Supervisors Regular Meeting Tuesday, December 6, 2011

A regular meeting of the Board of Supervisors was conducted on Tuesday December 6, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present was Supervisor Ms. Sarbaum, Ms. Horan was absent, Mr. Pompo Township Solicitor, Mr. MacCombie Township Engineer and members of the community.

Ms. Silvernail announced that the Board of Supervisors met in executive session on November 17th regarding personnel issues, November 21st regarding personnel issues, November 23rd regarding personnel issues, November 30th regarding personnel issues and December 5th regarding personnel issues and legal issues.

The moment of silence and pledge of allegiance was observed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to waive the reading of the previous meeting minutes. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt the minutes of the previous meeting. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye” the motion passed unanimously.

Township Police report

Chief Groce reported for the month of November the Sadsbury Township Police Department patrolled 3,966 miles and handled 102 complaints from the public for: 2 suspicious persons, 4 911 hang ups, 8 alarms, 5 domestics, 6 accidents, 6 disturbances, 5 assists to other departments, 2 harassment, 2 criminal mischief, 2 thefts, 2 animal. There were 11 parking tickets issued, 1 criminal arrest for theft and receiving stolen property. Patrol activities include 32 traffic checks, and 18 property checks. Chief Groce reported that the new police vehicle is in and will be taken to Metropolitan Communications to install equipment, the vehicle will then be lettered and striped and should be in service at the Township in approximately (2) weeks. Chief Groce announced that Patrolman Viola took the 2008 police vehicle to the Coatesville Parade and the car placed first in best looking vehicle. Chief Groce stated that currently the police department has 2 full time officers and 4 part time officers. Chief Groce stated that interviews have been conducted and the Board has met the (3) candidates for part time hire. Chief Groce requested that the Board hire Ryan Barr of Parkesburg, Alan Haldeman of Kirkwood and Joseph Katz of Downingtown as part time officers.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to hire Ryan Barr, Alan Haldeman and Joseph Katz as part time officers to fill the schedule contingent upon all outstanding paperwork pending get completed. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Township Engineer report

Mr. MacCombie reported that he has prepared a 2011 Resurfacing and Street Improvements release for Pennsy Supply in the amount of $86,112.16 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the 2011 Resurfacing and Street Improvements release for Pennsy Supply in the amount of $86,112.16 as per Mr. MacCombies recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie stated that he prepared a Certificate of Release of Funds from the working account letter of credit reduction for Lafayette Square in the amount of $81,646.34 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the Certificate of Release of Funds from the working account letter of credit reduction for Lafayette Square in the amount of $81,646.34 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Silvernail voted “aye”, Ms. Sarbaum voted “aye”, the motion passed.

Mr. MacCombie stated that he prepared an Engineering Escrow release from Lafayette Square to Sadsbury Township in the amount of $3,479.12 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release from the Lafayette Square engineering escrow account to Sadsbury Township in the amount of $3,479.12 as per Mr. MacCombie ‘s recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie stated that he has prepared a Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates Phase 2A in the amount of $29,474.98 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum; approve the Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates Phase 2A in the amount of $29,474.98 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie prepared an engineering escrow release from Sadsbury Park Phase 2A escrow to Sadsbury Township in the amount of $876.25 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the engineering escrow from Sadsbury Park Phase 2A escrow to Sadsbury Township in the amount of $876.25 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Mr. MacCombie announced that Herb MacCombie is to meet with Keystone Helicopter regarding the flow meter and on December 15, 2011 a meeting will be held with Pennsylvania American to discuss billing.

Mr. MacCombie stated that he received a request from West Caln Developers wanting to transfer a tapping fee from lot 88 which they are not ready to build to lot 87. Mr. Pompo stated that according to the Ordinance says “no” transfers.

Mr. MacCombie stated that a notice was sent on November 2, 2011 to Mr. Eli Stoltzfus, Abundant Life Landscaping for non-residential use and parking of commercial vehicles on 15 Hammond Drive. Mr. Stoltzfus contacted Mr. MacCombie stating that they are proposing to move the business to another location and will cease the commercial use in a residential zone. Mr. Stoltzfus has requested a 6 month extension. Ms. Wise of Hammond Drive stated that Eli Stoltzfus is not the owner of the business. His brother owns it. Ms. Wise stated that this company has been in business for at least 5 years and he has built buildings, has at least 10 employees, the trucks back into her driveway and it is breaking up, running triaxials on the road bringing in material, the business never stops and it runs all year long. Ms. Wise asked what happens if the Township chooses not to grant the 6 month extension. Mr. Pompo stated formal procedures would begin. The Board discussed giving a time of 90 days from November 2nd.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to grant 90 days starting November 2, 2011 for Eli Stoltzfus Abundant Life Landscapes to cease and desist operation at 15 Hammond Drive or the Township will proceed with remedies available to them. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Township Solicitors report.

Mr. Pompo reported that he has prepared the installation and maintenance agreement for community on lot disposal systems for Sadsbury Commons LP. Mr. Pompo stated that DEP requires this agreement be executed before the owner construct and operate a community on lot disposal system on lot 1.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the Installation and Maintenance Agreement for Community on Lot Disposal System for Sadsbury Commons LP. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Township Planning Commission report.

Ms. Sarbaum reported that the Planning Commission met at its regularly scheduled meeting on November 9, 2011. Ms. Sarbaum stated that Ms. Heineman had a copy of the letter that was written to the Board of Supervisors regarding the recommendation approval of the Art Herling Preliminary Subdivision Land Development Plan for Maple Avenue. There was no other business or comments.

Township Zoning report.

Mr. MacCombie reported that the Zoning Hearing Board did grant Mr. Washington zoning relief but did deny the driveway. Mr. MacCombie stated that reason for the addition is for wheel chair ridden occupancy and if the occupancy ever changes the driveway must be constructed. Mr. MacCombie forwarded to the Board a letter from Vision Quest regarding 3307 East Lincoln Highway for a proposed respite home. Mr. MacCombie added that Vision Quest intends to lease the home from Harlan Motors. Mr. MacCombie reported that he reviewed a sign permit request from Sadsbury Park at the entrance. Mr. Brandon Giolotti stated that the sign meets the Township Ordinance if the bottom sign is removed from the pier. The Board asked who will repair these piers if they get damaged. Mr. Giolotti stated the Homeowners Association would repair them. Mr. MacCombie stated that the piers are fine as long as the sign advertisement is removed from the bottom and if they choose not to remove they will have to go before the Zoning Hearing Board.

Pomeroy Fire Company report.

Mr. Earl Taylor reported a total of 6 alarms were answered for the month of November for: 3 auto alarm, 1 brush, 1 auto accident, 1 building. The responses were for: 1 East Fallowfield, 1 Parkesburg, and 4 Sadsbury. The total time in service was 50 minutes, firefighters responding were 37, and miles traveled 6.

Pomeroy Volunteer Fire Company Ambulance report.

Mr. Earl Taylor reported for the month of November a total of 44 calls were answered. The responses were for: Sadsbury 10, Valley 2, Highland 2, Lancaster County Christiana 1, West Sadsbury 6, East Fallowfield 2, Parkesburg 18, West Caln 1, and Lancaster County 1. Call types were Medical 18, Vehicle 5, and Fire 4, recalled 15, and scratched 2, transports 23. Mr. Taylor thanked all crews’ career and volunteers for their continued support in making Pomeroy EMS the up most professional service in Western Chester County.

Sadsburyville Fire Company report.

Mr. Adam Grossman reported for the month of November Sadsburyville Fire Company responded to 12 fire responses for 1 brush fire, 4 auto accidents, 2 house fires, 1 building fire, 1 trees and wires, 1 smoke investigation, 2 auto alarms. The responses were for Sadsbury North 7, West Caln 1, Valley Township 3, and Parkesburg Borough 1. Time in service was 7 hours and 39 minutes. Traveled 75 miles, firefighters responding was 81, pumped 500 gallons of water.

Emergency Management Coordinator report.

Mr. Earl Taylor reported that a tractor trailer is parked in front of a hydrant in Sadsbury Park and requested it be moved.

Mr. Audette stated that the hydrant at Old Mill Road and Route 30 has been knocked off.

Payment of invoices:

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the November general fund invoices in the amount of $134,747.37. With there being no questions from the public, Ms. Silvernail voting “aye”,

Ms. Sarbaum voting “aye”, the motion passed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the November sanitary sewer invoices in the amount of $42,388.73. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

New Business:

Mr. Andrew DeFronzo representing D.L. Howell and Associates stated that their client Harold Mast has long range planning development for the tracts of land along routes 10 and 30 that includes the current Verizon building and property behind. D. L. Howell has requested to meet with PenDot to discuss the future planning. PenDot has agreed to meet only if a representative from Sadsbury Township be present in the meeting. Mr. Andrew DeFronzo made the request to have Mr. MacCombie attend the meeting and Mr. Mast has agreed to reimburse all professional fees for attendance.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to allow Mr. MacCombie attend a meeting with PenDOt regarding the Mast property contingent that Mr. Mast reimburse Mr. MacCombies attendance back to Sadsbury Township. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Ms. Silvernail announced that this is Ms. Sarbaums last evening meeting and thanked her for her dedication to the Township we will miss you and wish you well and stay involved.

Public Comment:

Mr. Taylor thanked Ms. Sarbaum for stepping up.

Bob and Margie Wise ask if you move dirt do you need a permit. Mr. MacCombie stated yes you would need a grading permit.

Mike Audette President of Sadsburyville Fire Company stated to the Board that Sadsburyville Fire Company is not interested in joining in the consolidation but they are interested in working with Pomeroy Fire Company. Mr. Audette requested in the future a meeting to discuss.

Chief Groce thanked the Board of Supervisors for the hiring of (3) part time officers and the new police vehicle.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adjourn the regular meeting of the Board of Supervisors. With there being no questions from the public, Ms. Silvernail voting “aye”, Ms. Sarbaum voting “aye”, the motion passed.

Respectfully Submitted,

Lisa Myers
Secretary/Treasurer