Sadsbury Township Historical Society Announces 2014 Meeting Schedule


Stottsville Inn (1866)The Sadsbury Township Historical Society has announced its 2014 Meeting Schedule and list of guest speakers.

As in past years, the Historical Society will meet on the first Monday of each month at 7:00 PM at the Township Building at 2920 Lincoln Highway in Sadsburyville.

All are invited, and new members are always welcome!  For the complete list of 2014 meetings and presentations, click here.

You can also connect with the Historical Society on Facebook!

Sadsbury Township Historical Society 2014 Calendars Available Now!


2014 Calendar ImageThe Sadsbury Township Historical Society has released their 2014 calendar featuring photos of various historically noteworthy sites around the Township.  The calendars are  only $10.00 each and are available at the Sadsbury Township Municipal Building or by contacting the following Historical Society Members:  Mae McGuigan at (610) 857-5675 or   Dick Dague at (717) 442-9240.

Get yours before they are gone!

PUBLIC HEARING SET FOR WATER RATE INCREASE REQUEST


PAWC LogoThe Pennsylvania Public Utility Commission has announced that a public hearing will be held on Pennsylvania American Water Company’s request to change water and wastewater rates for Coatesville area customers.

The hearing will begin at 1:30 PM on Thursday, August 8th, at the East Fallowfield Township Building located at 2264 Strasburg Road.

Additionally, Pennsylvania State Senator Andrew Dinniman (D-West Whiteland), said he has partnered with the Pennsylvania Office of Consumer Advocate to hold a special information session prior to the hearing at 12:30 p.m. at the same location.

Daily Local News Article

Link to East Fallowfield Township’s website:  http://www.eastfallowfield.org/cms2/

Sadsbury Township Zoning Hearing Board Seeking Volunteers


Volunteer Pic (ZHB Vacancy)Sadsbury Township is currently seeking volunteers to serve on its Zoning Hearing Board.  The Township’s Zoning Hearing Board meets on an “as needed” basis and is responsible for hearing requests from applicants seeking relief from various portions of the Township’s Zoning Ordinance.

If you are interested in serving, please send a short letter indicating your interest and summarizing your background to the Sadsbury Township Board of Supervisors at sadsburytownship@comcast.net or by clicking here.

Comprehensive Plan Meetings Scheduled

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Comprehensive Plan Meetings Scheduled

The Sadsbury Township Board of Supervisors has scheduled the following dates for work sessions for the Comprehensive Plan Committee:

Tuesday, March 12, 2013 at 6:00 PM

Tuesday, April 9, 2013 at 6:00 PM

Tuesday, May 14, 2013 at 6:00 PM

All meeting will be held at the Township Municipal Building at 2920 Lincoln Highway in Sadsburyville and they are open to any and all interested persons.

Board of Supervisors Special Budget Work Session Monday November 26, 2012


A special budget work session of the Board of Supervisors was conducted on Monday, November 26, 2012 commencing at 9:00 a.m.  Chairwoman, Ms. Silvernail, called the meeting to order.  Present were Supervisors, Mr. Greenfield and Ms. Horan, Township Engineer/Zoning Officer, Mr. MacCombie and Township Accountant, Mr. Drozd.

The moment of silence and pledge of allegiance were waived.

Mr. Drozd began the meeting with changes that were requested to be made from the previous work session.  Ms. Silvernail stated that there is still some question about the salary per year of the full time police chief position.  Ms. Silvernail feels that the budgeted salary is too high and could be tweaked.  Mr. Drozd stated the camera was deleted for the park at a cost of $4,500 and maintenance for the ball field was added for a cost of $2,000. 

Mr. Drozd stated that a signed contract has not yet been received from the Road Department and the union.  There has been no union dues paid as of yet.  Mr. Drozd stated that work boots have been added and he understands the contract stipulates that the Township shall pay $560.00 per month of the health care cost per person.  Mr. Drozd stated the police contract in place 1/1/2009 stipulates the Township will pay $540.00 per month per person.  There is one office employee non-union who the Township pays $540.00 per month.  Mr. Drozd stated he is still waiting to hear from Bob Ward from Whitford Insurance Company as to what the cost of healthcare will be for 2013.  The healthcare plan was changed last year without the Board’s knowledge, and this year has to be changed back to the original plan due to the Police Contract.  Mr. Drozd will keep the line item on the budget at $560.00.

Mr. Drozd stated there may need to be an increase in taxes for the year 2014 for a fire tax.  Ms. Silvernail stated that the Fire Company Consolidation cost to the Township will go up if Sadsbury Fire Company decides to join the consolidation.

Mr. Drozd stated the Sewer Fund has an increase in carry over because buying a new communitor instead of fixing the old one saved $20,000.

Mr. Drozd stated the overall debt in sewer including the unpaid back billing for multiple EDU’s is $299,287.00.  Mr. Drozd stated that the Township’s share is $175,000 and Pennsylvania American share is $123,000.  Ms. Silvernail stated the sewer budget would be in much better shape if we did not have this debt.

Ms. Silvernail asked Mr. Drozd if it would be beneficial to refinance the sewer loan to consolidate the sewer account, as approximately 1/3 of the balance on the sewer budget is from unpaid invoices.  Mr. Drozd will look into the benefit of refinance.

Mr. Drozd stated the 2013 proposed budget sets the flat rate to cover the annual debt service at $360.00 per year for the flat rate and $12.50 per 1000 gallons for the usage rate.  Mr. Drozd stated he expects the sewer rates to increase in 2014 because of the Pennsylvania American Water Company rate increase.  Mr. MacCombie stated the rate increase will be based on Pennsylvania American Water Company rate of $6.99 per 1,000 gallons to an increase for 2013 of $8.66 per 1,000 gallons.

Mr. Drozd stated that he has two options for a tax rate increase.

            Option 1:        Current millage .25 mills

                                    New millage 1.90 mills

                                    .9 mills relate to police majority of which is for payroll

            Option 2:        Current millage .25 mills

                                    New millage  1.15 mills

                                    .9 mills relate to police majority of which is for payroll

This option requires the General Fund borrows $175,000 from the capital to            complete the Compass Road Storm Sewer Project.

Since the Township does not plan to do any major road work until 2016, the General Fund will repay the Capital fund over the following 2 budget years

                        2014               $87,500 plus interest at 2%

                        2015               $87,500 plus interest at 2%

Mr. Drozd stated this approach will help minimize the 2013 real estate tax impact of doing this large project by spreading it out over 2 years.

Other factors indicating the need for a tax increase are that property transfer taxes are down and the fact that many homes in the Township have applied for and gotten tax reassessment lowered on their property, tax income is down from previous years.

Ms. Silvernail stated that Mr. Drozd should start with option #2 and try to do some updating with figures and the Board will discuss this item at the regular Board of Supervisors meeting on December 4, 2012.

Ms. Silvernail polled the Board as to if they would like to have another work session on the 2013 budget.  All the Board members agreed and are available, as is Mr. Drozd.  The Board set the next work session for Thursday, November 29, 2012 at 9:00 a.m.  Ms. Silvernail instructed that this date be advertised for the final work session and also advertise Monday, December 31, 2012 to vote on and adopt the 2013 budget.

Mr. MacCombie stated he has been monitoring the Stottsville Hotel for sewer usage.  Mr. MacCombie stated he looked at and wrote a letter to the owner of the Stottsville Hotel.  The owner is seeking to change his EDU count to 3.  Mr. MacCombie stated he will continue to monitor his flow and make sure his usage continues to be equal to 3 EDUs.  Mr MacCombie made it clear that there will be no credit for past usage and if the flow picks up and additional EDU’s are needed, they will have to be repurchased from the Township at the present rate.   Mr. MacCombie will write a letter to the Board of Supervisors about the reduction of The Stottsville Hotel’s EDUs.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan to adjourn the meeting.  With there being no questions, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank

Assistant Secretary

Board of Supervisors Special Budget Work Session November 8, 2012


A special budget work session of the Board of Supervisors was conducted on Thursday, November 8, 2012 commencing at 9:00 a.m.  Chairwoman, Ms. Silvernail called the meeting to order.  Present were Supervisors Mr. Greenfield and Ms. Horan, Township Engineer/Zoning Officer, Mr. MacCombie, and Township Accountant, Mr. Drozd.

The moment of silence and pledge of allegiance were waived.

Mr. Drozd stated he would start with the proposed police options.  If the police go to a 24/7 schedule, there will need to be an increase in the tax millage.  Ms. Silvernail stated the Township is considering making the Chief of Police a full time position.  Mr. Drozd stated that Chief Groce gave him numbers for surrounding area Chief’s salaries and Mr. Drozd calculated a salary of $80,500 a year.  Besides the Chief being full time, there will be 2 full time officers and a part-time secretary.  Ms. Silvernail stated that the salary amount for Chief of Police is pretty high, more research should be done.  Ms. Silvernail stated that the 24/7 police schedule could possibly be put on hold until the 2014 budget.  Sergeant Ranck advised Ms. Silvernail not to wait too long for the 24/7 scheduling of police because crime figures are up and the department is a lot busier now.

Ms. Silvernail stated the Fire Company Consolidation will take additional funds.

Ms. Horan stated that if the Board of Supervisors has to raise taxes, they need statistics.  There has been no tax increase in many years.

Ms. Silvernail stated the Road Department’s Collective Bargaining Agreement was adopted at the Board of Supervisors meeting on November 7, 2012 and the budget has to adjust for that, and also for hiring a winter person if necessary.  Ms. Silvernail stated Brian Gathercole offered his services for the winter.  Ms. Silvernail stated that the Road Department should conduct an inventory of all items in stock as this will be a valuable tool in determining what is needed in supplies for the coming year.  Ms. Silvernail re-iterated that the contract states there will be no overtime. 

Ms. Silvernail stated the office staff has not had a raise in salary for two years.  Ms. Silvernail would like to increase the salary for the office staff by 3%.  Ms. Silvernail stated that with the Pennsylvania American Water situation, there will be a need to hire a part-time office staff person at approximately 80 hours a month; 50 hours a month on sewer billing duties and additional work if needed.  Ms. Silvernail asked Sergeant Ranck to put together a list of secretarial work to be done in the Police Department and evaluate for a part-time secretary.

In going over the comparisons for the proposed general fund budget for 2013, Mr. Drozd stated there has been a drop in income on the plumbers and contractors registration fees for the Township due to the state taking over registration.  There has been no rental of the old Township Building as anticipated.  The Township Engineer and Solicitor have not raised their fees for the year 2013.  Workers Compensation insurance will increase by 5% and other insurance an additional 3% increase. 

Ms. Silvernail stated that subcontract services for the Road Department will have to be eliminated due to the terms of their contract.  The snow blower will also be eliminated and the 2012 International Truck will be put on hold.

Ms. Horan stated to take the security camera off the budget for the park.  Sergeant Ranck stated that his softball team uses the park annually and he asked if the field could be redone bringing it up to the standard it should be.  Each year grass grows in closer to the playing area.  Sergeant Ranck asked if there was any way this item could be placed in the budget.  Ms. Silvernail stated to put $2,000.00 in the budget for ball field repair.

Mr. Drozd stated that as of now, the employee portion of the Health insurance is taxed.  Mr. Bob Ward from Whitford Insurance Company will do a presentation to the employees as to having the portion remain taxed or change it to nontaxable income.  Ms. Silvernail stated that a memo should be sent to each employee and a memo to the labor lawyer.

Mr. Drozd stated the Sewer Budget for 2013 contains an increase in the usage rate per 1000 gallons from $9.50 to $13.00.  The Flat rate will remain the same.  Mr. Drozd stated there will probably be a sewer rate increase in 2014 because of the PAWC rate increase.  Mr. MacCombie stated the increase for PAWC will be $8.66 per 1,000 gallons in 2013, and will increase each year.  Ms. Silvernail stated to send a letter with the invoice explaining why this has happened with PAWC.  The residents can pretty much bet on a rate increase yearly.  This increase was mandated by the PUC for PAWC and the Board of Supervisors cannot change this fee.

Mr. MacCombie stated the communitor at the pump station in Stottsville can be repaired again or a new one purchased for $30,000.00.  Mr. MacCombie suggests the Board purchase a new one.  Mr. MacCombie stated that if the Board wants a new figure for tap in fee costs, he can give them that number.

Ms. Silvernail stated that as it stands now, the Township will be changing District Justice locations.  Sadsbury Township will be going to Honey Brook District Court.  Ms. Silvernail suggested that a meeting be set up will District Justice Cabry concerning collections of debt for the Township. 

Ms. Silvernail stated the final budget should be ready by December 1, 2011 and be on file at the Township Office for 30 days for inspection by the public before adoption.

Ms. Silvernail made a motion, seconded by Ms. Horan to have the next budget work session advertised to be Monday, November 26, 2011 at 9:00 a.m.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

With there being no further business, Ms. Silvernail made a motion, seconded by Mr. Greenfield, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank

Assistant Secretary

Board of Supervisors Regular Meeting Tuesday October 2, 2012


A regular meeting of the Board of Supervisors was conducted on Tuesday, October 2, 2012 commencing at 7:00 p.m.  Chairwoman, Ms. Silvernail called the meeting to order.  Present were Supervisors Mr. Greenfield and Ms. Horan, Township Solicitor, Mr. Pompo, Township Engineer/Zoning Officer, Mr. MacCombie and members of the community.

Ms. Silvernail announced the board met in Executive Session on October 2, 2012 at 6:00 p.m. to discuss legal matters.

The moment of silence and pledge of allegiance were observed.

Ms. Silvernail made a motion, seconded by Ms. Horan, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Groce reported that for the month of September, 2012 the police patrolled 4,361 miles and handled 134 complaints from the public for:  7 thefts, 4 suspicious persons/conditions, 2-911 hang-ups, 17 alarms, 6 domestics, 6 accidents, 6 disturbances, 11 assist to other departments, 1 harassment, 3 criminal mischief, and 4 animal.  There were 7 parking tickets issued for the month and 18 traffic citations.  There were 11 criminal arrests for :  Disorderly conduct 7, assault 3 and harassment 1.  Patrol activities included:  28 traffic checks and 298 property checks. 

Chief Groce stated the firearms policy is ready for the Board of Supervisors review.  Ms. Silvernail stated the police vehicles are now going to be equipped with gun racks on adoption of the firearms policy. 

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to purchase four (4) Pro-Guard G5000UT-series partition-mount gun racks from Metropolitan Communications, Inc. for the total cost of $1,640.00 including installation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to set the date and time for “Trick or Treat” to be Wednesday October 31, 2012 from 6:00 p.m. to 8:00 p.m., with the age limit to be 12 and under.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Engineer Report:  Mr. MacCombie reported that the 2012 resurfacing and street improvements to Compass Road and Fredrick Drive have been completed.

Mr. MacCombie stated he has a request for payment for Lyons & Hohl for the 2012 Resurfacing and Street Improvements to Compass Road and Frederick Drive in the amount of $9,975.00 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve payment for Lyons & Hohl for the 2012 Resurfacing and Street Improvement to Compass Road and Frederick Drive in the amount of $9,975.00 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a request for payment for Asphalt Maintenance Solutions, LLC for the 2012 Resurfacing and Street Improvements to Compass Road and Frederick Drive in the amount of $38,577.00 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve payment for Asphalt Maintenance Solutions, LLC for the 2012 Resurfacing and Street Improvements to Compass Road and Frederick Drive in the amount of $38,577.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release for Aerzen USA to reimburse the Township in the amount of $645.00 for the Board’s approval.

Ms. Silvernail recused herself and turned the motion over to Ms. Horan.  Ms. Horan made a motion, seconded by Mr. Greenfield, to approve an Engineering Escrow release for Aerzen USA to reimburse the Township in the amount of $645.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, Ms. Horan and Mr. Greenfield voting “aye”, and Ms. Silvernail abstaining, the motion passed.

Mr. MacCombie stated he has a certificate of release of funds from working account letter of credit reduction from Sadsbury Commons, Medical Office Development-Phase 1B in the amount of $26,375.77 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve a certificate of release of funds from working account letter of credit reduction from Sadsbury Commons, Medical Office Development-Phase 1B in the amount of $26,375.77 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds to reimburse the Township from Sadsbury Commons-Phase 1A in the amount of $118.75 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve an Engineer Escrow release of funds to reimburse the Township from Sadsbury Commons-Phase 1A in the amount of $118.75 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds to reimburse the Township from Sadsbury Commons-Phase 1B, Lancaster General Hospital Medical Office Building in the amount of $820.00 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve an Engineering Escrow release of funds to reimburse the Township from Sadsbury Commons-Phase 1B, Lancaster General Hospital Medical Office Building in the amount of $820.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funs to reimburse the Township from Sadsbury Commons-Phase 1B in the amount of $118.75 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve an Engineering Escrow release of funs to reimburse the Township for Sadsbury Commons-Phase 1B in the amount of $118.75 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds to reimburse the Township from Sadsbury Arcadia Associates, L.P., Sadsbury Park Phase 2A in the amount of $33.75 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve an Engineer Escrow release of funds to reimburse the Township from Sadsbury Arcadia Associates, L.P., Sadsbury Park Phase 2A in the amount of $33.75 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds to reimburse the Township from Sadsbury Arcadia Associates, L.P., Sadsbury Park Phase 4C in the amount of $400.00 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve an Engineer Escrow release of funds to reimburse the Township for Sadsbury Arcadia Associates, L.P., Sadsbury Park Phase 4C in the amount of $400.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Solicitor Report:  Mr. Pompo has explained that the Commonwealth of Pennsylvania (National Guard/Stryker Brigade) has presented the Board with a Settlement Agreement to allow bills for engineering and legal services rendered prior to the execution of the Developers Agreement to be paid.  The Developers Agreement was signed on April 3, 2012.  The Department of General Services is unable to make payment for services performed before the date of execution.  The Settlement Agreement will allow these payments to be made to the Township for the services.

Mr. Pompo noted there is a charge of $52.50 dated May 8, 2012 that was not included in the payment amount of $8,275.02. There were two invoices dated for May 8, 2012 and only one was included in the Settlement Agreement.

Ms. Silvernail stated the amount of the May 8, 2012 invoice should be included in the Settlement Agreement and instructed Mr. Pompo to include this amount in his correspondence with the Department of General Services.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to accept the Settlement Agreement from the Department of General Services for the National Guard/Stryker Brigade to pay engineering and legal bills to the Township in the amount of $8,275.02 and also include the May 8, 2012 invoice of $52.50 which would make the total due $8,327.52.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Pompo stated that in 2011 the Township was asked by the Chester County Airport Authority to participate in an Airport Hazard Zoning Ordinance.  Mr. Pompo stated Sadsbury Township does have an Airport Hazard Zoning Ordinance in place.  Mr. David Malman, Esquire, representing the Chester County Area Airport Authority Airport Hazard Zoning Ordinance Grant stated they have until next April to adopt, upgrade, or prove that municipalities do have an Airport Hazard Zoning Ordinance in place.  The grant includes $2,000 for each municipality impacted to review their Ordinance.  Mr. Malman, stated he will e-mail some possible dates to schedule a meeting on the Airport Hazard Area Zoning Grant obtained by the Airport Authority.  Ms. Silvernail stated the Supervisors will compare the Airport Hazard Zoning Ordinance to the Sadsbury Township Airport Hazard Zoning Ordinance and could possibly have to change some wording.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Mr. Greenfield to attend meetings of the Chester County Area Airport Authority Airport Hazard Zoning Ordinance Grant with Ms. Silvernail being the alternate.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Pompo stated that a small portion of Rockdale Drive is located in Sadsbury Township with the majority of the road located in Valley Township.  Valley Township would like Sadsbury Township to dedicate Rockdale Drive to them.  Mr. Pompo stated that Valley Township holds all financial security and Valley is prepared to adopt Rockdale Drive and assume all maintenance.  This will be discussed at the Board of Supervisors meeting for Valley Township on October 16, 2012.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to adopt Resolution 2012-07 Deed of Dedication of Rockdale Drive to Valley Township subject to the Board of Supervisors meeting on October 16, 2012 and second condition contingent on Valley Township agreement on maintaining Rockdale Drive from here to perpetuity.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Pompo asked the Board’s permission to advertise the Ordinance to vacate former location of relocated Rockdale Drive.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, giving Mr. Pompo Permission to advertise an Ordinance to vacate former location of relocated Rockdale Drive in time for the November Board of Supervisors meeting to vote.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report:  Mr. Greenfield reported the meeting for September was cancelled due to no business.

Township Zoning Report:  Mr. MacCombie stated he has nothing to report on zoning issues.  Mr. MacCombie stated that the owners of the Stottsville Inn have been in contact with his office about what can be done to reduce the number of EDU’s owned by the Inn.  Mr. MacCombie reported that in the beginning when the Stottsville Inn was owned by Mr. Carr, the intention was to have 10 rooms upstairs to rent; which resulted in the need for 13 EDUs.  The fees were paid and the connections were made.  The new owners say they do not need or utilize the 13 EDUs.  Mr. Pompo stated the policy relative to a situation as this, is that the Township does not buy back EDUs and clearly there is no refund.  In the event EDUs are relinquished and are needed back in the future, they would need to be purchased again at the prevailing rate.   Mr. MacCombie stated the flows are down, but the inn still has 10 rooms.  Ms. Silvernail asked how often the flows are monitored?  Mr. MacCombie will meet with the owners to determine their EDU usage.  Mr. MacCombie stated if the EDUs are relinquished, the bill will be reduced going forward but no credit will be given on late bills not paid.

Township Park Committee Report:  Ms. Horan reported the Road Crew has not painted the swing frame as of yet.  The swings ordered have been delivered and a new light has been approved for the park.

Pomeroy Fire Company Report:  Mr. Taylor reported that there were a total of 8 calls for the month of September:  1 assist EMS, 5 automatic fire alarms, 1 building, and 1 auto accident.  There were a total of 8 assists to other departments:  West Sadsbury 4, and Sadsbury 4.  Time in service was 4 hours and 13 minutes and 18.62 man hours.  Mr. Taylor reported that the Pomeroy Fire Company EMS took 97 calls for the month of September:  Pomeroy ran 56 calls and Parkesburg ran 41 calls.

Sadsbury Fire Company Report:  No report.

Emergency Management Coordinator Report:  Mr. Taylor reported he E-mailed the representative at CTDI on why they do not evacuate during fire alarms when there are definite issues present.  He asked what the policy was for emergencies, and received no real response.  Mr. Taylor reported he completed additional studies for advanced certification per the county, but still has more to do.

Chester County Airport Update:   Mr. Roberts reported the Chester County Airport will hold its 50th Anniversary on October 6, 2012.  Mr. Roberts stated the airplane hangar has been converted to a WWII Canteen for a dance.  There will be an open house from 9:00 a.m. to 5:00 p.m. with free admission and parking. You can visit with local pilots and have an airplane ride from 9:00 a.m. to 6:00 p.m. Tickets for the dance are available at the Chester County Airport.

 Payment of Invoices: 

Ms. Silvernail made a motion, seconded by Ms. Horan, to pay the September invoices in the amount of $88,458.20.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to pay the September sanitary sewer invoices in the amount of $43,326.53.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Mr. George Thomas, Field Operations Supervisor, from Pennsylvania American Water Company stated he is requesting a waiver from the Township on restoring Washington Lane due to installation of public water at 46 Washington Lane due to the failure of the resident’s well.  Mr. Thomas stated they cut a 3×2 patch in the road and the Ordinance would require they mill and overlay 200 feet of the roadway.  Mr. Thomas would like to only do a patch.  Mr. MacCombie stated that Pennsylvania American Water Company worked with the Township when the sewer was being put in the Heights area by asking the neighbors if they wanted public water.  Not all the residents wanted public water and Mr. MacCombie stated that since the roads were open at that time, he suggested that Pennsylvania American put in connectors at each property so the roads would not have to be cut at a later time.  Mr. MacCombie stated that Pennsylvania American chose not to do this.  Ms. Silvernail stated she has not seen the area of the road but will go to Washington Lane and have a look.  Mr. MacCombie stated he will look at the patch and see what needs to be done.  Ms. Silvernail tabled the request until the next meeting.

Mr. Thomas stated that on Stove Pipe Hill Road there was a water main break or settlement from installation of water and sewer in the area.  Mr. Thomas stated Pennsylvania American will mill down and pave the full width and repair the road according to the Township Ordinance.

Mr. John Jaros came before the Board to discuss the Application to the Zoning Hearing Board for Special Exception for Bulldog Construction at lot 5 consisting of 20 acres on Shamrock Lane for outdoor storage of equipment.  Mr. MacCombie stated that the Conditional use process is the Zoning Officer’s decision, not the Board of Supervisors. Mr. Pompo asked Ms. Silvernail if the Board had any issues with the Special Exception for Bulldog Construction on Shamrock Lane for outside storage.  Ms. Silvernail stated excess storage and not to go beyond the approved area on the plan (fenced in area), and no renting or leasing to anyone else to store items.

Mr. Michael Moskel of Hilltop Drive stated he reinstalled shards of mirrored glass on his property after it was removed by the Township.  Mr. Moskel stated the shards of glass are artwork along with bird houses, bird feeders, and a hedge row.  Mr. Moskel stated that initially the mirror was in one piece 50 feet up his driveway and someone smashed it in his driveway.  Ms. Silvernail stated that the mirrored glass cannot be placed in the Township right-of-way.  If someone received an injury from the glass in the right-of-way, the Township could be sued for the injury.  Ms. Silvernail warned the homeowner that if someone got hurt in his yard by the glass, his homeowners insurance may consider the glass an intentional act.  Ms. Silvernail stated that if you have someone trespass on your property, the best thing to do is dial 911.  Mr. Moskel stated he will review his artwork and make sure there is no danger.  The Township will also follow up.

Ms. Silvernail announced that the Chester County Association of Township Officials (CCATO) is hosting a Fall Conference on November 8, 2012 at the Mendenhall Inn.  Ms. Silvernail stated that the Supervisors annually attend this event and the cost for the meal is $65.00 per person. 

Ms. Silvernail made a motion, seconded by Ms. Horan for the Board of Supervisors and related guests to attend the Chester County Association of Township Officials (CATO) Fall Conference on November 8, 2012 at the Mendenhall Inn at a cost of $65.00 per person.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail stated a member of the Board of Supervisors needs to appoint a member of the Board to act as liaison to the Fire Company Consolidation Committee.

Ms. Silvernail made a motion, seconded by Ms. Horan, to appoint Ms. Silvernail as liaison to the Fire Company Consolidation Committee and Mr. Greenfield as an alternate.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Mr. Pompo stated he will attend the Zoning Hearing Board for Bulldog Construction Special Exception for outside storage if it pleases the Board.

Mr. Greenfield stated that at 12 midnight on Saturday, September 29, 2012, he called 911 about a disturbance at the Sadsburyville Fire Hall.  Mr. Greenfield stated there was a party at the fire hall and half the party was in the parking lot.  Mr. Greenfield asked Earl Taylor if the president of the fire company or an appointee is required to stay at the fire hall when it is rented out for a party or a function.   Mr. Taylor stated that at Pomeroy fire hall, there is a member present at a function.  Ms. Silvernail stated that a letter should be written to the President of the Sadsburyville Fire Company, Dave Reynolds, to have rentals monitored more closely at the fire hall.

Jackie Taylor stated there is a renter on North Street at the end of the street on the right hand side that is Section 8.  The families renting this property have been destructive and unhealthy living.  The lawn is never mowed and there are rats.  Ms. Silvernail stated that the codes enforcer will be sent out to take a look for any violations.  Ms. Taylor stated the place is being cleaned out so that it can be rented again.

A member of the Daryl Flings Towing Service stated that their service is available for commercial towing in Sadsbury Township. 

Chief Groce asked Earl Taylor if the Pomeroy Fire Company would again help the police monitor the traffic light and the traffic on Route 30 for Halloween?  Mr. Taylor agreed.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

 Respectfully Submitted,

 Linda Shank

Assistant Secretary

Sadsbury Township Historical Society November Meeting


Meeting Thursday, November 8, 2012
6:00 PM, Black Walnut Winery
3000 Lincoln Hwy., Sadsburyville, PA 19369 (610) 857-5566

$5.00 at the door (Free for Members of the Sadsbury Township Historical Society)

Instead of our normal first Monday meeting, we are joining with the Chester County Historic Preservation Network for their first annual Meet and Greet Event on a Thursday evening at Black Walnut Winery in Sadsburyville and to hear a presentation on the historic resources of Sadsbury Township. The winery is located on Business Route 30 in an adaptive re-use of a beautiful stone bank barn. Our site host, Lance Castle and a handful of close friends, toiled for several years to renovate the old barn into the fabulous winery that adorns the property today. Schedule:

6:00 PM – Meet and Greet with food and drinks while you enjoy the history of this area of the county.

6:45 PM – Introduction to Sadsbury Township Historical Society and its recent activities.

7:00 PM – Dick Dague presents a Slideshow of Historic Homes and Buildings in Sadsbury Township. All are welcome!

Cash bar paid to winery. Refreshments – fruit and cheese trays – will be available along with non-alcoholic drinks.

For further information, call Mae McGuigan at 610-857-5675.

Supervisors Special Budget Work Session Meeting Wednesday, September 26, 2012


A special budget work session meeting of the Sadsbury Township Board of Supervisors was held on Wednesday, September 26, 2012 commencing at 9:00 a.m. Chairwoman, Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Mr. Greenfield, Township Engineer/Zoning officer, Mr. MacCombie and Township Accountant, Mr. Drozd.

The moment of silence and pledge of allegiance were waived.

Mr. Drozd stated that the General Fund as of August 31, 2012 had a surplus in the amount of $101,223.00 due to the housing market improving and transfer taxes higher and the rate of trash collection was higher. He also stated that expenses were lower than anticipated so far this year.

Mr. Drozd stated that the sewer billing from Pennsylvania American Water Company is going to be coming in-house. He stated he anticipates that to hire a part-time employee at 80 hours a month would be sufficient time to do the billing and if needed to help with other duties. Mr. Drozd stated the rate of pay should be somewhere between $13.00 to $15.00 per hour. Ms. Silvernail stated she would like to start at the lower end of the pay rate when the position is advertised.

Mr. Drozd discussed items from the Capital Project for 2012 which could stay and be completed in 2012 and what could be moved to the budget in 2013.

Mr. Drozd reported that the business office and highway department were on line with their budget. The police department had to have transfers to cover police payroll due to increase in part time officers and Sgt. Rank being out for surgery.

The police department will receive a 3.5% raid per their contract.

Proposals were given for police coverage as follows:

1. 24/7 coverage $64,000 increase

2. 2 shifts per day $36,000 increase

Ms. Silvernail stated she would like to budget for a full-time police chief and work that into the payroll numbers also. Ms. Silvernail stated she would like to update the police chief job description and have a working police chief, and possibly adding a secretary. Mr. Drozd stated that that would require a tax increase.

Ms. Silvernail asked Mr. Drozd to compare the options with a full-time police chief and calculate what the tax increase in millage would be.

Ms. Silvernail stated that Mr. Guthrie reworked the numbers and deduced that Pomeroy Fire Company covers more that 50% of the Township. $33,904.00 was budgeted for Pomeroy in 2010. Mr. Drozd stated he will budget for the Consolidation for the 2013 budget $33,204 plus the donation to Sadsbury Fire Company.

Mr. Drozd stated the 2008 police car warranty will end at the end of the year. Mr. Drozd needs information if the police department is going to keep the car or replace it. Chief Groce stated that West Caln and West Sadsbury use lease purchase of police cars. Chief Groce does not have the details on a lease purchase agreement.

Ms. Silvernail stated the Township’s portion of $540.00 per each employee’s health insurance cost will stay the same for the year 2013 with the employee paying the balance. Ms. Silvernail stated that an adjustment made to the health insurance plan last year needs to be looked into. Mr. Drozd stated the pre-tax plan for health care contribution would result in a savings of $110.00 for 2011 and $196.00 for 2012. Mr. Drozd will look into the cost to set this up.

Mr. Dave Simmons, Road Foreman stated the rental of the boom for the roadside mower became very costly when the required insurance became very expensive; so the decision was not to rent it. Mr. Simmons stated that there is not much roadside mowing in the Township and it could be done 2 times a year. Ms. Horan suggested finding the cost to outsource the road side mowing. Mr. Simmons stated that the Township would not have to worry about insurance, housing and maintenance on the vehicle if it was outsourced. Mr. Simmons will do research to get the cost to outsource.

Mr. Simmons stated he would like a new truck included in the 2013 budget at a cost of $220, 00.00. Mr. Simmons stated he would like to keep the International and add new truck to the fleet. The new truck will be able to plow deeper snow and haul larger quantities of material. Mr. Drozd stated there is $60,000 to $70,000 in the Liquid Fuels account to help pay for the new truck. Mr. Simmons stated the Volk Plow will have the same hookup on the International and the new truck. Ms. Silvernail stated to hold this over until the next budget meeting. Mr. Simmons also asked if the 2013 budget could also add a snow blower for the Township building and parking lot area at a cost of $1,500.00.

Mr. Simmons stated the service agreement for the Township generators is not in effect now. He stated he has two plans; one from Modern and one from Penn Power. Mr. Simmons stated that Penn Power uses Modern parts. Mr. Simmons stated that both generators should be maintenanced every quarter, but this has not been done. Mr. Simmons stated that Modern will do 1 major and 3 minor maintenance services for $2,400 yearly. Penn Power will do the same for $2,390. Mr. MacCombie stated that the generators should be exercised more often to make sure there will be no problems.

Mr. Drozd stated that future capital would include road work random $90,000 to $100,000. Mr. MacCombie stated that Compass Road being the most extensive road in the Township would need storm water improvements on the Southern part of roadway.

Mr. MacCombie also stated Hilltop Road could use some work and Sadsbury Road would be good for tar and chip. Mr. MacCombie stated that as the sewer was placed in the Township, the roads were paved.

Mr. Drozd stated there are many items on the budget that have been carried over for many years and asked the Supervisors to keep or discontinue as follows:

1. Security card entrance

2. Additional security cameras

3. Additional chairs for meeting room

4. Sadsbury Enhancement Project

5. Old Township Building rent or sell

6. Barkman Landfill

7. Comprehensive Plan

8. Recodification of Township Ordinances

9. Web Page

10.Allocation of Local Service Tax

Ms. Silvernail stated that items 1 & 2 should be kept on the budget as a reminder that security is necessary. Take off the budget item 3 as unnecessary. Mr. MacCombie stated that item 4; Sadsbury Enhancement Project has funding still available and is scheduled to go out to bid in 2013.Concerning item 5, Ms. Silvernail stated she feels the deal to rent the old Township Building by Medic 93 has fallen through. Item 6, the Barkman Landfill should be carried over. Ms. Silvernail stated that item 7, to keep the Comprehensive Plan. It is an 18 month process and Ms. Silvernail is hoping to create a 5 member committee or possibly the Planning Commission to start the process in November 2012 and carry over to the year 2013. Ms. Silvernail stated the Township did not receive a grant. Mr. Drozd will call Mr. Grafton to get the cost for the Comprehensive Plan. Mr. Drozd stated he will contact Vince Pompo to find the status of item 8, the recodification. Item 9, the web page redesign will need to have an annual cost budget of $500.00 as it will now be done in-house. Item 10, the allocation of local service tax is as follows: 1/3 to police department, 1/3 to the fire companies, and 1/3 to the road department.

Mr. Drozd stated there is a balance of $540,000 in unpaid trash and sewer bills combined.

Ms. Silvernail stated that starting in January 2013, the Township will be serviced by the District Justice in Honey Brook and Mr. MacCombie stated that this District Justice will help with the collection of unpaid Township bills.

Mr. Drozd stated that the Sewer Fund comparison shows the Township collected more in funds than were budgeted. The sewer expenses were $19,818 lower than budgeted. The 25 additional EDU’s asked for by Lincoln Crest have been put on hold.

Mr. Drozd asked the Board to consider if the per EDU rate for sewer billing would change or remain the same for the year 2013.

Mr. MacCombie stated that the Township will have to do an Industrial Pre Treatment Program which should cost around $5,000. Manhole inserts should be installed the length of the Bunk Run should cost around $500.00. Mr. MacCombie stated that Lincoln Crest Trailer Park has the biggest number of rain water runoff in the entire sewer system. The comminuter – grinder of sewage at the pumping station jammed and blew out the motor. The cost of a new comminuter is $17,000 to $20,000. This should be a 2012 budget project.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to set the next budget meeting date as Tuesday, October 30, 2012 at 9:00 a.m. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail stated that the glass in the back door to the Township Building has been broken. Mr. Greenfield will get a quote to replace the glass.

Mr. MacCombie stated that Mr. Pompo agrees that Bull Dog Construction needs a Special Exception from the Zoning Hearing Board for outdoor storage on the Shamrock Lane location.

Ms. Silvernail stated that each year the Township participates in the Chester County Solid Waste household hazardous waste collection program. Residents in the Township can discard of their hazardous waste at various collection sites throughout the year.

Ms. Silvernail made a motion, seconded by Ms. Horan, to participate in the Chester County Solid Waste Authority’s Regional Household Hazardous Waste Collection Program for 2013-2016 at an annual cost not to exceed $1,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail asked Chief Groce if he has received the Police Department Firearms Policy. Chief Groce stated he does not as yet have the Firearms Policy from Chris Gerber’s office but he expects to have it sometime today.

Charles A. Higgins & Sons supplied the Board with a proposal to supply and install a new 400 Watt metal halide shoe box fixture at Bert Reel Park to replace the old mercury fixture at a cost of $683.00. Ms. Silvernail stated the mercury light has burnt out and cannot be replaced.

Ms. Silvernail made a motion, seconded by Ms. Horan, to accept the proposal from Charles A. Higgins, & Sons, Inc. to supply and install a new 400 watt metal halide shoe box fixture at Bert Reel Park to replace the old mercury fixture not to exceed $700.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Greenfield stated that he was contacted by Ted Alderman and his neighbors in Pomeroy and they are concerned because they heard that Weaver Mulch is planning to purchase part of Pat McGrail’s property. They are worried about smells from mulch in Pomeroy. They stated that trees are beginning to be cut down.

Mr. MacCombie stated that the McGrail property is zoned agricultural. Weavers Mulch is not agriculture and not permitted. Mr. MacCombie will look into the situation.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan to adjourn the meeting. With there being no questions, the Board voting, “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank

Assistant Secretary