Supervisors Special Meeting Wednesday, May 23, 2012

A special meeting of the Board of Supervisors was conducted on Wednesday, May 23, 2012. Chairwoman, Ms. Silvernail, called the meeting to order at 6:08 PM. Present was Supervisor Ms. Horan, Township Solicitor Mr. Pompo, Township Engineer/Zoning Officer Mr. MacCombie and a member of the community. Supervisor Mr. Greenfield was absent.

The moment of silence and the Pledge of Allegiance were waived.

The reading and approval of the minutes of the previous meeting was also waived until the next regular Board of Supervisors meeting on Tuesday, June 5, 2012.

Ms. Silvernail stated that the purpose of the evening’s special meeting was the review all documents, evaluation of a waiver request, and assessment of request for Final Subdivision/Land Development Approval for Sadsbury Commons, LP Medical Office Building (MOB) project as presented by Mr. Michael Gill and Mr. Kent Silvers.

Mr. Pompo advised that the Township was in receipt of the following documents:

• Review letter #5 from Mr. MacCombie’s office advising all documents appear to be in order

• A letter from Bohler Engineering certifying the accuracy of the current version of the plans

• A review letter from Carol Menke recommending approval and offering a few additional comments

• A review letter from Traffic Planning & Design that included review of the Applicant’s Final Subdivision & Land Development Plans, Trip Generation Letter, PennDOT Highway Occupancy Permits, and Traffic Impact Study

Mr. Pompo also advised the Board that all third-party permits, including two (2) from PennDOT have been issued.

Mr. Pompo outlined the parameters of the waiver request to the Board, explaining that the request was derived from a discrepancy between the Township’s Zoning Ordinance and the Township SALDO Ordinance. Mr. Pompo advised the Board that he prepared Resolution draft and that it made sense to grant the waiver. The applicant met all of the other requirements and conditions of the Ordinance had been met, including the “Fee In Lieu Of.” He also stated that the size of the planned building had decreased from 40,000 square feet to 36,000 square feet which required the recalculation of the Applicant’s Act 209 fees. The amount now due at the issuance of the Building Permit is $244,950.00 and Lancaster General Hospital is responsible for payment of these funds.

With regard to sewer issues, Applicant has an approved on-lot system and that while an attempt was made to draft a Capacity Reservation Agreement for their six (6) EDU’s, it was difficult to enter into an agreement for a system that does not currently exist. For that reason, the Resolution was drafted in lieu of a Capacity Agreement and the Resolution contains the aforementioned planting strip waiver.

The Board reviewed the resolution and was advised of all of the documents submitted by the Applicant including, Lancaster General Hospital’s Financial Security Agreement, Sadsbury Commons, LP Financial Security Agreement, Lancaster General Hospital/Sadsbury Commons, LP Land Development Agreement, Stormwater Management Agreement, two (2) Escrow Inspections, Landscape Restrictive Covenant, and Lancaster General Hospital’s Financial Security for Street Trees.

Applicant also submitted a check for all outstanding invoices related to services provided by the Township’s consultants.

Ms. Silvernail made a motion to approve Resolution #2012-04. With no questions from the public, the motion was seconded by Ms. Horan. With both voting “aye,” the motion passed unanimously.

Ms. Silvernail made a motion to approve all of the Applicant’s executed agreements as previously outlined. With no questions from the public, the motion was seconded by Ms. Horan. With both voting “aye,” the motion passed unanimously.

Mr. Gill stated that the Letter of Credit reduction approved at the May meeting remains an outstanding item. Ms. Silvernail advised that the Board would see that the issue was resolved as soon as possible.

Other Business:

Ms. Silvernail advised Mr. MacCombie that she’d been contacted by Frank Haas, Chair of West Sadsbury Township’s Board of Supervisors. Mr. Haas is going to be in need of an individual to design a sewer system in that municipality. West Sadsbury Township’s Secretary is Cindy Mammarella.

Public Comment:

There were no comments or questions from the public.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan, to adjourn the meeting at 6:38 PM. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Courtney Sarbaum