Parks and Recreation Committee Minutes May 22, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on May 22, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Bryan Walters

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had obtained quotes and estimates for Tricentennial-related items, including tables, chairs, volunteer T-shirts, and a sponsors banner.
  2. Mr Jessey reported that UTICOM had kindly agreed to provide our street banners again this year, and Vietri Electric had kindly agreed to service our electrical needs for the event.
  3. Mr Jessey distributed a diagram showing a proposed field layout for the event.
  4. Mr Hensel produced a fresh copy of his food preparation license, which is now displayed in the Snack Shack.
  5. Mr Walters reported he has an ongoing dialog with Chester County Historical Society, and he thinks he may have sourced a PA system.

New business

  1. The committee audited a list of potential Tricentennial sponsors to prepare for mailing out forms.
  2. The committee discussed setting up and running the Tricentennial event, and how many volunteers we think we will need.
  3. The committee checked the tax status of the Snack Shack. PA law seems to indicate tax need only be collected on prepared food, which does not apply to the Snack Shack at this time.

Assignments for next meeting

  1. Mr Jessey to mail out sponsor letters and forms, contact Hougar Farms to ask about straw bales, and contact other organizations to seek performances and displays for the Tricentennial.
  2. Mr Brecht to contact John Rock to ask about a platform for the Tricentennial stage.
  3. Mr Walters to contact a fireworks display company to get prices and advice about a venue.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes April 24, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on April 24, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Anthony Schuibbeo, Bryan Walters

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had passed on matters concerning the upkeep of the baseball field to the township manager.
  2. Mr Jessey reported that the vendor and sponsor forms were approved by the township’s lawyer and were now being distributed.
  3. Mr Jessey reported that he had been unable to get permission to hold a fireworks display in Sadsbury Park. Mr Walters offered to contact the fireworks company to get their input.
  4. Mr Hensel reported that he and Mr Jessey met with Mr Damon, who said Gateway Church would be happy to act as a venue for the Tricentennial, provided it would not disrupt Saturday service.
  5. Mr Hensel reported that he continues to try to get food truck vendors involved. Mr Walters offered to assist in finding food providers for the event.
  6. Mr Hensel reported that the Little League would not be using the baseball field in Bert Reel Park this summer, due to low turnout.
  7. Mrs Jessey reported that she is maintaining a list of vendors and sponsors for the Tricentennial.

New business

  1. Mr Jessey encouraged Mr Schuibbeo and Mr Walters to begin preparations for the renovation of the basketball court in Bert Reel Park.
  2. Mr Jessey presented artwork to the committee for Tricentennial Day. The artwork will be submitted to the township supervisors for their consideration.
  3. Mrs Jessey presented a plan for a photography competition, with the winning image to feature prominently in an upcoming township mailer. The committee bounced ideas around for how to conduct the competition.
  4. Mr Jessey said he is going to seek reimbursement for printing costs from the township supervisor.
  5. The committee discussed ideas about activities and displays for the Tricentennial. Mr Walters said he will contact Chester County Historical Society for their assistance.
  6. Mr Jessey presented quotes for tents from Discount Tent Rental, and for inflatables from Bouncy Roo.
  7. Mr Jessey reported he had tried to contact UTICOM about banners and yard signs, but he had not yet received a response.
  8. The committee discussed the need to rent a PA system for the Tricentennial. Mr Walters said he may know someone who could provide the necessary equipment. Mr Jessey said he would also seek quotes from rental companies.
  9. The committee discussed T-shirts for the event, agreeing that the high visibility we had with the 2016 shirts was very helpful in identifying volunteers.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes March 27, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on March 27, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht

Note: The committee was unable to access the building, so a brief meeting was conducted in the township parking lot, with most of the agenda pushed to the April meeting.

  • Meeting called to order by Mr Jessey at 7:15 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had written to Jesse Donovan to inform him of his status with respect to the committee.
  2. Mr Jessey presented draft copies of letters and forms to be sent out to potential sponsors and vendors for the Tricentennial. The committee reviewed the drafts and suggested changes. Mr Jessey will submit them to the township lawyer for approval.
  3. Mr Hensel reported that he would setup a meeting between the committee and Gateway Church to discuss the Tricentennial.

New business

  1. Mr Jessey reported there would be a difficulty in preparing the baseball field in Bert Reel Park for upcoming softball events, and that something would need to be worked out with the township manager.
  2. Mrs Jessey presented the committee with the idea of holding a photography contest, with the winning picture to be featured in the upcoming township brochure. The contest would be judged by township supervisors during the Tricentennial event. The committee agreed to discuss this further at the next meeting.

With there being no further business or public comment, the meeting was adjourned at 7:30 P.M.

Parks and Recreation Committee Minutes February 27, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on February 27, 2017
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Simon Jessey, Matt Hensel, Deborah Jessey, Erik Brecht, Lori Brecht
Absent: Jesse Donovan

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes from the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey reported that he had not heard back from the FAA concerning his request for information on Temporary Flight Restrictions. The committee decided to explore different options with respect to putting on a fireworks display for the Tricentennial.
  2. Mr Jessey reported that Bouncyroo would not be able to provide their obstacle course on the June 24 date the committee had in mind for the Tricentennial, but that it would be available for dates in September.
  3. Mr Hensel reported that he had tried to contact Jesse Donovan, but he had not had any replies. The committee decided Mr Jessey would write to Mr Donovan concerning his position on the committee.
  4. Mrs Brecht reported that she attended a meeting of the Sadsbury Historical Society and opened up a line of dialogue with Mr Dick Dague.

New business

  1. After discussing the issues surrounding the availability of inflatables, organizational time, and fundraising time, the committee decided to recommend to the Board of Supervisors that the Tricentennial event be held on September 23.
  2. The committee looked at examples of municipal fliers and discussed the text and images that would be needed to produce one for the township. Mr Jessey will contact the Print Maps people and begin the process.

Discussion

  1. The committee decided to approach John Rock, Inc., to ask if they would be able to help us put together a stage for the Tricentennial.
  2. Mr Hensel agreed to begin compiling a list of food and drink vendors for the Tricentennial.
  3. Mr and Mrs Jessey agreed to create letters and forms to send out to sponsors and vendors.
  4. The committee discussed forms of advertising for the Tricentennial.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes January 23, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on January 23, 2017
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Simon Jessey, Matt Hensel, Deborah Jessey, Erik Brecht, Lori Brecht
Absent: Jesse Donovan

Reorganization

Meeting called to order by Anthony at 7:00 P.M.

The following positions were voted on:

  • Erik Brecht nominated Simon Jessey to chair, seconded by Matt Hensel
  • Simon Jessey nominated Matt Hensel to be vice chair, seconded by Erik Brecht
  • Simon Jessey nominated Deborah Jessey to be treasurer, seconded by Matt Hensel
  • Simon Jessey nominated Erik and Lori Brecht to coordinate fundraising and volunteer outreach, seconded by Matt Hensel

With the reorganization complete, the meeting was turned over to the chair.

Regular meeting

New business and old business were combined due to the availability of members.

  • Mr Jessey confirmed all members of the Committee were able to login to the PARC email account.
  • Mrs Jessey was unable to report the status of the PARC finances due to a personnel change that left the Township without a full time treasurer.
  • The subject of contributing material to a future township mailer was discussed. Mr Schuibbeo proposed the project be brought under the auspices of the Parks and Recreation Committee. Mr Jessey agreed to begin looking into it.
  • Following an email from Eric Messner, the Committee discussed a proposal to expand the township’s walking trails along Buck Run. Mr Messner attended the meeting and kindly explained his proposal to the Committee. Mr Jessey pointed out the project was dependent on the ability for pedestrians to safely cross the railroad, and Mr Hensel noted that much of the land assumed to be owned by the township had now passed into private ownership. Mr Jessey brought up the proposed study by the Department of Conservation and Natural Resources to extend Chester Valley Trail into Sadsbury Township, and how it might be possible to link it to the walking trail proposed by Mr Messner. The idea of expanding the township’s walking trails was met enthusiastically. The Committee thanked Mr Messner for his contribution and resolved to reexamine the idea at a later date.

Mr Schuibbeo and Mr Brecht excused themselves from the remainder of the meeting, due to a conflicting township engagement.

  • The Committee discussed the possibility of enrolling one or more members in a two-day training course for writing grant proposals. Mr Jessey and Mrs Brecht suggested that as a firefighter, Mr Brecht has experience in this regard and the Committee should revisit the matter when he was available.
  • The possibility of one or more “movie nights” being held in the township was discussed. Mr Jessey suggested the township should either rent or purchase equipment to make this happen, noting the township occasionally has need for presentations during meetings and there has never been anything available. Mr Hensel suggested Gateway Church, which has the necessary facilities, might be approached for hosting an event. Mrs Brecht suggested we ask other townships how they do their own movie nights.
Tricentennial
  • The Committee discussed possible dates for holding the township’s Tricentennial events, with June 24 being a strong contender, or sometime in September. Mrs Brecht suggested it might be difficult to arrange a professional fireworks display so close to the 4th of July, so pinning down a date might be contingent upon that. Pushing the date back to September would give more time for fundraising and preparation, and sunset would be significantly earlier for the fireworks. Mr and Mrs Jessey informed the Committee that they would be out of the country in late September, which might be a factor.
    It was decided that Mr Jessey would find out the procedure for getting permission from the FAA and Chester County Airport to hold a fireworks display.
    The Committee discussed what form the main “Community Day” event should take, including what equipment we would need and where it should be situated. Mr Hensel indicated he would discuss the matter with Gateway Church, and perhaps arrange a site walk-through for the Committee.
  • With the larger scale of the Tricentennial, particularly due to the proposed fireworks display, the Committee discussed how best to approach sponsors and vendors who worked with us for the 2016 Community Day, and who we might approach as new sources of sponsorship.
  • Vendor fees, and how best to provide food and drink services to visitors, was discussed.
  • The Committee discussed what to do about the plaque that is normally situated in the Bert Reel Park pavilion. It needs either refurbishing or replacing. Mr Jessey reminded the Committee about the idea of moving the plaque to associate it with a proposed memorial bench. Mrs Brecht agreed to reach out to the Historical Society.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes November 28, 2016

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on November 28, 2016
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Simon Jessey, Matt Hensel, Deborah Jessey, Erik Brecht

Absent: Jesse Donovan, Lori Brecht

Reorganization

Following the resignation of former members and the appointment of new members, the Committee temporarily reorganized to accommodate the changes.

Meeting called to order by Anthony at 7:20 P.M.

The following positions were voted on:

  • Acting Chair, Simon Jessey
  • Vice Chair and Operations, Matt Hensel
  • Treasurer, Deborah Jessey
  • Fundraising and volunteer outreach, Erik and Lori Brecht

New business

The committee began preliminary discussions for the Township’s Tricentennial Day. Topics included potential dates, venues, and activities. Currently under consideration is a three-venue event, which includes a 5K run starting in Bert Reel Park, a Community Day-style event at Gateway Church, and an evening fireworks display in the park off First Avenue – the latter would need coordination with Chester County Airport and the FAA.

The committee discussed how to publicize itself and attract more community involvement. We talked about the possibility of holding movie nights in various locations around the Township.

The next scheduled meeting would normally fall on December 26, so the committee decided to cancel that meeting and hold our next meeting on January 23, 2017. The January meeting will also include a full reorganization of the committee.

With there being no further business, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes August 22, 2016

Present: Rita Maurio, Leonard Maurio, Anthony Schuibbeo, Matt Hensel, Simon Jessey
Absent: Jesse Donovan

Meeting called to order by Rita Maurio at 7:20 P.M.

Old Business

The committee met to debrief on Community Day. According to Sadsbury Police and Chief Gathercole of Keystone Valley Fire Dept., the event drew a crowd of approximately 600. Feedback from vendors was positive. Feedback on inflatable rides was positive. There were two medical emergencies, one concerning a volunteer staff member after donating blood and one concerning a vendor who had just had surgery. Both emergencies were handled effectively. There was also one arrest for drunken and disorderly conduct after the event’s close.

Recommendations for next year include advertising the event itself as no pets/no alcohol, instead of just relying on park rules in those areas; seeking a solution to generator problems; clearer designation of handicap parking; and more shaded seating. The prospect of moving next year’s event to a larger venue was also discussed.

Upon the recommendation of Officer Barr, the Parks Committee made a decision to contact the Sadsbury Police to discuss the possibility of the police locking Eric’s Place each night and unlocking the playground area each morning as a preventive measure against crime in that area. The need for security cameras in the park was again stressed at the meeting.

New Business

The committee briefly discussed the need to address repairs and renovations to the baseball field fencing and repairs to the walking trail as a focus for the upcoming year. Preliminary investigations of costs for the two areas of repair are to begin this September in anticipation of the township’s annual budget meeting.

Treasurer’s report

Account balance from Township treasurer: Pre-event Community Day income realized from sponsorships and vendors was $4,265.00. Event expenditures as of 8/22/2016 totaled $1,380.98. Net income as of 8/22/16 was $2,884.02.

Matt Hensel reported proceeds from Snack Shack sales at the event totaling $227.00 and Rita Maurio reported monetary donations at the event of $10.00, adjusting the net income for the Parks and Recreation Account to $3,121.02 as of 8/22/16.

With there being no further business, the meeting was adjourned at 9:15 P.M.

Parks and Recreation Committee Minutes July 25, 2016

Present: Rita Maurio, Leonard Maurio, Anthony Schuibbeo, Matt Hensel, Simon Jessey
Absent: Jesse Donovan

Meeting called to order by Rita Maurio at 7:00 P.M.

Old Business

Vendor update
The event currently has 29 vendors, of which 24 are inside the vendors’ tent and 5 are in adjacent outdoor spaces.
Publicity update
Interviews with the DiLabbio family by both Daily Local News and Community Courier have been conducted. Both papers also received press releases on the event to post in their community events calendars. Similar releases will be sent to Coatesville Times and Chester County Times. Lucas Rodgers from DLN also received a schedule of events for Community Day in order to cover the playground dedication ceremony.
Publicity banners have now been placed outside both the Municipal Building and Bert Reel Park. Arrangements to hang posters in local businesses and display yard signs were made.
Volunteer update
Thanks to Matt Hensel and the Hensel family for recruiting 12 volunteers. 2 others have volunteered and there are an additional 6 who have expressed interest.
Volunteer shirts update
Shirts for all Community Day staff have been ordered, and will be made available for pickup by volunteers at Hensel’s Lawn Mower Repair Service prior to the event, or at the Volunteer Training to take place prior to the ceremonies opening Community Day itself.
Site preparation
Thursday, August 18

  • Collection of straw bales from Hougar Farms by Dave Simmons, delivery to Bert Reel Park.
  • Creation of “entrances” by Simon Jessey.
Friday, August 19

    • Installation of tent from Discount Tent.

Running and concealing of power cords by Simon Jessey and Dave Simmons.

  • Creation of walkways by Simon Jessey, Leonard Maurio and Rita Maurio.
  • Decoration of walkways and pavilion by Leonard Rita Maurio.
  • Marking of vendor spaces by Leonard and Rita Maurio.
  • Gifts-in-kind pick-up:
    • Herr’s Chips by Leonard and Rita Maurio.
    • Victory Root Beer by Simon Jessey and Matt Hensel. (kegs to be stored at PJ’s Deli, courtesy of Kevin Guido)
Saturday, August 20

  • Installation of inflatables by Bouncy Roo under the supervision of Simon Jessey.
  • Volunteer training and assignments by Matt and Amanda Hensel.
  • Hot dogs and hamburgers pick-up by Simon and Deborah Jessey.
  • Transfer of root beer kegs from PJ’s Deli TBD.
  • Gas grill delivery by Matt Hensel.
  • Event Day yard sign posting by Community Day volunteers.
Food services update
Matt Hensel has applied for a temporary site license from Chester County Health, and he received information that it would be available within three weeks of the time of application.
Matt Hensel will schedule a clean out of the Snack Shack a week prior to the event. He will contact committee members to assist with this project.
Treasurer’s report
No report

New Business

Chain of command and accountability
The committee chair expressed concern over lags in accountability through the chain of command and requested from the liaison to the Board of Supervisors that measures be enacted whereby all public information released by the Parks and Recreation Committee, through any and all media, be read and fully approved by the Township before release. Committee members suggested an approval procedure that would consist of a preliminary review of materials by committee members, followed by submission of the material to the Board of Supervisors for final approval and release to the public.
Park security
A committee member expressed concern over the need to control distribution and management of the keys to the buildings and structures in Bert Reel Park. It was emphasized that only current members of the Parks and Recreation Committee, current members of the Board of Supervisors, and current Township employees should conduct park operations.
In discussion with Board of Supervisors Liaison Anthony Schuibbeo, the Parks and Recreation Committee arrived at the following recommendations concerning this matter:

  • Matt Hensel will hold any and all keys to Bert Reel Park buildings and structures.
  • Matt Hensel will be notified by the township treasurer when structures or buildings at Bert Reel Park need to be locked or unlocked, and he will make the necessary arrangements.
  • A letter will be drafted to township administration, requesting cooperation in this critical matter.

With there being no further business, the meeting was adjourned at 9:45 P.M.

Parks and Recreation Committee Minutes June 27, 2016

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on June 27, 2016
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Matt Hensel, Simon Jessey
Absent: Rita Maurio, Leonard Maurio, Jesse Donovan

Meeting called to order by Simon Jessey at 7:00 P.M.

Mae McGuigan

The committee discussed the need to commemorate the life of Mae McGuigan, her devotion to Sadsbury Township, and her many years as a member of the Parks and Recreation Committee and the Historical Society. The need to clean the commemorative plaque in the pavilion and perhaps add Mae’s name to it was discussed, along with perhaps getting a bench. It was agreed that the committee and the historical society would need to collaborate going forward, and that Mae’s family would need to be approached for their counsel. The next meeting of the Historical Society is on July 11, and the Parks and Recreation Committee meets July 25.

Old Business

Vendors and sponsors update

Simon Jessey provided a summary of new vendors and community services:

  • Keystone Custom Homes (paid vendor)
  • Chester County Health Department (WIC services)
  • Brandywine Hospital (health screening)
  • Rep Harry Lewis
  • Stephen Allgyer (vendor, pending payment)
  • Dino’s Water Ice (truck)
  • Russell’s Baton (demonstration in lieu of fee)

Simon reported that Rita’s three-week classified ad campaign in the Community Courier was not successful, with perhaps only one vendor picked up. Anthony Schuibbeo could not confirm specific Republican or Democratic involvement, but indicated that both were highly likely. Anthony also submitted a variety of business cards and contact details for prospective vendors picked up from the Strawberry Festival.

Matt said there was a crafts vendor interested, and Simon confirmed Herbert E. MacCombie as a sponsor.

Shirts

Shirts for volunteers were discussed. It was decided that the shirts should use the same green and yellow color scheme being used at the new playground; the shirts will be yellow with green writing. Costs can be kept down by limiting colors. Simon will provide Matt with artwork mockups so that he can talk to his shirt contact. Going forward, the committee hopes to offer souvenir shirts to the public.

Signs, advertising

The committee discussed banners, flyers and posters. They decided to seek approval from the Board of Supervisors to purchase two “banner kits” from Banner.com at a total cost not to exceed $600. One will be sited at Bert Reel Park, and the other outside the Township Municipal Building. Both will be highly visible to traffic passing in both directions, and the kits can be reused with new banners for future township events. Anthony brought literature from Print.com that offered alternative methods for producing flyers and information handouts at little cost or effort to the Township, and also noted Vistaprint can provide mailing services that would save the committee from having to hand out flyers door to door.

Gifts-in-kind update

The committee discussed the need for someone to collect a pallet of 21 straw bales from Hougar Farm the day before Community Day and deliver them to Bert Reel Park. There was also discussion about what could be done with them after the event. Matt and Anthony talked about the storage and serving of root beer from Victory Brewing. It was agreed that the best use of the $50 gift certificate from Walmart would be on paper goods and cups for serving food and drinks at the event. The committee needs more information about the gift of chips from Herr’s.

Food services update

Dino’s Water Ice has confirmed as a vendor, and will be selling out of a truck. The committee discussed food and drink pricing from the shack, and the sense was that keeping prices to round dollar amounts would make life easier. Matt said he would approach the Coca-Cola Company about getting Coke and Diet Coke for the event.

Treasurer’s report

To date, the activities of the Parks and Recreation Committee have raised $3,225 for Community Day, and the committee has spent $1,115 of that on the inflatables for the event. With the $750 that was already in the account, the current balance should be $2,860.

New Business

Action points for July

Rita will be confirming vendors and pickup arrangements for gifts-in-kind. Simon will be working on on artwork for signs, flyers and posters. Simon and Rita will be writing copy for a press release. Simon will seek approval from the Board of Supervisors to rent the vendor tent from Discount Tent. The committee will work harder to fill the ranks of volunteers, which currently sits at perhaps a third of the needed number. The committee will also look into whether or not it is possible to get Stubby the Helicopter for Community Day.

Website

Simon made a presentation of a Parks and Recreation website he has been building. The plan is to use it to promote the wellbeing of residents through the use of the township’s parks and trails. It is intended to be frequently updated with news, interviews, features and information on upcoming events. Simon will seek approval from the Board of Supervisors to “launch” the site and begin integrating it with the main Sadsbury Township site.

Snack Shack update

The relaunch of the Snack Shack in 2016 has been successful. After reimbursements, Matt informed the committee it had raised $146. The committee discussed how the shack would be operated during Community Day, including what was needed for cooking and keeping food warm.

Idea exchange, public comment

The committee discussed Rita’s suggestion of distributing a 20% off coupon to vendors who could confirm their involvement in the Tricentennial by September 30, 2016. It was suggested that this date could be extended much longer, to perhaps the end of January 2017. There was extended discussion about getting feedback from our vendors and sponsors after the event, so that the committee could learn from their experiences and tailor the event to help vendors and sponsors get a better return on their investment for the next Community Day. The committee would also seek testimonials from both vendors and the public, to aid publicity for the next event.

The committee discussed the power requirements for Community Day, with the need to spread the load between the Snack Shack and the pavilion outlets. The inflatables will need five outlets from the Snack Shack, and the food services will need a few as well.

Impediments to having Kiddie Rides from Majestic Midways at future events were discussed. Besides the usual liability issues, the small size of Bert Reel Park might be a factor. It is hoped that the Tricentennial will be a multi-location event, so a better venue for the Kiddie Rides may be available.

The committee discussed upcoming projects and priorities, including the resurfacing of the basketball court, building dugouts, installing a scoreboard and making repairs and upgrades to the fence at the baseball field, and activities that could take place in those facilities, including a 2 on 2 basketball contest and a home run derby.

Anthony brought to the attention of the committee potential problems with park rental, after recent issues with noise and alcohol. Going forward, some tweaking of the rules may be needed, and enforcement options were explored. It was suggested that park rental should be limited to residents of the township only, with perhaps exceptions to be made for regular renters from out-of-township who are in good standing.

With there being no further business, the meeting was adjourned at 9:10 P.M.

Respectfully submitted,

Simon Jessey

Vice Chair, Sadsbury Township Parks and Recreation Committee

Parks and Recreation Committee Minutes May 23, 2016

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on May 23, 2016
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Rita Maurio, Leonard Maurio, Matt Hensel, Simon Jessey

Absent: Jesse Donovan

Meeting called to order by Anthony Schuibbeo at 7:00 p.m.

Old business

Vendors

Rita Maurio provided updates on the upcoming “Community Day”, beginning with a summary of where the event stands with vendors. As of the meeting date, there are 10 paying vendors confirmed (with 8 to be inside the vendor tent and 2 outside the tent). There are also 3 prospective vendors (2 inside, 1 outside), 4 nonpaying vendors and 6 prospective nonpaying vendors.

Opening Ceremonies

Next, Rita Maurio went over the order of the opening ceremonies for the event:

  • Pledge of Allegiance and National Anthem featuring a Girl Scout troop
  • Performances from Russel Baton Twirling, AmCor Karate and Kinetic Athletics Cheerleading
  • Dedication of “Eric’s Place” playground

Chuck DiLabbio provided updates on the construction of the new playground, including the expected timeline for completion and information about the playground’s features. The committee discussed media coverage of the dedication ceremony, how the ceremony will be conducted and what music will be provided by the DJ (Earl Taylor) for the event.

Activities

The Chair provided a summary of the daylong event activities that had been established. These include activities provided by Keystone Valley Fire Department, Sadsburyville Fire Company, music and public address from Earl Taylor, the YMCA’s “Activan”, an inflatable obstacle course and moon bounces from Bouncyroo, a face painter and door prize giveaways. The committee discussed possible additional activities, including a tug of war competition, a crash truck from Sikorsky and the possible appearance of “Stubby the Traveling Helicopter” from the American Helicopter Museum.

Food Services

The committee reviewed the status of food provision and vendors for Community Day. These include:

  • Hot dogs and hamburgers to be kindly donated by John Lymbaris
  • Root beer to be donated or sold by Victory Brewing
  • Soda and water supplies to be arranged by Matt Hensel
  • Assorted bagged chips to be kindly donated by Herr’s
  • Vendors to include PJ’s Deli, Fat Matt’s BBQ and Tyler’s Water Ice

The committee discussed the need for grills for the hamburgers and hot dogs, rolls, condiments, paper products, and cooks and servers at food stations. Matt Hensel is acquiring the necessary Temporary Event License for food sales.

Site Preparation

The committee discussed the preparation of Bert Reel Park for the event. The flagpole in the park is only partially painted, with the top third apparently unpainted. Members of the committee resolved to investigate whether or not the Public Works Department would be responsible for painting the flagpole, and whether or not a bucket truck might be acquired from Vietri Electric to complete the task.

The committee considered how to deal with the parking, entrance and exits at Bert Reel Park during Community Day. Simon Jessey suggested using straw bales to create passageways to guide foot traffic into the park. Simon said he would investigate where to obtain some bales for this purpose. Earl Taylor said that the fire departments had previously been responsible for directing traffic into and out of parking areas, and would likely be able to do so for the upcoming event. It was suggested that a water station could be setup in consideration of the August heat. Simon Jessey provided aerial views and diagrams of Bert Reel Park and outlined his suggestions for the locations of attractions for the event.

Treasurer’s Report

Treasurer Skip Maurio provided an update on the financial status. $2,925 is currently available, with $1,875 in collected sponsorships, $300 in paid vendor spaces and $750 allocated to Parks in the Township’s General Fund. There is an additional $200 pending from vendors who have committed to the event, but not yet submitted payment.

New Business

Volunteers

There was an open discussion between current and past members of the Parks and Recreation Committee in attendance on how volunteers were recruited for previous events.

T-shirts

Matt Hensel said he would contact a custom shirt printer to investigate the cost and lead time of providing Community Day T-shirts for volunteers.

Advertising, signage and publicity

The committee discussed the design of flyers for distribution to households, and posters for display in local businesses. Simon Jessey said he would make revisions to the existing artwork to reflect any changes needed. There was a discussion on the limitations of the Sadsbury Township website and the difficulty in getting quick updates for promoting “Community Day” and other parks and recreation matters. Simon said he would contact the township’s website maintainer to discuss how to improve this process. The committee discussed the Community Day sign at the park. Simon said he would visit the park to ascertain whether or not the existing posts could still support the sign or a banner.

With there being no further business, the meeting was adjourned at 8:45 p.m.

Respectfully submitted,

Simon Jessey

Vice Chair, Sadsbury Township Parks and Recreation Committee