors meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously. Ms. Silvernail made a motion, seconded by Ms. Sarbaum to approve Ordinance No. 2011-01, an Ordinance pursuant to article VI, Section 609 of the Pennsylvania Municipalities Planning Code, Amending Article XI, Section 1106 of the Sadsbury Township Zoning Ordinance and the zoning map, to reestablish special Sadsbury Village Development Overlay District 1. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report

Chief Groce reported that for the month of October the police patrolled 2799 miles and handled 131 complaints from the public for: 4 suspicious persons/conditions, 8-911 hand ups, 11 alarms, 9 domestics, 6 accidents, 5 disturbances, 3 assists to other departments, 3 harassment, 3 criminal mischief and 5 thefts. There were 5 traffic citations issued for the month. There were 2 criminal arrests for 1 harassment by communications and 1 assault on a police officer. Patrol activities included 54 traffic checks and 19 property checks. Halloween was very busy in Pomeroy, Quarry Ridge, Sadsbury Village and Pomeroy Heights with no complaints. Chief Groce thanked the Pomeroy Fire Company for their assistance with trick or treat.

Township Engineer Report

Mr. MacCombie stated that the sewer lateral under the salt shed at the old Township Building was broken and rebroken and sheared off at the wall. Mr. MacCombie stated that Tri-County Plumbing will provide the Board of Supervisors with a proposal. Mr. MacCombie also stated that an agreement with Arcadia concerning the new Township garage was that the Township would provide the design of the garage. Mr. MacCombie suggested that the Board give him authorization to solicit pricing from architects for the project.

Ms. Silvernail made a motion, seconded by Ms. Horan to authorize Mr. MacCombie to solicit pricing for the design of the garage at the new Township Building as part of the agreement with Arcadia. With there being no questions, from the public,the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has a letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates for Sadsbury Park, Phase 2A in the amount of $34,053.61.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to release a letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates for Sadsbury Park, Phase 2A in the amount of $34,053.38. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an engineering escrow release for Sadsbury Arcadia Associates letter of credit for Sadsbury Park, Phase 2A in the amount of $1,400.25.

Ms. Silvernail made a motion, seconded by Ms. Horan to release a engineering escrow release letter of credit reduction for Sadsbury Arcadia Associates for Sadsbury Park, Phase 2A in the amount of $1,400.25. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a certificate of release of funds from working account letter of credit reduction for JYF Partners Lafayette Square-Phase 1 in the amount of $15,385.50.

Ms. Silvernail made a motion, seconded by Ms. Horan to release a certificate of release of funds from working account letter of credit reduction for JYF Partners Lafayette Square-Phase 1 in the amount of $15,385.50. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an engineering escrow release letter of credit reduction from JYF Partners Lafayette Square-Phase 1 in the amount of $1,841.87.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to release an escrow release letter of credit reduction from JYF Partners Lafayette Square-Phase 1 in the amount of $1,841.87. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township solicitors report

Mr. Pompo stated he has reviewed an ordinance that is an agreement between Sadsbury Township and Valley Township which would allow a property in Sadsbury Township to be a sanitary sewer customer in Valley Township. Mr. Pompo stated he found the Ordinance to be in order.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to approve Ordinance 2011-02, an Ordinance of the Township of Sadsbury, Chester County, authorizing the Board of Supervisors to enter into intergovernmental cooperation agreements with Valley Township, Chester County authorizing (1) the assignment of 2800 West Lincoln Highway, Sadsbury Township, Chester County (37-2-77) by Sadsbury Township to Valley Township as a Sanitary Sewage customer and (2) such other agreements as may, from time to time, be deemed mutually beneficial by the two Townships. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Pompo stated a letter was received from Pennsylvania American Water Company stating they will not be billing sewer in the future and gave a 180 day advance notice as per the billing and revenue collection agreement. Mr. Pompo stated that Pennslvania American has agreed to give an additional 180 day extension. Mr. Pompo stated the Township will have to consider how to bill the residents for sewer usage. Mr. Pompo said that Caln Township received the same letter from Pennylvania American Water Company and they decided to look for two quotes for outsourcing the billing. They have not received any quotes back as of this time but Mr. Pompo said they should receive information in another week or so and he will let the Board know if they decide on outsourcing or do in house billing. Ms. Silvernail stated that Joe Drozd, Township accountant; suggested hiring another person if we do in house billing. John Lymberis asked what could be a solution to the Township coming after the property owner when a tenant moves out and the sewer is not paid. Ms. Silvernail stated the only way to receive sewer payments from tenants who move and do not pay their sewer bill is to go back on the owner of the property. The Township will not track down tenants as it is not a collection agency. Mr. Lymberis stated maybe a solution would be a co-billing between owner and tenant and the owner would be aware if the account goes delinquent. Mr. Pompo stated that an option is to outsource trash billing also.

Mr. Pompo stated the Compass Road Neighborhood Traffic Calming Survey may need to have some changes. He suggested adding: ( 1) Do you want Compass Road to be private. (2) Are you willing to maintain the road and (3) Eminent domain (easements required to implement traffic calming measure).

Clark Faggioli of Compass Road stated that residents of Compass Road won’t understand the term eminent domain; use the term condemnation instead.

Mr. Pompo stated he will use the term for (3) grant easements for traffic calming. Instead of using “yes and no” on the survey, Mr. Pompo suggested using a scale of 1 to 5 for the answers. Ms. Silvernail stated the surveys will be mailed as soon as they are amended from Mr. Pompo’s office.

Mr. Pompo discussed with the Board a Zoning Application of Laurie Washington of 29 Spruce Street. Applicant is seeking variance to expand a non-conforming structure. The applicant wants to put a 900 square foot 1 story expansion on a 2 story twin house. The applicant does not provide off street parking (driveway). The Board requested that the Township be represented by an attorney for the hearing.

Township Planning Commission report

Ms. Sarbaum reported that the Planning Commission met on Wednesday, October 12, 2011 at 7:00 p.m. The Planning Commission recommended that the Board of Supervisors approve the preliminary subdivision/land development plans for Maple Avenue Subdivision of Arthur Herling III contingent on satisfying the September 27, 2011 letter from Jamie MacCombie with plan modifications being made in conjunction with the submission of a Final Subdivision Plan.

Township Zoning report

Mr. MacCombie reported that Joseph DiSciullo is seeking a variance to create a buildable lot on East Chestnut Street. Faye Monte is seeking to place solar panels on a home on Compass Road. Mr. MacCombie stated that a business on Hammond Road named Abundant Landscaping is owned by Eli & David Stoltzfus. Mr. McCombie stated that he does not know anything about the business. The weight limit signs were replaced on the bridge on Compass Road over the Buck Run. Mr. MacCombie stated he received a letter from Vision Quest regarding property located at 3307 Lincoln Highway owned by Jeffrey Harlan. The house is on the Harlan Motors property. The respite home would serve Chester County youth who have been removed from their families by court order and placed into Vision Quest care, both for delinquency and dependency issues on a short term basis. The anticipation is for 10 youths on the property, given its size. The property is zoned RR and would require a conditional use hearing. Ms. Silvernail asked if this is considered a group home and if so, it would not be permitted. Mr. Pompo needs more information to make a comment; but he stated if this is residential community living with recognized disabilities, federal law supersedes and states the Township must allow it. Mr. Pompo states it all depends on the nature of the program. Mr. MacCombie will contact Vision Quest and find out more about the program. Mr. Clark Faggioli stated Vision Quest is a great program and he has no problem with them coming into the Township.

Pomeroy Fire Company report

Mr. Taylor reported for the month of October a total of 11 calls were answered for 1 appliance, 3 assist Ems, 1 assist police, 2 auto accidents, 1 dwelling, 1 gas leak outside, 1 stand by and 1 trees and wires. The alarms were answered for: East Fallowfield 3, Highland1, Parkesburg 1, and Sadsbury 6. Time in service was 10 hours and 3 minutes.

Sadsburyville Fire Company report

no report

Emergency Management Co-ordinator report

Mr. Taylor stated that he had nothing to report.

Chester County Airport update

Mr. Roberts was absent and had no report.

Payment of invoices:

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to pay the October invoices in the amount of $87,229.67. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to pay the October sanitary sewer invoices in the amount of $39,557.96. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

The Board discussed the Chester County Consortium Tier III Agreement with yearly renewal fees of $5,000.00. Mr. MacCombie stated that Chester County GIS shows the infrastructure of the Township. The county is working on and almost finished to aid in fire safety and emergency management.

Ms. Silvernail made a motion, seconded by Ms. Horan to renew the Chester County GIS Consortium Tier III agreement with the yearly renewal fees being $5,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The Board discussed Resolution 2011-13 that will allow Sadsbury Township to obtain financial assistance from FEMA and PEMA for the disaster of Huricane Irene, and Resolution 2011-14 that will allow Sadsbury Township to obtain financial assistance from FEMA and PEMA for the disaster of Hurricane Lee.

Ms. Silvernail stated that there was damage from these storms in the Township on Compass Road, Old Mill Road, Greenbelt Drive and the bridge on Greenbelt Drive. Ms. Silvernail made a motion, seconded by Ms. Sarbaum to adopt Resolution 2011-13 that will allow Sadsbury Township to obtain financial assistance from FEMA and PEMA for the disaster of Hurricane Irene. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan to adopt Resolution 2011-14 that will allow Sadsbury Township to obtain financial assistance from FEMA and PEMA for the disaster of Hurricane Lee. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The Board discussed the preliminary approval for Art Herling Maple Avenue Subdivision plan. Mr. MacCombie states that Mr. Herling wants an exemption for sidewalks and curbs; Mr. MacCombie says there are no sidewalks or curbs on Maple Avenue. Ms. Sarbaum asked about the pool encroachment issue. Mr. MacCombie stated that issue is not resolved.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to approve preliminary approval for the Arthur Herling Maple Avenue two lot subdivision plan contingent on resolving the encroachment of the swimming pool, resolve the sewer issues and any other outstanding conditions; granting the sidewalk and curb waiver. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The Board discussed replacing 16 emergency light batteries for the Township building at $16.50 each from Batteries Plus of Lancaster at a total cost of $264.00. Mrs. Silvernail stated that Chief Groce reported to her that when the power went off in the Township building, the emergency lights did not go on. The Road Department got pricing information from Batteries Plus of Lancaster in the amount of $264.00.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to replace 16 emergency light batteries for the Township building at $16.50 each from Batteries Plus of Lancaster, the total cost being $264.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment

Ms. Sarbaum asked Mr. MacCombie if the sewer line was visible under the salt shed at the old Township building. Mr. MacCombie stated that in all fairness, you would not know the line was there.

Chief Groce stated that on Wednesday, November 9, 2011 at 2:00 P.M. the Local Emergency Broadcasting Network will carry a test from Washington. This test will be nationwide.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan to adjourn the Board of Supervisors meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Assistant Secretary

Supervisors Regular Meeting Tuesday, October 25, 2011

The Board of Supervisors conducted a special meeting held on October 25, 2011 at 9:00 a.m. Chairwomen Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Mr. Drozd Township Accounting Consultant, Mr. MacCombie Township Engineer, and members of the community.

Ms. Silvernail made a motion, seconded by Ms. Horan, to waive the moment of silence and pledge of allegiance. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail stated the purpose of the meeting is to continue discussions for the 2012 budget process.

Mr. Bob McClintok, Attorney from Lamb, McErlane discussed with the Board the lien/Sheriff Sale process. Mr. McClintok stated that the Board agreed to move forward with sending 10 liens at a time to sheriff sale because of the costs involved for the process. Mr. McClintok explained that he is now processing the sheriff sale per property instead of a group due to the amount of liens per property can be combined as one sheriff sale. An example is if a property has (4) liens against it the attorney would have to file for each lien against the property, now the liens can be combined so he can file against all liens at one time. Mr. McClintok stated that some residents call to make payment arrangements. He stated that in order to make a payment arrangement it is agreed that the resident keep all current invoices up to date; if this isn’t done the plan will be voided and the process against them will begin again. Mr. Pompo indirectly spoke with Judge Gill and says that she is more open to the process of citations for non-payment. Before she said she would not be the Township collection agency. Judge Gill recommended that the citation for non-payment be included in an Ordinance. Mr. McClintok stated that to use this service the local constable or police department would serve the residents with the paper work.

General Fund Budget

Mr. Drozd provided the Board with payroll sheets that break down the percentage difference from 1% to 3.5%. He stated that the police payroll budget for 2012 reflects a 3.5% increase as per the contract. Mr. Drozd reviewed the 2012 as follows:

  • Property Tax millage will remain .25
  • Lower transfer taxes included because of weak market
  • Kept contractors and plumbers registration fees the same
  • No rental income for old twp. building
  • Police bullet proof vest grant for $2,500.
  • Sadsbury Village Enhancement Project construction to begin 2014
  • Park rents remain the same
  • Solicitor requested no increase for 2012
  • Barkman Landfill settlement may occur by 2013
  • Web page design will remain for 2012
  • Lower workers compensation because of experience mod
  • 3% increase for PIRMA
  • Capital for administration office to include a new server, non-color copier upgrade and color printer.
  • Act 537 update to be completed in 2012 with reimbursement in 2013
  • Seal parking lot and line paint
  • Portable breath tester, (2) taser units, uniform replacement, software license for police department.
  • Contribution to fire companies remain
  • Comprehensive Plan Study to begin in 2012 and completed in 2013 possible grant.
  • Codification of Ordinance to be completed in 2012
  • Added a legal item to Highway Maintenance for contract negotiations
  • Scratch coat Hammond Drive, Greenbelt, Quarry Road, Timacula and Compass Road are under capital improvements for 2012

Mr. Drozd stated that carryover balances of each fund are as follows:

General Fund $390,100
Liquid Fuels $105,800
Act 209 $21,300
Capital Reserve $741,000
Total $1,258,200

Ms. Silvernail stated that the Fire Company Consolidation costs have been provided to Mr. Drozd and the Board for review. Ms. Silvernail stated that (4) additional meetings are needed among the participating municipalities and the Western District Consolidation Steering Committee to cost $5,663.00.

Mr. Dave Simmons reviewed items that are needed for the 2011 budget year and 2012 year. Mr. Simmons stated that the 1988 International Truck needs (2) cylinders with pins to cost $1,265.00 that operate the plow. A new universal plow and bumper to frame plow hitch for the International truck will cost $14,078.00. Ms. Horan asked how many trucks have functioning plows. Mr. Simmons said currently (1). The Board agreed that if the plow frame on the International is bent, Mr. Simmons was directed to get a quote to repair the plow frame before any more money goes into this truck.

Mr. Simmons stated that the 2004 Ford Truck was sold last year. The Township kept the plow from that truck and are requesting to place the plow on the 2006 Ford. The current pump on the 2006 Ford does not lift the plow and the plow has broken shoes and mold board trip edge. Mr. Simmons stated to up fit the 2004 plow to the 2006 truck would cost $1,600.00 for Lancaster Truck Bodies to furnish a new mount, light kit, harness, battery cable, power cable module and solenoid. Mr. Simmons stated once installed it will be a fully functioning plow.

Ms. Silvernail made a motion, seconded by Ms. Horan, to hire Lancaster Truck Bodies Inc. to install new mount, light kit, harness, battery cable, power cable, module and solenoid to up fit the 2004 plow to the 2006 Ford to be paid out of the liquid fuels 2011 budget in the amount of $1,600.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Simmons presented (2) quotes from Modern Equipment to place a transfer switch in the Township Building generator. Mr. Simmons stated that a board was replaced in the generator that controls the operation of turning on the generator when needed; the board has burned out and is no longer working. Modern Equipment suggested the Township install a new transfer switch to take the place of the Board. Mr. Simmons stated for the part is $3,627.50 without installation. Mr. Simmons stated that the generator can be started manually if needed. The Board agreed not to move forward at this time with the replacement switch.

Mr. Simmons presented the Board with Township line painting quotes from Alpha Space Control for 27,456 linear feet of 4” single yellow line to cost $2,471.04 and a quote from Guidemark Inc. for 27,456 linear feet of 4” single yellow line to cost $2,745.60.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the quote from Alpha Space Control to line paint 27,456 linear feet of 4” single yellow line to cost $2,471.04 to be paid from the liquid fuels 2011 budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Simmons presented the Board with (2) quotes for signs needed within the Township. Mr. Simmons stated some are arrow signs to replace the ones lost on Greenbelt Drive, there are (2) children at play signs. Mr. Simmons stated that the quotes were as follows:

U.S. Municipal $574.25
Garden State Highway Products $553.20

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve ordering signs from Garden State Highway Products to cost $553.20 being paid from the liquid fuels 2011 budget. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Sanitary Sewer Budget

Mr. Drozd provided the Board with the draft 2012 budget sheets for review.

Mr. Drozd stated that tapping fees for Lincoln Crest are budgeted to be received in 2012. Mr. Drozd stated that Pennsylvania American Water Company informed the Township that they will no longer invoice the sanitary sewer customers after 10/2012. The Board stated that currently the Township is looking into the costs of subbing the billing out. Mr. Drozd stated that the sanitary sewer capital projects are:

  • Flow meter & pit Stottsville Pump Station
  • Pump Impellers Stottsville Pump Station
  • Check Valve replacement Stottsville Pump Station

Mr. Drozd stated the current flat rate of $485.00 per year and usage rate of $9.50 per 1,000 gallons will remain for the 2012 budget. Mr. Drozd stated an estimate of cash balance at the beginning of 2012 sanitary sewer budget is $163,300.

Mr. MacCombie read a letter he received from Vision Quest regarding the property located at 3307 Lincoln Highway. The letter states this property is approximately (4) acres and has (5) bedrooms with a separate garage workshop located on the property. The letter states that this home would serve Chester County Youth who have been removed from their families by court order and placed into VisionQuest Care both for delinquency and dependency issues on a short term basis. They will be required to undergo therapy as needed, perform community service and comply with VisionQuest’s models of behavior, hopefully enabling them to successfully return to their families. The property is currently zoned Rural Residential; therefore, a Conditional Use Hearing would be needed.

The Board discussed mailing a Compass Road Neighborhood Traffic Calming Survey. After reviewing the survey the Board agreed to place additional questions as part of the questionnaire and continue discussion at the next Board of Supervisors regular meeting.

The Board agreed to schedule the next budget work session meeting to be held on November 17, 2011 at 9:00 am.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to authorize the advertisement of a public budget work session be held on November 17, 2011 at 9 am. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

None

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan, to adjourn the Special Budget Work session. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Lisa Myers
Secretary/Treasurer

 

Supervisors Regular Meeting Tuesday, October 4, 2011

A regular meeting of the Board of Supervisors was conducted on Tuesday October 4, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Mr. Pompo Township Solicitor, Mr. MacCombie Township Engineer, Mr. Weaver Building Inspector and members of the community.

The moment of silence and pledge of allegiance was observed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to waive the reading of the previous meeting minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police report.

Sergeant Ranck reported that for the month of September the police patrolled 3,034 miles and handled 108 complaints from the public for: 4 suspicious persons, 2 911 hang ups, 10 alarms, 7 domestics, 10 accidents, 4 disturbances, 2 assist to other departments, 5 harassment, 2 animal, 1 criminal mischief, 3 thefts. Sergeant Ranck stated there were 21 traffic citations issued and 2 parking tickets, he stated that 10 of the citations were a result from unpaid parking tickets. Four criminal arrests were made for 2 disorderly conduct, 1 theft and 1 harassment. Patrol activities included 67 traffic checks. Sergeant Ranck stated there was a lengthy investigation into the prowler and suspicious person complaints in the Quarry Ridge Development, this includes a review of a security camera video provided by a resident as well as many interviews. A resident of Sadsbury not living in the Quarry Ridge Development has been arrested and charged with multiple counts of loitering and prowling at night and trespassing. These incidents have occurred over the past year.

Sergeant Ranck announced that trick or treat will be scheduled for October 31, 2011 6-9pm for children under 12 and they must be accompanied by an adult.

Township Engineering report.

Mr. MacCombie stated that he reviewed the proposal from J.D. Eckman Inc. to complete the emergency repair for damaged railing and posts on the Greenbelt Drive Bridge. Ms. Silvernail re-cussed herself from discussion because of a prior business relationship with J.D. Eckman Inc. Mr. MacCombie recommended that the Board accept the Emergency Repair proposal provided from J.D. Eckman Inc. in the amount of $12,241.17.

Ms. Horan made a motion, seconded by Ms. Sarbaum, to accept the proposal from J.D. Eckman Inc. to complete an emergency repair on the Greenbelt Drive Bridge to cost $12,241.17. With there being no questions from the public, Ms. Horan voting “aye”, Ms. Sarbaum voting “aye”, Ms. Silvernail abstained, the motion passed.

Mr. MacCombie stated that he inspected the retaining wall along Greenbelt Drive that is leaning from flooding waters along Buck Run during the recent storms. Mr. MacCombie’s office is looking into an alternate type of wall to replace the current wall that was built by the Township’s road department in 1990 with grant monies. Mr. MacCombie is also in receipt of water complaint letters from residents along North Street and Western Avenue. Mr. MacCombie stated to date the rainfall average is 3.9 inches in August and 3.5 inches in September. In 2011 there has been 29 inches of rain in a little over a month’s time from (3) rain storms. Mr. MacCombie stated that the rainfall received September 23, 2011 did more damage than the other (2). The Township got 5 to 7 inches of rain in a short period of time. Mr. MacCombie stated that a letter received from a Western Avenue resident regarding a drain pipe that was placed under their driveway was done by the Township road department before MacCombie Engineers and Lamb, McErlane was on board with Sadsbury. Mr. MacCombie stated that he understands when the development was being placed along Western Avenue the drainage pipe was part of a settlement agreement to handle the water runoff from houses being built along Western Avenue. Mr. and Mrs. Webb, Western Avenue residents stated that the drainage pipe under their driveway is failing and gotten progressively worse over time. They fear they will lose their driveway. Mr. and Mrs. Webb committee themselves to have the pipe taken out and put a bridge in place of the pipe. The Board agreed to have Mr. MacCombie meet with the Webb’s to further discuss this issue. Mr. MacCombie stated that he received (3) proposals to have a concrete pad poured and sealed for the salt shed. The proposals were as follows:

Sauder Brothers Concrete Inc. $4,300.00

D’Amico Concrete Inc. $4,533.90

Stief Concrete Work Inc. $5,712.08

Mr. MacCombie stated the proposals are to form and pour a 717 square foot area with 6” of concrete with wire and sealer. Mr. MacCombie recommended Sauder Brothers Concrete at $4,300.00.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to accept the proposal from Sauder Brothers Inc. to pour a 717 square foot area with 6” of concrete with wire and sealer to cost $4,300.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that he has prepared a final construction release for the Phase 4 Sanitary sewer construction for Pact Construction in the amount of $6,993.15 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the final construction release for Phase 4 Sanitary Sewer for Pact Construction in the amount of $6,993.15 as per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that he prepared a certificate of release of funds from the working account letter of credit reduction for Lafayette Square Phase I in the amount of $31,655.20 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the certificate of release of funds form the working account letter of credit reduction for Lafayette Square Phase I in the amount of $31,655.20 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared an Engineering Escrow release from Lafayette Square to reimburse Sadsbury Township in the amount of $1,924.74 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum. To approve the Engineering Escrow release from Lafayette Square to reimburse Sadsbury Township in the amount of $1,924.74 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared a letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates/Sadsbury Park Phase 2A in the amount of $44,716.85 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates/Sadsbury Park Phase 2A in the amount of $44,716.85 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared an Engineering Escrow release from Sadsbury Arcadia Associates Phase 2A to reimburse Sadsbury Township in the amount of $5,187.25 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release the engineering escrow from Sadsbury Arcadia Associates Phase 2A to reimburse Sadsbury Township in the amount of $5,187.25 as per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared a final letter of credit reduction certificate of release of funds from the base account to Witmer Properties in the amount of $73,958.23 along with a letter of credit reduction language certificate of completion in the amount of $52,142.55 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release the final letter of credit reduction certificate of release of funds from the base account to Witmer Properties in the amount of $75,958.23 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release the letter of credit reduction language certificate of completion for Witmer Properties in the amount of $52,142.55 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that after he received a compliant regarding heavy truck traffic going over the Compass Road Bridge; he stated the bridge report states that it is to be posted at a 10 ton limit; the road crew posted the bridge. Mr. MacCombie discussed the Compass Road statutes a resident’s district that can be posted at 25 mph, however; the law is written that every 300 feet along Compass Road must have 100 feet of frontage. Mr. MacCombie presented the Board with drawings for a future 50 x 70 4 bay bathroom/shower garage building. Mr. MacCombie stated that Arcadia has committed $175,000. Towards this project that is to occur during phase 4 of the Sadsbury Arcadia build out. Mr. Pompo stated that Sadsbury Arcadia posted a letter of credit for $175,000. and wants to turn the letter of credit over to a bond. The Township’s obligation is to prepare a design.

Township Solicitors report.

Mr. Pompo discussed the Board authorizing the advertisement of an Ordinance pertaining to the Township entering into an intergovernmental cooperation agreement with Valley Township authorizing the assignment of 2800 Lincoln Highway (Little Anthony’s) to Valley Township as a sanitary sewage customer.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to authorize the advertisement of an intergovernmental cooperation agreement Ordinance that would make 2800 Lincoln Highway (Little Anthony’s) a sanitary sewer customer of Valley Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Pompo discussed with the Board a Zoning Application of Joe DiSciullo. Mr. Pompo stated that applicant is seeking a variance to create a buildable lot located at the interior of east Chestnut Street. The Board requested that the Township be represented by an attorney for the hearing.

Township Building Inspector report.

Mr. Weaver reported for the third quarter of 2011 he issued (6) residential construction permits for: deck, carriage house accessory, interior alterations, deck ramp, heat pump, detached garage. Mr. Weaver issued (5) nonresidential construction permits for: temporary electric service, freestanding sign, dance studio, restroom alterations, and roof mounted photo system. Mr. Weaver stated (3) certificates of use and occupancy were issued for: deck, alterations, deck and stairs. Mr. Weaver stated all grass notices sent were satisfied except one is still in violation.

Township Planning Commission report.

Ms. Sarbaum reported that the Planning Commission met on September 14, 2011, two members were absent. The Planning Commission reviewed and discussed the proposed changes to the Zoning Ordinance. A motion was made to recommend the Board of Supervisors adopt the proposed change. Ms. Sarbaum stated that there was no new business.

Township Zoning report.

Mr. MacCombie stated that he has reviewed the zoning application of Joe DiSciullo. Mr. MacCombie stated that a letter was sent to a Spruce Street resident wishing to expand his home.

Township Park Committee report.

No report

Pomeroy Fire Company report.

Mr. Taylor reported for the month of September a total of 13 alarms were answered for : 3 auto accidents, 1 automatic alarm, 1 car fire, 1 investigation, 1 pedestrian struck, 1 residential rescue, 1 smoke investigation, 1 tree in road, 1 tree in wires, 1 water rescue. The alarms were answered for: Sadsbury 9, Parkesburg Borough 1, West Sadsbury 1, East Fallowfield 1, and Highland 1. Time in service was 3 hours and 38 minutes.

Pomeroy Ambulance report.

Mr. Taylor reported for the month of September, 57 calls were answered for: Sadsbury 19, West Sadsbury 3, Parkesburg 22, Highland 9, Atglen 1, Christiana 1, Lancaster County 2, West Grove 1, and West Fallowfield 1. Call types were: 32 medical, 11 vehicle, 6 fire, 1 relocate, 1 pedestrian, 13 recalled, 29 transports.

Sadsburyville Fire Company report.

Mr. Grossman reported for the month of September, 8 alarms were answered for: 1 trash fire, 1 auto accident with entrapment, 2 auto accidents, 1 aircraft emergency, 1 assist to police department, 1 residential rescue, 1 automatic fire. The alarms were answered for Sadsbury North 6, West Caln 1, and Valley Township 1. Time in service was 4 hours and 5 minutes. Miles traveled 34, firefighters responding 50.

Emergency Management Coordinator report.

Mr. Taylor stated the had nothing to report.

Mr. Taylor stated that the Sadsbury Township sign is down along Valley Road coming out of Parkesburg.

Mr. Taylor requested the Board to consider the knox box unit for (4) fire truck during the budget work session.

Chester County Airport Authority.

Mr. Roberts stated he had nothing to report.

Payment of Invoices:

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the September invoices in the amount of $110,558.74. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the September sanitary sewer invoices in the amount of $42,279.08. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the yearly fireman’s relief to Pomeroy Fire Company in the amount of $21,915.65. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the yearly fireman’s relief to Sadsburyville Fire Company in the amount of $21,915.64. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

The Board discussed adopting a Resolution pertaining to Lincoln Crest Management Sewage Facilities Planning Module. Mr. MacCombie stated that he received component 4C from the Chester County Health Department showing the gallons to be 244.8. Mr. MacCombie stated that Jerry Debalco from Pennsylvania American Water Company scratched out the number, changed it and signed off on the change. Mr. MacCombie is going to contact Mr. Debalco to get answers as to why he made this change. Ms. Myers stated her module does not contain a Resolution, Mr. MacCombie stated that his didn’t either. Mr. MacCombie stated that the submittal check to Padded must be included as well. Mr. MacCombie recommended that the Board pass the Resolution contingent upon the correct flow be added to the module, a Resolution is provided for Ms. Myers to sign off and a check is included in the package.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt Resolution 2011-12 pertaining to the Lincoln Crest Management Sewage Facilities Planning Module, contingent upon Mr. MacCombies review of the entire module, the flow calculation is correct, a Resolution is provided and a check is submitted. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Lee Stival stated that Lincoln Crest Management intends to replace the manholes in the old section of the park. He added that they plan to purchase 25 EDU’s from the Township and is requesting that Menke & Menke reduce the amount of escrow required for the landscapes.

The Board discussed the fall county convention that is being held at Mendenhall Inn on November 10, 2011. Registration and dinner tickets are $60.00 each.

Ms. Silvernail made a motion, seconded by Ms. Horan, for the Board of Supervisors and their guest officials attend the fall county convention on November 10, 2011 at the Mendenhall Inn with tickets and registration to cost $60.00 each. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The Board discussed a proposal provided to them from the road department for signs from Garden State Products. The proposal is in the amount of $553.20. The Board stated that the proposal was unclear and tabled and decision until the budget meeting when the road department could be there to explain the costs.

Mr. Pompo stated that he received and reviewed the preliminary editorial report for the Code of Ordinances. Mr. Pompo is prepared to contact Keystate to schedule a meeting. Mr. Pompo stated that Ms. Myers and Chief Groce or Sergeant Ranck should be present.

Ms. Silvernail announced the upcoming meeting schedule:

Planning Commission October 12, 2011 @ 7pm

Natural Lands Trust Community Meeting October 19, 2011 7-9pm This meeting is to suggest improvements to trails, signage, programs and more.

Board of Supervisors Budget Work Session October 25, 2011 @ 9 am

Public Comment:

Mr. MacCombie stated that Friendship Way has been paved.

Earl Taylor asked when Greenbelt Drive will be re-opened. Mr. MacCombie stated that the emergency repair work to the bridge was approved tonight.

With there being no further business, Ms. Silvernail made a motion, seconded by Mr. Sarbaum, to adjourn the regular Board of Supervisors meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Lisa Myers
Secretary/Treasurer

 

2009 Supervisors

Minutes of Meetings of the  Board of Supervisors of Sadsbury Township, Chester County, Pennsylvania

January 5, 2009 Reorganization Meeting
January 5, 2009 Regular Supervisors

February 3, 2009 Supervisors Regular
February 3, 2009 Conditional Use Hearing

March 3, 2009 Regular Supervisors
March 3, 2009 Conditional Use Hearing

April 7, 2009 – Regular Supervisors
April 7, 2009 Conditional Use Hearing

May 5, 2009 Supervisors Regular
May 5, 2009 Conditional Use Hearing Sadsbury Commons

May 13, 2009 Supervisors Special Meeting

June 2, 2009 Regular Supervisors

July 7, 2009 Regular Supervisors

August 4, 2009 Regular Supervisors

September 1, 2009 Regular Supervisors
September 2, 2009 Conditional Use Hearing
September 22, 2009 Special Meeting

October 6, 2009 Regular Supervisors
October 20, 2009 Special Budget Work Session

November 4, 2009 Regular Supervisors
November 17, 2009 Special Budget Work Session 
November 23, 2009 Special Budget Work Session 

December 1, 2009 Regular Supervisors
December 31, 2009 Special Meeting