Parks and Recreation Committee Minutes February 26, 2018

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on February 26, 2018
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Amanda Hensel, jonny Damon
Absent: Deborah Jessey

Old business

  1. Mr Jessey reported that he had exchanged emails with Brenda of the PRINT company, and learned that the township would now have to pay for the distribution of copies of the Municipal Directory to township properties. With no supervisor present for the meeting, further work on the directory would be put off until next month. Mr Jessey said he would raise the matter of distribution with the supervisors at their next meeting.
  2. Mr Jessey reported that he had spoken with the principals involved with the softball and baseball teams that will use Bert Reel Park, and that it looks like schedule conflicts will be avoided. The committee agreed it would make sense to ask the Public Works Department to do mowing of the field on Fridays.
  3. Mr Jessey reported that no decision had been made on whether or not to continue rentals of Bert Reel Park. Mr Jessey agreed to press the supervisors to make a decision at their next meeting.
  4. Mr and Mrs Hensel reported that preparations for the June 9 BBQ event were well underway. Tickets have been printed, and the goal is to make as many pre-sales as possible. The Lions club may join the event with a bake sale. Tickets for a BBQ chicken dinner cost $12 and are available at Hensel’s Mowing Service and P.J.’s Deli.

New business

  1. The committee will make a rota for the running of the Snack Shack this season.
  2. Members of the committee will research local events over the late summer to see if we can find a date for Community Day that doesn’t clash.
  3. The committee had an open discussion about Community Day.

With there being no further business or public comment, the meeting was adjourned at 8:20 P.M.

Board of Supervisors Special Budget Meeting, Thursday, February 18, 2018

The Sadsbury Township Board of Supervisors held a special budget meeting on Thursday, February 18, 2018 commencing at 9:00 a.m.  Chairman Mr. Reynolds called the meeting to order.  Present was Supervisor Mr. Taylor via telephone connection, Township Solicitor Mr. O’Keefe, Township Accountant Mr. Herr, and members of the community. Supervisor Mr. Moore, was absent.

Mr. O’Keefe stated that before the vote could be taken on the budget, Mr. Taylor and Mr. Reynolds have agreed to sign a letter of abstention.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the 2018 budget as advertised.  With there being no questions from the public, the Board voting “aye”, the motion passed.

The Township police reviewed the Gilbertson Group quote for the security system for the Township building and felt it was satisfactory, with no problems.  Sergeant Imhoff’s only concern was the wall separating the police and the municipal office.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve the quote from the Gilbertson Group for safety, security and fire protection for $11,537.00.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Dave Simmons, Public Works Foreman believes the Township Building should have the keys redone for the front door and also the glass door at the old Township Building for security.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to have the keys redone for the Township Building and the glass door at the old Township building not to exceed $2,000.  With there being no questions from the public, the Board voting “aye”, the motion passed.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Special Budget Meeting, Friday February 2, 2018

The Sadsbury Township Board of Supervisors held a special budget meeting on Friday, February 2, 2018 commencing at 9:00 a.m.  Chairman, Mr. Reynolds called the meeting to order.  Present was Supervisor John Moore and Supervisor Mr. Taylor via telephone connection.  Also present was Township Solicitor, Mr. O’Keefe, Township Account, Mr. Herr, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Ms. Russell reported that PennDOT states only 20% can be taken out of the Liquid Fuels Account for a truck, even if it is through Co-Stars.  $36,000 can be taken out of the 2017 Liquid Fuels allocation and $28,000 can be taken out of the 2018 allocation.  $111,000 can be taken out of the Capital Reserve Fund, so the truck can be purchased this year.  The Capital Reserve has a balance of $700,000.  Mr. Taylor stated he has no problem taking it out of the Capital Reserve, because a truck is needed, and it will be more expensive the longer we wait.

Mr. Herr stated the bottom line does not change.

Mr. Dague, from the Historical Society is asking the Board to add $400.00 to the budget for support of the Society bringing in speakers for their meetings.  Nine speakers a year charging from $50.00 to $150.00 makes them short in funds and they would like some help from the Township.  Mr. Taylor told Mr. Herr to take the $400.00 from the Emergency Coordinator budget.   Mr. Taylor can shave off $400.00 of the computer budgeted and give it to the Historical Society.

Mr. O’Keefe stated the Attorney fees for the Lincoln Crest case is about to go to settlement.  There is $34,000 budgeted.  There is nothing more on the horizon that we know about, so there could be $14,000 shaved off that amount.

The PMRS is budgeted for $80,000.  Mr. Reynolds stated maybe some could be shaved of that and lower the tax increase.  Mr. Walters stated to make the PMRS $60,000 and Mr. Reynolds requests that it be lowered to $50,000.

Christine Moore asked how this tax increase will be presented to the residents.  Mr. Reynolds stated the bulk of the tax increase is because we hired a third full-time police officer.  Ms. Silvernail also stated that residents are going to the County to have their homes reassessed lower and this is a real dilemma for the Township.  Christine Moore suggested to do away with the fire tax and do a real estate tax.  Mr. Reynolds stated you can’t expect each fire company to go without funding.  The full-time police officer was added to the budget as well as the Treasurer position.  Mr. Reynolds stated the EMS tax is 2%.

Ms. Moore asked as a resident, why do we need two different taxes?

Mr. Herr stated the present tax rate is 1.3 mills and the new rate would be 2.3mills.

Sergeant Imhoff thinks the PMRS can crunch numbers more.  The second or third year the Township will break even with reimbursements from the state.  Sergeant Imhoff will not buy back years of service.

Mr. Taylor stated that East Fallowfield put on a fire tax and the residents are upset.  We can put a tax and not call it a fire tax.  Mr. Reynolds stated we can raise taxes by 1 mill and can call it whatever we want.  Next year change the designation, not raise taxes, just the designation.  Mr. Taylor stated it is hard to understand the tax if you are not a fireman or EMS.

Christine Moore asked, other than salary and officers, what is the reason for reopening the budget.  Ms. Russell stated that line items were taken out of the budget last year and several changes had to be added including PMRS, insurance premiums, treasurer salary, etc.  If the changes were made in a normal budget year, there would be no problem at all.  Since the budget had to be reopened, the 10% rule applies as per the Second Class Township Code.

Mr. Reynolds stated the Teamsters contract is coming up in June.  The issue is Health Insurance.  They were given some incentives to change coverage, and were encouraged to do so by their union, but they declined to do so.

Mr. Reynolds stated that Ms. Russell is very valuable to the Township.  She is saving he Township a lot of money by not using the Accountants as much as in the past.

Mr. Russell stated the Board of Arbitrator was paid $3,600.  Legal fees should go down.  There is not a definite number of what the Arbitration cost will be at this time until all bills are in.

Mr. Moore stated a tax increase has to be done, but he is not happy about it.  Mr. Reynolds feels it can be kept at a 1 Mill increase.

Mr. Taylor stated that a lot of residents are complaining about the Township Manager position.  The residents are asking if we are a big enough Township to need one.  Mr. Reynolds stated the position is only a year old.

Ms. Silvernail suggested to have an Executive Session with the Manager to see what his duties are and what is being done on a daily basis.  He does not give a report at the Township meetings, so no one knows what his job is and what his daily duties are.

Mr. O’Keefe stated that if the Board wants to better define the position, he agrees that Executive Session is the way to go.

Mr. Walters stated that if you want to do away with the Manager position, the time to do so is now.  If you don’t think you need the Manager, now is the time to decide.

Mr. Taylor stated it is not the person, but the position.  Mr. Walters stated he serves at the pleasure of the Board.

Simon Jessey stated that Mr. Walters was a big help with the Tricentennial and comes to the Park and Recreation meetings.  The Township Manager is really helpful.

Mr. O’Keefe recommends the Board have an Executive Session now.

The meeting was resumed after the Board met in Executive Session.

Mr. Reynolds made a motion, seconded by Mr. Moore, to authorize the Solicitor to create an Ordinance to eliminate the Township Manager position as of the Board of Supervisors meeting on March 6, 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Jessey stated he has three people to join the Parks Committee.  Mr. Reynolds told Mr. Jessey to present his request at the Board of Supervisors meeting in February.

Ms. Silvernail stated they will have the Township Auditors reorganizational meeting on Thursday, February 8, 2018 at 11:00 a.m.

Mr. Herr stated the tax increase will go from the current 1.3 mill to 2.1mill.  The PMRS will be set at $50,000.  Mr. Jessey stated the $2,500 designated for Community Day can be eliminated, as it is completely funded by donations.

Ms. Silvernail stated the residents can’t blame the current Board for the tax increase.  She would like to commend the Board for working so hard on the tax increase.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to advertise the budget as calculated at today’s meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail thanked the Board for doing a good job with the budget.

Chief Ranck thanked the Board for their hard work.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Tuesday February 6, 2018

A regular Board of Supervisors meeting was conducted on Tuesday, February 6, 2018 commencing at 7:00 p.m.  Chairman, Mr. Reynolds called the meeting to order.  Present was Supervisor, Mr. Moore, Mr. Taylor via telephone connection, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, and members of the community.

A moment of silence and Pledge Allegiance was observed.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to waive reading the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Ranck reported the police patrolled 3,401 miles and handled 263 incidents during the month of January, 2018, 36 of these incidents was handled by the State Police during the Township police off-duty hours for:  hit & run crash 2, vehicle with injuries 1, property damage crash 6, accident serious 1, alarm police 5, animal complaint 2, overdose 1, assist to other police department 7, burglary 1, business check 69, civil dispute 2, disabled vehicle 1, disturbance 1, domestic disturbance 3, emotional disorder 2, erratic driver 2, escort person or money 2, for police department information 4, fraud (actual or attempted) 1, harassment 2, house/vacation check 15, medical emergency 24, Township park check 5, repossession 2, police report (not in progress) 30, suspicious condition 9, theft 3, traffic general hazards 5, traffic stop 6, and 3 well-being checks.  Chief Ranck reported that Narcam has been used 7 times in the last 6 months, and he would like to thank the EMS personnel for their services.

Public Works Report:  For the month of January, the Public Works Department prepared and responded to three separate winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used.  It is important to note that after a winter weather event all vehicles, plows and de-icing equipment are washed and inspected for any damage or worn parts.  If warranted any damage or worn parts are replaced as soon as possible.  All equipment is then prepared and ready for the next weather event.  The Public Works Department also did other tasks, such as:  recording of sewer meter readings for the last quarter of 2017, picked up Christmas trees on January 5th, and 12th, repaired several street/road signs throughout the Township, purchase and assemble shelves and assistance with removal of boxes of documents from the main Township Building to the storage unit, and CDL training of part time seasonal help Robert Herzog, who passed his CDL test on January 19th.   Lastly, as a reminder, the best way and most efficient way to report a pot hole, tree down, icy road, or any type of hazardous road condition is to e-mail the Department at Sadsburypublicworks@comcast.net or phone the department at 610-857-3733.  If the road issue or condition is life threatening or a serious safety concern, please dial 911.  The equipment hours were 34.8 and the vehicle miles were 1,88.5.

Mr. Taylor reported the Costars Salt contract is ready for renewal.  The contract has not changed over the years, but must be renewed each year.

Mr. Reynolds made a motion, seconded by Mr. Moore, to approve the Costars Salt contract for the August 2018 through July 2019 season.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Emergency Management Report:  Mr. Taylor reported the Public Works Department has received the radios from the County.  They will be a big help in being able to talk to the fire departments during an emergency.

Township Treasurer Report:  Ms Russell stated she is happy to be back as the Treasurer for Sadsbury Township.  A storage unit was rented and organized plans and permits back to the 1970’s with the help of the Public Works Department take the documents to the storage unit.  Once the project is done, all subdivisions, permits are all labeled and easy access to all documents.  Ms. Russel reports that she has been bonded as Treasurer and the last 4 weeks have been focused on re-opening the budget and getting the budget to balance.  All reports have been completed including the MS 965 for Liquid Fuels, the 2018 Municipal Tax report, W-3, W-2, 1099’s and 1096 which were due by January 31st.  Ms. Russell is currently preparing for the first audit which takes place next week for 2017.  The annual audit will be scheduled to take place early this year, hopefully in June.  The PSATS conference is April 22-25 in Hershey.  A great time for all staff and board to go, learn, and take classes in Municipal government.

Mr. Reynolds stated that Ms. Russell has far exceeded his expectations during the budget process.

Keystone Valley Fire Department Report:  Chief Cazillo reported that for the month of January, the Keystone Valley Fire Department responded to 29 calls for:  fire 11, rescue/medical assist 9, good intent 4, cover 4 and fire police 1.  The response by Municipality is as follows:  West Sadsbury Township 5, Highland Township 4, Parkes Borough 9, Sadsbury Township OOD 1, and Out of District 10.  The average response by personnel per call was 8 with a total of 204 personnel for combined response hours 99.96 hours.  The average response time to on scene was 8.45 minutes.  There were 2 in house trainings with 30 members attending for 90 hours combined training hours.  The fire units traveled 1,599 miles and used 263.3 gallons of fuel.  The ambulance(s) traveled 2,995 miles and used 248.1 gallons of fuel. For the month of January, the Keystone Valley EMS Division responded to 94 calls for:  treated/transported BLS 45, treated/transported ALS 26, no services required 7, patient refusal 12, recall on route 1, recalled on scene 2, and dead on arrival 1.  The Municipal break-down is as follows:  Parkesburg Borough 20, Sadsbury Township 32, West Sadsbury Township 20, Highland Township 12, and out of District 10.

Sadsburyville Fire Company Report:  Chief Grossman reported that for the month of January, the Sadsburyville Fire Company responded to 16 calls for:  automobile accidents 5, building fires 4, house fires, 1 shed fires, 1 public service and 1 automatic fire alarm. The Municipal break-down is as follows:  Sadsbury Township 6, Coatesville City 5, West Caln Township 2, Valley Township 2, and West Sadsbury Township 1.  There were 115 volunteer firefighters responding with an average of 7.1 per incident.  The miles traveled were 94 with an average of 5.8 miles per incident.  The units were in service for 5 hours and 19 minutes with an average of 19.9 minutes per incident.

A brush skid was installed and placed in service on the Utility truck to allow increased capabilities on brush, wood, fields, and trash fires.  The unit includes a 200- gallon water tank, 200- gallon per minute pump and associated hoses, tools and appliances.

Township Park Committee Report:  Mr. Jessey reported the Park Committee met on January 22, 2018 to reorganize and regular meeting to follow.  Mr. Jessey was nominated and accepted the Chairman position and Mat Hensel was nominated and accepted the position of Vice Chairman.  The meeting dates for 2018 were approved by the Board of Supervisors.  The Treasurer position will be deleted, and all funds will be handled by the Township Treasurer.  The Municipal Directory was discussed, and the date of June 9, 2018 was settled on to hold a BBQ fundraiser in Bert Reel Park.  Two members of the Park Committee resigned, and the Committee is seeking replacements.  The Baseball field at Bert Reel Park will be used by three groups this year. The snack shack will be getting ready to open in the spring.  A discussion was held on whether or not to continue to allow Bert Reel Park to be rented out for events.  Several neighbors have complained about noise, and there is nobody to respond to an issue during a rental.  The committee recommends that unless we can guarantee the availability of a Township employee who can be called in to respond to an issue, we should cease park rentals.  This would be something for the Board of Supervisors to think about.  There is not a lot of revenue brought in from rentals.

Mr. Jessey addressed the Board of Supervisors with a request to have two new members added to the Park Committee; Jonny Damon and Amanda Hensel.

Mr. Reynolds made a motion, seconded by Mr. Moore, to have Jonny Damon and Amanda Hensel added to the Park Committee.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Jessey stated they are looking for more people for the committee.

Mr. Taylor would like to meet with Mr. Jessey, the Board, and the Treasurer briefly, after the meeting.  Mr. O’Keefe prefers this be done in the public comment section.

 

Township Engineer Report:  Mr. MacCombie reported he has an Escrow Letter of Credit reduction for Sadsbury Arcadia Associates for Sadsbury Park Phase 2A in the amount of $40,842.00 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Escrow Letter of Credit reduction for Sadsbury Arcadia Associates for Sadsbury Park Phase 2A in the amount of $40,842.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park, Phase 4C for $39,267.21 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park, Phase 4C for $39,267.21 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4C in the amount of $59.33 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4c in the amount of $59.33 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates LP for Sadsbury Park, Phase 3B for inspection and grading in the amount of $3,888.75 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Moore, to approve an Engineering release of funds for Sadsbury Arcadia Associate, LP for Sadsbury Park, Phase 3B in the amount of $3,888.75 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Final Letter of Credit Certificate of Completion for Aerzen USA Corporation in the amount of $109,248.08 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve a Final Letter of Credit Certificate of Completion for Aerzen, USA Corporation in the amount of $109,248.08 Per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated it would be a good idea to have the lines located at Broad Meadow and Fox Trail in Sadsbury Village televised to see if the sinkhole located in that area, has to do with the sewer line.  The cost would be around $500 or $600 to have this done.

Mr. Reynolds made a motion, seconded by Mr. Moore, to have Mr. MacCombie televise the lines located at Broad Meadow and Fox Trail to see if the sinkhole at that location has to do with the sewer lines.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated there was an e-mail from the Economic & Community Development Department to have a report done on the Flood Plane Ordinance.  The report is asking for the Flood Plane Ordinance and any permits issued and the amount of the expenditures.  The Board would like Mr. MacCombie to take care of the report.

Mr. MacCombie reported that in October 2017, Gateway Church submitted a permit request for an addition, a proposed pavilion and a mulch trail.  Gateway Church opted out of the addition.  Mr. MacCombie states the church will need to process a Land Development plan to support the construction of the pavilion.  Mr. MacCombie is waiting to hear from their Engineer to determine if Storm Water Management is needed.

Mr. MacCombie stated an inground pool was installed at 7 Wick Drive and a Storm Water Management was signed by the Township.  The Township has a copy of the document that requires owners and future owners of the property to maintain the Storrm Water Management.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to accept the Stormwater Best Management Practices Operations and Maintenance Agreement of Nancy Biedenkapp.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Solicitor Report:  Mr. O’Keefe reported that a month or so ago there were some complaints about sidewalks not being shoveled.  The Township has no sidewalk maintenance ordinance.  It might be a good idea to implement a basic ordinance to have homeowners responsible to clear their sidewalks in a timely manner.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to authorize Mr. O’Keefe to create a sidewalk maintenance ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that Eric Carlson would like final approval of Phase 3B of the Sadsbury Park Development.  Mr. MacCombie reported the financial security is satisfied.  Mr. MacCombie would like to review the set of plans that Mr. Carlson would like signed tonight.  Mr. O’Keefe has recommended the Board not sign the plans since Mr. MacCombie has not seen the plans.  Mr. Carlson will come to the next budget meeting.

Mr. Reynolds made a motion, seconded by Mr. Moore, to authorize Mr. O’Keefe to finalize all the financial agreements for Sadsbury Arcadia for Sadsbury Park, Phase 3B.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report:  The Planning Commission met on Wednesday, January 10, 2018 for a reorganization and regular meeting.  Ms. Heineman was nominated Chairman and accepted.  Mr. Lymberis was nominated Vice-Chairman and accepted.  The Regular meeting followed, with Mr. Joseph Russella from D.L Howell and Associates coming before the Planning Commission to discuss the John Rock project.  They will be going before the Zoning Hearing Board on January 29th.  They desire to put a building in Sadsbury Township with a connector road from West Caln site to carry equipment back and forth between buildings.  With no further business, the meeting was adjourned.

Chester County Airport Update:  Mr. Roberts reported the January meeting was moved to today.  The Fall Festival will be held again this year.  The restaurant at the airport is closed.  There may be a new buyer.

Payment of Invoices:

Mr. Reynolds made a motion, seconded by Mr. Taylor to pay the January 2018 General Fund Invoices in the amount of $248,235.61.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynold made a motion, seconded by Mr. Moore, to pay the January 2018 Sanitary Sewer invoices in the amount of $168,164.62.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Mr. Reynolds stated there is a resolution to fix the tax rate for 2018 at 2.1 mills.  Mr. Reynolds stated the police are now required to participate in the State Pension and by December 31st, the Township has to front load their pension by $50,000 or $60,000.  The tax increase will be .8 mill this year.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-07, a resolution fixing the tax rate for the year 2018 at 2.1 mills.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Christopher Poterjoy of Pennoni Associates presented Land Development Plans for a new project at CTDI, 200 Stewart Huston Drive.  There will be an increase in employees.  There are 3 shifts working and there will be 100 new employees over 3 shifts.  The additional warehouse will be a second floor for electronic repair.  Some trees will be removed but moved to another area.  There will be a few new lights, adhering to Township regulations.  The loading dock is on the south side and that will not change.

Mr. MacCombie commented about the opening of Stewart Huston at Quarry and Old Wilmington Road.  Fifteen years ago, when Arcadia contemplated their Development, PennDOT wanted that intersection opened for traffic relief.  The Board Chairman at the time pledged to open the intersection; but changed his mind.  All the Boards up to the present were not inclined to open the road.

Mr. Reynolds can’t see why it can’t be opened.  A problem would be trucks going down the hill to the tunnel.  Mr. MacCombie stated it must be well signed that they can’t turn left to go down the hill.

Mr. Taylor stated it would be a little bit of a relief going through Sadsburyville.

Mr. Simon Jessey stated that with the gate open, it would help with construction vehicles and cut traffic at First Avenue.

Mr. O’Keefe will see if Mr. Pompo could produce a document that the road should be opened.

Mr. Reynolds made a motion, seconded by Mr. Moore, to accept the Land Development Plans submitted by CTDI.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds gave a reminder that the final budget meeting is February 15, 2018 at 9 a.m.

Public Comment:

Mr. Taylor stated there are a number of grants out there to help the Township for Parks and public buildings.  He will forward the information to anyone who is interested.

Anthony Clark encourages the Board to go to Hershey to the Convention.  There is a wealth of information there.

Vicky Horan asked about the expansion of the interchange at Airport Road.  Mr. MacCombie responded that he has no idea when this will be done.  PennDOT says it has a long-range plan and says it is moving forward.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parks and Recreation Committee Minutes January 22, 2018

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on January 22, 2018
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also present: Supervisor John Moore, Township Manager Bryan Walters

Reorganization

Meeting called to order by Mr Moore at 7:00 P.M. The following positions were voted on:

  • Mr Hensel nominated Mr Jessey to chair, seconded by Mrs Jessey
  • Mr Jessey nominated Mr Hensel to be vice chair, seconded by Mrs Jessey

With the reorganization complete, the meeting was turned over to the chair.

Regular meeting

  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey said the township supervisors had approved the proposed meeting dates for 2018.
  2. Mrs Jessey reported the “parks and recreation fund” currently stands at $5485.24, as reported by the township office. The committee discussed the complicated process of accounting for funds with so many different people in the chain. It was agreed that the committee should no longer have its own treasurer, and instead rely on the township’s treasurer to handle all transactions and keep account of the the portion of the general fund associated with parks committee activities.
  3. The committee discussed the Municipal Directory and introduced the concept to Mr Moore. Mr Jessey agreed to produce a “packet” to send out to the various township departments in order to get them to send back any text and media they would like in the upcoming directory. Mr Walters agreed to help collate the responses.
  4. The committee settled on June 9 as a date to hold a BBQ fundraiser in Bert Reel Park. Mr Hensel agreed to manage the event and investigate the possibility of doing ticket pre-sales.

New business

  1. The committee received resignations from two members. According to the township code, the committee should consist of 5 or 7 members, so the Parks and Recreation Committee is seeking replacements. Mr Jessey said he would make sure the township website and the parks website both had a recruitment notice, and that he would put something up in the township building.
  2. The committee received an email from Mr Jonny Damon of Gateway Church, who was inquiring about the possibility of working with the township to expand Gateway’s recreational facilities. The committee agreed such a relationship is prohibited, but Mr Damon’s plans were met with enthusiastic approval. Mr Damon also offered the use of the Gateway Church campus for the 2018 Community Day, and the committee agreed it would make an excellent venue.
  3. The baseball field in Bert Reel Park will be used by three groups this year. The committee agreed that it should be the responsibility of the teams to make sure the diamond and foul lines are maintained to the standard they require, as has been the custom in the past. Mr Jessey said he would provided Mr Walters with all the necessary information so that he could talk to the stakeholders about their responsibilities.
  4. Mr Hensel explained to the committee what needs to be done to get the Snack Shack ready for its use in the spring. Mr Jessey warned the committee that the Snack Shack gets occasional power outages that can lead to anything in the freezer or refrigerator being spoiled. The committee recommends that the power supply for the Snack Shack and the pavilion should be checked to make sure everything is working properly.
  5. The committee discussed whether or not to continue to allow Bert Reel Park to be rented out for events. Several neighbors have complained about noise and mess associated with the rentals. There is nobody to respond to an issue during a rental. The committee recommends that unless we can guarantee the availability of a township employee who can be called in to respond to an issue, we should cease park rentals.

With there being no further business or public comment, the meeting was adjourned at 8:20 P.M.

Board of Supervisors Special Budget Work Session Wednesday, January 24, 2018

A special budget work session of the Board of Supervisors was conducted on Wednesday, January 24, 2018 commencing at 9:00 a.m. Present was Supervisors Mr. Reynolds, Mr. Moore, and Mr. Taylor via telephone connection.  Also present was Township Solicitor, Mr. OKeefe, Township Accountant, Mr. Herr, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Reynolds stated the reason we are here is to re-open the 2018 budget.  Some things that need to be discussed are the fire tax, the salary for the Treasurers position, and miscellaneous items to keep the bottom line of increase of expenses under 10%.

Mr. O’Keefe stated he has had no response, as of yet, from the Ethics Commission concerning the fire tax.  Mr. Reynolds would like to have the millage lowered from 1mill fire tax to .45 mill for fire and .02 for EMS, which is approximately $130,000.00.  This would be a 35% decrease in the fire tax. This tax can only be used by the by the fire companies.  Mr. Taylor feels the residents should have a say in the fire tax.  Mr. OKeefe stated it is okay to discuss it now and present it at the regular Board of Supervisors meeting.

The Treasurer’s salary was taken out of the budget, so it needs to set the Treasurers  salary.  The Board agreed to set the salary for the Treasurer at $68,000.  Mr. Taylor stated that Tammy saved a lot of money for the Township before, she got the AED in the Township lobby from the County, and she is good with the budget.  She is worth that amount of salary.  The decision was unanimous by all the Board members.

A truck for the Road Department will be done in two phases.  $50,000 is budgeted for 2018 and the other half next year.  Mr. Simmons stated that this truck is almost the same size as the 1989 International. A new truck is definitely a necessity and will cost $172,000.00.  Mr. Simmons stated there are major problems with rust on the 06 and 09 trucks.  Mr. Simmons stated that it will take 9 months to a year to receive the new truck if ordered now.  His suggestion is to keep the International, for a spare and then get rid of it, the same thing for the 2009.  So with this new truck there can be a rotation of equipment.  Mr. Herr stated there is a 20% limit on Liquid Fuels to pay for a truck, but State Contract (Co-Stars) are allowed full amount.  There is $125,000 in the Liquid Fuels account at this time, with another $200,000 with this year’s addition.  The total of the truck could be taken from the Liquid Fuels account, since the truck is through Co-Stars, and that will put $50,000 back in the General Fund.

Mr. Walters stated he will have the PMRS numbers by the middle of March or the end of April.  Ms. Russell that when she was here the last time, she contacted the State and they gave her an estimated number of $80,000 per year, but no exact number until the study is completed.   Mr. O’Keefe feels it would be wise to allocate some amount in the budget this year.  Ms. Russell stated with the police contract has an opt-out of the Township offered Health Insurance, and those who opt out will get a payout in their paycheck bi-weekly.  Mr. Herr estimates this cost to be $20,000 to $22,000 in 2018.   There will be no other full-time officer hired for this year.

Mr. Herr stated that the bottom line on the budget there has been an increase of 9.89%.

Mr. O’Keefe stated there should be an Executive Session after this meeting to discuss the Chief’s contract.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint Curt Martinez as Sadsbury Township Tax Collector.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to appoint Paul Napolentano and Stephanie Silvernail as Auditors for the Township.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Ms. Silvernail will call a meeting of the Auditors to reorganize and will let the Secretary know so the meeting can be advertised.

The Township has received Stormwater Easement, Subdivision Financial security agreement, and an Escrow Agreement from Sadsbury Arcadia Assosciates to be signed by the Chairman.  These documents have been reviewed by Max O’Keefe and are ready to be signed.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to sign the documents presented by Sadsbury Arcadia Associates per Mr. O’Keefe’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The next budget meeting will be Friday, February 2, 2018 at 9:00 a.m.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

 

 

 

Board of Supervisors Regular Meeting, Tuesday, January 2, 2018

A regular meeting of the Board of Supervisors was conducted on Tuesday, January 2, 2018 following the re-organizational meeting.  Chairman, Mr. Reynolds called the meeting to order.  Present were Supervisors Mr. Moore and Mr. Taylor via telephone.  Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Manager, Mr. Walters, and members of the community.

Mr. Reynolds made a motion, seconded by Mr. Moore, to waive the reading of he minutes of he previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Doug Howell, representing the John Rock Development orally is giving permission to grant an extension for the Preliminary/Final until March 31, 2018 and will follow-up with a letter to the Township.

Township Police Report:  Chief Ranck reported the police patrolled 3,484 miles and handled 250 incidents during the month of December 2017, 57 of these incidents were handled by the Pennsylvania State Police during Township police’s off-duty hours for:  911 hang-up 1, vehicle crash with injuries 1, property damage crash 8, alarm fire 1, alarm police 11, animal complaint 4, assist to other police dept 3, business check 62, civil dispute 2, disabled vehicle 1, disturbance 1, public intoxication (alcohol/drugs) 1, for police department information 2, house/vacation check 22, identity theft 1, key locked (vehicle, house, etc.) 1, lost property 1, medical emergency 15, missing person 2, Township Park check 8, parking violation 1, police report (not in progress) 21, shots heard or shooting (no injuries) 1, suspicious condition 2, suspicious vehicle 1, theft 1, traffic general hazards 9, traffic stop 4, unauthorized use of motor vehicle 1, warrant hit or service 1, and 3 well-being checks.  Criminal arrests in December are as follows:  theft by unlawful taking, receiving stolen property, public intoxication.  These arrests do not include any active criminal investigations which may result in an arrest.  During the November 15th budget meeting, the Board of Supervisors made a motion to hire Officer Alan Haldeman from part-time status effective January 1, 2018.  Officer Haldeman has been with the department since December 2011 and brings over 20 years of experience to the department.  Officer Haldeman has expressed interest along with his actions to be a dedicated member of the Township.  This moves the department to 3 full-time officers including Chief Ranck and Sergeant Imhoff.  Also during the November 15th budget meeting, the Board of Supervisors made a motion to h8ire Officer Michael Hawley as a part-time police officer.  Officer Hawley is a retired Haverford Police officer with over 20 years of experience and is also a police academy instructor at the Delaware County Community College.  Officer Hawley holds many instructor certifications including:  Patrol rife instructor and Taser instructor.  Officer Hawley will assist in maintaining the departments yearly qualifications in both the yearly Patrol rifle qualifications and Taser recertifications.  Officer Hawley will mainly be working the weekend shifts Friday through Sunday.

Mr. Taylor stated he heard Officer Hawley is a grant writer and he is looking forward to meeting him.

Chief Ranck also stated that if it is snowing, keep your cars off the road and let the road department do their job.  Cars will be ticketed.

Public Works Report:  Public Works Foreman, Mr. Simmons reported that for the month of December the Public Works Department prepared and responded to four separate winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used.  After a winter weather event trucks are unloaded of unused material which is placed back into the stock pile.  All equipment is washed with goal to remove any salt residue.  Equipment maintenance checks are performed once again, as well as inspection for worn or damaged parts.  This helps us to prepare for the next winter event to come or in the event of an emergency.  It helps prevent break downs or down time of our equ9pment during plowing and treating operations or in an emergency situation when time can be vital, and it ensures safe operation for the Public Works Department Employees as well as the public who uses our roadways.  The Department would respectfully request the Board of Supervisors approval of the hiring of the following part-time as needed winter help applicants for the year 2018 as follows:  Rob Hertzog, Chris Loesh, Jared Dalmas, Dexter Pascoe, Dave Crum, Joe McGinley, and Justin Luton.  The best way and most efficient way to report a pot hole, tree down, icy road or any type of hazardous road condition is to e-mail the department at Sadsburypublicworks@comcast.net or phone the department at 610-857-3733.  If the road issue or condition is life threatening or a serious safety concern, please dial 911.  The equipment hours were 12.5 and there were 1,437 vehicle miles traveled.

Mr. Taylor made a motion, seconded by Mr. Moore, to hire Rob Hertzog, Chris Loesh, Jared Dalmas, Dexter Pascoe, Dave Crum, Joe McGinley, and Justin Luton as part-time, as needed winter help for the year 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Emergency Management  Report:  No Report

Keystone Valley Fire Department Report:  Chief Cazillo reported that for the month of December, the Keystone Valley Fire Department responded to 11 calls for:  fire 2, rescue/medical assist 5, good intent 2, and fire police 2.  The response by municipality was as follows: Sadsbury Township 0, West Sadsbury Township 2, Highland Township 1, Parkesburg Borough 4, and out of district 4.  The average response by personnel per call was 6 with a total of 65 personnel for combined response hours of 32.4 hours.  The average response time to dispatch on on-scene was 10.30 minutes.  For the month of December 2017, the Keystone Valley EMS Division responded to 91 calls for:  treated/transported BLS 33, treated/transported ALS 29, no services required 7, patient refusal 11, recall on-route 4, recalled on-scene 5, and public service 2.  The Municipal break-down is as follows:  Parkesburg Borough 45, Sadsbury Township 23, West Sadsbury Township 6, Highland Township 2, and Out of District 15.

The Keystone Valley Fire Report for the year 2017 has a total of 237 calls for the year, and the EMS Division had a total of 1,137 calls for the year 2017.

Sadsburyville Fire Company Report:  For the month of December 2017, the Sadsburyville Fire Company responded to 12 calls for:  3 AFA, 4 Cardiac Arrests (A.E.D. used x 1), 1 relocate, 1 brush, 1 Chief notification, 2 house.  There were 60 volunteer fire fighters responding with an average of 5 firefighters responding per call.  There were 42 miles traveled with an average of 5 miles per call.  The time in service was 5 hours and 52 minutes with an average of 32 minutes per call.  The responses per municipality is as follows:  Sadsbury Township North 6, Sadsbury Township South 0, Valley Township 1, West Caln Township 2, West Fallowfield Township 1, Coatesville 1, and Parkesburg Borough 1.  There were 60 combined firefighter training hours and 92 hours of combined personnel fundraising hours.

Township Engineer Report:  Mr. MacCombie stated he has a certificate of Completion Letter of Credit reduction for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $122,528.45 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Moore, to approve a certificate of Completion Letter of Credit reduction for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $122,528.45 per Mr. MacCombie’s recommendation.

With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has a Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $1,251.24 for the Board’s approval.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $1,251.24 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that CTDI has filed for a Land Development for a 17,600 square foot expansion.  As part of the process, they would have to do Storm Water and grading.  The grading application has been filed to only move dirt and an existing sediment basin will be filled as part of a future expansion.  They are moving through the process to get approval for the building.  They will address Storm Water Management to meet MS4 regulations.   The Board is agreeable to allowing CTDI to be granted a grading permit for prep work and moving dirt.

Mr. Reynolds asked Mr. MacCombie about the Octorara Bridge.  Mr. MacCombie said the bridge is repaired temporarily for now.  He estimates the cost to rebuild the bridge to be $500,000 to 1 million dollars to do it right.  It should be done within the next 5 years.

Township Solicitor Report:  Mr. O’Keefe stated that the Township received a request form PSATS asking the Township to adopt a resolution opposing HB 160 which would amend the Wireless Broadband Collocation Act to provide a statewide preemption of local zoning for wireless facilities.  Mr. O’Keefe stated that this act would not have any affect on Sadsbury Township, however; if PSATS asks for the adoption, the Township should comply.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-06, a resolution opposing HB 1620 to amend the Wireless Broadband Collocation Act to provide a statewide preemption of local zoning for wireless facilities.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated the Township has received a letter from the County in reference to the positions of Auditor for 6 year term, Auditor for un-expired 4 year term and Tax Collector.  This is something the Board should think about to fill these positions.

Mr. O’Keefe states the Board has received a draft letter that will be sent to the State Ethics Commission.  Mr. O’Keefe asked if there were any additions or corrections.  Mr. Taylor stated he is okay with the wording.  Mr. Reynolds asked if they will contact Mr. O’Keefe if they need more clarification?  Mr. O’Keefe stated they should respond within 21 days. Mr. Reynolds is okay with it.  Mr. Moore would like to read it more.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to approve Mr. O’Keefe sending the letter to the Ethics Commission on the condition Mr. Moore reads it through and is okay with the wording in the letter.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor asked Mr. MacCombie if he heard about a letter going out to all Townships that they should go to all LED lighting?  Mr. MacCombie stated that he would like to have a copy of the letter and he will give it to Dennis O’Neil in his office.

Mr. Reynolds asked how many street lights does Sadsbury Township have?

Mr. Walters thinks there are 6.

Zoning Report:  Mr. Walters read the Zoning report in which 104 permits were issued in 2017.  Forty-three inspections were performed and sixty inquiries have been received. Four permits were issued in December for two single family alteration and one pool.

Chester County Airport Update:  No Report.

New Business:

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-04 appointing Maulo and Company as the Township’s auditors for the year 2018, to replace the elected auditors.  This has been duly advertised for 30 days. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-05 the Township fee schedule for the year 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

The Board of Supervisors has set the dates of January 12th and January 19th, for the Christmas tree pick-up by the Township Road Department weather permitting.

Public Comment

Tony Clark congratulated the Board.  Jim Dickey is the Code Enforcer.  Has the Board looked into hiring a full-time employee to do building and zoning?

Mr. Reynolds stated that construction in the Township will get worse with the 10&30 construction.  Tom Lowry drove around the Township doing his job.

John Lymberis asked if the Township was hiring Code Inspections or Jim Dickey directly.  Mr. Taylor stated Jim Dickey works for Code Inspections.

John Lymberis stated the last time Jim Dickey worked here, MacCombie Engineering was the Zoning Officer.  Mr. Taylor stated he would like Jim Dickey to do both.

John Lymberis asked if there was anything to prevent him from doing both?  Mr. MacCombie stated that at that time, Mr. Dickey was not available to do both and the Township asked his office to do zoning.

Mr. Walters will follow-up with Jim Dickey to get his pay information.

Stephanie Silvernail welcomed John Moore to the Board.

Christine Moore asked why Linda Shank had to be reappointed Secretary at the Reorganizational meeting and Mr. Walters did not have to be appointed Manager. Mr. O’Keefe stated the positions are different in the Second Class Township Code.

Clark Faggioli asked what are the qualifications for the zoning officer.  Mr. MacCombie stated there are no qualifications, just knowledge of zoning.

Chief Ranck stated that Bert Reel Park will need some serous field work for the baseball season.

Dave Reynolds asked Mr. MacCombie to submit proposal for Zoning Officer.

Dave Reynolds stated that not having Tom Lowry in the Township is doing the Township a great disservice.  John Moore and Earl Taylor should really think about their decision.  Tom knows what he is doing concerning Code enforcement.  This is a terrible mistake.

John Lymberis asked if the personnel at the Township were asked about their opinion?

Mr. Taylor stated that what he has gone through to get a wheel chair ramp at his home was horrendous.  Tom was abrasive to some of the residents in the Township.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Re-Organizational Meeting Tuesday, January 2, 2018

Board of Supervisors Re-Organizational Meeting Tuesday, January 2, 2018

A re-organizational meeting of the Board of Supervisors was conducted on Tuesday, January 2, 2018 commencing at 7:00 p.m.  Present was Supervisors Mr. Reynolds, Mr. Moore, and Mr. Taylor via telephone connection.  Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Building/Zoning Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to elect Mr. O’Keefe as temporary Chairman.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor made a motion, seconded by Mr. Moore, to nominate Dave Reynolds as Chairman.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to nominate Mr. Moore as Vice Chairman.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to appoint Linda Shank as full-time Township secretary.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to adopt Resolution 2018-01 appointing Linda Shank as Open Records Officer.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor made a motion, seconded by Mr. Moore, to appoint Mr. Reynolds as Liaison to the Police Department.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor made a motion, seconded by Mr. Reynolds, to appoint Mr. Moore in charge of all Parks and Recreation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint Mr. Taylor as Road Master with Mr. Reynolds and Mr. Moore as the Assistant Roadmasters.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint Mr. Moore as Liaison to the Planning Commission.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds Made a motion, seconded by Mr. Moore, to appoint the following list of the Townships Professional Consultants:  Lamb, McErlane, PC as Township Solicitor, Gawthrop, Greenwood, & Halsted, P.C. as Alternate (conflict) Solicitor, Buckley, Nagle, Brion, McGuire, Morris as Zoning Hearing Board Solicitor, Herbert E. MacCombie, Jr. P.E. as Township Engineer, Mallie, Falconiero & Company LLP as Accounting Advisor,  Maulo & Company, Ltd. as CPA, Berkhiemer Associates as Deputized Tax Collector, Santander Bank/Fulton Bank as Bank Depository, The Grafton Association as Consultant, Municipal Support Services for Building/Zoning Officer, Siana, Bellwoar & McAndrew LLP as Labor Attorney, Keystone Collections Group for the EIT & LST Collector.  With Mr. Taylor having a question about the Municipal Support Services and Mr. Lowry being the Building/Zoning Officer.  Mr. Taylor stated that Mr. Lowry has had some conflicts with residents and some of the residents are irritated with him, and his pay scale is enormous.  Mr. Lowry responded that he has issued 104 permits in 2017 and his salary is covered under the permit fees and not paid by the tax payer.  His fee is $82.40 per hour.  Mr. Taylor will vote “aye”, on all the consultants with the exception of Municipal Support Services, for which he will vote “nay”.

Mr. O’Keefe stated it would be best to vote on the Consultants separately.  Since the one in question is Municipal Support Services there should be a separate vote on it.

Mr. Reynolds made a motion to retain Municipal Support Services as the Township Building/Zoning Officer, with there being no second, the motion did not pass.

Mr. Taylor made a motion, seconded by Mr. Moore, to hire Code Inspections and Jim Dickey as the Building Inspector.  With there being no questions from the public, Mr. Reynolds voting “nay”, the motion passed.

Mr. Reynolds made a motion, seconded by Mr. Moore, to appoint Earl Taylor as Liaison for Public Safety, Fire Protection services, and Emergency Management Services.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to set the dates and advertise the regular Board of Supervisors meetings to be the first Tuesday at 7:00 p.m.  The dates are February 6, March 6, April 3, May 1, June 5, July 3, August 7, September 4, October 2, Wednesday November 7, December 4.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Moore, to schedule the Planning Commission reorganizational and regular business meetings to be held on the Second Wednesday, January 10, 2018.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to schedule the Parks and Recreation Committee meeting dates all to be held at 7:00 p.m. January 22, February 26, March 26, April 23, May 28, June 25, July 23, August 27, September 24, October 22, November 26, and no meeting in December.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to retain Whitford Insurance Company as the broker of record for the commercial package, commercial fire, and commercial automobile, workers comp. Insurance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to appoint John Lymberis to the Planning Commission with a term to expire 2021.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-02 appointing Michael Klingman to the Zoning Hearing Board with a term to expire 2021.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to adopt Resolution 2018-03 appointing Magdalena Salewski to the Zoning Hearing Board wit a term to expire 2020.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion to appoint Michael Klingman to the Vacancy Board for 2018.  Mr. Reynolds stated Mr. Klingman will give up the Zoning Hearing Board for the Vacancy Board.  With there being no second to the motion, the motion did not pass.

Mr. Taylor made a motion, seconded by Mr. Moore to appoint Tom Greenfield to the Vacancy Board.  With there being no questions from the public, Mr. Reynolds voting “nay”, the motion passed.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to establish the Secretary/Treasurer bond at $1,500,000.00.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to establish the Assistant Secretary bond at $500,000.00.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor asked Mr. O’Keefe if the Board could appoint a Treasurer and Mr. O’Keefe said that the Board can.

Mr. Taylor made a motion, seconded by Mr. Moore, to appoint Tammy Russell as Township Treasurer temporary until a salary can be determined.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated the budget will have to be reopened so that the position of Treasurer can be put back in the budget and money allotted for the salary.

With there being no further business, Mr. Reynolds made a motion, seconded by Mr. Moore, to adjourn the re-organizational meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Tuesday, December 5, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, December 5, 2017 commencing at 7:00 p.m. Chairman, Mr. Hensel called the meeting to order. Present was Supervisor Mr. Taylor, via telephone connection accompanied by Todd Bowers of the Public Works Department, and Supervisor Reynolds. Also present was Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Township Building/Zoning Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

Mr. O’Keefe announced the Board met in Executive Session on Thursday, November 30, 2017 to discuss the sewer sale and they met in Executive Session this evening to discuss personnel matters.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to waive the reading of the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report: Chief Ranck reported the police patrolled 3,022 miles and handled 222 incidents during the month of November, 30 of these incidents were handled by the Pennsylvania State Police during Township police’s off duty hours as follows: hit and run crash 3, accident other type 1, property damage crash 4, alarm police 3, animal complaint 3, assist from other police department 1, assist motorist 1, assist to other police department 5, business check 53, death investigation 1, disturbance 1, domestic dispute 5, erratic driver 5, escort person or money 1, field or brush fire 1, for police department information 2, fraud (actual or attempted) 1, house/vacation check 15, identity theft 1, keys locked (vehicle, house, etc.) 1, medical emergency 14, missing person 3, Township Park check 7, repossession 3, police report (not in progress) 27, shots heard or shooting (no injuries) 1, SPCA assist 1, suspicious condition 5, suspicious person 2, theft 4, traffic general hazards 3, traffic stop 5, and residential vacation check 1. The criminal arrests in November are as follows: bad checks, theft by deception, theft by unlawful taking, receiving stolen property, possession of Marijuana, drug paraphernalia, and false reports to law enforcement. These arrests do not include any active criminal investigations which may result in an arrest.

Clark Faggioli reported the Veterans Day event raised over $20,000 for chairs for Veterans. He would like to thank the Board and the Township residents for their participation in the event. The event was so successful, that they will do it again next year. Mr. Faggioli would like to thank the police and local fire departments to help achieve their goals.

Township Public Works Report: Public Works Foreman, Mr. Simmons reported that it is important to note that for half the month of November, the Public Works Department functioned with one man due to fulfilling vacation requests. The Department still accomplished many tasks, such as maintaining our storm drain system, repairing several street signs, inspection and maintenance if needed of emergency equipment, such as chainsaws, portable generators, barricades, etc., to ensure they are in good working condition. The Department has also been continuously preparing for this winter season by inspecting and replacing, if needed, some parts on our winter equipment. Some examples are inspection and/or replacement of couplings and hoses on plows, bolts and blades on plows, performing maintenance checks on all equipment and vehicles. Once these inspections were completed, we rechecked them a second time during the month to ensure that everything is in good working condition. The Department winterized all plumbing located at Bert Reel Park. Lastly, we assisted Alpha Space Control with road line painting throughout the Township. The equipment hours were 1.9 and there were 566.6 vehicle miles traveled.

Emergency Management Report: Mr. Taylor reported the County is still moving forward with providing radios for the Public Works Department.

Keystone Valley Fire Department Report: Mr. Cazillo reported that for the month of November 2017, the Keystone Valley Fire Department responded to 19 calls for: fire 10, rescue/medical assist 5, good intent 1, cover assignment 1, and fire police 2. The response by municipality is as follows: Sadsbury Township 1, West Sadsbury Township 6, Highland Township 1, Parkesburg Borough 5, and Out of District 6. The average response by personnel was 07 per call with a total of 123 personnel for combined response of 218.71 hours. The average response time dispatch to on scent was 10.57 minutes. There were 4 in house trainings with 31 members attending for 114.0 hours combined training hours. The fire units traveled 1,314 miles and used 192.7 gallons of fuel. The ambulance(s) traveled 3,004 miles and used 267.5 gallons of fuel. The total miles traveled was 4,318 and the total amount of fuel used was 460.2 gallons. The Keystone Valley EMS Division answered 101 calls for: treated/transported BLS 28, treated/transported ALS 34, no services required 10, patient refusal 13, recalled on-scene 5, dead on arrival 2, and treated and transferred care 2. The municipal break-down is as follows: Parkesburg Borough 30, Sadsbury Township 29, West Sadsbury Township 25, Highland Township 5, and Out of District 12.

Sadsburyville Fire Company Report: Mr. Conover reported that for the month of November, 2017, the Sadsburyville Fire Company responded to 20 calls for: 8 house fires, 8 motor vehicle accidents, 1 trash fire, 1 gas leak outside, 1 EMS assist, and 1 building fire. There were 199 miles traveled with an average of 9.95 miles per call. The time in service was 15 hours and 30 minutes with an average of 46.5 minutes per call. The volunteer firefighters responding was 138, with an average of 7 per call. The municipal break-down is as follows: Sadsbury Township North 6, Sadsbury Township South 0, West Caln Township 2, Valley Township 4, City of Coatesville 6, West Sadsbury Township 1, and West Goshen Township 1.

Sadsbury Township Park Committee Report: Mr. Jessey reported the Sadsbury Township Park and Recreation Committee met on November 27, 2017. Mr. Jessey reported the committee discussed the Municipal Directory for Sadsbury Township and will work with various departments to be provided with information. Repairs to Bert Reel Park were discussed, and possible ways to raise funds for upcoming events planned by the committee.

Township Engineer Report: Mr. MacCombie stated he has a Certificate of Completion account reduction for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $42,377.33 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Certificate of Completion, account reduction for Sadsbury Arcadia Associates LP for Sadsbury Park Phase 4A in the amount of $42,377.33 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $4,736.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $4,736.87 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported he has an Engineering Escrow release of funds for Aerzen USA Corporation for the Aerzen expansion in the amount of $112.50 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA Corporation for Aerzen expansion in the amount of $112.50 per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that DiRocco Brothers repaired the trench on Old Wilmington Road in front of Sadsbury Park for $8,700.00.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay DiRocco Brothers $8,700 for the trench repair on Old Willmington Road in front of Sadsbury Park per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he is requesting payment to DiRocco Brothers for emergency repairs to the bridge on Octorara Road in the amount of $18,750.00.

Mr. Hensel made a motion, seconded by Mr. Reynolds to pay DiRocco Brothers $18,750.00 for the emergency repairs to the bridge on Octorara Road per Mr. MacCombie’s recommendation. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that the Board of Supervisors authorized an easement agreement with Pennsylvania American on Greenbelt Drive and Quarry Road. This has been reviewed by attorneys for the Township and attorneys for Pennsylvania American and it has been agreed upon as written and Mr. MacCombie needs authorization to sign this document to be recorded.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to approve Mr. MacCombie sign the easement documents to be recorded for the easement agreement with Pennsylvania American on Greenbelt Drive and Quarry Road. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated a representative from D.L. Howell and Associates presented plans for the John Rock Expansion. Mr. MacCombie will review the plans and write a review.

Mr. Simon Jessey reported a sink hole on Fox Trail. Mr. MacCombie will take a look at the area.

Township Solicitor Report: Mr. O’Keefe stated that Eric Carlson from Arcadia Land Company has come before the Board to request an extension of the preliminary plan for Sadsbury Park. The plan expires this March 2018 and Mr. Carlson would like it extended an additional 3 years until 2021. Mr. MacCombie stated that he has no objection for the extension as there is still active construction.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the Preliminary Plan for Arcadia Sadsbury Park for 3 years until March 2021. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Carlson is also asking for final approval of Phases 3B and 4B of Sadsbury Park. Mr. Carlson stated the Planning Commission would like the sidewalks to remain as submitted, otherwise all conditions in Mr. MacCombies review letter will be met. Mr. Carlson feels comfortable with all the comments.

Mr. Hensel made a motion, seconded by Mr. Taylor, to give final approval of Phases 3B and 4B of Sadsbury Park per Mr. MacCombie being satisfied all conditions are met with his review letter. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Michael Gill from Sadsbury Commons stated he went to the Planning Commission to discuss the MacCombie review letter and will be going again next week hoping for a recommendation. Mr. Gill stated that Building D has a loading area. Mr. MacCombie questions the set back to Hershey Lane. The set-back to Hershey Lane should be 100 feet from the property line; with the loading area it is 60 feet. Mr. Gill states the loading area is part of the building and in every version of the plan, it is identified as part of the loading area. He feels it would not need to go to the Zoning Hearing Board. The truck would pull up parallel to the building, the loading door goes up and the truck enters and unloads. It is an enclosed area. Mr. Lowry asked if there would be any public access. Mr. Gill stated probably not. Mr. MacCombie stated in the Town Center Ordinance 2016-04, the Town Center building line front will be 100 feet. The rear of the building shall be 50 feet and he believes the documentation shows no customer entrance. This will be absolutely allowed if the plan is documented that there is no public access. Mr. Gill feels that no easements should be needed for Stornwater Management, as the pipes are municipally owned. Mr. MacCombie stated that if documentation is provided on each pipe that the rate of flow is not increasing, then Mr. MacCombie is okay with the Stormwater Management going downstream through existing pipes to the Buck Run. Mr. Lowry pointed out there are additional landscape questions by Mr. Stubbe. Mr. Gill stated there are so many trees that need to be planted according to the Ordinance that you would not be able to build any buildings. Mr. Gill will be willing to do a fee in leu of. Mr. Gill will go back to the Planning Commission this month.

Mr. O’Keefe stated that with the new Board coming in January, Mr. Reynolds, Mr. Moore, and Mr. Taylor having connections to fire departments could raise the potential for acts of ethics. Mr. O’Keefe wants to be certain to protect the Board from any ethics violations. Given the constitution of the Board could raise potential issues and Mr. O’Keefe would like to draft a letter to the Ethics Commission for guidance. Heidi Androwick suggested to let the people vote if there is a conflict of interest. Mr. O’keefe stated he would like to find out if there is a conflict and get firm advise the Board can rely on going forward. Mr. Taylor stated it has been a hot potato for a long time. There should be some protection, but still have a say as to what is going on. Brian Gathercole suggested to Mr. O’Keefe to find the answer as to whether a police officer can hold a Supervisor position in the Township. Max Will look into it. A conflict occurs when a member of a governing body receives a monetary gain, or an organization receives a monetary gain.

Mr. Taylor made a motion, seconded by Mr. Reynolds to authorize Mr. O’Keefe to draft a letter to the State Ethics Commission to have guidance to protect the Board on any decisions that might be questionable. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated the lease extension agreement with American Tower is ready to be finalized by the Board. The tower is located on the Piston Popper property on Compass Road. They agree to be obligated to maintain the property in accordance with the Township Ordinance. The terms of agreement are that the lease will be for 20 years, which will be 4 terms of 5 years each until 2049. There will be a 3% annual rent increase paid to the Township. Mr. O’Keefe stated that American Tower is looking for approval. Mr. Taylor stated we need to put this to bed, the grass has been cut and is being maintained.

Mr. Hensel made a motion, seconded by Mr. Taylor, to authorize agreement of the terms of the American Tower lease. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report: The Planning Commission met on November 15, 2017 at 7:00 p.m. Ms. Heineman called the meeting to order. Eric Carlson came before the Planning Commission with a revised plan for Phase 4A & 4B of Sadsbury Park and a request to recommend to the Board of Supervisors for approval. A motion was made and seconded to recommend the Board of Supervisors approve Sadsbury park Phase 3B & 4A contingent conditions are met with the MacCombie letter dated October 23, 2017 with the exception of comment 6E, that the sidewalk remain as proposed. Michael Gill also came before the Planning Commission to discuss Sadsbury Commons. Discussion included square footage, traffic, sewer, parking, park & ride, loading docks, topography, and stormwater flows. The Zoning Update was discussed and a motion was made and seconded to authorize advertisement of the Zoning Ordinance.

Township Building/Zoning Report: Mr. Lowry reported that for the month of November there were 40 inspections performed and 89 inquiries have been received. Three permits were issued in November for 2 single family dwellings and 1 deck. Mr. Lowry reported that John Rock will be going to the Zoning Hearing Board on January 29, 2018 for a building addition. The Zoning update will be sent to the County for review for 30 days and will then need an authorization for advertisement for adoption.

Chester County Airport Update: no report

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the November 2017 General Fund invoices in the amount of $198,533.14. With there being no questions from the public, the Board voting, “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the November 2017 Sanitary Sewer invoices in the amount of $52,429.51. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Mr. O’Keefe stated that next on the agenda is a resolution to authorize a fire tax and a resolution to authorize an Emergency Services tax, with a combined raise in taxes of
1 mill. This is a township wide tax to fund all fire services. Mr. Reynolds stated that passing the tax does not define who the money is going to. Mr. Cazillo stated that in the budget minutes, Mr. Reynolds stated that he needs money to put an addition on the Sadsburyville Fire Company building. Mr. Reynolds stated the Ethics Committee will decide how the money is spent. Stephanie Silvernail asked why not wait until January 2018, to vote on this tax. The tax does not have a designated place to go and will just sit in the General Fund, the resolution does not say what organization will receive the funds. Heidi Androwick made the comment that sewer usage is going up, and now more taxes. People only have so much money. Mr. Reynolds stated that Hyland Township, Parkesburg Borough, West Sadsbury Township all have a fire tax. Tony Clark asked how we are paying now. Mr. Hensel stated that the fire departments were paid out of the General Fund.. Vicky Horan asked if fire Companies provide financials to the Township for funds. Mr. O’Keefe answered that yes, they do. Christine Moore asked where we are on funds. Mr. Reynolds stated the Township breaks even on taxes providing police, the Public Works, and the administration staff. Robert Silvernail stated they should not pass any resolutions until there is an Ethics review.

Mr. O’Keefe stated he feels they should hold off on passing the fire tax and EMS tax resolutions until the Ethics letter is written and be cautious and get feed-back from the Ethics Committee. He said you could be looking at a 1 to 2 month turn around time.

Elmer Pluck asked what will be done with the money from the sewer sale. Mr. Reynolds stated that the sale is not a done deal now.

Mr. Reynolds made a motion, seconded by Mr. Taylor to table the tax increase to next month. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds stated that at the budget meeting, it was determined the Township would hire a full-time police officer and a part-time officer to replace a part-time officer who left the force.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to promote Officer Al Haldeman from part-time officer to full-time officer to take effect January 1, 2018. With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Reynolds made a motion, seconded by Mr. Taylor, to hire Michael Hawley, as a part-time officer to start immediately. With there being no questions from the public,
Mr. Hensel voting “nay”, the motion passed.

Public Comment:

Mr. Reynolds stated that this is Mr. Hensel’s last Board of Supervisors meeting and he would like to thank him for his service to the Township.

Mr. Taylor reported that tomorrow is a state-wide winter preparedness day and every Township will run on generator power from 9 a.m. to 3 p.m.

Mr. Taylor also said that this is the first year he will be missing Christmas with his family and friends. Thanks to his wife, they will get through it.

Mr. Walters thanks everyone for their support and he appreciates being here and wants to wish everyone “Merry Christmas.”

Simon Jessey says volunteers are needed for the Park Committee. There have been several Board of Supervisors budget meetings and the attendance has been poor.

Heidi Androwick stated the budget meetings should be at night.

A resident stated that there should be a sign on Old Wilmington Road stating that there is a tunnel at Greenbelt. Mr. Walters will contact PennDOT about signage as Old Wilmington Road is a state road.

Heidi Androwick stated she filled out a complaint months ago about a property near her home that needs to be looked at. Mr. Lowry will look at it.

Scott Weaver stated he has been with the firehouse since he was 15 years old. He voted against the consolidation. It is very expensive.

Ellen Rice stated her mother had a house fire on Newport Avenue. Berks Fire Repair said that Mr. Lowry was the rudest person that he has ever worked with. Mr. Lowry stated they were working without a permit, and he insisted they apply for one. Mr. Lowry asked them to cut the grass per Ordinance. Ms. Rice said they were planning to cut it anyway.

Stephanie Silvernail said Mr. Sabbi’s house burnt down, in close proximity to the Sadsburyville Fire house.

Vicky Horan asked if the Township has the ability to pay bills through the website? Mr. Walters will look into the possibility.

Chief Ranck stated that as the Chief of Police, he would like to personally thank each Supervisor for their decision in taking the initial step to advance the much needed growth and expansion of the police department and being able to provide the best level of law enforcement service to each and every Sadsbury Township resident. Thank you.

Mr. Taylor thanked Chief Ranck for all his visits and prayers.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds to adjourn the meeting. With there being no comments from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted

Linda Shank
Secretary

Board of Supervisors Budget Meeting, Friday, December 29, 2017

Board of Supervisors Budget Meeting, Friday, December 29, 2017

A budget meeting of the Sadsbury Township Board of Supervisors was conducted on Friday, December 29, 2017 commencing at 9:00 a.m.  Chairman, Mr. Hensel called the meeting to order. Present was Supervisor Mr. Reynolds and Township Solicitor, Mr. O’Keefe.  Several attempts were made to contact Mr. Taylor, by cell, land line and attempting to call the nurses station; but was not able to contact Mr. Taylor.

The moment of silence and Pledge of Allegiance was waived.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the December 2017 General Fund invoices in the amount of $60, 385.47.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to pay the December 2017 sanitary sewer invoices in the amount of $13,564.40.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated that Mr. Reynolds should not vote on the 2018 general fund budget, as there are items pertaining to funds for the fire companies.  As Mr. Reynolds is Assistant Chief of Sadsburyville Fire Company, it could create a conflict of interest.  Mr. Reynolds has signed an Abstention Memorandum as a reason for abstaining on this vote.

 

Mr. Hensel made a motion, seconded by Mr. Reynolds, to vote on the General  Fund budget at the Board of Supervisors meeting on January 2, 2018.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to adopt the 2018 sanitary sewer budget.  With there being no questions, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Reynolds, to close the books for the year 2017.  With there being no questions, the Board voting “aye”, the motion passed.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Reynolds to adjourn the meeting.  With there being no questions, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank,
Secretary