Board of Supervisors Regular Meeting, Tuesday, October 4, 2016

A regular meeting of the Board of Supervisors was conducted on Tuesday, October 4, 2016 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisors Anthony Schuibbeo and Earl Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Zoning/Building Officer, Mr. Lowry, and members of the community.

A moment of silence and the Pledge of Allegiance were observed.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to close the regular Board of Supervisors meeting for a Conditional Use Hearing for the proposed Town Center Subdivision and Land Development Ordinance and the Town Center Zoning Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to resume the regular Board of Supervisors meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Ordinance 2016-04, an Ordinance amending the Sadsbury Township Zoning Ordinance of November 2010, as amended, and the Sadsbury Township Zoning map to provide for a Town Center District.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Ordinance 2016-05, an Ordinance amending the Sadsbury Township Subdivision and Land Development Ordinance of 2008, as amended to provide for design standards applicable to Town Center Commercial Developments.  With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve the Conditional Use Application contingent on conditions set by the Township.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to authorize the Solicitor to draft a Decision and Order on the Conditional Use Hearing for the Towns Center.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Ranck reported the police patrolled 4,010 miles during the month of September and answered 287 calls for service as follows:  911 hang-up 1, vehicle crash with injuries 2, property damage crash 5, alarm police 6, emotional disorder 2, animal complaint 2, assist fire department 1, assist to other police department 7, burglary 1, Township business check 85, civil dispute 1, child custody dispute 2, disabled vehicle 1, disturbance 3, domestic disturbance 7, erratic driver 3, fight 1, for police department information 3, harassment 4,  harassing phone calls 1, residential house check 24, keys locked 1, medical emergency 37, miscellaneous police nature 19, Township park check 16, parking violation 2, PFA violation 1, rape/sexual assault 1, repossession 1, report only (NIP) 5, shots heard or shooting (no injuries) 1, suspicious condition 4, suspicious person 2, suspicious vehicle 3, theft 4, theft from vehicle 2, traffic general hazards 7, trespasser 3, traffic stop 12, and 4 well-being checks.  The September 2016 criminal arrests are as follows: 1 burglary, 1 criminal trespass, 2 thefts, 2 receiving stolen property, 1 harassment via communications, 1 criminal conspiracy to commit theft, 1 PFA contempt.  These arrests do not include any pending investigations.  The police department has recently made contact with Good Fellowship and within the next week or two all personnel will be trained and certified in administering Narcan and all police personnel will be required to carry these while on duty.

Township Public Works Report:  For the month of September the Public Works Department spent a majority of its time maintaining Township owned properties, right-a-ways, buildings, signs, equipment and our storm water drain system.  The Department has up-graded some signs in the Township with high reflective faces.  These faces basically bring dull, damaged or vandalized signs back to life making them look like new.  Every year we aim to upgrade a dozen of the most deserving signs with these new faces.  If anyone has a concern or questions about a sign that is presently posted that they feel should be re-faced please notify us at Sadsburypublicworks@comcast.net.  Other work related road signs included the correction of several crooked or bent sign posts throughout the Township and the erection of a new street sign at the corner of Stovepipe Hill Road and North Street.  The old previous street sign was damaged by an unknown vehicle.  The new sign meets county 911 requirements.  Roadside mowing and vegetation control was performed on Compass Road and Old Mill Road with special attention in the area of signs, bridges and areas of poor sight distance.  Large tree limbs and brush that were in the right-a-way were cut and chipped on Belvedere and Spaulding Avenues.  A few areas were rock lined along the road edge on Compass Road and Greenbelt Drive.  Pot holes and road surface depressions were filled with hot patch material on Holstein Drive, Quaker Lane, and Belvedere Avenue.  The Department spent time delivering and picking up trash and recycle totes to residents, moving old Township documents from storage to the main building for evaluation to be shredded or destroyed and lastly, preparing items for budget purposes and assisting the Park Committee.  The equipment hours were 9.6 and there were 646.4 vehicle miles travelled.

Emergency Management Report:  Mr. Taylor stated he has an Emergency Evacuation Response Plan for storage of acid batteries.  Several businesses in the Township and surrounding area store acid batteries.  Most businesses store their batteries in a site area.  Mr. Lowry stated there is a provision in the Building Code for storage of batteries.

Keystone Valley Fire Department: Chief Gathercole reported that for the month of September the Keystone Valley Fire Department responded to 20 calls for:  fire 2, rescue/medical assist 9, false alarm 4, gas leak/carbon monoxide incidents 2, and fire police dispatched calls were 3.  The response by municipality was as follows: Sadsbury Township 5, West Sadsbury Township 2, Highland Township 1, Parkesburg Borough 8, and out of district 4.  The response per personnel was average 7 per call with a total of 123 personnel for combined response hours at 65.90 hours.  The average response time in district was 5:40 and 6:00 out of district.  There were 4 trainings with 42 members attending for 159.00 hours combined training hours. The Keystone Valley EMS Division 103 calls for September for:  treated/transported BLS 35, treated/transported ALS 31, no service required 6, patient refusal 16, recalled en-route 5, recalled on scene 6, recalled prior to response 1, treated/transferred care 1, lift assist – public assist 1, and 1 unfounded.  The municipal break-down as follows:  Parkesburg Borough 31, Sadsbury Township 44, West Sadsbury Township 14, Highland Township 9, Christiana Borough 1, Londonderry Township 2, Bart Township 1, and Atglen Borough 2.

Sadsburyville Fire Company Report:  Chief Reynolds reported that for the month of September the Sadsburyville Fire Company responded to 16 calls for:  1 EMS assist, 1 brush, 4 house, 1 residential rescue, 5 auto accidents, 1 odor investigation, 1 vehicle fire, 1 engine relocate, and 1 building.  There were 103 volunteer firefighters responding with an average number of firefighters responding 6.4 per call.  92 miles were traveled with an average of 5.75 miles per call.  Time in service was 8 hours and 18 minutes with an average time in service of 31 minutes per call.  In district (Sadsbury North) the average response time dispatched to on-scene was 7.6 minutes.  The response by municipality:  Sadsbury Township North 8, Sadsbury Township South 0, Valley Township 2, East Fallowfield 1, West Caln 1, Parkesburg 1, and Coatesville City 3.  The combined firefighter training hours was 174 and the combined personnel fundraising hours was 119.

Sadsbury Park Committee Report:  Mr. Jesse reported the Park Committee met on September 26 at 7:00 pm and their next meeting will be October 24, 2016 at 7:00 p.m.   Mr. Taylor commented on the job well done by the Park Committee concerning Community Day.

Township Engineer Report:  Mr. MacCombie reported he has an Engineering Escrow release of funds for Aerzen USA Expansion 108 Independence Way in the amount of $2,956.25, for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineering Escrow release of funds for Aerzen, USA Expansion 108 Independence Way in the amount of $2,956.25 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that PAWC has reported the maintenance pump at the Township Pumping Station has failed.  It is pumping but it is not pumping sewage.  Municipal Maintenance has given PAWC an amount of $3,736.50 to repair the valve problems.  The hope is to have it repaired by this week end in anticipation of heavy rains.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to have Municipal Maintenance repair the valve problems with the pump at the Township Pumping Station for the amount of $3,736.50 as provided in their quote.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported the bridge on Octorara Road will cost $550,000 if it is up-dated with new material.  The weight limit has been down-graded every year on the bridge.  Sometime in the near future the underpinning will have to be done at a cost of around $10,000.  It would probably be in the Township’s best interest to try to secure funding to install a premanufactured structure.  It may also need footing and foundation work.  The other option would be to close the road entirely.  With different options discussed with residents of the Township, Mr. Hensel wants to try to keep the bridge open until we can find the funding.  John Lymberis wanted to know how the people on Octorara Road would be serviced without a bridge.  Mr. MacCombie stated he is meeting with Penn DOT concerning the Sadsbury Village Enhancement Project. On Thursday at 10:00 a.m.  They will discuss a French drain at the Heineman property, further down the street there is a grading issue, and also will discuss the handicap ramps.

Township Solicitor Report:  Mr. O’Keefe stated the Township desires to create the position of Township Manager and this has to be done by Ordinance.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Ordinance 2016-06, an Ordinance creating the position of Township Manager, establishing regulations to govern the terms of office and the powers and duties of the same.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that in order for the police department to be able to administer Narcon in cases of overdoses, it has to be done by Resolution.  Police Policy 13-16 establishes broad guidelines and regulations governing the utilization of Naloxone by trained personnel within the Sadsbury Township Police Department.  The objective is to treat and reduce injuries and fatalities due to opioid-involved overdoses when law enforcement is the first to arrive at the scene of a suspected overdose.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Resolution 2016-10, a Resolution of the Board of Supervisors of Sadsbury Township adopting Police Policy 13-16, Naloxone Administration Program.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe reported the current lease with American Tower concerning the cell communication tower in the Township expires in 2029.  American Tower subleases to other cell phone providers.  Representative from American Tower have asked for an extension of the lease for 30 years from 2029 a revenue increase of 3% over current rate.  The Township receives 20% of the revenue generated, plus the lease agreement.  Mr. O’Keefe states his firm has not answered back, but would like to counter-offer with a 15 year extension to 2044 and propose a revenue share of 50%; if the Board is comfortable with the counter offer.  Mr. Schuibbeo agrees with council, as does Mr. Taylor who also has concerns with American Tower not keeping the property maintained.  Mr. O’keefe recommends that can be made part of the agreement, to keep the property maintained.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to give Mr. Pompo authority to handle the lease offer with American Tower concerning the cell communication tower in Sadsbury Township.  With there being no questions from the public, the Board voting “aye” the motion passed unanimously.

Township Planning Commission Report:  Mr. Hensel reported there was no meeting in September.

Township Zoning Report:  Mr. Lowry reported there were 31 inspections performed for the month of September.  Thirty- eight inquiries were received and 8 permits were issued for 1 hot tub, 1 solar array, 1 shed, 4 townhouses, and 1 garage.  The CVS project is proceeding satisfactorily.  Footing inspections are being performed at Aerzen, USA.  There are issues with grass at 23 Spaulding and the front of Sadsbury Village.  Mr. Lowry has spoken to Randy White about the area in front of Sadsbury Village several times.  Mr. Lowry would like to ask the Board of the Township can cut these two grasses to be billed by the Township Secretary.  Grading fees should be less for smaller projects than for larger projects.  With Mr. MacComie’s input, Mr. Lowry would like the simple grading permit fee changed from $500.00 to $100.00.  This would be done by resolution to amend the fee schedule.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt Resolution 2016-11, a Resolution to update the fee required by Sadsbury Township to conduct business specifically regarding grading permits.  With there being no question from the public, the Board voting “aye”, the motion passed unanimously.

Chester County Airport Update:  Mr. Roberts reported the Authority met today.  The festivities were moved to this week-end because of bad weather last week-end.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the September, 2016 General Fund invoices in the amount of $242,465.18.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the September, 2016 Sanitary Sewer invoices in the amount of $39,284.85.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Mr. Taylor the Piston Poppers will hold a truck show from 3pm to 5pm. On October 29th called “Truck or Treat”.  They will be giving out candy to kids.  Mr. Taylor just want to know if the Board had any objections to the Piston Poppers holding this event.  The Board is in agreement and have no objections.

The Board of Supervisors has set Monday, October 31st as the date for Trick or Treat in the Township.  It will be from 6 pm to 8pm for children 12 and under.  Sadsburyville Fire Company and the Sadsbury Township police will be on duty for trick or treat.

Public Comment:

Mr. Taylor stated he received a complement for the Road Department from a resident in Pine Hill who called about a tree being down across the road.

Mr. Schuibbeo asked how the Fireman’s Relief money is usually allocated.  Dave Reynolds stated that last year Sadsburyville Fire Company received $20,000 in donations from the Township.  The Relief money can be divided any way the Township wishes.

Mr. Schuibbeo made a motion, seconded by Mr. Hensel, to allocate 100% of the Fireman’s Relief Fund to the Sadsburyville Fire Company.  With there being no questions from the public, Mr. Taylor abstaining, the motion passed.

Mr. Schuibbeo reminded everyone not to forget the airshow this weekend and also a household hazardous waste event from 9am. To 3pm at 601 Westtown Road.

Mr. Schuibbeo stated he is interested in the Municipal Directory and map that was presented to the Township in September by Brenda Wilson with PRINT.  There will be no cost to the Township.  Mr. Schuibbeo will reach out to have the manual done.  He will also look into having a quality newsletter.

Patrick Bradley from Old Wilmington Road stated he talked to Dave Simmons concerning the sewer covers on Old Wilmington Road.  Mr. MacCombie stated that there was apparently no casting agreement with Penn DOT when they paved Old Wilmington Road.  The risers in the manhole covers have broken and new risers will have to be installed and the Township is obligated to fix it.  Mr. Hensel stated it was talked about putting this in the budget for next year.

Mr. Black from Friendship Way has a failing septic system and wants to sell his property.  He wants to know if public sewer will soon be installed in Friendship Way.  The Board told Mr. Black public sewer will not be available in any other areas of the Township.

John Lymberis would like to commend the Park Committee for Community Day.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to a adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary