A regular meeting of the Board of Supervisors was conducted on Tuesday, November 1, 2016 commencing at 7:00 p.m. Chairman, Mr. Hensel called the meeting to order. Present was Supervisors Anthony Schuibbeo and Earl Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Zoning/Building Officer, Mr. Lowry, and members of the community.
A moment of silence and Pledge of Allegiance were observed.
Mr. Hensel announced the Board met in Executive Session at 6:30 this evening to discuss personnel issues.
Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye” the motion passed unanimously.
Township Police Report: Chief Ranck reported the police patrolled 4,166 miles during the month of October and answered 242 calls for service as follows: 911 hang-up call 1, hit and run crash 3, property damage crash 6, alarm fire 1, alarm police 8, emotional disorder 1, animal complaint 2, assault with injuries 1, assist fire department 1, assist to other police department 3, Township business check 76, civil dispute 3, disabled vehicle 1, disturbance 5, domestic disturbance 4, drug/narcotic investigation 1, illegal dumping 1, erratic driver 1, for police department information 5, fraud (actual or attempted) 2, residential house check 14, keys locked (vehicle/house etc.) 1, lost property 1, medical emergency 22, miscellaneous police nature 21, missing person 2, noise complaint 4, odor investigation inside 1, Township park check 7, parking violation 1, public service call 1, repossession 1, report only NIP 4, retail theft 1, shots heard or shooting (no injuries) 1, suspicious condition 2, suspicious vehicle 1, theft 2, theft from vehicle 1, traffic general hazards 5, traffic detail 1, traffic stop 16, wanted person 1, warrant hit or service 1, and 4 well-being checks. The October 2016 criminal arrests are as follows: 1 simple assault, 1 terrorist threats, 1 harassment. These arrests do not include any pending criminal investigations. The Police Department has completed the on-line training for Narcan through Good Fellowship. It is anticipated within the next week the Police Department will be fully equipped with the Narcan and in service. Mr. Schuibbeo thanked the Police Department for doing a great job with their patrol on Halloween. Chief Ranck reported that Mischief Night had 0 incidents and Halloween had 0 incidents.
Township Public Works Report: For the month of October, the Public Works Department maintained the Township owned properties. Some of the items that were addressed were the cupola on the main Township Building what was rotting away, Township Building was power washed, lights were retrofitted in the main reception area along with the police patrol room to efficient LED’s which help conserve energy while providing less maintenance. In preparation for winter, we have been working on snow plows, the old V plow has been primed, painted and retrofitted to fit on every piece of equipment we have except for the small pickup trucks. The new Mac truck has been delivered and we have been going over all the connections and systems onboard to check for any issues that do not meet our expectations; fortunately, only a few minor things have been found and are being addressed as of today. The new plow for the 09 truck has been completed as well and is ready for pickup tomorrow. Some tree limbs on Hilltop Drive and Celeste Drive that have fallen on the right-of-way have been taken care of. The equipment hours are 10.02 and the vehicle miles are 553. Mr. Hensel commented the Public Works Department did a nice job on the cupola.
Emergency Management Report: Mr. Taylor stated he has no report. He is attending on-going classes.
Keystone Valley Fire Department: Chief Gathercole reported that for the month of October the Keystone Valley Fire Department responded to 19 calls for: fire 4, rescue/medical assist 3, false alarm 4, gas leaks/carbon monoxide incidents 2, fire police dispatched calls 4, and 2 cover assignments. The response by municipality was as follows: Sadsbury Township 2, West Sadsbury Township 4, Highland Township 1, Parkesburg Borough 7, and 5 out of district. The response by personnel averaged 7 per call with a total 67 personnel for combined 65.7 response hours. The average response time was 5:40 in-district and 6:00 out of district. There were 4 trainings with 71 members attending for 255.00 hours combined training hours. The fire units traveled 1,219 miles using 191.0 gallons of fuel and the ambulance(s) traveled 2,890 miles and used 316.9 gallons of fuel. The Keystone Valley EMS Division responded to 101 calls in October for: treated/transported BLS 37, treated/transported ALS 31, no service required 8, patient refusal 18, recalled enroute 3, recalled on scene 2, and 2 lift assist-public assist. The municipal breakdown was as follows: Parkesburg Borough 32, Sadsbury Township 27, West Sadsbury Township 18, Highland Township 15, Christiana Borough 2, Londonderry Township 1, West Fallowfield Township 2, Atglen Borough 1, Sadsbury Township (Lancaster County) 1, and Salisbury Township (Lancaster County) 2.
Sadsburyville Fire Company Report: Eric Brecht reported that for the month of October the Sadsburyville Fire Company responded to 8 calls for: garage 1, mulch 1, house 1, building 1, auto accident 1, accident with pedestrian struck 1, and 2 auto alarms. There were 52 volunteer firefighters responding with an average number of firefighters responding 6.5 per call. The miles traveled was 73 miles with an average of 9.1 miles per call. The time in service was 1 hour and 46 minutes with an average of 13.25 minutes per call. In district (Sadsbury North) the average response time dispatched to on-scene was 7.5 minutes. The response by municipality was as follows: Sadsbury Township North 3, Sadsbury Township South 0, Valley Township 2, East Fallowfield 1, West Caln 1, and Coatesville City 1. The combined firefighter training hours were 166 with a combined personnel fundraising hours of 88.
Sadsbury Park Committee Report: Mr. Jessey reported there was no meeting in October. The next meeting will be a reorganizational meeting. Mr. Taylor stated that he is sorry to hear that Rita Maurio and her husband has stepped down.
Township Engineer Report: Mr. MacCombie reported he has an Engineering Escrow release of funds for Aerzen USA Corporation, 108 Independence Way in the amount of $1,324.37 for the Board’s approval.
Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineer Escrow release of funds for Aerzen USA Corporation, 108 Independence Way in the amount of $1,324.37 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Maccombie reported he has an Engineering Escrow release of funds for the CVS Project in the amount of $10,065.74 for the Board’s approval.
Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineer Escrow release of funds for the CVS Project in the amount of $10,065.74 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported the Sadsbury Village Enhancement Project deadline is October 31, 2016. The contractor has made a request to PennDot to extend the deadline to the end of November. That request has not yet been granted. The contracted could be fined for every day over October 31st if the extension is not approved.
The MS4 application date is September 2017. The map of the Stormwater Management is in the Township Building. A public hearing will be held sometime in August of 2017. Al properties within the Township are subject to the MS4 fee. This is all the result of lawsuits that have occurred over the years as sediment in streams has gotten worse. The Stormwater Management Ordinance must be adopted in almost every County in Pennsylvania and it is very complicated with a high cost in dollars and time. The Township must find a way to generate dollars for this program, whether through tax, fees, or donations.
Township Solicitor Report: Mr. O’Keefe stated that last month the Board of Supervisors adopted the Conditional Use for Sadsbury Commons and Mr. O’Keefe’s office was instructed to prepare the Conditional Use and Decision Order. Mr. Gill, the attorney for Sadsbury Commons is okay with the document that was drafted by Mr. Pompo.
Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve the Conditional Use and Decision Order for Sadsbury Commons drafted by Mr. Pompo. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. O’Keefe stated there should be an annual mobile home park permit application fee paid to the Township. Mr. Lowry stated such a fee is not contained in the current fee schedule for the Township. In the Subdivision Land Development Plan of the Township the operation of a mobile home park requires a yearly permit. Mr. Lowry will draft a letter as to what he thinks is necessary to be considered for a fee, being careful to justify the fee. This should be completed by the December Board of Supervisors meeting to be implemented in the fee schedule for the 1st of the new year.
Mr. O’Keefe stated the American Tower leases land owned by the Township and expires in 2029, and they asked for an extension of the lease. The Township counter-offered the proposed extension be for 15 years with a 3% annual increase. Currently there is an 80-20 split with the carrier and the Township asked for a 50-50 split. American Tower agreed to a 3% raise and wants a 20 year extension and cannot negotiate the 80-20 split due to their contract with Verizon. Mr. Schuibbeo asked about the maintenance around the tower. Mr. O’Keefe stated that was not discussed but can go back with maintenance issues and since the 80-20 split cannot be negotiated, possible go back with a percentage of higher annual income.
Mr. O’Keefe stated the Township’s membership with the Keystone Valley Fire Department is set to expire at the end of 2017, and should the Township require to withdraw from the membership; they must give a year’s notice or there is an automatic renewal policy. The decision to write the letter must be made tonight. Mr. Schuibbeo stated he would like the letter written for withdraw or the Township will be a member for another 5 years. Chief Gathercole from Keystone Valley reported the county is going with the CAD System, which would have the closest available fire company to a fire receiving the call.
Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to instruct Mr. O’Keefe to write a letter to the Keystone Valley Fire Department exercising the Township’s right to withdraw from membership at the end of next year. With there being no questions from the public, Mr. Taylor abstaining, Mr. Hensel and Mr. Schuibbeo voting “aye”, the motion passed.
Mr. O’Keefe stated the upcoming mandatory Floodplain Ordinance revision is following FEMA guidelines. The Ordinance is first drafted for FEMA to approve then the Township will adopt the Ordinance. The Ordinance stand- alone ordinance would be outside of the Township Zoning Ordinance but tied into the Zoning Ordinance. The Township must have a Flood Plain Administrator. Mr. MacCombie stated this position must be someone at the Township level and be able to give a bi-annual report to FEMA explaining why a permit was given. Mr. O’Keefe recommended Mr. Lowry be the Township Flood Plain Administrator.
Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to appoint Tom Lowry as Flood Plain Administrator. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Township Planning Commission Report: Mr. Hensel reported there was no October meeting.
Township Zoning Report: Mr. Lowry reported for the month of October 46 inspections were performed. 61 inquiries have been received. 8 permits were issued for 1 solar array, 1 deck and 3 townhouses. A review of the Zoning and SALDO Ordinances revealed that an annual permit is required to run a mobile home park. The CVS store is scheduled to open on November 13, 2016. Aerzen USA footing inspections are being performed.
Chester County Airport update: Mr. Roberts has no report.
Payment of Invoices:
Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the October 2016 General Fund Invoices in the amount of $128,492.38. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the October 2016 Sanitary Sewer invoices in the amount of $69,018.13. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.
Mr. MacCombie reported he is trying to get the numbers together for a cost to raise the manholes on Old Wilmington Road.
Simon Jessey saw in the past minutes that the sewer rates could be lowered, but the Board wanted a safety net for repairs. Mr. Schuibbeo stated the sewer rates can be lowered at a later date.
Susie Garris stated Compass Road has a huge hole that needs to be filled in and at Route 10 and Compass Road there is a dangerous drop. Mr. Taylor stated something needs to be put in there and he will take a look at it.
Ms. Garris stated Skiles road is breaking off and needs bigger stones to hold the road together. Mr. Taylor stated Skiles Road has been an issue for awhile and the stones were a temporary fix.
Ms. Garris asked if the Township plans to make Compass Road a one way road.
Mr. Lowry stated that this is just a rumor. Compass Road may be relocated to come out around Harlan motors through the back way to the traffic light at Route 30.
Mr. Schuibbeo thanked both fire companies for their awesome presence last night at Halloween.
Mr. Hensel thanked the fire companies for donating their time.
With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.