Supervisors Regular Meeting Tuesday, October 4, 2011

A regular meeting of the Board of Supervisors was conducted on Tuesday October 4, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Mr. Pompo Township Solicitor, Mr. MacCombie Township Engineer, Mr. Weaver Building Inspector and members of the community.

The moment of silence and pledge of allegiance was observed.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to waive the reading of the previous meeting minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police report.

Sergeant Ranck reported that for the month of September the police patrolled 3,034 miles and handled 108 complaints from the public for: 4 suspicious persons, 2 911 hang ups, 10 alarms, 7 domestics, 10 accidents, 4 disturbances, 2 assist to other departments, 5 harassment, 2 animal, 1 criminal mischief, 3 thefts. Sergeant Ranck stated there were 21 traffic citations issued and 2 parking tickets, he stated that 10 of the citations were a result from unpaid parking tickets. Four criminal arrests were made for 2 disorderly conduct, 1 theft and 1 harassment. Patrol activities included 67 traffic checks. Sergeant Ranck stated there was a lengthy investigation into the prowler and suspicious person complaints in the Quarry Ridge Development, this includes a review of a security camera video provided by a resident as well as many interviews. A resident of Sadsbury not living in the Quarry Ridge Development has been arrested and charged with multiple counts of loitering and prowling at night and trespassing. These incidents have occurred over the past year.

Sergeant Ranck announced that trick or treat will be scheduled for October 31, 2011 6-9pm for children under 12 and they must be accompanied by an adult.

Township Engineering report.

Mr. MacCombie stated that he reviewed the proposal from J.D. Eckman Inc. to complete the emergency repair for damaged railing and posts on the Greenbelt Drive Bridge. Ms. Silvernail re-cussed herself from discussion because of a prior business relationship with J.D. Eckman Inc. Mr. MacCombie recommended that the Board accept the Emergency Repair proposal provided from J.D. Eckman Inc. in the amount of $12,241.17.

Ms. Horan made a motion, seconded by Ms. Sarbaum, to accept the proposal from J.D. Eckman Inc. to complete an emergency repair on the Greenbelt Drive Bridge to cost $12,241.17. With there being no questions from the public, Ms. Horan voting “aye”, Ms. Sarbaum voting “aye”, Ms. Silvernail abstained, the motion passed.

Mr. MacCombie stated that he inspected the retaining wall along Greenbelt Drive that is leaning from flooding waters along Buck Run during the recent storms. Mr. MacCombie’s office is looking into an alternate type of wall to replace the current wall that was built by the Township’s road department in 1990 with grant monies. Mr. MacCombie is also in receipt of water complaint letters from residents along North Street and Western Avenue. Mr. MacCombie stated to date the rainfall average is 3.9 inches in August and 3.5 inches in September. In 2011 there has been 29 inches of rain in a little over a month’s time from (3) rain storms. Mr. MacCombie stated that the rainfall received September 23, 2011 did more damage than the other (2). The Township got 5 to 7 inches of rain in a short period of time. Mr. MacCombie stated that a letter received from a Western Avenue resident regarding a drain pipe that was placed under their driveway was done by the Township road department before MacCombie Engineers and Lamb, McErlane was on board with Sadsbury. Mr. MacCombie stated that he understands when the development was being placed along Western Avenue the drainage pipe was part of a settlement agreement to handle the water runoff from houses being built along Western Avenue. Mr. and Mrs. Webb, Western Avenue residents stated that the drainage pipe under their driveway is failing and gotten progressively worse over time. They fear they will lose their driveway. Mr. and Mrs. Webb committee themselves to have the pipe taken out and put a bridge in place of the pipe. The Board agreed to have Mr. MacCombie meet with the Webb’s to further discuss this issue. Mr. MacCombie stated that he received (3) proposals to have a concrete pad poured and sealed for the salt shed. The proposals were as follows:

Sauder Brothers Concrete Inc. $4,300.00

D’Amico Concrete Inc. $4,533.90

Stief Concrete Work Inc. $5,712.08

Mr. MacCombie stated the proposals are to form and pour a 717 square foot area with 6” of concrete with wire and sealer. Mr. MacCombie recommended Sauder Brothers Concrete at $4,300.00.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to accept the proposal from Sauder Brothers Inc. to pour a 717 square foot area with 6” of concrete with wire and sealer to cost $4,300.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that he has prepared a final construction release for the Phase 4 Sanitary sewer construction for Pact Construction in the amount of $6,993.15 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the final construction release for Phase 4 Sanitary Sewer for Pact Construction in the amount of $6,993.15 as per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that he prepared a certificate of release of funds from the working account letter of credit reduction for Lafayette Square Phase I in the amount of $31,655.20 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the certificate of release of funds form the working account letter of credit reduction for Lafayette Square Phase I in the amount of $31,655.20 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared an Engineering Escrow release from Lafayette Square to reimburse Sadsbury Township in the amount of $1,924.74 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum. To approve the Engineering Escrow release from Lafayette Square to reimburse Sadsbury Township in the amount of $1,924.74 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared a letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates/Sadsbury Park Phase 2A in the amount of $44,716.85 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates/Sadsbury Park Phase 2A in the amount of $44,716.85 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared an Engineering Escrow release from Sadsbury Arcadia Associates Phase 2A to reimburse Sadsbury Township in the amount of $5,187.25 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release the engineering escrow from Sadsbury Arcadia Associates Phase 2A to reimburse Sadsbury Township in the amount of $5,187.25 as per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie prepared a final letter of credit reduction certificate of release of funds from the base account to Witmer Properties in the amount of $73,958.23 along with a letter of credit reduction language certificate of completion in the amount of $52,142.55 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release the final letter of credit reduction certificate of release of funds from the base account to Witmer Properties in the amount of $75,958.23 per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release the letter of credit reduction language certificate of completion for Witmer Properties in the amount of $52,142.55 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that after he received a compliant regarding heavy truck traffic going over the Compass Road Bridge; he stated the bridge report states that it is to be posted at a 10 ton limit; the road crew posted the bridge. Mr. MacCombie discussed the Compass Road statutes a resident’s district that can be posted at 25 mph, however; the law is written that every 300 feet along Compass Road must have 100 feet of frontage. Mr. MacCombie presented the Board with drawings for a future 50 x 70 4 bay bathroom/shower garage building. Mr. MacCombie stated that Arcadia has committed $175,000. Towards this project that is to occur during phase 4 of the Sadsbury Arcadia build out. Mr. Pompo stated that Sadsbury Arcadia posted a letter of credit for $175,000. and wants to turn the letter of credit over to a bond. The Township’s obligation is to prepare a design.

Township Solicitors report.

Mr. Pompo discussed the Board authorizing the advertisement of an Ordinance pertaining to the Township entering into an intergovernmental cooperation agreement with Valley Township authorizing the assignment of 2800 Lincoln Highway (Little Anthony’s) to Valley Township as a sanitary sewage customer.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to authorize the advertisement of an intergovernmental cooperation agreement Ordinance that would make 2800 Lincoln Highway (Little Anthony’s) a sanitary sewer customer of Valley Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Pompo discussed with the Board a Zoning Application of Joe DiSciullo. Mr. Pompo stated that applicant is seeking a variance to create a buildable lot located at the interior of east Chestnut Street. The Board requested that the Township be represented by an attorney for the hearing.

Township Building Inspector report.

Mr. Weaver reported for the third quarter of 2011 he issued (6) residential construction permits for: deck, carriage house accessory, interior alterations, deck ramp, heat pump, detached garage. Mr. Weaver issued (5) nonresidential construction permits for: temporary electric service, freestanding sign, dance studio, restroom alterations, and roof mounted photo system. Mr. Weaver stated (3) certificates of use and occupancy were issued for: deck, alterations, deck and stairs. Mr. Weaver stated all grass notices sent were satisfied except one is still in violation.

Township Planning Commission report.

Ms. Sarbaum reported that the Planning Commission met on September 14, 2011, two members were absent. The Planning Commission reviewed and discussed the proposed changes to the Zoning Ordinance. A motion was made to recommend the Board of Supervisors adopt the proposed change. Ms. Sarbaum stated that there was no new business.

Township Zoning report.

Mr. MacCombie stated that he has reviewed the zoning application of Joe DiSciullo. Mr. MacCombie stated that a letter was sent to a Spruce Street resident wishing to expand his home.

Township Park Committee report.

No report

Pomeroy Fire Company report.

Mr. Taylor reported for the month of September a total of 13 alarms were answered for : 3 auto accidents, 1 automatic alarm, 1 car fire, 1 investigation, 1 pedestrian struck, 1 residential rescue, 1 smoke investigation, 1 tree in road, 1 tree in wires, 1 water rescue. The alarms were answered for: Sadsbury 9, Parkesburg Borough 1, West Sadsbury 1, East Fallowfield 1, and Highland 1. Time in service was 3 hours and 38 minutes.

Pomeroy Ambulance report.

Mr. Taylor reported for the month of September, 57 calls were answered for: Sadsbury 19, West Sadsbury 3, Parkesburg 22, Highland 9, Atglen 1, Christiana 1, Lancaster County 2, West Grove 1, and West Fallowfield 1. Call types were: 32 medical, 11 vehicle, 6 fire, 1 relocate, 1 pedestrian, 13 recalled, 29 transports.

Sadsburyville Fire Company report.

Mr. Grossman reported for the month of September, 8 alarms were answered for: 1 trash fire, 1 auto accident with entrapment, 2 auto accidents, 1 aircraft emergency, 1 assist to police department, 1 residential rescue, 1 automatic fire. The alarms were answered for Sadsbury North 6, West Caln 1, and Valley Township 1. Time in service was 4 hours and 5 minutes. Miles traveled 34, firefighters responding 50.

Emergency Management Coordinator report.

Mr. Taylor stated the had nothing to report.

Mr. Taylor stated that the Sadsbury Township sign is down along Valley Road coming out of Parkesburg.

Mr. Taylor requested the Board to consider the knox box unit for (4) fire truck during the budget work session.

Chester County Airport Authority.

Mr. Roberts stated he had nothing to report.

Payment of Invoices:

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the September invoices in the amount of $110,558.74. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the September sanitary sewer invoices in the amount of $42,279.08. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the yearly fireman’s relief to Pomeroy Fire Company in the amount of $21,915.65. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the yearly fireman’s relief to Sadsburyville Fire Company in the amount of $21,915.64. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

The Board discussed adopting a Resolution pertaining to Lincoln Crest Management Sewage Facilities Planning Module. Mr. MacCombie stated that he received component 4C from the Chester County Health Department showing the gallons to be 244.8. Mr. MacCombie stated that Jerry Debalco from Pennsylvania American Water Company scratched out the number, changed it and signed off on the change. Mr. MacCombie is going to contact Mr. Debalco to get answers as to why he made this change. Ms. Myers stated her module does not contain a Resolution, Mr. MacCombie stated that his didn’t either. Mr. MacCombie stated that the submittal check to Padded must be included as well. Mr. MacCombie recommended that the Board pass the Resolution contingent upon the correct flow be added to the module, a Resolution is provided for Ms. Myers to sign off and a check is included in the package.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt Resolution 2011-12 pertaining to the Lincoln Crest Management Sewage Facilities Planning Module, contingent upon Mr. MacCombies review of the entire module, the flow calculation is correct, a Resolution is provided and a check is submitted. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Lee Stival stated that Lincoln Crest Management intends to replace the manholes in the old section of the park. He added that they plan to purchase 25 EDU’s from the Township and is requesting that Menke & Menke reduce the amount of escrow required for the landscapes.

The Board discussed the fall county convention that is being held at Mendenhall Inn on November 10, 2011. Registration and dinner tickets are $60.00 each.

Ms. Silvernail made a motion, seconded by Ms. Horan, for the Board of Supervisors and their guest officials attend the fall county convention on November 10, 2011 at the Mendenhall Inn with tickets and registration to cost $60.00 each. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The Board discussed a proposal provided to them from the road department for signs from Garden State Products. The proposal is in the amount of $553.20. The Board stated that the proposal was unclear and tabled and decision until the budget meeting when the road department could be there to explain the costs.

Mr. Pompo stated that he received and reviewed the preliminary editorial report for the Code of Ordinances. Mr. Pompo is prepared to contact Keystate to schedule a meeting. Mr. Pompo stated that Ms. Myers and Chief Groce or Sergeant Ranck should be present.

Ms. Silvernail announced the upcoming meeting schedule:

Planning Commission October 12, 2011 @ 7pm

Natural Lands Trust Community Meeting October 19, 2011 7-9pm This meeting is to suggest improvements to trails, signage, programs and more.

Board of Supervisors Budget Work Session October 25, 2011 @ 9 am

Public Comment:

Mr. MacCombie stated that Friendship Way has been paved.

Earl Taylor asked when Greenbelt Drive will be re-opened. Mr. MacCombie stated that the emergency repair work to the bridge was approved tonight.

With there being no further business, Ms. Silvernail made a motion, seconded by Mr. Sarbaum, to adjourn the regular Board of Supervisors meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Lisa Myers
Secretary/Treasurer