Parks and Recreation Committee Minutes September 25, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on September 25, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey and Mr Hensel reported that all the cleaning up for Tricentennial Day had been completed.
  2. Mr Jessey reported he had prepared packets to send out T-shirts to qualifying sponsors.
  3. Mrs Jessey reported on the final income and outgoings for the Tricentennial, although the numbers need to be verified by the township.

New business

  1. The Committee discussed how the Tricentennial event went, and how it can act as a blueprint for Community Day going forward. The Gateway Church location was a superb venue, with plenty of space for activities and plenty of parking for everyone. The lack of shade was somewhat problematic for performers and the inflatables. The PA system did not have enough power to cover the entire venue, but it can be adapted to work next year. It was agreed that more activities for younger people will be needed next year. It was further agreed that we would need to make future banners and signs more generic, so that they could be used annually.
  2. Mr Hensel agreed to remove all the yard signs for the Tricentennial.
  3. Mr Hensel agreed to clean up and close up the Snack Shack.
  4. Mr Jessey agreed to mail out the T-shirts on September 26, then order the framed print for the Photography Competition winning entry in October.
  5. The Committee determined that no members would be available to report at the October 3rd Supervisors meeting, and Mr Jessey said he would prepare a statement for the meeting, to be read out by Mr Walters.
  6. The Committee prepared recommendations for the upcoming fiscal year to be presented at the September 26 budget meeting. These included recommendations about improvements to Bert Reel Park’s basketball court, pavilion, Snack Shack and points of ingress.

With there being no further business or public comment, the meeting was adjourned at 8:11 P.M.

Board of Supervisors Regular Meeting, Tuesday, September 5, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, September 5, 2017 commencing at 7:00 p.m. Chairman, Mr. Hensel called the meeting to order. Present was Supervisor, Mr. Taylor, via telephone connection to Bryn Mawr Rehabilitation Hospital accompanied by Todd Bowers of the Public Works Department, and Supervisor Mr. Reynolds. Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning and Building Officer, Mr. Lowry, and Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Taylor asked to say a few words before the meeting begins by stating that he would like to recognize the upcoming anniversary of 9/11. He would like to recognize the fire fighters, the police, and all emergency workers. He would like to apologize to Mr. O’Keefe for the way he yelled at him over the political letter. Mr. O’Keefe replied that he never took offense the way Mr. Taylor thought he did. Mr. Taylor also would like to pay tribute to Chuck Dilabbio for raising the money to build Eric’s Place at Bert Reel Park, and others putting in the effort to make this possible in the memory of his son. Mr. Taylor stated he is still miffed about Nancy Keen. She did not speak to him and he thinks she should have. No offense to Dave Reynolds. Mr. O’Keefe stated that any conversation she would have outside of a public meeting could violate the Sunshine Rule. Mr. Taylor stated he still feels her choice was already made before the meeting.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report: Chief Ranck reported the police patrolled 3,525 miles during the month of August and handled 211 incidents for the month of August of which 26 were handled by the Pennsylvania State Police during off hours as follows: 911-hang up 1, hit and run crash 1, property damage crash 2, alarm fire 1, alarm police 5, emotional disorder 1, assist from other police department 1, assist fire department 1, assist to other police department 5, business check 41, civil dispute 2, criminal mischief/vandalism 1, disabled vehicle 2, disturbance 1, domestic disturbance 4, emotional disorder 1, erratic driver 3, escort person or money 1, for police department information 3, house/vacation check 15, keys locked (vehicle or house, etc.) 3, medical emergency 23, Township park check 7, repossession 1, police report (not in progress) 23, suspicious condition 1, theft 2, traffic general hazards 7, traffic stop 8, and wellbeing check 2. There are several active criminal investigations currently being investigated by police, but no charges have been filed yet. There was no Chief’ of Police meeting scheduled for July and August of this year. Sergeant Imhoff and Officer Haldeman are both scheduled to attend a 4-day training class at the Chester County Public Safety training center in September. At the completion of that course, both officers will be certified as breath test operators of the BAC DataMaster.

Mr. Bob Hudecheck stated that at the end of July his son was bitten in the face by a Pitbull. No Township police were on duty and the State Police never responded. When you call 911, you expect the police to call back. Why did the State Police not respond? Chief Ranck stated he can’t answer that question and does not want to say something that is not right. Sergeant Imhoff stated the State Police are working with a skeleton crew as well. They are down 4 or 5 Troopers now. There are only about 2 Troopers on duty to service a large area. Chief Ranck stated that every call is important. The Township got the SPCA involved with this case.

Melinda Williams stated she called 911 at 11 :30 at night for vandalism and it took 45 minutes for the State Police to respond.

Charlene Pluck stated someone was in her basement and it also took 45 minutes for the State Police to respond.

Eric Schmelzer stated someone broke into their house and the Township police were there within minutes.

Chief Ranck stated the reason sometimes there is no coverage in the Township in the evening is because he is working with part-time officers who have other jobs and are sometimes not available to work in the Township.

Melinda Williams said that criminals know the police are not on duty after hours.

Township Public Works Report: For the month of August, the Public Works Department maintained Township owned properties, right-a-ways, buildings, signs, equipment, and our storm water drain system. Tree limbs and vegetation within the right-a-way has been cut and chipped on Octorara Road and Quaker Road. The rake attachment of the John Deere Tractor was restored by replacing old hardware with new and re-securing teeth. Rust was then removed and it was painted. The grader blade attachment also had rust removed and was painted. The goal of the Public Works is to have all winter vehicles and equipment completely prepared for any winter weather event by October 31 st. All emergency equipment, such as generators, chainsaws, and barricades, are being inspected to ensure all is in good working condition and ready for a true emergency. The Public Works Department met with Tommy Scott of Highland Township, in regards to roadside mowing in Sadsbury Township. Mr. Scott did not give a specific date to start, but indicated it would be in the next few weeks. Road resurfacing improvements have begun on Quarry, Skiles, Quaker, Sadsbury, Old Mill and Frederick and Andrews. The Public Works Department was requested and did spray weeds within the cracks of the road and remove vegetation along Frederick and Andrews; also Quarry Road was back-filled on the road edge after resurfacing created a drop off of the road edge.

Mr. Simmons received a verbal quote by Anderson Truck Repair for repairs to the International Dump Truck in the amount of $900.00. The repairs are 1) rear pinion seal replaced, 2) transfer case cover needs pulled and resealed, 3) front rear needs pulled and resealed, 4) flex pipe on exhaust needs replaced.

Mr. Taylor made a motion, seconded by Mr. Hensel, to approve a verbal quote from Anderson Truck Repair for $900.00 for repairs to the International Dump Truck for 1) rear pinion seal replaced, 2) transfer case cover pulled and resealed, 3) front rear pulled and resealed, 4) replace flex pipe on the exhaust. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Emergency Management Report: Mr. Taylor reported while he is out of service, Parkesburg Borough and West Sadsbury Township will step up and fill any needs that occur. With the help of the Road Crew, the County knows we are covered for any emergency.

Keystone Valley Fire Company Report: Mr. Cazillo reported that for the month of August, 2017, the Keystone Valley Fire Department responded to 11 calls for: fire 4, rescue/medical assist 5, and good intent 2. The response by municipality is as follows:
Sadsbury Township 0, West Sadsbury Township 6, Highland Township 2, Parkesburg Borough 3, and out of district 0. The average response per call was 9 with a total of 99 personnel for combined response hours 274.56 hours. The average response time, dispatch to on scene was 7.0 minutes. There were 2 in house trainings, with 23 members attending for 69 hours combined training hours. The fire units traveled 1,753 miles using 231.3 gallons of fuel. The ambulance(s) traveled 3,370 miles and used 435.7 gallons of fuel. The total miles traveled was 5,123 with the total fuel used being 667.0 gallons. The total maintenance and repairs totaled $11,614.31. The Keystone Valley Fire Department EMS Division answered a total of 89 calls for:
treated/transported Bls 30, treated/transported ALS 35, no service required 19, patient refusal 4, recalled on route 1 , recalled on scene 3, lift assist/public assist 1, and dead on arrival 1. The municipal break-down is as follows: Parkesburg Borough 21, Sadsbury Township 29, West Sadsbury Township 19, Highland Township 5, and out of district 15.

Sadsburyville Fire Company Report: Galen Conover reported that for the month of August, the Sadsburyville Fire Company responded to 8 calls for: 2 auto accidents, 2 AFA, 2 cardiac arrests, 1 smoke investigation, and 1 fire police. There were 53 volunteer firefighters responding for an average of 7 firefighters per call. There were 23 miles traveled with an average of 3 miles per call. The pump miles were 11. The time in service was 2 hours and 30 minutes with an average time in service of 19 minutes per call. Responses per municipality: Sadsbury Township North 5, Sadsbury Township South 0, Valley Township 1, West Caln Township 1, and West Sadsbury Township 1. The combined firefighter training hours was 74 and there was 138 combined personnel fundraising hours. The Training topics for August are SCBA-Scott & MSA, Basic First Aid and CPR refreshers, scene size-up. Firefighter training is Basic first aid, CPR, SCBA, Engine Company arrival and scene size up.

Sadsbury Township Park Committee Report: Mr. Jessey reported the Park Committee met on August 28, 2017 at 7:00 p.m. Preparation for the Tricentennial were summarized. Police Chief Ranck and Keystone Fire Department Chief Stackhouse pledged the support of their departments. Chief Stackhouse will make their foldaway tables and chairs available and delivered to Gateway Church. Mr. Walters will acquire a PYLE Pro PA system for use at the event, and for additional events thereafter. Mr. Jessey put out the banners and Mr. Matt Hensel reported Fastenal provided marking paint and traffic cones. Ms. Jessey reported that to date, sponsors have contributed $6,300 and vendors account for an additional $490.00. T-shirts have been ordered for the volunteers. Mrs. Jessey suggested that hard copies of the photographs entered in the photography competition be displayed in the main room of the Municipal Building on September 5, so that supervisors and Park Committee members can pick out a shortlist of 6. The meeting was adjourned at 8:15 p.m.

Mr. Clark Faggioli, a Veteran from Compass Road came before the Board with reminder that Veterans Day is November 11 th . There will be an event at the National Guard Armory, 150 Waverly Boulevard, in Sadsbury Township, sponsored by the Oxford Masonic Lodge 353 and the American Legion Post 134 raising money to purchase a track chair for a disabled veteran. He would like to know if Keystone Fire Company has a ladder truck that would be available to have a flag draped from it. He would like to raise $50,000 for chairs. Each chair costs $16,000. 100% of the money raised will go to the purchase of the chairs. He would like to work with the local police on traffic control. Everyone involved is working hard and he would appreciate any support. Simon Jessey asked Mr. Faggioli if he would like to have a table at the Tricentennial to promote this event. Mr. Taylor stated it sounds like a good idea. Since he is now in a wheelchair, he knows what it’s all about. Mr. Taylor stated, thank you sir, and we will help in any way we can.

Township Engineer Report: Mr. MacCombie reported the counties in Southeastern Pennsylvania are required to give an MS4 TMDL plan and set up a program for the next four years. Based on the determination of DEP, they request advertisement for a comment period. Sadsbury Township is responsible for zero dollars as developers and builders have controlled the sediment from farms. The Township is required to apply for a permit for 2018-2023. The Township is running on the 2003 permit now. The cost to submit the plan to DEP for review is $2,500.

Mr. Hensel made a motion, seconded by Mr. Taylor to authorize issuance of a check in the amount of $2,500 for the review fee to PADEP. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated the Public Works are keeping him informed on the Paving Contract.

Mr. MacCombie reported he has a Certificate of Completion Letter of Credit reduction for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $121,191.67 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve a Certificate of Completion, Letter of Credit reduction for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $121,191.67 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 4A, in the amount of $13,871.20 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, L.P. for Sadsbury Park Phase 4A in the amount of $13,871.20 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has a Certificate of Completion Letter of Credit reduction for Aerzen USA Corporation for the Aerzen USA Expansion in the amount of $340,782.17 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve a Certificate of Completion Letter of Credit reduction for Aerzen, USA Corporation for the Aerzen USA Expansion in the amount of $340,782.17 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Aerzen USA Corporation for the Aerzen USA Expansion in the amount of $385.63 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA Corporation for the Aerzen USA Expansion in the amount of $385.63 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported Quarry Road has been paved by Arcadia Land Company.

On the Township resurfacing project, all the roads have been scratch coated and paving will be done by the end of the week. Oil and chip sections will start next week. Manholes on Old Wilmington Road will be started and there is a trench on Old Wilmington Road and it is not the sewer lines. The contractor will compact dirt as there is definitely a dip in the road. PAWC is asking for additional easements at Quarry Road and Greenbelt Drive for their water pump. Probably double the size that it is now. Not asking for a decision tonight because documents need to be provided to the Board. If the Board wants, Mr. MacCombie will prepare the documents and present them to the Board.

Mr. Hensel made a motion, seconded by Mr. Taylor, to have Mr. MacCombie prepare the PAWC easement documents. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Solicitor Report: Mr. O’Keefe has an associate of Lamb, McErlane Law Firm report on the Asset Purchase agreement for the sale of the Township sewer system with PAWC. A copy is attached to the minutes.

Mr. Taylor says he is concerned about PAWC going hog wild and putting laterals and pipes all over the Township. Mr. MacCombie stated the Township has a 537 Sewage Facilities Plan. Expansion can only be done by the municipalities. PAWC can only service the Township public sewer service area. To expand the area would require amending the Act 537 Plan.

Mr. MacCombie stated we are still waiting for the developers of Sadsbury Commons to make a resubmission for the Western Sewer District. The Township response was given months ago. Sadsbury Commons is moving on with their project so they need to have the sewage facilities approved. CVS is part of the Western Sewer District.

Mike Klingman asked who approved the evaluation? Mr. MacCombie stated that the Township and Pennsylvania American both had a different independent company do their evaluations.

Vicky Horan asked does the sale cover the Township debt. Mr. MacCombie answered yes, and the money left over goes to the Township. Ms. Horan asked what is the status of the outstanding sewer debt? Mr. Walters stated that most of the delinquent accounts are in lien. Ms. Horan asked if they could eventually go to Sheriff Sale? Mr. Walters answered possibly they could. Mr. Walters estimated the total liens to be around $600,000. Ms. Horan asked does all billing go away? Mr. Hensel replied the Township will be doing billing for the delinquent accounts.

Mr. Walters stated that billing has been prepared but not sent for Lincoln Crest, due to a Judge’s decision after Lincoln Crest took the Township to court.

Mr. MacCombie stated that dedication of the sewer lines in Sadsbury Park will be to the Township until the sale is done. Mr. Hensel stated that if the purchase agreement is agreed on, it will go to the PUC.

Mr. Jessey asked if PAWC was required to regulate with the Township for road opening permits to do repairs. Mr. Walters stated that all easements for sewer will all belong to PAWC. Mr. MacCombie also replied the Township has a very strict grading permit.

Ellen Rice stated the sewer was with PAWC. Mr. MacCombie explained that PAWC was contracted by the Township to bill the sewer along with the water bill. They did not own the system. About 5 years ago, PAWC chose not to continue with the contract, and the Township did the sewer billing. The Township has always owned the sewer system.

Mr. Taylor stated the Township wants to sell because sooner or later the system will be aging and cost the Township a lot on money in repairs. This is a good idea to negotiate the sale of the system and get away from it. Mr. Hensel stated there have been a lot of repairs to the pump station.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the Asset Purchase Agreement for sale of sewer system with PAWC. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to authorize Mr. MacCombie’s office to prepare an Act 537 Official Sewage plan revision for submittal to PaDEP to provide for the change of ownership of the sewer system. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that the 180 days have passed for the period of opposition for the property of Larry and David Newswanger to be placed into the Agriculture Security Area. The Chester County Planning Commission requires the Township add the property to the Agriculture Security Area by resolution.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to adopt Resolution 2017-11, adding the property on Octorara Road, owned by Larry and David Newswanger to the Agriculture Security Area. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report: The was no August meeting.

Zoning Report: Mr. Lowry reported that 43 inspections were performed and 67 inquiries have been received for the month of August. Three permits were issued in August; three alterations. Preliminary Land Development plans have been submitted to the Township from Sadsbury Commons, the applicant has not submitted revised plans.

The Aerzen USA project is almost complete. Mr. Lowry stated that Jackie Taylor called him concerning a ramp and deck for Earl. No one has gotten in touch with him as of yet. Mr. Taylor stated they are measuring and will be in contact. Mr. Lowry asked the Board to waive the fees for the ramp and deck for Mr. Taylor.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to waive the fees for the deck and ramp for Mr. Taylor. With there being no questions from the public, Mr. Hensel and Mr. Reynolds voting “aye”, the motion passed.

Chester County Airport Update: Mr. Roberts reported the October Fest will be October 7, 2017. Chester County Airport will co-ordinate with Lancaster Airport for a cell tower; which could be ready and up next year. The Federally controlled cell tower could be 15 years in the future.

Payment of Invoices:

Because there was no meeting in August, the July invoices will have to be approved.

Mr. Hensel made a motion, seconded by Mr. Reynolds to pay the July, 2017 General Fund invoices in the amount of $226,288.82. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the July, 2017 Sanitary Sewer invoices in the amount of $112,042.28. With there being no question from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the August, 2017 General Fund invoices in the amount of $152,556.20. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the August, 2017 Sanitary Sewer invoices in the amount of $50,201.70. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Mr. Hensel stated he would like to set a date to begin the budget process. The date of Tuesday, September 26, 2017 at 9 a.m. was agreed upon.

Mr. Jessey displayed entries to the Tricentennial photograph competition and members of the Board of Supervisors and the Parks and Recreation Committee selected a shortlist from all the entries. Mr. Taylor was emailed pictures and he also made a choice.

Eric Carlson came before the Board to discuss authorization of the Ordinance for ranch style homes in the Sadsbury Park Development. Mr. Carlson stated he presented the concept of ranch style homes to the Township Planning Commission, and they seemed to like it. It is required by the MPG that the Township Planning Commission and the Chester County Planning Commission review the ordinance. Mr. O’Keefe stated the Board may have to advertise the ordinance for the next Board of Supervisors meeting.

Simon Jessey stated that he lives in Sadsbury Park and he talked to many residents who are extremely happy with the ranch style homes; along with many Octorara Glen residents.

Mr. Hensel made a motion, seconded by Mr. Taylor, to authorize advertising the ordinance for ranch style homes and direct the Township Planning Commission and the Chester County Planning Commission for review. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Charlene Pluck announced that September 9th is Earl Taylor Day in Parkesburg. There is a Beef & Beer at the Parkesburg VFW from 12pm to 6pm. Tickets can be bought at the door. Every penny raised will be given to Earl.

John Moore asked why there was no Managers report this month. Mr. Walters stated that he is involved with everything that was mentioned and what he had to report on was covered.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds to adjourn the meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully submitted,

Linda Shank
Secretary

Executive Summary
DRAFT ASSET PURCHASE AGREEMENT
Between
TOWNSHIP OF SADSBURY
And
PENNSYLVANIA-AMERICAN WATER COMPANY

Board of Supervisors Special Budget Meeting Tuesday, September 26, 2017

A special budget meeting of the Board of Supervisors was conducted on Tuesday, September 26, 2017 commencing at 9:00 a.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Reynolds, and Supervisor Earl Taylor via telephone connection to Bryn Mawr Rehabilitation Hospital.  Also present was Township Manager, Mr. Walters and Chris Herr, Township Accountant, and members of the community.

The moment of silence and Pledge of Allegiance was waived.

Larry Maulo, of Maulo and Company, the Township Auditors came before the Board with the Financial Audit of 2016.  He handed out a draft copy of the summary.  Mr. Maulo stated there will be a clean report on the financial activity of the Township and there will be no management letter this year; as the administration followed the budget process that was set out in the Management letter of 2015.  All results were as planned in the budget project.  The budget was adequate to fund the debt total.  Mr. Reynolds asked if there is anything that needs to be addressed?  Mr. Maulo stated that everything looks just fine and there was nothing new and different this year.  Mr. Taylor asked about the Highway Project, thinking it was 100% state grant funded.  Mr. Maulo said the contract was for 95% funding and the Township will have to pay around $40,000.  Mr. Maulo stated the final financial statement will be issued very soon.

Mr. Herr went over the preliminary 2018 budget by detail.  This is only a rough draft.  Sergeant Imhoff stated that since the police department is under budget for 2017, the police would like to purchase a car in 2017 instead of 2018.  Mr. Walters stated that with the piggyback, the Township could save $1,000 to $1,500 if bought now.  Sergeant Imhoff stated that CoStars will give a trade-in of $3,000 on the Charger and the cost of a new vehicle would be $29,020.00; and this would be an unmarked car.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to purchase the Police Charger in 2017 instead of 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Sergeant Imhoff also would like to propose for the 2018 budget the hiring of 1 full-time police officer.  The ultimate objective is to hire 2 full-time police officers.  A full-time police officer will have more accountability, be able to do certain assignments that a par-timer can’t do, and they will be more dedicated.  The ultimate goal is to have fewer part-time officers.  Sergeant Imhoff compared Sadsbury Township in size to West Sadsbury Township, who has 4 full-time and some part-timers.  Mr. Hensel would like to have an analysis done for police need in the Township.  Mr. Reynolds would like to know what the time- frame would be.  Mr. Taylor would like to know the cost of the analysis.  Mr. Taylor wants to know if the Township and the police are going to arbitration or not.  The public wants 24- hour police protection.  Mr. Hensel will make the call to Chris Gerber’s office and he thinks there is no charge, or maybe a small charge.  The matter of the arbitration is not relevant to the Budget meeting.

Walter Binns, a Township resident, stated a person broke into a neighbor’s car and the State Police were called.  It took them 1 hour to respond and never followed up with a response.  If the local police were on duty, information would have been available about the case.

Dave Simmons, Public Works Foreman, would like to have the automatic greaser for the new truck at a cost of $4,400.  Mr. Hensel stated that was already approved in February or March at the Board of Supervisors meeting.  Mr. Walters stated the purchase was approved.  Mr. Simmons would like to replace the 2009 dump truck. Mr. Hensel stated to get prices so the accountant will have figures to work with for the budget.  Mr. Herr stated the long range 5- year plan calls for $119,000 for a dump truck and spreader.  Mr. Taylor does not want to buy off the lot.  He would like it to be custom build, it may cost more; but it will last longer.  Dave Simmons wants to know about line-painting this year.  Mr. Herr stated that there is $2,000 in the 2017 budget for line-painting.  Mr. Walters stated that mowing the island on Rt. 30 is not safe.

Simon Jessey, gave his wish list or the Bert Reel Park.

  1. Tiles or Asphalt for the Basket Ball Court
  2. New benches
  3. Repairs to the pavilion
  4. The water fountain does not drain properly
  5. The grill needs attention
  6. Replace the restroom locks
  7. Ingress and Egress fence in park
  8. Small split rail fence at main entrance
  9. Security camera
  10. Improve the baseball fields and the walking trail (probably in 2019)

Mr. Walters stated that he has gotten some prices for security cameras at the park from Shawn at Gilbertson Group, and he will have him come to the Board of Supervisors meeting to explain what he has in mind.  Mr. Jessey stated he would not be surprised if the cost was $6,000 or $7,000 to do the park.

Mr. Walters stated that Dick Dague, from the Historical Society would like to ask the Board for $400.00 a year to make calendars and pay guest speakers.  The membership fees bring in $150.00 to $200.00 a year, and would appreciate a donation from the Township.

Mr. Jessey asked about repairs to the bridge on Octorara Road.  Mr. Hensel stated that repairs would be a major expense and probable will be in next years budget.

Mr. Taylor would like to have a laptop and projector put in the budget for Emergency Services.  He will get the pricing for both items.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Secretary

 

Parks and Recreation Committee Minutes August 28, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on August 28, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Bryan Walters, Dale Hensel, Gerald Ranck, Raymond Stackhouse

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Tricentennial preparation

Mr Jessey summarized the schedule of tasks for the preparation and execution of the township’s Tricentennial. Police Chief Ranck and KVFD Fire Chief Stackhouse pledged the support of their departments. Chief Stackhouse confirmed Keystone Valley Fire Department would make their foldaway tables and chairs available and deliver them to the Gateway Church venue on Friday, September 22. Mr Walters announced he would be acquiring a PYLE Pro PA system for use at the event, and for additional events thereafter.

Old business

  1. Mr Jessey reported he had put out the banners, and that preparations for the Tricentennial were more or less completed.
  2. Mr Matt Hensel reported that Fastenal has provided marking paint and traffic cones.
  3. Mrs Jessey reported that to date, sponsors have contributed $6,300 and vendors account for an additional $490.
  4. Mr Walters said he would speak one last time to Mr Brecht about the flatbed for the Tricentennial, before pursuing the matter himself.

New business

  1. Mr Matt Hensel provided a list of T-shirt sizes for volunteers. Mr Jessey said he would combine it with the existing list and order the shirts.
  2. The Committee discussed tent sizes and settled on two of 40 x 60 feet.
  3. Mrs Jessey proposed that hard copies of all the photography competition entries be displayed in the main room of the municipal building on September 5, so that supervisors and parks committee members can pick out a shortlist of 6.

Tasks

  1. Mr Jessey will order the tents and the T-shirts.
  2. Mr and Mrs Jessey will prepare for the photography competition shortlist judging.

With there being no further business or public comment, the meeting was adjourned at 8:15 P.M.

Board of Supervisors Special Meeting, Tuesday, August 22, 2017

A special meeting of the Board of Supervisors was conducted on Tuesday, August 22, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor via telephone connection to Bryn Mawr Rehabilitation Hospital accompanied by Solicitor Max O’Keefe.  Also present at the Township building was Township Solicitor, Mr. Pompo, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Pompo requested that one person speak at a time and come up front so that Mr. Taylor can hear on the telephone.

Mr. Pompo stated the intended course of conduct for this special meeting was advertised for one purpose, which is to vote on the current vacancy on the Board of Supervisors.  Also advertised was a procedure posted requesting anyone interested in filling the vacancy to send a resume or a letter of interest by 3:00 p.m. today.  Failure to do so does not exclude anyone.  The Township received 7 or 8 responses.

Mr. Pompo reviewed the provisions of the Second Class Township Code when there is a vacancy on the Board.  Within 30 days of the vacancy, the two remaining Supervisors may appoint a new Supervisor.  Due to Mr. Taylor’s recent medical condition, we did reach out to Mr. Taylor to see if he was capable to participate, and determined that he was provided he could do so by telephone.  The Board has until August 27, 2017 to fill the vacancy.  If a decision cannot be made by then, there is an additional 15 day period for the Vacancy Board to meet to select a Supervisor.  The Vacancy Board consists of Mr. Hensel, Mr. Taylor, and Nancy Keen.  If no agreement can be made by the Vacancy Board, The Vacancy Board must petition the Chester County Court of Common Pleas to appoint a successor.  The appointed successor will hold office through January 2, 2018.

The next General Election in November will have the position  on the ballot to fill the remaining term.

Mr. Silvernail asked how a name will be placed on the ballot in November.

Mr. Pompo stated that this was not a function of the Township.  It was his understanding that this will be determined by both Democratic and Republican parties to arrive at a  name for Voter Services to be placed on the ballot.  He believes September 15th is the dead-line for anyone to be on the ballot.  It is not the function of the Board of Supervisors, it is the function of the area political committees.  Mr. Silvernail stated the area committee consists of Mr. Hensel, former Supervisor Mr. Schuibbeo, and Dana Williams.

Mr. Pompo stated the procedure for the meeting.  Each of the candidates submitting resumes or letters would be given a 2 minute opportunity to address the Board.  Then the public would be given the opportunity to comment.  Then the Board would begin its deliberation.

The residents turning in resumes are:

Joseph Catanese
Susie Garris
Tom Greenfield
Curt Martinez
Dave Reynolds
Eric Schmelzer
Stephanie Silvernail
Karol Smith Williamson

Joseph Catanese – has been a resident of Sadsbury Township since 2001.  He has been a member and president of the Home Owners Associated in Quarry Ridge for 9 years.  He feels this is a good step forward and he is familiar with people in the Township and surrounding Townships.

Susie Garris – has lived most of her life in the Township.  She has seen things she would like to help with in the Township.  She worked with a builder for years and is familiar with buildings, she also has her Real Estate license.

Tom Greenfield – was Supervisor for 4 years, filling out the remaining term after the resignation of Todd Walton, and was elected again.  He was also runner-up to Mr. Schuibio in the last election, which was close.

Curt Martinez – before Mr. Martinez could address the Board, M. Pompo Mr. Pompo stated that the Second Class Township Code states that no police officer can be Supervisor.  Mr.Martinez stated he only wanted to help the Township.  Brian Gathercole asked what if he is a police officer in another township.  Mr. Pompo stated that the provision in the Code could be rad to only apply to a police officer in the Township, and not a police officer serving an adjacent municipality, as is the case here.  However, it is his interpretation of the Code, that it would be conflict of interest for a police officer in neighboring West Caln to be Supervisor in Sadsbury, as he might be called to come into Sadsbury Township to back-up the police department here.  Mr. Pompo could not find case law on whether a police officer in another Township is prohibited from serving as Supervisor, but he would welcome input from another Solicitor.  Mr. Martinez stated he will consult his Township Solicitor on the matter.

Dave Reynolds – will be turning 51 on Friday and he has lived every day of his life in Sadsbury Township.  His family all lives here and he is not going anywhere.  He has attended Township meetings for the last 30 years. He has served as Chief of the Sadsburyville Fire Department.  He wants to help the Township and get things straightened out.

Mr. Schmelzer was not able to attend the meeting tonight.  A representative for Mr. Schmelzer was attending on his behalf and stated that if need be he can be reached.

Stephanie Silvernail –  held the position of Supervisor and Chairman for 10 years, was a member of the Planning Commission for 8 years.  She negotiated Police and Public Works Department contracts.  She attended the Park & Rec and all Saldo meetings.  She was on the executive Board of Chester County Township Officials.  She feels she could help and is familiar with everything.

Karol Smith Williamson – received a call from someone about a vacancy, and she feels if you see a need, fill a need.  She has been a homeowner since 2002.  She would like to preserve the beauty she sees and make sure it stays that way.

Mr. Pompo asked Mr. Taylor if he had any questions.  Mr. Taylor said he would like to say thank you to everyone.  He is making rapid improvement.  His legs are moving and his hands are moving.  The pain is real but he is working through it.  He has a new respect for the disabled.  Sadsburyville Fire Company sent a nice planter.  People have been sending cards with money.  Mr. Taylor will do the best he can for the Township from his bedside.  He wants to thank his wife, Jackie and God bless everyone.

Mr. Greenfield stated that he and Mr. Taylor as Supervisors chose Dale Hensel as their appointed Supervisor.

Mr. Martinez will talk to his Solicitor tomorrow about his being considered as Supervisor.

Mr. Taylor stated the law enforcement and fire departments are doing a great job.  He would like to thank the Road Crew for all the help they give his wife.  He stated his mind is clear and he wants to help as much as he can from his bedside and he may be out of the hospital in October.

Mr. Hensel stated the Board will not be able to make a determination tonight until Mr. Martinez gets confirmation.

Mr. Taylor stated that Curt Martenez, as a resident of the Township has a right to be heard; being a police officer could be a plus.  Mr. Pompo knows the Township Code as to whether to include him or not.

Mr. Pompo stated the vote cannot be conditional.  If you feel this candidate should be in the pool, then defer to the Vacancy Board to make the appointment.

Mr. Martinez stated he will step back and wishes the best of luck to the remaining candidates.

Mr. Taylor asked if he can run at a later time?  Mr. Pompo will continue the conversation with other Solicitors to get the answer.

When asked by Mr. Pompo, Mr. Taylor said he has no questions and has a lot going through his mind, but he has an idea what he wants to do.  Mr. Pompo asked Mr. Taylor if he would like to make a proposal.

Mr. Taylor stated he would like to choose Mr. Greenfield.  He has past experience, lives locally, he ran in the last election, and he enjoyed working with Mr. Greenfield before.

Mr. Hensel stated there is a lot of good talent to choose from.  Mr. Hensel stated his selection is Dave Reynolds.

Mr. Pompo stated to make this formal, each Supervisor should make a motion to see if there is a second.  If there is no second, the motion will die.

Mr. Hensel nominated Dave Reynolds.  There was no second.

Mr. Taylor nominated Tom Greenfield.  There was no second.

Mr. Hensel does not have another motion.

Mr. Taylor does not have another motion.

The Board then directed Mr. Pompo to  advertise a meeting of the Vacancy Board for Tuesday, August 29, 2017 at 7:00 p.m.

Public Comment

Vicky Horan asked would there be any conflict of interest with Mr. Reynolds being with the fire company?

Elmer Pluck has known Dave Reynolds for most of his life.  He is an experienced fireman.  He feels it is almost a conflict of interest also.

Ted Alderman stated Dave Reynolds is a conflict of interest as he belongs to Sadsburyville Fire Company and Mr. Hensel wants him on the Board to get rid of Keystone Valley.  Mr. Reynolds stated he is also a life member of Pomeroy.

Charlene Pluck stated the people should be able to vote who they want to be appointed.

Mr. Pompo stated he is following the Second Class Township Code.

Ellen Rice stated the Pomeroy Pomeranians are offended.  Mr. Hensel stated he never said that.

Eric Brecht got up before the audience and began making a speech about the two fire companies in the Township.  Mr. Brecht was told by the audience to sit down.

Mr. Taylor stated we were here to select a Supervisor only and to please keep it on point for that reason only, and that also includes the next meeting on the 29th.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Sadsbury Township Vacancy Board Special Meeting, Tuesday August 29, 2017

A special meeting of the Sadsbury Township Vacancy Board was conducted on Tuesday, August 29, 2017 commencing at 7:00 P.M.  Vacancy Board Chairman, Nancy Keen called the meeting to order.  Present was Supervisor Chairman, Mr. Hensel and Supervisor Earl Taylor via telephone connection to Bryn Mawr Rehabilitation Hospital accompanied by Solicitor Max O’Keefe.  Also present at the Township building was Township Solicitor, Mr. Pompo, and members of the community.  Township Manager, Mr. Walters was absent.

A moment of silence and Pledge of Allegiance was observed.

Mr. Pompo stated that this is a meeting of the Township Vacancy Board.  The purpose of the meeting is to see if this Board can break the dead-lock that was the result of the Special Meeting that was held on August 22, 2017.  Ms. Keen has received all the resumes of the candidates for the appointment of Supervisor. In the last meeting, Mr. Taylor nominated Tom Greenfield and there was no second, Mr. Hensel nominated Dave Reynolds and there was no second.  Ms. Keen can ask for another motion of the same candidates or nominate someone else.

Ms. Keen asked if the two Supervisor were still nominating their chosen candidate.

Mr. Hensel is still nominating Dave Reynolds and Mr. Taylor is still nominating Tom Greenfield.

Mr. Pompo advised Ms. Keen that she can, at this time nominate someone else or get a second call for a vote.

Ms. Keen would like to make a motion to appoint Dave Reynolds as the new Township Supervisor.

Mr. Taylor asked to make a few comments.  Mr. Taylor stated that a comment made about Pomeranians by Mr. Hensel hurt him, and a lot of people in the Township have been hurt.  He is tired of keeping his mouth shut.  People in the Township Office were made to cry every day, and the firing of Tammy Russell was horrible.  The Police Department is in bad shape. Jerry Ranck came to visit and we said a prayer.  People who work in the Township are not appreciated.  The Road Crew is constantly being followed around; I am the Road Depart Liaison; but have been totally ignored.  It’s bad with all the Fire Department stuff going on.  I wanted to be Supervisor to help both fire departments.  Mr. Taylor asked Mr. O’Keefe to tell what a picture on Mr. Taylors phone was.  Mr. O’Keefe stated he is looking a gravestone image of Jesus Christ with an image of “Fling – 1972”.  Mr. Taylor said that two young boys had an accident and were both seriously hurt.  Pomeroy Ambulance could not come to the scene and Don Fling was taken to the hospital in the back of a pick-up truck.  When Earl was seriously hurt laying in the hospital, he was told that his friend had died. He was asked by the family to be an honorary pall bearer.  That is why he runs so hard for the fire company and ambulance.  He can’t say anything bad about Dave Reynolds, they have been through some tough times together and have gotten into trouble together.  Mr. Taylor stated he still wants Tom Greenfield for Supervisor for his experience.

Ms. Keen asked for a vote on her nomination of Dave Reynolds for Supervisor.  Mr. Hensel voted “aye”, Mr. Taylor voted “nay”, and Ms. Keen voted “aye”.  The motion passed.

Public Comment:

John Lymberis stated to Mr. Taylor that he hopes he is recovering.  He has been in touch with someone from Voter Services who said this Supervisor position will be voted on at the next election., not the one in November.

Mr. O’Keefe stated that according to the Second-Class Township Code, if the resignation is before September of an election year, a candidate would be on the ballot

In November.  Mr. Pompo stated he stands by their opinion with the Second-Class Township Code.

Ellen Rice stated that Mr. Hensel and Ms. Keen had an agreement to agree.  Earl will always be left out in the cold.  You guys are working for yourselves and not for the Township.  You are very biased and not fair.

Tom Greenfield thought there was an agreement to put off the vote on Keystone Valley until after the first of the year.

Charlene Pluck stated the Keystone Contract is null and void already.

Anthony Clark stated that there is a lot of bad blood in the Township.  If you don’t want someone, get rid of them at the next election.

Mr. Pompo stated the Vacancy Board has taken action.  The Vacancy Board does not do anything else.  If you have concerns, come to the next Board of Supervisors meeting.

With there being no further business, Ms. Keen made a motion, seconded by Mr. Hensel to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Wednesday, July 5, 2017

A regular meeting of the Board of Supervisors was conducted on Wednesday, July 5, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, Township Solicitor, Mr. Pompo, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.  Supervisor, Mr. Schuibbeo was absent.

Mr. Hensel announced the Board met in Executive Session on May 25, 2017 and June 27, 2017 to discuss personnel issues.  They met in Executive Session before tonight’s meeting to discuss real estate matters.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adjourn the regular meeting to conduct a hearing on the Floodplain Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed.

The minutes for the hearing were taken by a court stenographer.

Mr. Hensel made a motion, seconded by Mr. Taylor, to resume the regular business meeting.  With there being no questions form the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 4,385 miles during the month of June and handled 284 incidents for the month of June of which 45 of these incidents were handled by the Pennsylvania State Police during off hours as follows:  911 hang-up 3, property damage crash 7, alarm police 7, animal complaint 4, assault with injuries 1, assist fire department 1, assist to other police department 7, burglary 2, business check 53, criminal mischief/vandalism  5, disturbance 2, domestic disturbance 10, emotional disorder 3, erratic driver 3, escort person or money 1, for police department information 4, house/vacation check 21, officer injured on duty 1, keys locked 1, lost property 1, medical emergency 21, miscellaneous police nature 3, noise complaint 2, Township park check 6, parking violation 1, public service call 1, police report (not in progress) 34, shots heard or shooting (no injuries) 1, subject stop (suspicious person) 1, suspicious condition 5, suspicious person 1, suspicious vehicle 3, theft 1, traffic general hazards 4, trespasser 1, and traffic stops 17.  The June criminal arrests are as follows:  attempted burglar, criminal trespass, criminal conspiracy, aggravated assault, simple assault, recklessly endangering another person, hindering apprehension, resisting arrest, disorderly conduct, public intoxication of controlled substances.  On June 14th, Chief Ranck and Sergeant Imhoff attended a legal and medical implications of mental and physical fitness examinations in law enforcement at the Chester County public safety training center.  On June 5th, 6th, and 7th , Sergeant Imhoff attended a drug diversion and fraudulent prescription training class at the Pennsylvania State Police Academy by the Pennsylvania office of Attorney General bureau of narcotics unit.

Township Public Works Report:  For the month of June the Public Works Department maintained Township owned properties, right -a-ways, buildings, signs, equipment, and our storm drain system.  Vegetation and woody debris were removed from sections of road right-a-way on Helen Street, Newport Avenue, and Friendship Way.  Extensive cutting and chipping took place on Octorara Road.  All road signs were checked for visibility and if needed, cleared of vegetation.  On June 20th, a very large tree natural fell across Middle Street closing the road down to all traffic.  No wires were involved or damage reported.  The Public Works Department responded within an hour of the alert and had the tree removed and road reopened shortly thereafter.  Pot holes were permanently filled with a hot patch material on the following roads:  Quarry Road, Greenbelt Drive, Reel Street, and Ramsey Alley.  Pot holes were temporarily filled with 2A modified material on Skiles Road and Old Mill (one way area) the reason these areas were only temporarily repaired is because these roads are being considered for resurfacing improvements to take place later this year.  At the main Township Building, all trees were pruned of dead vegetation.  Holes from diseased trees that had been removed in April were filled in with top soil, covered with straw and seeded.  A storm drain located at Morris Lane and Lincoln Highway that was caving in and unsafe was repaired and made safe again.  The center islands or medians received their first grass cutting by the Department.  The equipment hours were 31.4 and the vehicle miles were 210.4.

Mr. Taylor stated an e-mail was received thanking Dave Simmons and Todd Bowers for rescuing a little dog in the pouring rain and returning her to her family.  Without their efforts, the owner is sure she would not have survived or made it home.  She is 10 years old and a big part of their family.  Mr. Taylor also stated a racoon was also rescued by them in a storm drain in Quarry Ridge.

Mr. Taylor brought up a topic that was tabled last month concerning the Township paying for the CDL license for Todd Bowers in the amount of $110.00, which is for a four- year period.  Mr. Taylor said the CDL is a requirement for his job.   Mr. Pompo stated that is not covered by the Collective Bargaining Agreement; and it is not wise to give something that is not in the contract.

Anthony Clark stated that if the Commonwealth says you need training, the Township pays for training.  Stand on principal and treat your employees like human beings, and pay for what they need for their job.

Curt Martinez asked if this was paid in the past, and Mr. Hensel stated that no it was not.

Mr. Walters stated he has looked for past reimbursements, but could not find anything; he will continue to look.  Todd Bowers stated the Township paid for Dave Simmons renewal.  Mr. Walters will continue to look.

Kim Gathercole stated the Township should be taking care of its employees.

Emergency Management Report:  Mr. Taylor reported he has completed IS-00547.a, Introduction to Continuity of Operations, and IS0021.17, Civil Rights and FEMA Disaster Assistance.  Mr. Taylor would like to have the Public Works Department enrolled in the FEMA Emergency Management Institute; they will need to register to get their student ID to take these couple of classes online at their leisure.  The classes that would be advantageous to our Public Works, with this knowledge we can be suited for just about anything that could arise just possessing the knowledge that FEMA has already enhanced our crew with.  The classes are:  IS-552, The Public Works Role in Emergency Management, IS-554, Emergency Planning for Public Works, IS-556, Damage Assessment for Public Works, and IS-558, Public Works and Disaster Recovery.

Mr. Taylor stated he is has to take a three- day class that is required by the County for Emergency Services.  This would require him to take 3 days off at work and he is asking the Township to reimburse his wages for the 3 days.

Keystone Valley Fire Company Report:  Mr. Cazillo reported that for the month of June, 2017, the Keystone Valley Fire Department responded to 15 calls for: fire 5, rescue/medical assist 5, and good intent 5.  The response by municipality is as follows:  Sadsbury Township 1, West Sadsbury Township 7, Highland Township 0, Parkesburg Borough 4, and out of district 3.  The average response per call was 7 with a total of 97 personnel for combined response hours of 26.25 hours.  The average response time dispatch to on-scene was 8.48.  There were 3 in-house trainings with 14 members attending for 36 hours combined training hours.  The fire units traveled 1,682 miles and used 206.3 gallons of fuel.  Ambulance(s) traveled 2,539 miles and used 314.2 gallons of fuel.  There was 22 hours of maintenance on all apparatus.  The total maintenance cost was $4,651.37.  The Keystone Valley Fire Department EMS Division answered a total of 102 calls for the month of June for:  treated/transported 46, treated/transported ALS 18, no service required 12, patient refusal 16, recall on route 3, recalled on scene 3, lift assist/public assist 3, and dead at scene 1.  The municipal break-down is as follows:  Parkesburg, Borough 35, Sadsbury Township 33, West Sadsbury Township 24, Highland Township 2, Atglen Borough 1, West Caln Township 1, Christiana Borough 1, East Fallowfield Township 2, Salisbury Township Lancaster County 1, West Fallowfield Township 1, and Valley Township 1.

Sadsburyville Fire Company Report:  Dave Reynolds reported that for the month of June, the Sadsburyville Fire Company responded to 16 calls for:  6 house, 1 fire police, 2 auto accidents, 1 AFA, 1 drug overdose, 1 BBQ grill, 3 commercial structure, and 1 pedestrian struck.  There were 125 volunteer firefighters responding with an average of 7.8 firefighters per call.  There were 71 miles traveled, with an average of 5.1 miles per call.  The pump miles were 44.  Time in service was 3 hours and 38 minutes, with an average of time in service of 12 minutes per call.  In District ( Sadsbury North) average response time 5.8 minutes.  Sadsbury South had 0 responses.  The response per municipality is as follows:  Sadsbury Township North 4, Sadsbury Township South 0, Valley Township 3, Parkesburg Borough 1, East Fallowfield Township 1, Honey Brook 1, Coatesville 4, and West Caln Township 2.

Sadsbury Township Park Committee Report:  Mr. Jessey reported the Park Committee met on June 26, 2017 at 7:00 p.m., and discussed the Tricentennial.  Ms. Jessey reported that to date, sponsors have contributed $2,650 with another $1,000 pending.  There is a lack of interest from potential food venders, and the committee will offer incentives.  AmKor Karate and Russell Dance & Baton Studio have agreed to perform for the Tricentennial, and Hougar Farms will donate straw bales again this year.  Mr. Walters will make sure there is a PA system, and stated that putting on a fireworks display would be difficult due to the proximity of the airport.  The Committee voted to abandon the idea of having fireworks. The Committee discussed what appears to be a significant drug problem around Bert Reel Park, and would recommend to the Supervisors install gates at both the main and north accesses to the park.  The idea of a “trunk or treat” event at Halloween was discussed.

Township Engineer Report:  Mr. MacCombie reported he has a Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $147,090,43 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $147,090.43 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park 4A in the amount of $7,112.50 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a release of an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park 4A in the amount of $7,112.50 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Aerzen USA Expansion, 108 Independence Way, in the amount of $1,251.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA Expansion, 108 Independence Way, in the amount of $1,251.87 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Pennsylvania CVS Pharmacy, LLC, CVS Pharmacy Store #10399 in the amount of $136.25 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineer Escrow release of funds for Pennsylvania CVS Pharmacy, LLC, CVS Pharmacy Store #10399 in the amount of $136.25 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported that he has contacted PennDOT concerning the bid for the Resurfacing Project.  There was only one bidder to combine oil and chip and paving for the project.  It was verified with PennDOT that the one bid was okay, and it will be assigned a Project Number which will make it eligible for Liquid Fuels.

Mr. Hensel made a motion, seconded by Mr. Taylor to accept the bid from DeRocco Brothers for the 2017 Resurfacing Project in the amount of $214,740.10.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he also received a price to fix the manholes on Old Wilmington Road from DeRocco Brothers for $16,400.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the cost of $16,400 from DeRocco Brothers to fix the manholes on Old Wilmington Road.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that Merlino Contractors is requesting a total payment of $63,886.02 for the Sadsbury Village Enhancement Project.  They say they are no longer responsible for the damages done to the sidewalk or the sign damage.  The amount of $63,886.02 has been certified by PennDOT, and they will not support the Township if they do not pay the total amount.  PennDOT considers the project complete.

Mr. Taylor said on his walks around the Township, he picks up the yellow reflectors.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay Merlino Construction the amount of $58,242.80 for the Sadsbury Village Enhancement Project, holding back $5,644 for work still to be done.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Solicitor Report:  Mr. Pompo reported that Pennsylvania American wants an extension of the exclusivity period until the next Board of Supervisors meeting.  This should be the last extension.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period with Pennsylvania American until the next Board of Supervisors meeting on August 1, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Pompo said the Board should make a motion to adopt the Floodplain Ordinance.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Ordinance 2017-02 The Floodplain Ordinance, an ordinance repealing and amending provisions of the Sadsbury Township Zoning Ordinance and Subdivision and Land Development Ordinance, setting forth certain minimum requirements for new construction and developments within areas of the Township which are subject to flooding; and establishing penalties for persons who fail or refuse to comply with the requirements of this ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  Mr. Walters reported that the Sadsbury Township Planning Commission met on Wednesday, June 14, 2017 at 7:00 p.m.  Mr. Lowry presented the Planning Commission with a request from Larry, David, and Daniel Newswanger to place 52.7 acres of land on Octorara Road into Agriculture Security.  A motion was made and seconded to recommend the Board of Supervisors approve to add the 52.7 acres into Agriculture Security.  The review of the Floodplain Ordinance was discussed and a motion was made and seconded to recommend the Board of Supervisors adopt the Floodplain Ordinance with conditions of review by the consultants.  Mr. Lowry discussed the opening of Old Wilmington Road at Bellaire, the acquisition of property for the Township, and zoning changes from RR to R-1 for lots in the western area of the Township where many of the lots are non-conforming under the current RR zoning.  The meeting was then adjourned.

Township Zoning Report:  Mr. Lowry reported that he has had a number of swimming pool violations in the Township.  The state law requires all pools over 24 inches deep to be permitted and enclosed with a 4-foot fence.  The Township Zoning Ordinance requires a setback of 25 feet from side and real yards.  Mr. Lowry has received a quote for video surveillance at the Bert Reel Park consisting of 9 cameras; 3 at the entrance, 3 at the snack shack, and 3 on poles for $7,500.  The Public Works would put in the electric conduit.  Jackie Taylor wanted to know if the cameras were visible.  Stephanie Silvernail stated that for that cost, you should get a second price.  Tom Greenfield stated that with 3 Supervisors and a Township Manager, why is Tom Lowry getting prices for cameras at the park.  Mr. Walters stated he could do it, but he was not directed to do it.  Tom Greenfield also asked who told Tom Lowry to secure land from Belaire; he asked Earl Taylor if he did, and Earl replied “no”.  Tom Greenfield stated that he wonders if this is a violation of the Sunshine Law.  Chief Ranck stated that cameras at the Park are a good thing.  Kim Gathercole said to have the Township Manager get the prices for the cameras.  Earl Taylor said we can’t go with just one bid, get more pricing and do the right thing; with things going on in the Park, drug problems, workers getting stuck by needles, we need to do it the right way.  Mr. Walters will get pricing from security companies and see what is out there.  Mr. Pompo stated that with the fee involved it does not have to go to bid.

Chester County Airport Update:   No Report.

Township Manager Report:  Mr. Walters reported that he has met with the Township Webmaster and Simon Jessey and changes have been made to make the website more user friendly and easier to find things.  This is a work in progress, as we are continuing to make changes.  Mr. Walters is working on prices for fencing and gates for Bert Reel Park.  He has been at the park 15 times at all hours at different times.  He is working to make the signs more prominent in an effort to make the park a safe place for everyone.  Some meetings Mr. Walters has attended are the Planning Commission, Zoning, Parks and Rec, and a PSATS meeting.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the June 2017 General Fund invoices in the amount of $154,589.33.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the June 2017 Sanitary Sewer invoices in the amount of $274,968.83.  With there being no questions from the public, the Board voting “aye”, the motion passed.

New Business

Jason Duckworth, President of Arcadia Land Company, came before the Board to introduce a proposal for ranch style housing within Sadsbury Park.  Mr. Duckworth stated Sadsbury Park was a long time in the making, ground was finally broke in 2010.  Now they are in a Phase 4A of the Development and have an opportunity to have a better sale rate by replacing townhomes with ranch style homes.  This style of homes have a garage in front, so it will eliminate the alley. The density of the project would drop by more than 50 homes.  Mr. Taylor asked about parking on the street and Mr. Duckworh feels he can provide sufficient guest parking in the driveway.  John Lymberis asked how would existing residents feel about this change.  Mr. Duckworth stated they reached out to the Homeowners Association and got positive feedback.  Simon Jessey, who lives in Sadsbury Park, stated the residents like this concept because the lower height makes better view of Octorara Glen and vice versa.  Mr. Jessey stated that no one that he has talked to has anything negative to say about the ranch style homes.  Firefighters prefer a 1 story house rather than a 2 story house.  Mr. Pompo stated the Conditional Use has a clause that the design or layout can change with an agreement with the Board of Supervisors and the Developer.  This can be done without Conditional Use and go directly to Land Development.  Mr. Duckworth stated they would have to amend the TND Ordinance.  Anthony Clark asked how do you get to the houses if you eliminate the alley?  Mr. Duckworth stated the road will be constructed with parking on one side.

Mr. Hensel made a motion, seconded by Mr. Taylor, to send Mr. Duckworth with the proposal of ranch homes to the Planning Commission.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Joe Russella from D.L. Howell, has come to present a sketch plan for the Land Development of lot 7B in Morris Farm, and discuss a connecting driveway between Lot 7B and John Rock Pallet in West Caln Township.  Mr. Russella stated that Lot 7B and John Rock in West Caln Township will be a point of ingress and regress.  In winter or early spring, they would like to have a driveway between the two sights.  With a 50 foot buffer, it would facilitate an internal driveway keeping traffic off the road would make every-day activities better the whole way around.  The road would have a minimum width of 24 ft.  Mr. Taylor asked if fire apparatus could get in if necessary?  Mr. Russella stated the driveway will be gated but will provide a knox box.  Mr. Russella stated he wanted to present the plan tonight to see if there are any problems.  The next step will be to the Zoning Hearing Board.

Public Comment:

Mr. Taylor stated that he always thanks the fire departments, the police, and the Road Department, but he would like to thank the Secretary, Linda Shank for everything she does.

Tony Clark asked if the meetings dates are on the website?  The answer is yes.

Simon Jessey stated there is a broken terracotta pipe on Old Wilmington Road.  Todd Bowers, from the Public Works Department stated that it belongs to PennDot.  Mr. Jesse also stated there is an increase in dirt bikes.

Elmer Pluck stated that as a taxpayer, he thinks it should be on the ballot to pay for the CDL license for the Public Works Department.

Ellen Rice stated the produce stand in Pomeroy just wanted to make some money and you ran him out of town.  Mr. Lowry stated that our Ordinance states that 10% of produce must be grown on site and a portable stand must be removed at the end of the season.  The permits are for 6 months out of the year.  Mr. Smoker placed a large sign in the island at Route 372, plus a sign at the stand, with no permit.  Mr. Lowry stated he attempted to work with Mr. Smoker, but he ignored me and on June 1st. opened his stand without paying for his permit.  Mr. Smoker did not have a signed lease with the owner, Mr. Weaver.  When Mr. Smoker did pay his permit fee, his check bounced.  He voluntarily moved out of the Township.

Ellen Rice stated that the residents did not need to know about the check, that is embarrassing to tell in a public meeting.

Stephanie Silvernail said you didn’t have to embarrass Mr. Smoker in a public meeting, it was not something that should be said about his personal business; haven’t you embarrassed him enough?  You set Mr. Smoker up for failure, you should have showed him the proper procedure by sending him to the Zoning Hearing Board.

Brian Gathercole wants to know how is anyone supposed to know what they are supposed to do.  The ordinances are not on the web-site.

Stephanie Silvernail stated the produce stand is already on farm property.  The Ordinance is so you can’t set up a produce stand in your yard.

Mr. Smoker stated that from the very get go, he never felt Mr. Lowry tried to help him out.  He wanted $500.00 for a grading permit.  Mr. Smoker says he is not paying for a grading permit fee.  He stated that Mr. Lowry calls him to question everything he did.  Thanks everyone for your support.

Mr. Weaver stated Mr. Smoker is not in this for financial gain, but a service to the Township.  He thanks Mr. Smoker, his wife and children for having a nice stand.  Maybe some mistakes were made and maybe the Ordinance is a little out of date and may need to be changed.  Do we really have to go through the expense of a Zoning Hearing?  I appreciate Tom allowing the produce stand to run for the last 2 years.

Mr. Hensel asked Mr. Pompo, legally what would Mr. Weaver have to do?

Mr. Pompo stated there are larger issues here than growing produce on the land.  According to the Farm Act, 50% of produce has to be produced on the property. He asked Mr. Smoker if he is growing anything himself.  Mr. Smoker replied he grows a lot in Hyland Township, including corn.  Mr. Pompo stated the local codes have to be enforced concerning the building.  The UCC rule applies. Mr. Smoker stated he pays $100.00 for a six-month zoning permit.  John Lymeris suggested that Mr. Smoker pay for 6 months, then pay another 6 months, and not have to take the building down.

Mr. Taylor asked about electricity for emergency uses, such as charging a phone.

Dave Reynolds said should have a street address for emergencies.

Kim Gathercole asked if there have been any complaints against the produce stand?

Mr. Taylor answered no, there has not.

Dave Reynolds stated that if he wants to open up this stand, he has to comply with the rules.

Charlene Pluck stated she will pay for the electric permit out of her own pocket to get him to open back up.

Mr. Pomp stated he is willing to stand behind Mr. Lowry’s interpretation of a permit issued for the produce stand every 6 months.  The Board could adopt a Farm Stand Resolution and even set a lower price at the next meeting.  The Supervisors agreed to do this at the next meeting.

A resident asked about a letter that went out from the County during the May Primary concerning the Republican Party.  Mr. Pompo stated you can do whatever you want in politics.  You can put out a mailing.

Jackie Taylor asked about the classes that Earl Taylor has to take for Emergency Services, which he will lose three work days.  Mr. Pompo will look into the Board of Auditors to see if they could set a pay rate for something like this.

Charlene Pluck asked if there has been any resolution with Keystone Fire Department.  Mr. Hensel stated that Mr. Schuibbeo is working with Mr. Walters in discussions with Ed Hauss and Mr. Stackhouse to try to come to some agreement.

Stephanie Silvernail asked where is Mr. Schuibbeo?  He was absent at the meeting last month and left the meeting tonight.  How many meetiings has he missed?

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully submitted,

Linda Shank
Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parks and Recreation Committee Minutes July 24, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on July 24, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Bryan Walters, Dale Hensel

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Baseball

Mr Chad Naggy of Atglen came before the Committee to seek approval to make use of the baseball field in Bert Reel Park for his travel team. It would involve practice on one weekday a week, and possibly Sunday games. The Committee said this would be no problem, providing there is no clash with the softball.

Old business

  1. Mr Jessey reported that he had announced the photography competition, produced and distributed fliers, and attempted to get media coverage.
  2. Mr Jessey reported that he had asked the Supervisors about approving the purchase of Tricentennial services.
  3. Mr Jessey reported he had spoken with Earl Taylor about meeting with Greg Vietri.
  4. Mr Jessey reported that UTICOM had completed the Tricentennial banners and yard signs.
  5. Mr Jessey reported that due to lack of business, it is not really cost effective to run the Snack Shack at the moment.
  6. Mr Matt Hensel reported that we have picked up a couple of new vendors.
  7. Mrs Jessey reported that to date, sponsors have contributed $3,300 with another $500 pending. Mr Dale Hensel announced that Hensel Mowers would be sponsoring the event. Mrs Jessey further reported that there is also $415 from vendors.
  8. Mr Walters reported both he and Mr Brecht had spoken with people from the John Rock organization, who have kindly agreed to provide a flat bed truck to act as our stage.

New business

  1. The Committee discussed strategies for attracting much-needed volunteers for the Tricentennial, including advertising.
  2. The Committee discussed recent problems involving park rentals. The Committee will recommend to the Supervisors that the door handles to the restrooms in Bert Reel Park be changed so that there is only one lock, following an idea put forward by Mr Dale Hensel.
  3. Following a request from AmKor Karate, the Committee agreed to provide a free vendor slot at the Tricentennial so that the organization can use it to raise money for a tournament in Wales next year.
  4. At the next meeting, the Committee will pick a date for a Special Meeting, to be held just before the Tricentennial, to bring together all parties involved in the event and make sure everyone is on the same page.

Assignments for the next meeting

  1. Members of the Committee will talk to the firehouses about tables and chairs.
  2. Mr Jessey to talk to the Public Works Department about portable toilets and handwashing stations.
  3. Mr Jessey to seek permission from the Supervisors to place orders for Tricentennial services.
  4. Mr Jessey to ask for representatives from the Supervisors, Police Department, Fire Departments and others to join us at the next Parks and Recreation Committee meeting.
  5. Mr Walters to confirm details with John Rock and pursue some additional sponsorship.

With there being no further business or public comment, the meeting was adjourned at 8:05 P.M.

Parks and Recreation Committee Minutes June 26, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on June 26, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey reported that the township had approved the proposed artwork.
  2. Mr Jessey reported that he had sent out letters to potential sponsors from within the township.
  3. The Snack Shack has been doing well, and the Committee agreed it was ready to make a donation to the parks budget.
  4. Mr Jessey reported that AmKor Karate and Russell Dance & Baton Studio have both agreed to perform for the Tricentennial.
  5. Mr Jessey reported that Hougar Farms have generously agreed to donate straw bales again.
  6. Mr Jessey reported the Snack Shack doors had been re-keyed, and the bathrooms had new signs.
  7. Mr Hensel reported on the lack of interest from potential food vendors, and the Committee agreed to offer incentives.
  8. Mrs Jessey reported that to date, sponsors have contributed $2,650 with another $1,000 pending.
  9. Mr Walters reported he has spoken to someone about a PA system and will make sure it is provided.
  10. Mr Walters said that putting on a fireworks display was going to be very difficult, due to the proximity of the airport. The Committee voted to abandon the idea of having a display.

New business

  1. The committee discussed the ramifications of what appears to be a significant drug problem centered around Bert Reel Park. Given the serious of the matter, the Committee recommends to the Supervisors the installation of a gates at both the main and north accesses to the park, perhaps bracketed with split-rail wooden fencing to make it look more attractive.
  2. Following the suggestion of a township resident, the Committee agreed to explore the possibility of holding a “trunk or treat” event in Bert Reel Park for Halloween. This would provide a safe place for the children in the Pomeroy area to go trick or treating. Residents interesting in taking part should email the Parks and Recreation Committee as soon as possible.
  3. The Committee discussed the poor response from vendors and volunteers for the Tricentennial, and considered strategies boost that response.
  4. The Committee agreed to start promoting the Tricentennial photography competition.

Assignments for next meeting

  1. Mr Jessey to announce the Tricentennial photography competition at the Supervisors meeting.
  2. Mr Jessey to contact the media about the Tricentennial.
  3. Mr Jessey to seek permission from the Supervisors to place orders for Tricentennial services.
  4. Mr Jessey to ask the Supervisors to consider underwriting the cost of putting on the Tricentennial, in the extremely unlikely event those costs are not met by sponsor income.
  5. Mr Jessey to talk with Mr Taylor about organizing a meeting with Greg Vietri to discuss the Tricentennial electrical needs.
  6. Mr and Mrs Brecht will distribute fliers for display in local businesses.
  7. Mr Walters to continue to investigate a PA system for the Tricentennial.
  8. Mr Walters to speak with John Rock about a stage for the Tricentennial.

With there being no further business or public comment, the meeting was adjourned at 8:25 P.M.

Board of Supervisors Regular Meeting, Tuesday, June 6, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, June 6, 2017 commencing at 7:00 p.m. Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.  Supervisor, Mr. Schuibbeo was absent.

A moment of silence and Pledge of Allegiance was observed.

Mr. MacCombie opened the bid packages for the Sadsbury Township 2017 resurfacing project.  There was only one bid package to open and that was from DeRocco Brothers from West Chester, PA for a bid amount of $214,740.10.

Mr. Hensel made a motion, seconded by Mr. Taylor to have Mr. MacCombie review the bid and justify to the state why there was only one bid.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Heidi Androwick asked why was there only one bid.

Mr. MacCombie explained that the bid entailed paving and oil and chip.  Some companies only do paving and some only do oil and chip.  This contractor does both.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 3,573 miles during the month of May and handled 249 incidents for the month of May of which 29 of these incidents were handled by the Pennsylvania State Police during off hours as follows:  9ll hang-up 3, assault with injuries 1, vehicle crash with injuries 1, property damage crash 2, alarm fire 2, alarm police 3, animal complaint 1, assist fire department 1, assist to other police department 5, burglary 1, business check 77, civil dispute 3, criminal mischief/vandalism 1, child custody dispute 1, disabled vehicle 1, disturbance 3, domestic disturbance 4, public intoxication (alcohol/drugs) 1, emotional disorder, erratic driver 1, for police information 8, house/vacation check 19, identity theft 1, keys locked (vehicle, house, etc. )  2, medical emergency 25, missing person 1, noise complaint 1, Township park check 2, service of PFA Order 1, police report (not in progress) 21, suspicious condition 3, suspicious person 1, traffic general hazards 8, traffic stop 9, residential vacation check 1, warrant hit or service 1, and 3 well-being checks.  The May criminal arrests are as followed:  burglary, criminal trespass, possession of drug paraphernalia, and public intoxication.  These do not include any potential arrest from any current active criminal investigations.  On May 10th, Chief Ranck attended the monthly Chiefs of police meeting in Phoenixville.  On May 10th , Sergeant Imhoff attended a mandatory TAC training at the Pennsylvania State Police Academy and is now authorized access through J-net to prepare for departmental audits conducted by the Pennsylvania State Police pertaining to federal security rules and regulations.  On May 18th , Sergeant Imhoff and Officer Haldeman attended a TraC training conference at the Pennsylvania State Police Academy.  TraC is a program which is used by our agency along with 450 other municipalities in the Commonwealth including the Pennsylvania State Police for the issuing of electronic citations, preparing and completing PA crash reports, written warnings, and the electronic transfer of data from the TraC program into our Cody records management system directly from the patrol vehicles.

Township Public Works Report:  For the month of May, the Public Works Department spent a majority of its time maintaining Township owned properties, streets, right-a-ways, buildings, signs equipment and our storm drain system.  Vegetation and woody debris were removed Township wide along roadsides, guide rails, road signs, bridges, and fire hydrants.  Sadsbury Township experienced an above average amount of rain for the month of May. Do to this fact, inspection and removal of debris from our storm drain systems occurred much more frequently.  We also had several large trees saturated by rain come down in road right-a-ways.  All of these trees impacted road travel and all were removed within minutes of the Public Works Department being notified.  Illegal dumping took place twice this month.  One occurred on Timacola Road in the area of the pumping station consisting of a large pile of construction materials and the other dumping occurred on Greenbelt Drive consisting of household items. Both were cleaned up and disposed of properly.  At Bert Reel Park, the walking trail was made safe by removing all exposed tripping hazards and ruts, the fencing was repaired, the rear pavilion was edged out and mulched, and the concession stand’s westerly facing wall was cleaned of graffiti and primed and painted.  An unsafe electrical box was removed and placed under-ground. Additional lighting was added in hopes of deterring illegal activities between the hours of sunset and sunrise when the park is closed.  The infield of the ball field was improved and groomed by Supervisor Earl Taylor, who did a fantastic job.  At Sadsbury Park two loads of Diamond Tex was added to the ball field and groomed.  This was completed with the assistance of Supervisor Earl Taylor also. The equipment hours were 17.6 and the vehicle miles were 629.8.

Mr. Taylor reported the John Deere Tractor needs to have replacement parts for the damaged parts for the 290 off-set flail at a cost of $578.52.

Mr. Taylor made a motion, seconded by Mr. Hensel, to purchase parts to replace damaged parts for the 290 off set flail mower attachment for the John Deere Tractor at a cost of $578.52.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Taylor stated he would like to have Tommy Scott cut vegetation in the roadside right-a-way at a rate of $70.00 per hour.  This is to cut the vegetation that the John Deere cannot reach on such roads as Stovepipe Hill Road, Compass Road, Skiles Road, Old Mill Road, Greenbelt Drive, Chestnut Street, Quaker Road, and Railroad Alley.

Mr. Taylor made a motion, seconded by Mr. Hensel, to approve Tommy Scott cut vegetation in the roadside right a-way at a rate of $70.00 per hour, one day only with an 8 hour limit.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Emergency Management Report:  Mr. Taylor reported he has received from the county the Incident Report.  This is shared with the counties bordering Chester County.  Valley Township communicates with their Road Department with this program.   Mr. Taylor is taking Class IS315 – Training for Incident Command.  Mr. Taylor has four more classes to take, which are IS522, IS554, IS556, and IS558.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of May, 2017, The Keystone Valley Fire Department responded to 27 calls for:  fire 7, rescue/medical assist 7, false alarm 5, good intent 6, and service call 2.  The response by municipality is as follows:  Sadsbury Township 3, West Sadsbury Township 10, Highland Township 1, Parkesburg Borough 9, and out of District 4.  The average personnel per call was 7, with a total of 185 personnel for combined response hours 117.95.  The average response time from dispatch to on-scene was 9 minutes.  There were 3 trainings in house with 33 members attending for 198 hours combined training hours.  The fire units traveled 1,842 miles using 196.3 gallons of fuel and the ambulance(s) traveled 2,787 miles and used 282.5 gallons of fuel.  The total miles traveled was 4,629 and the total fuel used was 478.8 gallons.  The Keystone Valley EMS Division answered a total of 101 calls for the month of May for:  treated/transported BLS 31, treated/transported ALS 36, no service required 9, patient refusal 10, recalled on route 6, recalled on scene 3, lift assist/public assist 5, and 1 unfounded.  The municipal break-down is as follows:  Parkesburg Borough 26, Sadsbury Township 38, West Sadsbury Township 13, Highland Township 7, Atglen Borough 2, Caln Township 1, Christiana Borough 4, East Fallowfield Township 1, Coatesville City 1, Upper Oxford Township 1, West Fallowfield Township 4, Sadsbury Township Lancaster County 2, and Valley Township 1.

Sadsburyville Fire Company Report:  Dave Reynolds reported for the month of May, 2017, Sadsburyville Fire Company responded to 20 calls for:  8 house, 2 fire police, 4 auto accident, 3 AFA, 1 drug overdose, 1 relocate, and 1 commercial structure.  The volunteer firefighters responding was 136 with an average of 6.8 firefighters per call.  Eighty- four miles were traveled with an average of 4.2 miles per call.  The pump miles were 11.  Time in service was 10 hours and 5 minutes, with the average time in service at 50 minutes per call.  The responses per municipality are as follows:  Sadsbury Township North 8, Sadsbury Township South 1, Valley Township 2, West Sadsbury Township 1, Modena 1, Honey Brook 1, and Coatesville 6.  The training topics for May are:  Vehicle rescue, SSCBA, gas meters, and hose line advancement.   Mr. Reynolds stated he met with contractors (Hooper) for the $350,000 extension to the Fire Company.  They plan to break ground the end of August and be under roof in September.

Sadsbury Township Park Committee Report:  Mr. Jessey reported the Park Committee met on May 22, 2017 and discussed the Tri-Centennial.  UTICOM will provide the street banners again this year, and Vietri Electric has agreed to furnish our electrical needs for the event.  Mr. Hensel’s food handlers license is displayed at the snack shack.  Mr. Walters is in touch with the Chester County Historical Society and he might have access to a PA system.  The committee came up with a potential list of sponsors to prepare for mailing out forms.  Mr. Jessey will start to send out letters to the sponsors to start to get money coming in and he will contact Hougar Farms to ask about straw bales, and also seek performers and displays.  Mr. Brecht will contact John Rock about a platform and Mr. Walters will contact a fireworks company to get prices for the event.  The meeting was adjourned at 8:00 p.m.  Mr. Taylor said he found a picture of Bert Reel, who the park is named after.  Mr. Jessey stated he has sent out letters and has gotten some sponsors.  He also stated the keys to the park should only be in the hands of the Park Committee.  Chief Ranck told Mr. Jessey that his ball team loves the snack shack being open during his games.

 

Township Engineer Report:   Mr. MacCombie stated he has a Letter of Credit Reduction Certificate of Completion from Aerzen USA Corporation in the amount of $112,939.44 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction Certificate of Completion from Aerzen USA Corporation in the amount of $112,939.44 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Aerzen USA Corporation for the Aerzen USA, 108 Independence Way expansion in the amount of #810.00 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA for the Aerzen USA 108 Independence Way expansion in the amount of $810.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $175,138.01 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Bank Reserve Account Reduction Certificate Completion for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $175,138.01 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $10,231.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $10,231.87 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for the CVS Store #10399 in the amount of $193.12 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $193.12 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported to the Board that he received a quote from Modern Group to replace the block heater hoses, coolant, and batteries for $2,522.16.

Mr. Hensel made a motion, seconded by Mr. Taylor, to accept the quote from Modern Group for maintenance at the pump station to replace block heater hoses, coolant, and batteries for $2,522.16.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported his company will look at the trench settlement along Old Wilmington Road.

Mr. MacCombie stated that the relocation of Compass Road will require a right-a-way from the property owner.

Heidi Androwick asked why is the road being relocated.

Mr. MacCombie stated it has been hard to get in and out of Compass Road.  The road would be relocated to Route 10 so it would be easier and safer.  It would require a right-a-way from the property owner and the funding okay from PennDot.

Mr. Taylor relayed to Mr. MacCombie that Stovepipe Hill Road is sinking from work done by Pennsylvania American.  Mr. MacCombie stated Pennsylvania American was supposed to fix the road in the spring.  They were told it was unacceptable.

Mr. Jessey asked if the Sadsbury Village Enhancement Project is finished.  Mr. MacCombie said there is $50,000 outstanding to be released.  A utility company tore up the Road in front of the Township Building and it needs to be fixed.  Mr. Taylor stated the ruts and signs to be repaired are PennDots responsibility, and we are at their mercy.

Mr. Taylor would like to thank John Lymberis for having his crew mow the islands.

Township Solicitor Report:  Mr. O’Keefe reported that Pennsylvania American wants an extension of the exclusivity period until the next Board of Supervisors meeting.  Appraisals are being done by PAWC and also the Township.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period with Pennsylvania American until the next Board of Supervisors meeting on July 6, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated there is an application for property to be placed into Agricultural Security.  A public notice was advertised in the Daily Local News, the property was posted, and it was sent to the Chester County Planning Commission.  We are now waiting for their comments and no action is required tonight.

Mr. O’Keefe stated the Floodplain Ordinance is required by FEMA as well as the state.  This was sent to the Chester County Planning Commission, and will get their comments by the next meeting.  No action is required tonight.

Mr. O’Keefe received an extension letter from Mr. Gill, representing Sadsbury Commons, granting an extension to September 30, 2017.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend Sadsbury Commons application for Land Development Approval from July 3, 2017 to September 30, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  The Sadsbury Township Planning Commission met on Wednesday, May 10, 2017 at 7:00 p.m.  Michael Gill came before the Planning Commission to discuss Sadsbury Commons Preliminary Land Development.  There will be a resubmission of plans different from the ones presented at this meeting.  Mr. Gill will bring the resubmission back to the Planning Commission when all the review letters are completed.  The Planning Commission made a request that Sadsbury Commons obtain Menke and Menke to do a landscape review.

Township Zoning Report:  Mr. Lowry reported that 45 inspections were performed and 96 inquiries have been received.  Eleven permits were issued in May for:  4 single family dwellings, one antenna, one temporary tent, one pool, one pergola & patio, one mobile home and three decks.  A meeting will be held in June to review a proposed building on Lot #7 Morris Farm.  Sadsbury Commons has presented Preliminary Land Development plans to the Township and will resubmit in the future.  A meeting was held with AIM Development Corporation to discuss the land acquisition.  A lot approximately 1.8 acres adjacent to the current Township building has been presented to the Township for consideration.  Additionally, 18 acres of open space will be acquired in exchange for the Township accepting dedication of the roads and public sewer by the Township.  Mr. Lowry stated he spoke with the representative of Bellaire to finalize plans for reopening the gate at Old Wilmington Road.  This will need the agreement of PennDOT.

Mr. Lowry stated this was a Board of Supervisors directive to look into opening this road, and it remains a Board decision.

Heidi Androwick asked when the roads are dedicated, will the Road Department plow the industrial center, and what will happen to the residents?Mr. Taylor stated that when we get a bad snow storm, the residents would come first.

Ellen Rice wants a flashing light so that trucks can’t go down Old Wilmington Road and get stuck at the tunnel.  Mr. Lowry stated the Township cannot put signs on Old Wilmington Road, as it is a state road.  You would need to contact Harry Lewis or Andy Denniman.  Chief Ranck stated that for the last three days in a row, he has had to get trucks turned around at the tunnel and he thinks a flashing light at Quarry Road would help.  GPS takes trucks down 1st, Avenue.  Mr. Hensel stated this is an on-going problem.

Chester County Airport Update:  No report

Township Manager Report:  Mr. Walters stated he is attended the Zoning Update meetings, Planning Commissions, and the Parks and Recreation meetings.  The Month of May, he has attended the Route 30 bypass meeting, the Chester County Planning Commission on Landscapes 3 meeting on development and open space, the Chester County Historic Committee, and the Chester County PSATS meeting in new HIPPA regulations and new guidelines for grants and county matching funds.  Mr. Walters is working with Whitford Insurance Company on Township policies, is reviewing policies with the Township computer IT person, and is working with Dave Porter from Mr. MacCombie’s office on grants.  Mr. Walters has visited Aerzen USA, John Rock, Sikorsky, and Vietri Electric.  He is reviewing the Township accounts, bills, checks, insurance, and grants.  Mr. Walters has met with 16 residents this month.  The residents come first, and Mr. Walters is available to come to Home Owners Association meetings, if that is desired.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the May 2017 General Fund invoices in the amount of $178,350.35.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the May 2017 Sanitary Sewer invoices in the amount of $87,338.84.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Public Comment:

Mr. Taylor stated that has a receipt for Jamie Bowers for his CDL License, which is mandatory that he would like to have the Board pay for. If it is not approved, Mr. Taylor will pay for it.  Mr. Hensel asked if this was approved in the past?  Heidi Androwick says if he needs it for his job, pay it.  Mr. Hensel wants to table this matter until next meeting.  Mr. Taylor stated if you need to look into it, fine.

Jen Cofroth stated there is an ongoing problem with drugs and drug overdoses at Bert Reel Park.  You have to be vigilante with needles everywhere.  Mr. Walters stated that one of our Road Department workers got stuck with a needle.  Jen Cofroth stated the lights at the park are enabling the druggies to party at the park at night.  There are no cops patrolling at the park.  Drugs are being bough even in the porta potties.  She has an eleven year old daughter watching this go on day and night.

Heidi Androwick asked if cameras can be put in the park.  Mr. Taylor stated that was brought up a couple years ago, but was never acted on.

Mr. Lowry stated he has a friend who could give a price for cameras at the park.

Mr. Lymberis suggested a dusk to dawn fence so no one could drive into the park.

Jen Coftoth stated that would keep the drivers getting in but there are a lot of walkers. That would take away about 25% of getting in.

Mr. Hensel stated the park used to have a sign stating the park was closed “dust to dawn”, Mr. Hensel will have Mr. Walters get costs for fencing.  Mr. Walters said he will look into something that will work, maybe a fence and gate.

Chief Rank told Mr. Hensel the sign is at the concession stand.

Mr. Taylor stated cars can still go around the gate and run on the grassy area to get into the park.

Chief Ranck stated they can also come down across the field at the ball park.  Something has to be done in that area, also.

Michael Loftus suggested to reopen the road to the swimming hole.  Mr. Taylor stated that is swampy and he would discourage anyone from driving down there.  That area also might be Amtrak property.

Mr. Hensel instructed Mr. Walters to call Amtrak to see if they can patrol the area more often.

Mr. Moskel asked if the bids for the street paving and road repairs could be separated on the bid for companies who did paving and companies who did oil and chip. Maybe you could get a better price.  Mr. MacCombie said it could be rebid if necessary.  The bidder price came in around the budgeted amount.

Emanuel King stated the old school house on Octorara Road has been in bad shape for the last couple of years.  There is no roof and the place needs to be cleaned up.  Mr. Hensel stated the building is owned by the Upper Octorara church.  Mr. Lowry stated the Township does not have a property maintenance code.

Mr. Taylor would like to know what the church’s intentions are with the building.  Mr. Lowry will check with the church.

Ms. Androwick asked what about when someone does not cut their grass, what is the law on not cutting grass.  Mr. Lowry stated it would be a general ordinance that grass can be not over 12 inches high.

Ms. Androwick stated that every year she complains that the neighbor needs to mow the grass at his apartment building.  Mr. Lowry stated the owner was already cited, and the next move would be to send the Road Department to mow the grass and bill the property owner and if he does not pay, a municipal lien will be placed on his property.

Noreen Ficken stated she is worried about lyme disease and high grass breeds ticks.  People and animals can be bitten by ticks and now there is a new strain of lyme disease that is deadly.  Please change the Ordinance and not let grass get to 12 inches high.

Christine Moore asked if the Township is hiring a treasurer.  Mr. Hensel stated the Board is not doing anything at the moment.  We are in pretty good shape with the employees that we have, so we are not hiring, at this time.

Ellen Rice asked what is the status of Keystone Valley Fire Department?  Mr. Taylor said he cannot answer that questions.  Mr. Schuibbeo is taking the point on that and he has positive feed-back.

Michal Loftus stated that Sadsburyville fire Company is in align with Westwood Fire Department.

Christine Moore stated that Sadsburyville Fire Company is planning to add on to their building.  Are they asking the Township for funds?

Heidi Androwick wants to know why can’t the residents say what is done with Keystone Valley.  It is a big decision and the residents should have a say.

Michael Loftus stated that in Pomeroy, the Township is leaving the citizens blind.

Mr. Hensel wants the residents to let the process with Anthony Schuibbeo and Keystone play out.

Michael Loftus stated the Board is waiting until the election is over before letting Sadsburyville and Westwood take over.

Heidi Androwick stated Keystone is here until November.
Mr. Loftus stated that’s right around election.

Ellen Rice stated that Keystone Valley does a fine job for the Township.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting, “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary