Regular Meeting,Tuesday May 3, 2011

A regular meeting of the Board of Supervisors was conducted on Tuesday May 3, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Ms. Sarbaum, Mr. Pompo Township Solicitor, Mr. MacCombie Township Engineer and members of the community.

The moment of silence and pledge of allegiance was observed.

Ms. Silvernail announced that the Board met in executive session on May 3, 2011 at 6:00 p.m. to discuss personnel matters.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to adopt the previous meetings minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police report.

Chief Groce reported for the month of April the police patrolled 3,431 miles and answered 125 complaints from the community for: 6 suspicious persons, 4 911 hang ups, 14 alarms, 11 domestic, 6 accidents, 4 disturbances, 1 assist to other departments, 5 harassment, 3 animal, 3 theft. There were 4 traffic citations issued, 4 parking tickets and 5 criminal arrests for 1 accident involving damage with no license, 1 harassment, 2 aggravated assault, 1 stalking and harassment. Patrol activities included 8 traffic checks and 40 property business checks. Chief Groce also stated that men are wearing hard hats and entering tower sites and cutting off bolts and wires to get the copper grounding pads from these sites.

Township Engineer report.

Mr. MacCombie reported that he has prepared a letter of credit construction reduction for Lafayette Square in the amount of $77,194.26 for the Board’s consideration.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the letter of credit construction reduction for Lafayette Square in the amount of $77,194.26 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he has prepared an engineers expense release for Lafayette Square to Sadsbury Township in the amount of $1,810.87 for the Board’s consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the engineer’s expense release for Lafayette Square to the Township in the amount of $1,810.87 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he has prepared a letter of credit reduction certificate of completion for Sadsbury Arcadia Associates phase 2A in the amount of $76,275.42 for the Board’s consideration.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the letter of credit reduction certificate of completion for Sadsbury Arcadia Associates phase 2A in the amount of $76,275.42 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he prepared an engineers expense release for Sadsbury Arcadia Associates to Sadsbury Township in the amount of $5,406.62 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the engineer’s expense release for Sadsbury Arcadia Associates to Sadsbury Township in the amount of $5,406.62 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he prepared construction release #2 for Pact Construction for phase 4 of the sanitary sewer system in the amount of $148,334.50 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve construction release #2 for Pact Construction in the amount of $148,334.50 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he has prepared a certificate of release of funds from base account letter of credit reduction for All County Partnership. Mr. MacCombie stated that All County project lot 1 has been completed, Washington Lane is almost complete. Mr. MacCombie stated that a release had been approved by the Board of Supervisors February 2010 in the amount of $51,629.76 Mr. MacCombie suggested the Board reaffirm the amount of $51,629.76.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to reaffirm the release of funds from the base account letter of credit reduction for All County Partnership in the amount of $51,629.76 as per Mr. MacCombie s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he prepared a certificate of release of funds from the base account letter of credit reduction for All County Partnership in the amount of $19,920.50 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve the certificate of release of funds from the base account letter of credit reduction for All County Partnership in the amount of $19,920.50 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he completed an inspection as requested by Mr. Arndt, a representative from EB Games requesting the release of the original letter of credit in the amount of $156,400.00. Mr. MacCombie stated that all construction was completed and he did a certificate of completion letter of credit reduction for the amount of $156,400.00 for the Boards consideration.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to release the original letter of credit for the EB Games Project certificate of completion letter of credit reduction in the amount of $156,400.00 as per Mr. MacCombies recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that the sanitary sewer phase 4 is moving right along and the contractors are in the restoration phase of the project now and should be completed within a few weeks. Mr. MacCombie stated that the Board could authorize the residents of phase 4 to begin connecting to the sanitary sewer system as of June 1, 2011.

Ms. Silvernail made a motion, seconded by Ms. Horan, to authorize the notice to be sent to the sanitary sewer residents informing them that connection can be made beginning June 1, 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that he completed a field inspection at 100 Washington lane after he received a complaint regarding flooding in the area. Mr. MacCombie stated that Pomeroy Heights area has no storm sewer. Mr. MacCombie stated that the street is slightly higher than the area in question and there is no place for the rain to go. Mr. MacCombie stated that the property of the Lairds and his neighbor has a residential grading issue and the Township is not obligated to solve this issue. Mr. Laird stated he has been living there for 9 years with these flooding problems and said it will not solve the problem if he grades and his neighbor doesn’t. The Board asked if the neighbor would agree to re grade. Mr. Laird does not know. Mr. MacCombie stated he will talk with the Porters and suggest grading.

Mr. MacCombie discussed Chapter 94 Waste load report that reports the pump station conditions and the readings are 5 times more than normal for 2010. Mr. MacCombie stated that his office gathered information from Malden Company, a metering calibration company for the Lincoln Crest Mobile Home Park. Mr. MacCombie stated that the flows from Lincoln Crest before a storm are 10,000 gallons per day, after a storm is 11,000. gallons per day and 70,000. gallons per day during a storm. Mr. MacCombie stated that a valve was closed 25% at the pump station, which Malden explained that they did this to get better flow readings. Mr. MacCombie stated that the valve should be fully opened at 100%, he said closing it 25% is hard on the pumps.

Mr. MacCombie reported that he completed an inspection along Octorara Road with regards to a complaint about trees and site distance. Mr. MacCombie stated that there is no immediate concern at this time.

Township Solicitor report.

Mr. Pompo reported that the trash collection bids were opened on April 26, 2011. He stated that A.J. Blosenski did not use the original proposal and number 52 was used in a space where the number of households was supposed to be marked. J.P. Mascaro & Sons did not provide their financial information. Quality Disposal had surety and bond issues. Mr. Pompo stated that the Board needs to discuss the preference of which option and how long they want the contract. Ms. Silvernail stated that currently the Township uses option 3 weekly curbside collections with curbside recycle collection and (2) bulk days a year. Mr. Pompo stated that Quality Disposal was the lowest bidder for option 3 but bid bond and certificate was incorrect. Eagle Disposal would be next. Mr. Albert DeGennaro, Attorney representing J.P. Mascaro stated that the company did not include their financials because they are a privately owned company; although had he known that the Township would have keep the financial confidential, they would have provided them. Mr. Sam Augustine, Director for J.P. Mascaro presented the Board with an example of a 25 gallon recycle container that Mascaro would provide to all residents along with a color flyer that would be with every container. Mr. Augustine suggested that the supervisors choose option 4 where the Township would retain the ownership of the recyclables and receive the value. Mr. Augustine said the recycle materials could pay the Township $75,000 a year. Mr. Pompo said what would increase the recycling in the Township. Mr. Augustine stated that the bigger recycle container that is provided the more residents will recycle. John Lymberis asked what the current recycle collection paying compared to the past. Mr. Augustine said currently is $56.00 and in the past was -0-, $10.00-$15.00. Mr. Lymberis said that could affect the Township’s savings if they opt in option 4. Ms. Donna Risbon from Eagle Disposal stated that they are a private owned business and their paperwork was in order for the bid package. The Board tabled this item for further discussion at the next regular Board meeting in June.

Mr. Pompo reported that he received a letter from Alan Jarvis, Attorney stating that he is the Solicitor for Valley Township and cannot represent Little Anthony’s possible sanitary sewer connection. Mr. Pompo states that Little Anthony’s is requesting to make a sanitary sewer connection to Valley Township as discussed in a previous meeting. Mr. Madanat has not posted the escrow money to Sadsbury Township as required to move forward. An agreement will be required between Little Anthony’s and All County Partnership, and between Sadsbury Township and Valley Township. Little Anthony’s would become a Valley Township customer although the business is located in Sadsbury Township.

Mr. Pompo stated that Valley View made a request to transfer (1) EDU to the National Guard, Commonwealth Property. He stated that Valley View posted money with the Township for ½ of the EDU’s requested, since there has been an increase in the amount of the tapping fee. Mr. Pompo calculated that ½ of the old original tapping fee posted with the Township subtract today’s current rate tapping fee should be deducted from the EDU monies already posted, then with the remainder of the money should be distributed 45% Sadsbury Township, 55% Valley View.

Township Planning Commission report.

Ms. Sarbaum reported that the Planning Commission met on Wednesday April 13, 2011. All but two members were present. Minutes were approved, with no old business and no new business to discuss.

Township Zoning report.

Mr. MacCombie reported that he met with landowner Lynn Hanaway on his property on Shamrock Lane regarding his request to store excess material on his property. Mr. MacCombie reported that he told the applicant he must apply for a Conditional Use Hearing; to date the applicant has not. Mr. MacCombie stated while visiting Mr. Hanaway’s property he heard a machine running on the hillside and went to the site where trees were being cleared to make an all terrain track on Celeste Lane. The resident was informed that he was in violation of the Township Ordinance and needed to apply for a grading permit.

Township Park Committee report.

Ms. Horan announced that the rolling door for the window at the concession stand at Bert Reel Park has been ordered. Ms. Horan stated that she has been clearing out the flower beds at the Bert Reel Park for planting. Elmer Pluck asked if the fire companies can use the ball field for games. The Board has no problem as long as they are insured and work with the already approved schedule that has been set for the 2011 season.

Pomeroy Fire Company report.

Mr. Taylor reported that for the month of April a total of 10 alarms were answered for 2 ambulance assist, 1 assist to the police department, 2 auto accidents, 1 automatic alarm, 1 brush, 1 controlled burn, 1 public service, 1 tree down on roadway. Alarms were answered for 9 Sadsbury and 1 Highland. Total time in service was 7 hours and 11 minutes.

Pomeroy Ambulance report.

Mr. Taylor reported that 75 calls for April were: 12 Sadsbury, 5 Valley, 4 Highland, 3 West Sadsbury, 2 Coatesville, 7 East Fallowfield, and 40 Parkesburg. Call types were: medical 54, vehicle 6, fire 7, recalled 17, scratched 1. Numbers of transports were 46. Mr. Taylor reported that the 1995 Coach Ambulance 29- 1returned in service, Ambulance 29-2 returned in service, chassis damaged in an accident but is repairable. Ambulance 29-3 is a spare Ambulance that was purchased from Wakefield EMS and should be in service mid May.

Emergency Management Coordinator report.

Mr. Taylor reported that vehicles are getting around the emergency entrance gate on Old Wilmington Road and Quarry Road. Ms. Myers will contact Terry Muto and give him this information.

Chester County Airport Authority report.

Mr. Roberts stated that the airports 12 year capital improvements plan has changed. New air craft hangers deposits have been received for construction. Hanger ordinance grant was approved. A WW2 aircraft will be at the airport on June 2nd and 3rd for rides.

Payment of Invoices:

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the April invoices in the amount of $95,794.81. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to pay the April payroll in the amount of $30,235.12. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to pay the April sanitary sewer invoices of $51,730.22. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to pay the yearly PIRMA Insurance invoice of $32,313.13. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Tabled Business:

The Board discussed the request of Mr. Schaible for a credit towards his sanitary sewer portion of his Pennsylvania American invoice of $660.34. Mr. Schaible stated in a previous meeting that he had a pipe leak in his basement that he was unaware of. The Board discussed in detail that the Township cannot credit a resident for an inside maintenance issue. Mr. Roberts stated that Pennsylvania American Water Company offers a service line protection plan. Mr. Lymberis stated that Coatesville will give a (1) time credit, perhaps the Board would consider that option. The Board stated the problem is that currently the Township is aware of (3) issues with inside plumbing that have failed and credit requests are being made. Ms. Martinez was present and stated that she had a similar problem and is requesting a credit. The Board agreed not to credit residents for maintenance issues.

The Board discussed amending Resolution 2007-11 pertaining to establishing response territories for emergency service providers. Ms. Silvernail stated that Sadsburyville and Pomeroy Fire Companies have reviewed and marked up Resolution 2007-11. The Resolution was amended by adding Station 28. Parkesburg will provide rescue service for all that part of the Township with regard to the Route 10 By Pass Eastbound and Station 35 Wagontown will provide rescue service for all that part of the Township with regard to the Route 30 By Pass Westbound also added was that medic 93 and Skycare will provide primary advanced life support services to Sadsbury Township.

Ms. Silvernail made a motion seconded by Ms Sarbaum, to adopt Resolution 2011-07 by further establishing response territories for emergency service providers. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business

Mike Snesavage Facilities Design Project Manager and Lieutenant John Saufley representing the Department of Military and Veterans Affairs (National Guard) presented the Board with an overview of the project being approximately 30,000 square foot building with parking. The company owns 22 vehicles and 19 Stryker vehicles. 175 soldiers will be using the facility 1 weekend a month. The building will be staffed with 5 full time people. Mr. Saufley stated that the project will go out for bid. They are requesting a waiver from the landscape ordinance 427.F.1A with no trees planted in the MEP Parking area for security reasons. Mr. Saufley provided the Board with planting standards sheets that shows planting with a request to use existing trees located on the property.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the revised landscape plan as presented, contingent upon a landscape revision be provided to Menke & Menke for their review. And grant a waiver from section 427.F.1 minimum planting standards as stated in Menke & Menke review letter dated December 9, 2010. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Jason Duckworth representing Sadsbury Arcadia Associates stated that phase 2A construction is underway and Penn Dot improvements will close Old Wilmington Road in early June. Mr. Duckworth presented the Board with amended phase 4C plans that shows a line change which complies with condition #10 of the final land development approval for phase 4 Sadsbury Park dated January 6, 2009. The Board tabled any action so they can review the documents.

The Board discussed a proposal from J Tech Emergency Lighting to install a preemption device in the Sadsburyville Fire Company 2011 Sutphen Pumper to cost $614.00.

After discussion Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the proposal from J Tech Emergency Lighting to install a preemption device in the 2011 Sutphen Pumper of Sadsburyville Fire Company. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that Penn Dot has completed the speed study for the Sadsburyville Village Enhancement Project.

No Public Comment

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Sarbaum to adjourn the regular Board of Supervisors meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Lisa Myers
Secretary/Treasurer