A regular meeting of the Board of Supervisors was conducted on Monday January 3, 2011 commencing at 7:00 p.m. Chairwoman Ms. Silvernail called the meeting to order. Present was Supervisors Ms. Horan, and Ms. Sarbaum, Mr. McClintock substitute for Mr. Pompo Township Solicitor, Mr. MacCombie Township Engineer/Zoning Officer, and members of the community.
The moment of silence and pledge of allegiance were waived.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to waive the reading of the previous meetings minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Horan, to adopt the previous meetings minutes. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Police report.
Chief Groce reported for the month of December the police patrolled 2,792 miles and handled 130 complaints from the public for: 7 suspicious persons, 2 911 hang ups, 22 alarms, 8 domestics, 11 accidents, 1 criminal mischief, 6 assist to other departments, 3 animal, 1 harassment, 4 theft. Two parking tickets were issued for the month. Patrol activities included 2 traffic checks and 8 property business checks. Chief Groce reported the year end totals for 2010 was 35,276 miles patrolled, 42 adult arrests, 4 juvenile arrests, 103 court hearings.
Township Engineer report.
Mr. MacCombie reported that he provided the Board with information regarding delineators for marking the sanitary sewer manholes along Buck Run and wooded areas so that they can be located. Mr. MacCombie stated that the markers will cost $894.80 for 40 66” long.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to approve Mr. MacCombie order 40 delineators to cost $894.80 for the marking of the sanitary sewer manholes along Buck Run and in the wooded areas. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Solicitors report.
Mr. McClintock presented the Board with the Sediment Basin Agreement between EB Sadsbury Property Holding, L.P. and Sadsbury Township. Mr. McClintock stated that this agreement was negotiated in 2007 for the purpose of memorializing the construction of a certain sediment basin and sediment basin berm on the EB Sadsbury Property that were not shown on the approved development plans. These facilities were constructed by First Industrial, without any indication that the present owner approved their construction, or accepted responsibility for them since they were not shown on the approved plans. Sadsbury Township did not approve or sign this agreement until EB Sadsbury paid certain outstanding invoices. This agreement was never finalized due to outstanding invoices. Mr. McClintock stated that checking with Ms. Myers, the invoices have been satisfied. Mr. McClintock recommends the Board approving and signing the Sediment Basin Agreement between EB Sadsbury Property Holding, L.P. and Sadsbury Township. CTDI the current tenant of the EB Sadsbury Property building has applied for a grading permit to install an additional (4) loading dock doors. CTDI intents to expand their operations which is the reason for the permit. Currently they have 20 dock doors and want to add an additional (4) for their warehouse distribution that runs 24 hours a day for 5 days per week. Verizon Wireless contracted with CTDI to store and distribute more than normal volume for a short period of time. Mr. MacCombie questioned if the addition would be considered a land development. Mr. Howe commented that the effected area is only 70×60. Mr. MacCombie and Mr. Pompo will need to review the plan to determine if the installation of loading dock doors is grading or land development.
Ms. Silvernail made a motion, seconded by Ms. Horan, to sign and record the Sediment Basin Agreement between EB Sadsbury Property Holding, L.P. and Sadsbury Township. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission report.
Mr. John Lymberis reported that the Planning Commission met on December 15, 2010 at 7:00 p.m. old business discussed was Stryker Brigade Readiness Center Preliminary Land Development Plan. After discussion of reviews from the Township Landscape Consultant and Mr. MacCombies office, the Planning Commission motioned to approve the plan with two contingencies regarding the fencing and any outstanding items referenced in the engineers review letter dated December 6, 2010. The outstanding issues must be resolved prior to final plan approval. No new business was discussed.
Mr. Lymberis stated that Ms. Franco indicated that she will be unable to serve as the Planning Commission Secretary. There was no interest of any of the current Planning Commission members wanting the Secretary position; Ms. Heineman stated that she would ask the Township to fill the position with the Assistant Secretary Linda Shank.
After discussion, Ms. Silvernail made a motion, seconded by Ms. Horan, to make Linda Shank the Secretary to the Township Planning Commission. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Zoning report.
Mr. MacCombie had nothing to report.
Pomeroy Fire Company report.
Mr. Taylor reported for the month of December the number of alarms answered were 15 for 3 ambulance assists, 3 auto accidents, 1 automatic alarm, 1 chimney, 2 dwelling, 1 house fire, 1 smoke detector, 2 stand by and 1 vehicle fire. The alarms were answered for the following: Caln 1, Coatesville 1, East Fallowfield 2, Sadsbury 8, West Brandywine 1, and Highland 2. Total time in service was 15 hours and 53 minutes.
Pomeroy Fire Company year end report.
Mr. Taylor reported for the year a total number of alarms answered were 143.
Pomeroy Fire Company Ambulance report.
Mr. Taylor reported for the month of December total calls were 53 for the following towns: Sadsbury 17, Valley 6, Highland 3, Coatesville 1, East Fallowfield 2, Parkesburg 20, West Caln 3, and Atglen 1. Call Types were: medical 39, vehicles accidents 2, recalled 6, fire 5, scratch 2. Total number of transports was 32 to BWH 26, CCH 2, PHM 1, LGH 1, and JRH 1.
Pomeroy Fire Company Ambulance year end report.
Mr. Taylor reported 622 calls for the year and 373 transports
Sadsburyville Fire Company report.
Mr. Grossman reported that for the month of December a total number of alarms answered were 13 for 3 auto accidents, 1 building, 2 co2 detector, 3 automatic alarm, assist to 28 for an auto accident, assist to 43 for a standby, assist to 44 1 ambulance, assist to 35 for dwelling. Total time in service was 3 hours and 55 minutes.
Emergency Management Coordinator report.
Mr. Taylor reported that he has completed 5 courses with the Department of Emergency Services for NIMS Public Information Systems, EOC Management and Operations, Continuity of Operations Awareness Course, An Introduction to Hazardous Materials and Interface Workshop. Mr. Taylor received prints from the Stryker Brigade Readiness Center for review. Mr. Taylor and Mr. Grossman will meet to go over Knox box locations.
Chester County Airport Update.
Mr. Roberts reported that the authority met in December and items discussed were the Penn Dot 12 year program and removal of trees in Valley Township. The South Apron Project has stopped construction due to weather. Westwood Fire Company is to respond to Chester County Airport if needed, also funding to offset the airport hazard zoning, revision of helicopter taxi way. A park is proposed on airport grounds. The airport had a runway light malfunction that has since been repaired. A snow removal procedure manual is being discussed and the airport is seeking a CDL driver to remove snow from the runway.
New Business
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adopt Resolution 2011-03, to appoint Maulo & Maulo to complete for the year ending December 31, 2010 audit of all Township accounts to cost $12,340.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Horan, to adopt Resolution 2011-04 setting the fee schedule for 2011. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Billah, Engineer with STV representing the Stryker Brigade Military Readiness Center is seeking preliminary land development plan approval. Ms. Billah stated that the location of the project is at the southeast corner of Washington Lane and Waverly Boulevard within the Valley View Business Park in Sadsbury Township. Mr. McClintock stated a list of conditions the applicant must comply to be:
Applicant shall comply in all material respects with comments by the Township’s Professional Consultants letters as follows:
Review letter by Herbert MacCombie dated December 6, 2010
Review letter by Menke & Menke LLC dated December 9, 2010
The applicant shall reserve an additional (1) EDU The applicant agrees to pay prior to the time of a building permit for the approved development as issued by the Township impact fees. The fees will be determined by the Act 209 Ordinance in effect at the time the building permit application is filed and shall be subject to review and approval of the Township’s traffic consultant.
Applicant shall obtain and present to the Township confirmation that the approved development shall be served by public water.
Applicant shall locate fire hydrants on the final plan to the satisfaction of the Township’s fire Marshall.
Applicant shall execute and deliver to the Township the following documents in form customarily accepted by the Township:
Land Development Agreement, Financial Security Agreement with security, storm-water management best management practices operations and maintenance agreement, landscapes restrictive covenant.
Applicant shall submit in conjunction with the final plan submission a lighting design plan as noted in paragraph 3 of the MacCombie letter an in accordance with condition 8 of the conditional use decision and order dated July 6, 2010.
Applicant shall obtain approval of the final plan by the Township’s public safety personnel for emergency access to secured site.
Applicant shall obtain the board’s approval of the decorative fence prior to final approval.
Applicant shall enter into an agreement with the Township on the amount of the fee in lieu of for each rental of the assembly hall in accordance with conditional use 9 of the decision and order.
Applicant shall obtain from Chester County Conservation District Erosion and Sediment Control Plan approval and NPDES permit with regard to the approved development.
Applicant shall provide to Sadsbury Township, Valley Township’s written approval of the storm-water management plan.
Applicant shall provide an easement to the Township for access to the approved developments storm-water management facilities for inspections, in recordable form approved by the Township Solicitor.
Applicant shall execute and deliver to the Township a conservation easement of the existing vegetation along the southern property boundary, as noted in paragraph 1 of the MacCombie letter in recordable form to the satisfaction of the Township Solicitor.
The Board of Supervisors denies the applicants six waiver requests to the landscaping provisions under section 427F.I of the Sadsbury Township Subdivision and Land Development Ordinance. The Board will reconsider such waivers request prior to final approval subject to applicant’s request.
Applicant shall comply with all other outstanding requirements of the Decision and Order not referenced
After discussion, Ms. Silvernail made a motion, seconded by Ms. Horan, to approve the preliminary land development plan for the Stryker Brigade Combat Team Military Readiness Center contingent upon all conditions outlined by Mr. McClintock. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed Valley Township‘s request to place a snow fence on Washington Lane in Sadsbury Township’s right of way. Mr. MacCombie stated that the snow fence cannot interfere with the cross walk of Keystone Helicopter. The Board questioned where the fence will be located and who will maintain the fence with regard to trash removal and mud. The Board agreed to allow the fence placed, but more details will need to be submitted to the Township.
Ms. Silvernail made a motion, seconded by Ms. Horan, to agree to the proposed snow fence along Washington Lane be placed in Sadsbury Township’s right of way contingent that Valley provides more detail and a possible agreement to eminence. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed the Chester County SPCA Contract for 2011. The costs will be $2,037.50, a decrease of $875.00 due to fewer claims.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to join the Chester County SPCA membership for 2011 to cost $2,037.50. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed the Traffic Signal Maintenance Agreement with Charles Higgins & Sons for the signal at Old Wilmington Road and Independence Way. The contract is for a 3 year period to cost $380.00 annually billed with completed inspections.
Ms. Silvernail made a motion, seconded by Ms. Horan, to retain Charles Higgins & Sons Inc. to inspect the traffic signals at Old Wilmington Road and Independence Way to cost $380.00 annually for 3 years. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed the 90 day probation period of Jamie Bowers being completed on January 2, 2011. The Board discussed an hourly rate of $18.00 per hour and benefits for Mr. Bowers.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to hire Jamie Bowers as a full time employee with an hourly rate to be $18.00 per hour and benefits. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed the Pennsylvania State Association of Township Supervisors 89th Annual Educational Conference & Trade Show to be held April 17th through April 20th. Registration fees are $140.00 per guest.
Ms. Silvernail made a motion, seconded by Ms. Horan, for the Township to pay the registration costs of $140.00 per guest attending the Pennsylvania State Association of Township Supervisors 89th Annual Educational Conference & Trade Show. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to appoint Ms. Horan as the voting delegate for Sadsbury Township at the Pennsylvania State Association of Township Supervisors 89th Annual Educational Conference & Trade Show. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board received a written request from the Southern Chester County Babe Ruth League to reserve the Bert Reel ball field for the 2011 season.
Ms. Silvernail made a motion, seconded by Ms. Horan, to grant the Southern Chester County Babe Ruth League use of the Bert Reel ball field for the 2011 season. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board scheduled the Christmas tree pick up to be Friday January 7th, Friday January 14th and Friday January 21st.
The Board discussed repairing or replacing the starter for the John Deere backhoe:
[table]Atlantic Tractor Quotes were: Remanufactured Starter $1,071.63
New Starter $1,465.39
Rebuild our starter $801.00
Plaster Equipment Quotes:
Remanufactured Starter $803.32 + travel time
New Starter $1,216.77 + travel time
Travel Time $385.00[/table]
Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to hire Atlantic Tractor to rebuild the starter on the John Deere Tractor to cost $801.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
The Board discussed the request to replace (6) tires for the 2009 Ford F550 from Goodyear to cost $255.62 each. The Board agreed not to replace the (6) tires for the Ford F550 at this time.
Public comment:
John Lymberis thanked Mr. McClintock for helping with paperwork with regards to Lafayette Square and his escrow.
With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Sarbaum, to adjourn the regular meeting of the Board of Supervisors. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Respectfully Submitted,
Lisa Myers
Secretary/Treasurer