New Year Will Bring New Rules for Disposing of Electronic Devices

Courtesy of the Pennsylvania Township News magazine

New rules for disposing of electronic devices that take effect on January 24, 2013, will prohibit consumers from throwing away laptops, computers, monitors, televisions, and other such electronics with their trash. Under the state Covered Device Recycling Act of 2010, waste haulers will no longer be able to take these items unless the municipality has a curbside electronics collection program that ultimately sends the devices to an electronics recycler.

“Proper recycling is important because there are millions and millions of devices, they have a limited useful life span, and they contain heavy metals, such as lead, cadmium, and mercury, as well as other materials that do not belong in the normal trash stream,” state Secretary of Environmental Protection Michael Krancer said in a news release.

Many of these devices also contain valuable metals, such as gold, silver, and platinum, and base metals, such as copper, iron, and aluminum that can be separated and reused in new products.

The law also requires manufacturers of covered devices to provide for the collection, transportation, and recycling of these items through one-day events, permanent collection programs, or mail-back options. Some retailers also accept electronics for recycling either at no charge or in exchange for rebates or coupons.

A current list of collection opportunities, including those offered by manufacturers and retailers, is available by calling DEP’s toll-free recycling hotline at (800) 346-4242. Consumers may also obtain electronics recycling information from their county recycling coordinator. Contact information for county recycling coordinators can be found on the DEP website at www.dep.state.pa.us, keyword “Recycle.”

Happy Holidays

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Hawaiian Christmas FlowerThe Sadsbury Township Board of Supervisors and Township Staff would like to extend their very best wishes for a safe and happy holiday season and a healthy and prosperous New Year!

 

Get Less Junk Mail

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3945189711_289fc5ba25_oIf your New Year’s Resolutions include getting more organized one way to start is to get less Junk Mail. The Southeastern Chester County Refuse Authority (SECCRA), a longtime provider of recycling services in the region is proud to announce the availability of a “Junk Mail Reduction Kit” for the residents of its service area. One of SECCRA’s major objectives is to provide a regional waste management approach to municipal solid waste issues in southern Chester County. Waste reduction is part of this approach. Continue reading

Sadsbury Township Historical Society November Meeting

Meeting Thursday, November 8, 2012
6:00 PM, Black Walnut Winery
3000 Lincoln Hwy., Sadsburyville, PA 19369 (610) 857-5566

$5.00 at the door (Free for Members of the Sadsbury Township Historical Society)

Instead of our normal first Monday meeting, we are joining with the Chester County Historic Preservation Network for their first annual Meet and Greet Event on a Thursday evening at Black Walnut Winery in Sadsburyville and to hear a presentation on the historic resources of Sadsbury Township. The winery is located on Business Route 30 in an adaptive re-use of a beautiful stone bank barn. Our site host, Lance Castle and a handful of close friends, toiled for several years to renovate the old barn into the fabulous winery that adorns the property today. Schedule:

6:00 PM – Meet and Greet with food and drinks while you enjoy the history of this area of the county.

6:45 PM – Introduction to Sadsbury Township Historical Society and its recent activities.

7:00 PM – Dick Dague presents a Slideshow of Historic Homes and Buildings in Sadsbury Township. All are welcome!

Cash bar paid to winery. Refreshments – fruit and cheese trays – will be available along with non-alcoholic drinks.

For further information, call Mae McGuigan at 610-857-5675.

Don’t Forget To Vote!

Election Day is Tuesday, November 6, 2012!

Voters will be asked, but not required, to show an acceptable photo ID on Election Day. All photo IDs must contain an expiration date that is current, unless noted otherwise. Voter’s names on their photo IDs do not need to exactly match their voter registration, but the names must substantially conform.  Acceptable IDs include:

  • PA Driver’s License or Non-driver’s License photo ID (IDs are valid for voting purposes 12 months past expiration date)
  • Valid U.S. passport
  • U.S. Military ID- active duty and retired military (a military or veteran’s ID must designate an expiration date or designate that the expiration date is indefinite). Military dependents’ ID must contain an expiration date.

If you do not have one of these IDs, and require one for voting purposes, you may be entitled to get one FREE OF CHARGE at a PennDOT Driver License Center. To find the Driver License Center nearest you, and learn what supporting documentation you will need to get a photo ID visit PennDOT’s Voter ID Website or call the Department of State’s Voter ID Hotline at 1-877-VotesPA (868-3772).

Additional voting information, specific to Chester County, can be found at Chesco Voter Services (see below link) or by calling (610) 344-6410.

http://www.chesco.org/index.aspx?nid=156

Supervisors Special Budget Work Session Meeting Wednesday, September 26, 2012

A special budget work session meeting of the Sadsbury Township Board of Supervisors was held on Wednesday, September 26, 2012 commencing at 9:00 a.m. Chairwoman, Ms. Silvernail called the meeting to order. Present were Supervisors Ms. Horan and Mr. Greenfield, Township Engineer/Zoning officer, Mr. MacCombie and Township Accountant, Mr. Drozd.

The moment of silence and pledge of allegiance were waived.

Mr. Drozd stated that the General Fund as of August 31, 2012 had a surplus in the amount of $101,223.00 due to the housing market improving and transfer taxes higher and the rate of trash collection was higher. He also stated that expenses were lower than anticipated so far this year.

Mr. Drozd stated that the sewer billing from Pennsylvania American Water Company is going to be coming in-house. He stated he anticipates that to hire a part-time employee at 80 hours a month would be sufficient time to do the billing and if needed to help with other duties. Mr. Drozd stated the rate of pay should be somewhere between $13.00 to $15.00 per hour. Ms. Silvernail stated she would like to start at the lower end of the pay rate when the position is advertised.

Mr. Drozd discussed items from the Capital Project for 2012 which could stay and be completed in 2012 and what could be moved to the budget in 2013.

Mr. Drozd reported that the business office and highway department were on line with their budget. The police department had to have transfers to cover police payroll due to increase in part time officers and Sgt. Rank being out for surgery.

The police department will receive a 3.5% raid per their contract.

Proposals were given for police coverage as follows:

1. 24/7 coverage $64,000 increase

2. 2 shifts per day $36,000 increase

Ms. Silvernail stated she would like to budget for a full-time police chief and work that into the payroll numbers also. Ms. Silvernail stated she would like to update the police chief job description and have a working police chief, and possibly adding a secretary. Mr. Drozd stated that that would require a tax increase.

Ms. Silvernail asked Mr. Drozd to compare the options with a full-time police chief and calculate what the tax increase in millage would be.

Ms. Silvernail stated that Mr. Guthrie reworked the numbers and deduced that Pomeroy Fire Company covers more that 50% of the Township. $33,904.00 was budgeted for Pomeroy in 2010. Mr. Drozd stated he will budget for the Consolidation for the 2013 budget $33,204 plus the donation to Sadsbury Fire Company.

Mr. Drozd stated the 2008 police car warranty will end at the end of the year. Mr. Drozd needs information if the police department is going to keep the car or replace it. Chief Groce stated that West Caln and West Sadsbury use lease purchase of police cars. Chief Groce does not have the details on a lease purchase agreement.

Ms. Silvernail stated the Township’s portion of $540.00 per each employee’s health insurance cost will stay the same for the year 2013 with the employee paying the balance. Ms. Silvernail stated that an adjustment made to the health insurance plan last year needs to be looked into. Mr. Drozd stated the pre-tax plan for health care contribution would result in a savings of $110.00 for 2011 and $196.00 for 2012. Mr. Drozd will look into the cost to set this up.

Mr. Dave Simmons, Road Foreman stated the rental of the boom for the roadside mower became very costly when the required insurance became very expensive; so the decision was not to rent it. Mr. Simmons stated that there is not much roadside mowing in the Township and it could be done 2 times a year. Ms. Horan suggested finding the cost to outsource the road side mowing. Mr. Simmons stated that the Township would not have to worry about insurance, housing and maintenance on the vehicle if it was outsourced. Mr. Simmons will do research to get the cost to outsource.

Mr. Simmons stated he would like a new truck included in the 2013 budget at a cost of $220, 00.00. Mr. Simmons stated he would like to keep the International and add new truck to the fleet. The new truck will be able to plow deeper snow and haul larger quantities of material. Mr. Drozd stated there is $60,000 to $70,000 in the Liquid Fuels account to help pay for the new truck. Mr. Simmons stated the Volk Plow will have the same hookup on the International and the new truck. Ms. Silvernail stated to hold this over until the next budget meeting. Mr. Simmons also asked if the 2013 budget could also add a snow blower for the Township building and parking lot area at a cost of $1,500.00.

Mr. Simmons stated the service agreement for the Township generators is not in effect now. He stated he has two plans; one from Modern and one from Penn Power. Mr. Simmons stated that Penn Power uses Modern parts. Mr. Simmons stated that both generators should be maintenanced every quarter, but this has not been done. Mr. Simmons stated that Modern will do 1 major and 3 minor maintenance services for $2,400 yearly. Penn Power will do the same for $2,390. Mr. MacCombie stated that the generators should be exercised more often to make sure there will be no problems.

Mr. Drozd stated that future capital would include road work random $90,000 to $100,000. Mr. MacCombie stated that Compass Road being the most extensive road in the Township would need storm water improvements on the Southern part of roadway.

Mr. MacCombie also stated Hilltop Road could use some work and Sadsbury Road would be good for tar and chip. Mr. MacCombie stated that as the sewer was placed in the Township, the roads were paved.

Mr. Drozd stated there are many items on the budget that have been carried over for many years and asked the Supervisors to keep or discontinue as follows:

1. Security card entrance

2. Additional security cameras

3. Additional chairs for meeting room

4. Sadsbury Enhancement Project

5. Old Township Building rent or sell

6. Barkman Landfill

7. Comprehensive Plan

8. Recodification of Township Ordinances

9. Web Page

10.Allocation of Local Service Tax

Ms. Silvernail stated that items 1 & 2 should be kept on the budget as a reminder that security is necessary. Take off the budget item 3 as unnecessary. Mr. MacCombie stated that item 4; Sadsbury Enhancement Project has funding still available and is scheduled to go out to bid in 2013.Concerning item 5, Ms. Silvernail stated she feels the deal to rent the old Township Building by Medic 93 has fallen through. Item 6, the Barkman Landfill should be carried over. Ms. Silvernail stated that item 7, to keep the Comprehensive Plan. It is an 18 month process and Ms. Silvernail is hoping to create a 5 member committee or possibly the Planning Commission to start the process in November 2012 and carry over to the year 2013. Ms. Silvernail stated the Township did not receive a grant. Mr. Drozd will call Mr. Grafton to get the cost for the Comprehensive Plan. Mr. Drozd stated he will contact Vince Pompo to find the status of item 8, the recodification. Item 9, the web page redesign will need to have an annual cost budget of $500.00 as it will now be done in-house. Item 10, the allocation of local service tax is as follows: 1/3 to police department, 1/3 to the fire companies, and 1/3 to the road department.

Mr. Drozd stated there is a balance of $540,000 in unpaid trash and sewer bills combined.

Ms. Silvernail stated that starting in January 2013, the Township will be serviced by the District Justice in Honey Brook and Mr. MacCombie stated that this District Justice will help with the collection of unpaid Township bills.

Mr. Drozd stated that the Sewer Fund comparison shows the Township collected more in funds than were budgeted. The sewer expenses were $19,818 lower than budgeted. The 25 additional EDU’s asked for by Lincoln Crest have been put on hold.

Mr. Drozd asked the Board to consider if the per EDU rate for sewer billing would change or remain the same for the year 2013.

Mr. MacCombie stated that the Township will have to do an Industrial Pre Treatment Program which should cost around $5,000. Manhole inserts should be installed the length of the Bunk Run should cost around $500.00. Mr. MacCombie stated that Lincoln Crest Trailer Park has the biggest number of rain water runoff in the entire sewer system. The comminuter – grinder of sewage at the pumping station jammed and blew out the motor. The cost of a new comminuter is $17,000 to $20,000. This should be a 2012 budget project.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to set the next budget meeting date as Tuesday, October 30, 2012 at 9:00 a.m. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail stated that the glass in the back door to the Township Building has been broken. Mr. Greenfield will get a quote to replace the glass.

Mr. MacCombie stated that Mr. Pompo agrees that Bull Dog Construction needs a Special Exception from the Zoning Hearing Board for outdoor storage on the Shamrock Lane location.

Ms. Silvernail stated that each year the Township participates in the Chester County Solid Waste household hazardous waste collection program. Residents in the Township can discard of their hazardous waste at various collection sites throughout the year.

Ms. Silvernail made a motion, seconded by Ms. Horan, to participate in the Chester County Solid Waste Authority’s Regional Household Hazardous Waste Collection Program for 2013-2016 at an annual cost not to exceed $1,000.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail asked Chief Groce if he has received the Police Department Firearms Policy. Chief Groce stated he does not as yet have the Firearms Policy from Chris Gerber’s office but he expects to have it sometime today.

Charles A. Higgins & Sons supplied the Board with a proposal to supply and install a new 400 Watt metal halide shoe box fixture at Bert Reel Park to replace the old mercury fixture at a cost of $683.00. Ms. Silvernail stated the mercury light has burnt out and cannot be replaced.

Ms. Silvernail made a motion, seconded by Ms. Horan, to accept the proposal from Charles A. Higgins, & Sons, Inc. to supply and install a new 400 watt metal halide shoe box fixture at Bert Reel Park to replace the old mercury fixture not to exceed $700.00. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Greenfield stated that he was contacted by Ted Alderman and his neighbors in Pomeroy and they are concerned because they heard that Weaver Mulch is planning to purchase part of Pat McGrail’s property. They are worried about smells from mulch in Pomeroy. They stated that trees are beginning to be cut down.

Mr. MacCombie stated that the McGrail property is zoned agricultural. Weavers Mulch is not agriculture and not permitted. Mr. MacCombie will look into the situation.

With there being no further business, Ms. Silvernail made a motion, seconded by Ms. Horan to adjourn the meeting. With there being no questions, the Board voting, “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank

Assistant Secretary

Supervisors Special Budget Work Session Thursday, September 20, 2012

A special budget work session meeting of the Board of Supervisors was scheduled on Thursday, September 20, 2012 to commence at 9:00 a.m. Ms. Silvernail called the meeting to order. Supervisor, Mr. Greenfield was present and Supervisor, Ms. Horan was absent. No consultants were present.

The moment of silence and pledge of allegiance were waived.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to continue the budget work session meeting to September 26, 2012 due to a scheduling conflict. With there being no questions, Ms. Silvernail and Mr. Greenfield voting “aye”, the motion passed.

Chief Groce reported that Officer Imhoff is going to the Fire Arms Training Camp. Originally the class was full and Officer Imhoff was placed on a waiting list. An opening recently became available.

Chief Groce also reported that he is waiting for the firearms policy from Chris Gerber’s office. He stated it was supposed to be ready today.

Courtney Sarbaum confirmed that Mr. Drozd is available for the September 26, 2012 budget work session and she is waiting for confirmation from Jamie MacCombie.

With there being no further business, Ms. Silvernail made a motion, seconded by Mr. Greenfield, to adjourn. With there being no questions, Ms. Silvernail and Mr. Greenfield voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank

Assistant Secretary

Supervisors Regular Meeting Tuesday August 7, 2012

A regular meeting of the Board of Supervisors was conducted on Tuesday, August 7, 2012 commencing at 7:00 p.m. Chairwoman, Ms. Silvernail called the meeting to order. Present were Supervisors, Mr. Greenfield and Ms. Horan, Township Solicitor Mr. Pompo, Township Engineer/Zoning Officer Mr. MacCombie and members of the community.

Ms. Silvernail announced the Board met in Executive Session on July 31, 2012 at 3:00 p.m. to discuss legal and personnel matters.

The moment of silence and pledge of allegiance were observed.

Ms. Silvernail made a motion, seconded by Ms. Horan, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Ms. Horan, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report: Chief Groce reported that for the month of July, 2012 the police patrolled 4,534 miles and handled 161 complaints from the public for: 4 thefts, 7 suspicious persons/conditions, 2-911 hang-ups, 12 alarms, 15 domestics, 6 accidents, 4 disturbances, 9 assist to other departments, 1 harassment, 3 criminal mischief, 2 animal, and 3 burglaries. There was one criminal arrest for theft and receiving property. There were 7 parking tickets issued for the month and 21 traffic citations. Patrol activities included 25 traffic checks and 263 property checks.

Township Engineer Report: Mr. MacCombie stated he has three bid packages for the joint 2012 Resurfacing & Street improvements for Sadsbury Township and West Brandywine Township. Mr. MacCombie opened the bid packages as follows:

Asphalt Industries, Inc.
Chester, Pa. 19013
$68,408.00
AMS Asphalt Maintenance
Center Valley, Pa. 18034
$61,230.40
Martin Paving, Inc.
Lititz, Pa. 17543
$72,256.00

Mr. MacCombie asked the Board to approve the bid for AMS Asphalt Maintenance due to the mathematics that and the timing for the project is of the essence.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve the bid for the 2012 Resurfacing and Street Improvements for Sadsbury Township and West Brandywine Township to AMS Asphalt Maintenance Solutions in the amount of $61,230.40 contingent on the MacCombie letter written with West Brandywine in agreement. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he asked for quotes for the road repair work to be done on Compass Road and Frederick Drive trench repair. Mr. MacCombie reported his office received one quote from Mike Wallace at Lyons & Hohl in the total amount of $9,975.00.

Mr. MacCombie recommended the Board accept the one quote received.

Ms. Silvernail made a motion, seconded by Mr. Greenfield to award the Road resurfacing of Compass Road and Frederick Road to Lyons & Hohl in the total amount of $9,975.00 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported the speed study done on Compass Road indicated the cars were traveling at a speed of 35 to 37 mph. Mr. MacCombie recommended keeping the speed limit at the original speed of 35mph instead of the temporary speed of 25mph.

Ms. Silvernail made a motion, seconded by Ms. Horan, to return the speed limit on Compass Road to the original 35mph per Mr. McCombie’s recommendation and the speed study done on Compass Road. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated the Delaware Valley Regional Planning Commission is going to hold meetings on ways that Townships can save on electricity costs. Mr. MacCombie has the form to fill out to attend.

Mrs. Silvernail made a motion, seconded by Ms. Horan, to complete the form to attend meetings of the Delaware Valley Regional Planning Commission on ways that Townships can save on electricity costs. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he received a request from Aerzen Corporation to release escrow in the amount of $68,391.13 which is the balance of the working escrow account and the base account. Mr. MacCombie stated this certificate does not authorize release of funds for the Reserve Parking Area in the amount of $174,025.00. Nor does it authorize the release of the contingency for Reserve Parking Area in the amount of $17,403.00. The total amount of this fund is $191,428.00 which will remain in escrow.

Ms. Silvernail recused herself because Aerzen Corporation is a customer of her business. Ms. Silvernail turned the meeting over to Vice Chairman, Ms. Horan.

Ms. Horan made a motion, seconded by Mr. Greenfield, to approve a release of funds from the Aerzen USA base account in the amount of $54,895.83 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Horan and Mr. Greenfield voting “aye”, and Ms. Silvernail abstaining, the motion passed.

Ms. Horan made a motion, seconded by Mr. Greenfield, to approve a release of funds from Aerzen USA working escrow account in the amount of $13,495.30 per Mr. MacCombie’s recommendation. With there being no questions from the public, Ms. Horan and Mr. Greenfield voting “aye”, and Ms. Silvernail abstaining, the motion passed.

Mr. MacCombie reported he has a certificate of release of funds from working account letter of credit reduction from Sadsbury Arcadia Associates L.P. Sadsbury Park Phase 4C in the amount of $43,034.14 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve a certificate of release of funds from working account letter of credit reduction form Sadsbury Arcadia Associates L.P. Sadsbury Park Phase 4C in the amount of $43,034.14 per Mr. MacCombie’s recommendations. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release for Sadsbury Arcadia Associates, L.P. Sadsbury Park Phase 4C in the amount of $995.62 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield to approve an Engineering Escrow release from Sadsbury Arcadia Associates, L.P. Sadsbury Park Phase 4C in the amount of $995.62 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release for Sadsbury Arcadia Associates, L.P. Sadsbury Park Phase 2A in the amount of $6,500.62 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Ms. Horan, to approve an Engineering Escrow release from Sadsbury Arcadia Associates, L.P. Sadsbury Park Phase 2A in the amount of $6,500.62 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has a certificate of release of funds from working account letter of credit for JYF Partners Lafayette Square, Phase 1 in the amount of $43,163.99 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve a certificate of release of funds from working account letter of credit for JYF Partners Lafayette Square, Phase 1 in the amount of $43,163.99 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release for JYF Partners Lafayette Square, Phase 1 in the amount of $186.25 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve an Engineering Escrow release of funds for JYF Partners, Lafayette Square, Phase 1 in the amount of $186.25 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has a Grading Permit Escrow release for working account letter of credit reduction from Sadsbury Commons, L.P., Sadsbury Commons Medical Office Development – Phase 1A in the amount of $28,341.81 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve the release for working account letter of credit reduction from Sadsbury Commons, L.P. Sadsbury Commons Medical Office Development – Phase 1A in the amount of $28,341.81 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release for Sadsbury Commons, L.P. Sadsbury Commons Phase 1A in the amount of $1,071.25 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve an Engineering Escrow release of funds for Sadsbury Commons L.P., Sadsbury Commons Phase 1A in the amount of $1,071.25 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has a certificate of release of funds from working account letter of credit reduction from Sadsbury Commons, L.P., Sadsbury Commons Medical Office Development – Phase 1B in the amount of $183,491.73 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve a certificate of release of funds from working account letter of credit reduction from Sadsbury Commons, L.P., Sadsbury Commons Medical Office Development – Phase 1B in the amount of $183,491.73 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Commons L.P. Sadsbury Commons-Phase 1B in the amount of $1,555.62 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve an Engineering Escrow release of funds for Sadsbury Commons L.P., Sadsbury Commons-Phase 1B in the amount of $1,555.62 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that he has a certificate of release of funds from working account letter of credit reduction from Sadsbury Commons, Medical Office Development- Phase 1B in the amount of $303,409.62 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Ms. Horan to approve the release of funds from working account letter of credit reduction from Sadsbury Commons, Medical Office Development – Phase 1B in the amount of $303,409.62 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Commons L.P. for Sadsbury Commons – Phase 1B Lancaster General Hospital Medical Office Building in the amount of $2,236.88 for the Board’s approval.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to approve an Engineering Escrow release of funds for Sadsbury Commons L.P. Sadsbury Commons – Phase 1B Lancaster General Hospital Medical Office Building in the amount of $2,236.88 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Solicitor Report: Mr. Pompo stated that Ordinance 2012-02 is ready for the Board of Supervisor to consider adopting, but before that happens, Mr. Pompo stated that he thinks the volunteers from Sadsbury Fire Company should be heard on their concerns. David Reynolds, Sadsbury Fire Company President, stated he has heard many rumors about the Consolidation and he would like to take this time to get clarification. His concerns are as follows:

  1.  Will this consolidation eliminate Sadsbury Fire Company? Ms. Silvernail stated that Sadsburyville Fire Company would operate as always, they would just not be a part of the Consolidation.
  2. Would the Township change how the response territories are divided? Ms. Silvernail stated there are no plans to change the territories.
  3. Will the Township be assessed with a tax for the Fire District? Ms. Silvernail stated that this hasn’t been discussed.

Mrs. Silvernail stated that the Township needs the services of the volunteers and understands that the Fire Companies need money. It is the Supervisors job to provide funding so Fire Companies can fight fires and not worry about doing constant fund raisers. Ms. Silvernail stated the Township would not do anything behind the Fire Companies’ backs. If there are changes, the Fire Company would be informed; nothing is being done behind the scenes. Mr. Reynolds stated Sadsbury Fire Company attended meetings in the early discussions and felt the consolidation was not for them and pulled out. Mr. Reynolds stated he will be curious to see how it goes and wishes everyone good luck and happy to see that everyone can come together in agreement and all questions have been answered. Mr. Adam Grossman, from Sadsbury Fire Company stated that Sadsbury Fire Company covers 2/3 of the Township.

Mr. Pompo stated the Fire District will be known as the Keystone Valley Regional Fire District and the Commission will be known as the Keystone Regional Fire Commission.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to adopt Ordinance 2012-02 an Ordinance authorizing the Board of Supervisors to enter into an Intergovernmental Fire District Cooperation Agreement with Highland Township, Parkesburg Borough and West Sadsbury Township under the authority of the Intergovernmental Cooperation Act. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Pompo stated he had the Sewer EDU Report that was requested. In the report by Joel L. Frank, Esquire of the Lamb, McErlane Law Firm; it states the Township became aware that over a period of years the EDU flat sewer charge was erroneously billed on a per connection basis rather than a per EDU basis as required by the ordinances in effect at the time of billing. This resulted in a loss of sewer revenue to the township in the amount of $273,243.32 for the eleven year period from January 1, 2000 through December 31, 2011. The Second Class Township Code provides that it is the Township Treasurer who is to properly collect all amounts due the Township, such as revenues generated from the sewer system and separately the General Fund. The issues of concern are the commercial, industrial and multi-family dwellings but not individual residences. Pennsylvania American Water Company billed for customers who had both water and sewer and the Township billed for those who only had sewer services. To date, because of the back-billing incentive program implemented and the diligence of recovery efforts by the Township, just shy of 70% of the unbilled amounts over the last eleven years has now been collected with more recovery through the balance of this year expected. The report finds that there was no intentional wrong-doings or misappropriation by any involved individual. In the July 31, 2012 Maulo and Company audit for the year ending December 31, 2011; their statement for the review of internal controls found that a number of sewer accounts were incorrectly billed for EDUs purchased and in service at various properties. The billing error occurred over many years and was a material amount. The billing error was a result of the Township’s procedures not being followed in the set-up of new sewer accounts and the set-up process not being properly designed. It is recommended that the Township review the policies and procedures associated with the purchase of EDUs, the inspection and connection reporting, and the set-up of new accounts by the business office. The process should also include a review and sign-off by a second person.

Township Planning Commission Report: Mr. Greenfield reported that the Planning Commission met on July 11, 2012. The Planning Commission voted unanimously to recommend to the Board of Supervisors approval for the amended Site plan for the Lancaster General Hospital contingent on clean letters from Jamie MacCombie and Menke and Menke.

Township Zoning Report: Mr. MacCombie reported that the Braxton residence at 56 Hershey Lane received a letter concerning 3 abandoned cars. Mr. MacCombie stated that 2 weeks ago on an inspection, 2 cars were removed and 1 was repaired.

Mr. MacCombie reported that the trailer at 317 Compass Road was served with a cease and desist order.

Township Park Committee Report: Ms. Horan reported that she has a quote from Detailed Play Pro in the amount of $394.60 to upgrade 3 swings at Bert Reel Park.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to accept the quote from Detailed Play Pro in the amount of $394.60 to upgrade 3 swings at Bert Reel Park. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Pomeroy Fire Company Report: Mr. Taylor reported there were a total of 12 calls for the month of July: 1 appliance fire, 4 assist EMS, 2 automatic alarm, 1 house, 1 motorcycle accident, 1 relocate, 1 odor investigation, and 1 trees. There were a total of 12 assists to other departments: caln 1, East Fallowfield 1, Sadsbury 8, Valley 1, and West Sadsbury 1. Time in service was 4 hours and 30 minutes and 29.67 man hours. Mr. Taylor reported for the month of July the ambulance responded to 51 calls: Sadsbury 20, West Sadsbury 12, Parkesburg 12, East Fallowfield 1, Highland 2, Valley Township 1, and Coatesville 1. Call Types were: medical 44, vehicle 3, fire 4, and recalled/refusal 16. Total number of transports was 28.

Sadsbury Fire Company Report: Mr. Grossman reported there were a total of 12 calls for the month of July: 2 house fires, 1 rapid intervention on a house fire, 1 odor investigation inside, 3 automatic fire alarms, 1 motorcycle accident, 1 appliance fire, 2 ambulance assists, and 1 auto accident with entrapment. Time in service was 8 hours and 64 miles traveled. Volunteer firefighters responding were 62.

Emergency Management Coordinator Report: no report

Chester County Airport Update: Mr. Roberts reported that August 20th is Pennsylvania National Aviation Day. There will be activities at Chester County Airport. October 6 is the Airports 50th anniversary and there will be an open house and expect an estimated 5,000 people to attend. There will not be an airshow. The Chester County Airport Authority is being sued. That information is available at the Airport.

Payment of Bills:

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to pay the July invoices in the amount of $104,682.55. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail made a motion, seconded by Mr. Greenfield, to pay the July Sewer invoices in the amount of $37,759.27. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Tabled Business

Ms. Susan Boswell, representing John Lymberis, stated that since the Board had reservations about approving a bond for Mr. Lymberis, when this was presented at the July 3, 2012 Board of Supervisors Meeting; a rider was attached to the original bond. Ms. Boswell presented Mr. Chip Breuninger, the insurance agent who secured the bond. Mr. Breuninger stated the bond supplier is Lexon Insurance Company. Mr. Breuninger stated it is a very stable company and the company was agreeable to change all jurisdictions to Chester County Courts. Ms. Boswell stated the bond would be for $178,000 minus the release of tonight from the working account letter of credit for Lafayette Square. Ms. Boswell stated there are not a lot of substantial improvements to be done. Ms. Silvernail stated she does not want to set a precedent and put the Township on a slippery slope. Mr. Breuninger stated if there needs to be collection from a bond, it does not require legal action; a claim just needs to be filed. Ms. Boswell stated she does not understand the hesitation; if the reason to say no is just attributed to an uneasy feeling. Ms. Boswell stated it is a benefit to the Township to help developers who are successful. Supervisor Ms. Horan stated she feels the Board is being pressured and believes there is a liquidity risk with a bond. Ms. Boswell stated the developer has paid thousands to have this bond put in place. Mr. Breuninger asked Ms. Horan what are the liquidity issues she is concerned about. Mrs. Horan stated that a letter of credit has more availability than a bond. Ms. Silvernail stated that a bond is not cash in the bank. A bond could put the Township in a financial situation and the main concern is that tax dollars should not be put in that position. Ms. Boswell stated that a Performance Bond also has obligations. Mr. Breuninger stated that if there is a claim by the Township Engineer, the Bonding Company will respond and will not walk away. Ms. Boswell stated that the money is for landscaping and storm water management which are years down the road, and this Bond will free up that money. Ms. Boswell stated that state law says there is an obligation to accept the bond. Supervisor, Mr. Greenfield stated he is inclined to keep the letter of credit; he is more comfortable with a letter of credit verses a bond. Ms. Silvernail stated the Board is not comfortable going with the bond. Ms. Boswell stated they will agree to cancel the bond, but needs the Board of Supervisors help to cancel the bond.

Ms. Silvernail made a motion, seconded by Ms. Horan, to cooperate with the developer regarding the cancellation of the bond for Lafayette Square. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Officer Imhoff requested attendance at a Firearms Instructor class given by the Pennsylvania State Police on October 8th -12th at the Allentown Police Academy. Ms. Silvernail stated there is no registration fee for the class. The only cost associated with the class is Officer Imhoff’s hourly wage. Ms. Horan stated her concern would be with what would happen if there is an officer that was not liked. Could that officer fail? Chief Groce stated guidelines on procedures would have to be instituted.

Ms. Silvernail made a motion, seconded by Ms. Horan to allow Officer Imhoff to attend a Firearms Instructor class given by the Pennsylvania State Police October 8th -12th at the Allentown Police Academy at no registration fee for the class and to pay Officer Imhoff his hourly wage. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Mr. John Jaros, representing Bob Reese, the owner of Bull Dog Construction is presenting a sketch plan to the Board for a contractor shop at 110 Shamrock Lane. Mr. Jaros stated Bull Dog Construction is looking at 20 acres off Shamrock Lane owned by Lynn Hanaway to build a contractor shop in the I1 District. The Shop will be 6,700 square feet and consist of 3 garage bays and an office area. Public water and sewer are available. Mr. Reese stated he is not sure if there is a maintenance agreement. Mr. MacCombie asked Mr. Reese who will pave the road? Mr. Jaros answered that will need to be addressed. Ms. Silvernail stated that there is no maintenance agreement. Mr. MacCombie asked what kind of waste will be generated at the site. Will there be equipment repair and oil changes? Mr. Jaros answered yes. The Board agreed to allow Mr. Jaros to be placed on the August 15th Planning Commission Agenda.

Mr. Michael Gill, representing Lancaster General Hospital is before the Board requesting approval of an Amended Land Development Plan. Mr. Gill stated he has been before the Planning Commission and is asking for a minor improvement to the Medical Office Building. Mr. Gill stated that Lancaster General Hospital now owns the property. Mr. Gill stated he received a review letter from Mr. MacCombie’s office and also Menke and Menke. Both letters were clean review letters.

Ms. Silvernail made a motion, second by Mr. Greenfield, to approve the amended site plan for Sadsbury Commons, the Lancaster General Medical Office Building contingent on conditions of Mr. MacCombie’s letter dated July 19, 2012. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail stated that a window was broken on the Backhoe and Mr. Simmons, the Road Crew Foreman, received a quote to have the window replaced from Atlantic Tractor at a price of $212.55.

Ms. Silvernail made a motion, seconded by Mr. Greenfield to accept the quote from Atlantic Tractor for replacement of the window on the backhoe at a price of $212.55. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Mike Klingman of Octorara Glen thanked Mr. MacCombie for removal of the Arborvitae tree on Octorara Road.

Ann McGrail requested a copy of the Sewer Report from Mr. Pompo.

Todd Morgan apologized for not waiting for a grading permit approval to work on his property on Morris Lane.

Steve Miller from Compass Road asked Mr. McCombie if Compass Road was going to be oil & Chipped and he read in the last month’s minutes about storm drains on Compass Road. Mr. MacCombie responded that Compass Road will be oil & chipped as there is not enough dollars to do all that needs to be done. The storm water drains will not be placed as there is no funding as of yet.

Adam Grossman asked when Sadsbury Fire Company can expect the donation from the Township. Ms. Silvernail stated the money should be released in September.

Chief Groce thanked the Board for approving Officer Imhoff to attend the fire arms instructor course.

A resident of Lincoln Crest Trailer Park stated a tree is on her home and she has asked for month’s to have the tree removed. Is there anything the Township can do about abandoned trailers in the park being used for drug use. She stated the park is becoming a drug infested area. Ms. Silvernail suggested she provide more detail about her issues after the meeting.

With there being no further business, Ms. Silvernail made a motion, seconded by Mr. Greenfield, to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Assistant Secretary