Board of Supervisors Regular Meeting, Tuesday, June 6, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, June 6, 2017 commencing at 7:00 p.m. Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.  Supervisor, Mr. Schuibbeo was absent.

A moment of silence and Pledge of Allegiance was observed.

Mr. MacCombie opened the bid packages for the Sadsbury Township 2017 resurfacing project.  There was only one bid package to open and that was from DeRocco Brothers from West Chester, PA for a bid amount of $214,740.10.

Mr. Hensel made a motion, seconded by Mr. Taylor to have Mr. MacCombie review the bid and justify to the state why there was only one bid.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Heidi Androwick asked why was there only one bid.

Mr. MacCombie explained that the bid entailed paving and oil and chip.  Some companies only do paving and some only do oil and chip.  This contractor does both.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 3,573 miles during the month of May and handled 249 incidents for the month of May of which 29 of these incidents were handled by the Pennsylvania State Police during off hours as follows:  9ll hang-up 3, assault with injuries 1, vehicle crash with injuries 1, property damage crash 2, alarm fire 2, alarm police 3, animal complaint 1, assist fire department 1, assist to other police department 5, burglary 1, business check 77, civil dispute 3, criminal mischief/vandalism 1, child custody dispute 1, disabled vehicle 1, disturbance 3, domestic disturbance 4, public intoxication (alcohol/drugs) 1, emotional disorder, erratic driver 1, for police information 8, house/vacation check 19, identity theft 1, keys locked (vehicle, house, etc. )  2, medical emergency 25, missing person 1, noise complaint 1, Township park check 2, service of PFA Order 1, police report (not in progress) 21, suspicious condition 3, suspicious person 1, traffic general hazards 8, traffic stop 9, residential vacation check 1, warrant hit or service 1, and 3 well-being checks.  The May criminal arrests are as followed:  burglary, criminal trespass, possession of drug paraphernalia, and public intoxication.  These do not include any potential arrest from any current active criminal investigations.  On May 10th, Chief Ranck attended the monthly Chiefs of police meeting in Phoenixville.  On May 10th , Sergeant Imhoff attended a mandatory TAC training at the Pennsylvania State Police Academy and is now authorized access through J-net to prepare for departmental audits conducted by the Pennsylvania State Police pertaining to federal security rules and regulations.  On May 18th , Sergeant Imhoff and Officer Haldeman attended a TraC training conference at the Pennsylvania State Police Academy.  TraC is a program which is used by our agency along with 450 other municipalities in the Commonwealth including the Pennsylvania State Police for the issuing of electronic citations, preparing and completing PA crash reports, written warnings, and the electronic transfer of data from the TraC program into our Cody records management system directly from the patrol vehicles.

Township Public Works Report:  For the month of May, the Public Works Department spent a majority of its time maintaining Township owned properties, streets, right-a-ways, buildings, signs equipment and our storm drain system.  Vegetation and woody debris were removed Township wide along roadsides, guide rails, road signs, bridges, and fire hydrants.  Sadsbury Township experienced an above average amount of rain for the month of May. Do to this fact, inspection and removal of debris from our storm drain systems occurred much more frequently.  We also had several large trees saturated by rain come down in road right-a-ways.  All of these trees impacted road travel and all were removed within minutes of the Public Works Department being notified.  Illegal dumping took place twice this month.  One occurred on Timacola Road in the area of the pumping station consisting of a large pile of construction materials and the other dumping occurred on Greenbelt Drive consisting of household items. Both were cleaned up and disposed of properly.  At Bert Reel Park, the walking trail was made safe by removing all exposed tripping hazards and ruts, the fencing was repaired, the rear pavilion was edged out and mulched, and the concession stand’s westerly facing wall was cleaned of graffiti and primed and painted.  An unsafe electrical box was removed and placed under-ground. Additional lighting was added in hopes of deterring illegal activities between the hours of sunset and sunrise when the park is closed.  The infield of the ball field was improved and groomed by Supervisor Earl Taylor, who did a fantastic job.  At Sadsbury Park two loads of Diamond Tex was added to the ball field and groomed.  This was completed with the assistance of Supervisor Earl Taylor also. The equipment hours were 17.6 and the vehicle miles were 629.8.

Mr. Taylor reported the John Deere Tractor needs to have replacement parts for the damaged parts for the 290 off-set flail at a cost of $578.52.

Mr. Taylor made a motion, seconded by Mr. Hensel, to purchase parts to replace damaged parts for the 290 off set flail mower attachment for the John Deere Tractor at a cost of $578.52.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Taylor stated he would like to have Tommy Scott cut vegetation in the roadside right-a-way at a rate of $70.00 per hour.  This is to cut the vegetation that the John Deere cannot reach on such roads as Stovepipe Hill Road, Compass Road, Skiles Road, Old Mill Road, Greenbelt Drive, Chestnut Street, Quaker Road, and Railroad Alley.

Mr. Taylor made a motion, seconded by Mr. Hensel, to approve Tommy Scott cut vegetation in the roadside right a-way at a rate of $70.00 per hour, one day only with an 8 hour limit.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Emergency Management Report:  Mr. Taylor reported he has received from the county the Incident Report.  This is shared with the counties bordering Chester County.  Valley Township communicates with their Road Department with this program.   Mr. Taylor is taking Class IS315 – Training for Incident Command.  Mr. Taylor has four more classes to take, which are IS522, IS554, IS556, and IS558.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of May, 2017, The Keystone Valley Fire Department responded to 27 calls for:  fire 7, rescue/medical assist 7, false alarm 5, good intent 6, and service call 2.  The response by municipality is as follows:  Sadsbury Township 3, West Sadsbury Township 10, Highland Township 1, Parkesburg Borough 9, and out of District 4.  The average personnel per call was 7, with a total of 185 personnel for combined response hours 117.95.  The average response time from dispatch to on-scene was 9 minutes.  There were 3 trainings in house with 33 members attending for 198 hours combined training hours.  The fire units traveled 1,842 miles using 196.3 gallons of fuel and the ambulance(s) traveled 2,787 miles and used 282.5 gallons of fuel.  The total miles traveled was 4,629 and the total fuel used was 478.8 gallons.  The Keystone Valley EMS Division answered a total of 101 calls for the month of May for:  treated/transported BLS 31, treated/transported ALS 36, no service required 9, patient refusal 10, recalled on route 6, recalled on scene 3, lift assist/public assist 5, and 1 unfounded.  The municipal break-down is as follows:  Parkesburg Borough 26, Sadsbury Township 38, West Sadsbury Township 13, Highland Township 7, Atglen Borough 2, Caln Township 1, Christiana Borough 4, East Fallowfield Township 1, Coatesville City 1, Upper Oxford Township 1, West Fallowfield Township 4, Sadsbury Township Lancaster County 2, and Valley Township 1.

Sadsburyville Fire Company Report:  Dave Reynolds reported for the month of May, 2017, Sadsburyville Fire Company responded to 20 calls for:  8 house, 2 fire police, 4 auto accident, 3 AFA, 1 drug overdose, 1 relocate, and 1 commercial structure.  The volunteer firefighters responding was 136 with an average of 6.8 firefighters per call.  Eighty- four miles were traveled with an average of 4.2 miles per call.  The pump miles were 11.  Time in service was 10 hours and 5 minutes, with the average time in service at 50 minutes per call.  The responses per municipality are as follows:  Sadsbury Township North 8, Sadsbury Township South 1, Valley Township 2, West Sadsbury Township 1, Modena 1, Honey Brook 1, and Coatesville 6.  The training topics for May are:  Vehicle rescue, SSCBA, gas meters, and hose line advancement.   Mr. Reynolds stated he met with contractors (Hooper) for the $350,000 extension to the Fire Company.  They plan to break ground the end of August and be under roof in September.

Sadsbury Township Park Committee Report:  Mr. Jessey reported the Park Committee met on May 22, 2017 and discussed the Tri-Centennial.  UTICOM will provide the street banners again this year, and Vietri Electric has agreed to furnish our electrical needs for the event.  Mr. Hensel’s food handlers license is displayed at the snack shack.  Mr. Walters is in touch with the Chester County Historical Society and he might have access to a PA system.  The committee came up with a potential list of sponsors to prepare for mailing out forms.  Mr. Jessey will start to send out letters to the sponsors to start to get money coming in and he will contact Hougar Farms to ask about straw bales, and also seek performers and displays.  Mr. Brecht will contact John Rock about a platform and Mr. Walters will contact a fireworks company to get prices for the event.  The meeting was adjourned at 8:00 p.m.  Mr. Taylor said he found a picture of Bert Reel, who the park is named after.  Mr. Jessey stated he has sent out letters and has gotten some sponsors.  He also stated the keys to the park should only be in the hands of the Park Committee.  Chief Ranck told Mr. Jessey that his ball team loves the snack shack being open during his games.

 

Township Engineer Report:   Mr. MacCombie stated he has a Letter of Credit Reduction Certificate of Completion from Aerzen USA Corporation in the amount of $112,939.44 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction Certificate of Completion from Aerzen USA Corporation in the amount of $112,939.44 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Aerzen USA Corporation for the Aerzen USA, 108 Independence Way expansion in the amount of #810.00 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA for the Aerzen USA 108 Independence Way expansion in the amount of $810.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $175,138.01 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Bank Reserve Account Reduction Certificate Completion for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $175,138.01 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $10,231.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $10,231.87 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for the CVS Store #10399 in the amount of $193.12 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $193.12 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported to the Board that he received a quote from Modern Group to replace the block heater hoses, coolant, and batteries for $2,522.16.

Mr. Hensel made a motion, seconded by Mr. Taylor, to accept the quote from Modern Group for maintenance at the pump station to replace block heater hoses, coolant, and batteries for $2,522.16.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported his company will look at the trench settlement along Old Wilmington Road.

Mr. MacCombie stated that the relocation of Compass Road will require a right-a-way from the property owner.

Heidi Androwick asked why is the road being relocated.

Mr. MacCombie stated it has been hard to get in and out of Compass Road.  The road would be relocated to Route 10 so it would be easier and safer.  It would require a right-a-way from the property owner and the funding okay from PennDot.

Mr. Taylor relayed to Mr. MacCombie that Stovepipe Hill Road is sinking from work done by Pennsylvania American.  Mr. MacCombie stated Pennsylvania American was supposed to fix the road in the spring.  They were told it was unacceptable.

Mr. Jessey asked if the Sadsbury Village Enhancement Project is finished.  Mr. MacCombie said there is $50,000 outstanding to be released.  A utility company tore up the Road in front of the Township Building and it needs to be fixed.  Mr. Taylor stated the ruts and signs to be repaired are PennDots responsibility, and we are at their mercy.

Mr. Taylor would like to thank John Lymberis for having his crew mow the islands.

Township Solicitor Report:  Mr. O’Keefe reported that Pennsylvania American wants an extension of the exclusivity period until the next Board of Supervisors meeting.  Appraisals are being done by PAWC and also the Township.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period with Pennsylvania American until the next Board of Supervisors meeting on July 6, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated there is an application for property to be placed into Agricultural Security.  A public notice was advertised in the Daily Local News, the property was posted, and it was sent to the Chester County Planning Commission.  We are now waiting for their comments and no action is required tonight.

Mr. O’Keefe stated the Floodplain Ordinance is required by FEMA as well as the state.  This was sent to the Chester County Planning Commission, and will get their comments by the next meeting.  No action is required tonight.

Mr. O’Keefe received an extension letter from Mr. Gill, representing Sadsbury Commons, granting an extension to September 30, 2017.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend Sadsbury Commons application for Land Development Approval from July 3, 2017 to September 30, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  The Sadsbury Township Planning Commission met on Wednesday, May 10, 2017 at 7:00 p.m.  Michael Gill came before the Planning Commission to discuss Sadsbury Commons Preliminary Land Development.  There will be a resubmission of plans different from the ones presented at this meeting.  Mr. Gill will bring the resubmission back to the Planning Commission when all the review letters are completed.  The Planning Commission made a request that Sadsbury Commons obtain Menke and Menke to do a landscape review.

Township Zoning Report:  Mr. Lowry reported that 45 inspections were performed and 96 inquiries have been received.  Eleven permits were issued in May for:  4 single family dwellings, one antenna, one temporary tent, one pool, one pergola & patio, one mobile home and three decks.  A meeting will be held in June to review a proposed building on Lot #7 Morris Farm.  Sadsbury Commons has presented Preliminary Land Development plans to the Township and will resubmit in the future.  A meeting was held with AIM Development Corporation to discuss the land acquisition.  A lot approximately 1.8 acres adjacent to the current Township building has been presented to the Township for consideration.  Additionally, 18 acres of open space will be acquired in exchange for the Township accepting dedication of the roads and public sewer by the Township.  Mr. Lowry stated he spoke with the representative of Bellaire to finalize plans for reopening the gate at Old Wilmington Road.  This will need the agreement of PennDOT.

Mr. Lowry stated this was a Board of Supervisors directive to look into opening this road, and it remains a Board decision.

Heidi Androwick asked when the roads are dedicated, will the Road Department plow the industrial center, and what will happen to the residents?Mr. Taylor stated that when we get a bad snow storm, the residents would come first.

Ellen Rice wants a flashing light so that trucks can’t go down Old Wilmington Road and get stuck at the tunnel.  Mr. Lowry stated the Township cannot put signs on Old Wilmington Road, as it is a state road.  You would need to contact Harry Lewis or Andy Denniman.  Chief Ranck stated that for the last three days in a row, he has had to get trucks turned around at the tunnel and he thinks a flashing light at Quarry Road would help.  GPS takes trucks down 1st, Avenue.  Mr. Hensel stated this is an on-going problem.

Chester County Airport Update:  No report

Township Manager Report:  Mr. Walters stated he is attended the Zoning Update meetings, Planning Commissions, and the Parks and Recreation meetings.  The Month of May, he has attended the Route 30 bypass meeting, the Chester County Planning Commission on Landscapes 3 meeting on development and open space, the Chester County Historic Committee, and the Chester County PSATS meeting in new HIPPA regulations and new guidelines for grants and county matching funds.  Mr. Walters is working with Whitford Insurance Company on Township policies, is reviewing policies with the Township computer IT person, and is working with Dave Porter from Mr. MacCombie’s office on grants.  Mr. Walters has visited Aerzen USA, John Rock, Sikorsky, and Vietri Electric.  He is reviewing the Township accounts, bills, checks, insurance, and grants.  Mr. Walters has met with 16 residents this month.  The residents come first, and Mr. Walters is available to come to Home Owners Association meetings, if that is desired.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the May 2017 General Fund invoices in the amount of $178,350.35.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the May 2017 Sanitary Sewer invoices in the amount of $87,338.84.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Public Comment:

Mr. Taylor stated that has a receipt for Jamie Bowers for his CDL License, which is mandatory that he would like to have the Board pay for. If it is not approved, Mr. Taylor will pay for it.  Mr. Hensel asked if this was approved in the past?  Heidi Androwick says if he needs it for his job, pay it.  Mr. Hensel wants to table this matter until next meeting.  Mr. Taylor stated if you need to look into it, fine.

Jen Cofroth stated there is an ongoing problem with drugs and drug overdoses at Bert Reel Park.  You have to be vigilante with needles everywhere.  Mr. Walters stated that one of our Road Department workers got stuck with a needle.  Jen Cofroth stated the lights at the park are enabling the druggies to party at the park at night.  There are no cops patrolling at the park.  Drugs are being bough even in the porta potties.  She has an eleven year old daughter watching this go on day and night.

Heidi Androwick asked if cameras can be put in the park.  Mr. Taylor stated that was brought up a couple years ago, but was never acted on.

Mr. Lowry stated he has a friend who could give a price for cameras at the park.

Mr. Lymberis suggested a dusk to dawn fence so no one could drive into the park.

Jen Coftoth stated that would keep the drivers getting in but there are a lot of walkers. That would take away about 25% of getting in.

Mr. Hensel stated the park used to have a sign stating the park was closed “dust to dawn”, Mr. Hensel will have Mr. Walters get costs for fencing.  Mr. Walters said he will look into something that will work, maybe a fence and gate.

Chief Rank told Mr. Hensel the sign is at the concession stand.

Mr. Taylor stated cars can still go around the gate and run on the grassy area to get into the park.

Chief Ranck stated they can also come down across the field at the ball park.  Something has to be done in that area, also.

Michael Loftus suggested to reopen the road to the swimming hole.  Mr. Taylor stated that is swampy and he would discourage anyone from driving down there.  That area also might be Amtrak property.

Mr. Hensel instructed Mr. Walters to call Amtrak to see if they can patrol the area more often.

Mr. Moskel asked if the bids for the street paving and road repairs could be separated on the bid for companies who did paving and companies who did oil and chip. Maybe you could get a better price.  Mr. MacCombie said it could be rebid if necessary.  The bidder price came in around the budgeted amount.

Emanuel King stated the old school house on Octorara Road has been in bad shape for the last couple of years.  There is no roof and the place needs to be cleaned up.  Mr. Hensel stated the building is owned by the Upper Octorara church.  Mr. Lowry stated the Township does not have a property maintenance code.

Mr. Taylor would like to know what the church’s intentions are with the building.  Mr. Lowry will check with the church.

Ms. Androwick asked what about when someone does not cut their grass, what is the law on not cutting grass.  Mr. Lowry stated it would be a general ordinance that grass can be not over 12 inches high.

Ms. Androwick stated that every year she complains that the neighbor needs to mow the grass at his apartment building.  Mr. Lowry stated the owner was already cited, and the next move would be to send the Road Department to mow the grass and bill the property owner and if he does not pay, a municipal lien will be placed on his property.

Noreen Ficken stated she is worried about lyme disease and high grass breeds ticks.  People and animals can be bitten by ticks and now there is a new strain of lyme disease that is deadly.  Please change the Ordinance and not let grass get to 12 inches high.

Christine Moore asked if the Township is hiring a treasurer.  Mr. Hensel stated the Board is not doing anything at the moment.  We are in pretty good shape with the employees that we have, so we are not hiring, at this time.

Ellen Rice asked what is the status of Keystone Valley Fire Department?  Mr. Taylor said he cannot answer that questions.  Mr. Schuibbeo is taking the point on that and he has positive feed-back.

Michal Loftus stated that Sadsburyville fire Company is in align with Westwood Fire Department.

Christine Moore stated that Sadsburyville Fire Company is planning to add on to their building.  Are they asking the Township for funds?

Heidi Androwick wants to know why can’t the residents say what is done with Keystone Valley.  It is a big decision and the residents should have a say.

Michael Loftus stated that in Pomeroy, the Township is leaving the citizens blind.

Mr. Hensel wants the residents to let the process with Anthony Schuibbeo and Keystone play out.

Michael Loftus stated the Board is waiting until the election is over before letting Sadsburyville and Westwood take over.

Heidi Androwick stated Keystone is here until November.
Mr. Loftus stated that’s right around election.

Ellen Rice stated that Keystone Valley does a fine job for the Township.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting, “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Parks and Recreation Committee Minutes May 22, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on May 22, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Bryan Walters

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had obtained quotes and estimates for Tricentennial-related items, including tables, chairs, volunteer T-shirts, and a sponsors banner.
  2. Mr Jessey reported that UTICOM had kindly agreed to provide our street banners again this year, and Vietri Electric had kindly agreed to service our electrical needs for the event.
  3. Mr Jessey distributed a diagram showing a proposed field layout for the event.
  4. Mr Hensel produced a fresh copy of his food preparation license, which is now displayed in the Snack Shack.
  5. Mr Walters reported he has an ongoing dialog with Chester County Historical Society, and he thinks he may have sourced a PA system.

New business

  1. The committee audited a list of potential Tricentennial sponsors to prepare for mailing out forms.
  2. The committee discussed setting up and running the Tricentennial event, and how many volunteers we think we will need.
  3. The committee checked the tax status of the Snack Shack. PA law seems to indicate tax need only be collected on prepared food, which does not apply to the Snack Shack at this time.

Assignments for next meeting

  1. Mr Jessey to mail out sponsor letters and forms, contact Hougar Farms to ask about straw bales, and contact other organizations to seek performances and displays for the Tricentennial.
  2. Mr Brecht to contact John Rock to ask about a platform for the Tricentennial stage.
  3. Mr Walters to contact a fireworks display company to get prices and advice about a venue.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes April 24, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on April 24, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Anthony Schuibbeo, Bryan Walters

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had passed on matters concerning the upkeep of the baseball field to the township manager.
  2. Mr Jessey reported that the vendor and sponsor forms were approved by the township’s lawyer and were now being distributed.
  3. Mr Jessey reported that he had been unable to get permission to hold a fireworks display in Sadsbury Park. Mr Walters offered to contact the fireworks company to get their input.
  4. Mr Hensel reported that he and Mr Jessey met with Mr Damon, who said Gateway Church would be happy to act as a venue for the Tricentennial, provided it would not disrupt Saturday service.
  5. Mr Hensel reported that he continues to try to get food truck vendors involved. Mr Walters offered to assist in finding food providers for the event.
  6. Mr Hensel reported that the Little League would not be using the baseball field in Bert Reel Park this summer, due to low turnout.
  7. Mrs Jessey reported that she is maintaining a list of vendors and sponsors for the Tricentennial.

New business

  1. Mr Jessey encouraged Mr Schuibbeo and Mr Walters to begin preparations for the renovation of the basketball court in Bert Reel Park.
  2. Mr Jessey presented artwork to the committee for Tricentennial Day. The artwork will be submitted to the township supervisors for their consideration.
  3. Mrs Jessey presented a plan for a photography competition, with the winning image to feature prominently in an upcoming township mailer. The committee bounced ideas around for how to conduct the competition.
  4. Mr Jessey said he is going to seek reimbursement for printing costs from the township supervisor.
  5. The committee discussed ideas about activities and displays for the Tricentennial. Mr Walters said he will contact Chester County Historical Society for their assistance.
  6. Mr Jessey presented quotes for tents from Discount Tent Rental, and for inflatables from Bouncy Roo.
  7. Mr Jessey reported he had tried to contact UTICOM about banners and yard signs, but he had not yet received a response.
  8. The committee discussed the need to rent a PA system for the Tricentennial. Mr Walters said he may know someone who could provide the necessary equipment. Mr Jessey said he would also seek quotes from rental companies.
  9. The committee discussed T-shirts for the event, agreeing that the high visibility we had with the 2016 shirts was very helpful in identifying volunteers.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Board of Supervisors Regular Meeting, Tuesday, May 2, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, May 2, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisors Mr. Schuibbeo and Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel announced the Board met in Executive Session before tonight’s meeting to discuss legal matters.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Ranck reported that the police patrolled 3,686 miles during the month of April and handled 248 incidents during the month of April of which the State Police handled 24 of these incidents as follows:  911 hang-up call 2, vehicle crash with injuries 1, property damage crash 6, accident serious 1, alarm fire 1, alarm police 6, animal complaint 2, overdose 2, Assist fire department 1, assist to other police department 4, shrubbery fire 2, business check 65, civil dispute 2, criminal mischief/vandalism 3, disabled vehicle 1, disturbance 3, domestic disturbance 3, erratic driver 6, field or brush fire 1, for police information 5, fraud (actual or attempted) 1, harassment 2, house/vacation check 15, keys locked (vehicle, house, etc.) 1, medical emergency 22, Township park check 2, repossession 1, police report (not in progress) 20, shots heard or shooting (no injuries) 1, suspicious condition 7, suspicious person 2, suspicious vehicle 1, theft 1, theft from vehicle 1, Traffic general hazards 5, trespasser 2, traffic stop 2, and well-being checks 6.  The April criminal arrests are as follows:  Burglary, (2) Criminal trespass, theft, receiving stolen property, harassment and criminal mischief.  These do not include any potential arrest from any current active criminal investigations.  On April 25th , Chief Ranck and Sergeant Imhoff attended a training course in (best practices in police management), that was held at the Chester County Public Safety Training Campus in Coatesville.

Township Public Works Report:   For the month of April, the Public Works Department cleaned up from the winter season and prepared the Township owned properties for mowing.  At the Main Township Building, trees were pruned and diseased trees were removed.  Mulching was completed.  At Sadsbury Park, Bert Reel Park, Taylors Lot and Greenbelt Park area, the trash and many tree limbs were picked up.  The water facilities at Bert reel Park has been turned on.  When all these tasks were completed, these properties were mowed for the first time this season. On April 6,2017, the Township experienced heavy rain throughout the day and one bad storm associated with high winds that caused some minor power outages that affected the area.  On Old Mill Road, a large tree came down over the Buck Run Bridge.  This road was closed for only a short period of time until the tree was removed.  On this day, we checked and cleared drains as needed and removed small debris from the roadways mainly by hand.  On April 21st, the Township conducted its annual road inspection with the Public Works Department, Earl Taylor, Anthony Schuibbeo, Bryan Walters and our Engineer firm all in attendance.  Sewer meter readings were recorded for the first quarter and several pot holes were filled, several street signs were repaired, many PA 1 calls were completed, and maintained our equipment and vehicles, and storm drains over the month as well.  There was only one incident of illegal dumping that occurred on Greenbelt consisting of tires. The equipment hours were 8.3 and the vehicle miles were 336.

Mr. Taylor requested the Board accept Jared Dalmas for part-time summer help.  He is needed to help with safety issues.  He can help with pot holes, mowing and getting things caught up.  According to the union contract, he can work for a period of 90 days.  Mr. Hensel stated that as long as he did not work over 90 days, there was no problem having Mr. Dalmas for part-time summer help.

Emergency Management Report:  The Emergency Operations Plan has been accepted by the county.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of April, 2017, The Keystone Valley Fire Department responded to 22 calls for:  fire 1, rescue/medical assist 6, false alarm 1, good intent 11, CO call 1 and fire police 2.  The response by municipality is as follows:  Sadsbury Township 2, West Sadsbury Township 8, Highland Township 0, Parkesburg Borough 8, and Out of District 4.  The average response by personnel per call was 8 with a total of 172 personnel for combined response hours 56.6 hours.  The average response time from dispatch to on-scene was 6 minutes.  There were 5 in-house trainings with 55 members attending for 187 hours combined training hours.  The fire units traveled 1,148 miles using 220.9 gallons of fuel.  The Ambulance traveled 2,673 miles and used 269.9 gallons of fuel.  The total miles were 3,821 and total fuel used was 49.8 gallons.  The maintenance hours on all apparatus was 31 hours.  The Keystone Valley EMS Division answered a total of 92 calls for the month of April for:  treated/transported BLS 37, treated/transported ALS 29, no services required 10, patient refusal 8, recalled on-scene 3, treated and released 1, lift assist-public assist 2, dead at scene 1, and 1 unfounded.  The municipal break-down is as follows:  Parkesburg Borough 32, Sadsbury Township 29, West Sadsbury Township 20, Highland  Township 6, Christiana Borough 1, Valley Township 2, West Fallowfield Township 1, and Atglen Borough 1.

Sadsburyville Fire Company Report:  Deputy Chief Brecht reported for the month of April 2017, Sadsburyville Fire Company responded to 20 calls for:  1 odor investigation, 4 house, 3 fire police, 1 outbuilding, 1 brush, 1 ambulance assist, 3 accident, 1 AFA, 1 controlled burn, 2 drug overdoses, 1 trees & wires, and 1 relocate.  The response by municipality is as follows:  Sadsbury Township North 9, Sadsbury Township South 0, Valley Township 6, East Fallowfield Township 1, West Caln Township 1, West Brandywine Township 1, Coatesville City 1, Caln Township 1.  There were 141 volunteer firefighters responding with an average of 7 firefighters responding per call.  There were 109 miles traveled with an average of 5.5 miles per call.  The pumper miles were 32.  There were 205 combined firefighter training hours and 132 combined personnel fundraising hours.

Sadsbury Township Park Committee Report: The Sadsbury Parks and Recreation committee met on April 24, 2017 at 7:00 p.m. The previous meeting minutes were adopted.  Township Manager, Mr. Walters, will now be responsible for the upkeep of the baseball field.  Mr. Jesse reported the vendor and sponsor forms for the Tri-centennial were approved by the Township’s lawyer and were now being distributed.  Mr. Jesse is unable to get permission to hold a firework display in Sadsbury Park; Mr. Walters will contact the fireworks company to get their input.  Mr. Damon, from Gateway Church, said the church would be happy to act as a venue for the Tri-centennial, provided it would not disrupt Saturday church service.  Mr. Walters offered to assist in finding food vender for the event.  Mr. Hensel reported the Little League will not be using the baseball field in Bert Reel Park this summer, due to low turnout.  Mr. Jesse would like to have the basketball court renovation preparations looked into.  Artwork, and plans for a photograph competition were discussed.  Mr. Walters will contact the Chester County Historical Society for their assistance with the event, and also will contact someone with a PA system who could provide the necessary equipment for the event.  T-shirts were discussed for the event, also. After assignments were given for the next meeting, the meeting was adjourned.

Mr. Jesse stated he has paid $80.58 for printer cartridge and has the receipt for all the printing he has done for the Park Committee.  Mr. Jessey would like to ask the Board of Supervisors to reimburse him for the payment for printer cartridges.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor to reimburse Mr. Jesse $80.58 for printer cartridges purchased for the Park Committee.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated he received a call from the Fallowfield Fillies to use the ball field at Bert Reel Park.  He will give the phone number to Mr. Jessey.  Mr. Taylor does not know the schedule at the ball field.  Chief Ranck will give the schedule of his team using the field, so there is no conflict in games.  Brian Gathercole stated the Fallowfield Fillies want to switch to Wednesday, Saturday, and Sunday.  Mr. Taylor asked Mr. Gathercole if Diamond-tek would help the Sadsbury Park ball field and make in playable.  Mr. Gathercole stated that it would.

Township Engineer Report:  Mr. Maccombie stated he has a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive in the amount of $11,722.00 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive, in the amount of $11,722.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 Per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Park Phase 4A, in the amount of $6,242.49 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineering Escrow release of funds for Sadsbury Park Phase 4A in the amount of $6,242.49 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park , Phase 4A in the amount of $79,123.04 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park Phase 4A in the amount of $79,123.04 per Mr. MacCombie’s recommendation.  With there being no questions from the public, The Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 for the Board’s approval

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated a letter was received from Sadsbury Arcadia Associates about final inspections of roads, sewer, curb, sidewalk, landscaping and dedication of the sewer lines by the Township.  Mr. MacCombie stated he needs more information regarding Phase 4C including documentation on roadways and easements.  Mr. MacCombie stated he is not in a position to act on this request at this time.

Mr. MacCombie stated that Sikorsky has a license agreement with the Township to have a cross walk on Washington Lane.  Chuck DiLabbio wants to install flashers. This requires a PennDOT permit for a flashing warning signal.  They are in the process of getting the permit.  Mr. MacCombie recommends the Board allow the flashers, as this is a safety issue.  The Board agrees.

Mr. Herbert MacCombie, the Public Works Department, Mr. Schuibbeo, and Mr. Walters did a road inspection around the Township.  $225,500 is budgeted for road repairs. The order of priority to repair is:

1. Andrew Drive & Frederick Drive Circle $105,916.25
2. Skiles Road $  28,826.88
3. Old Mill Road between Oct. & Friendship  $  48,178.63
4. Quaker Road between Rt. 30 & Octorara Rd $  13,330.63
5. Sadsbury Road between Oct. Rd & Boundary $  10,144.75

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve Mr. MacCombie  advertise for bid the projects listed for road repairs in 2017.  With there being no questions from the public, the Board voting “aye’, the motion passed unanimously.

Susan Bankert asked who is responsible for the signs on the highway, as they are broken and need to be fixed.  Mr. MacCombie stated the Village Enhancement Project has not been accepted by the Township.  The contractor is responsible now, but once all the punch lists are completed and the Township accepts the project, the Township will be responsible for the islands.

Township Solicitor Report:  Mr. O’Keefe reported that the Sadsbury Village Enhancement Project will have increased costs and the Township must accept by resolution and authorizes the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set for the by Agreement, as amended.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-10, to authorize the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set forth by the Agreement, as amended of increasing the cost of the project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated, there has to be a motion to sign the letter of Amendment.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to sign the letter of Amendment for the increase in cost of the Village Enhancement Project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that Pennsylvania American Water wants the period of exclusivity extended to the  next Board of Supervisors meeting.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period in the Letter of Interest by Pennsylvania American Water Company to June 6, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated he is still working on the Act 172 Ordinance that gives tax credits for firefighters and emergency personnel.

Mr. O’Keefe stated most Pennsylvania municipalities must rewrite their floodplain ordinance to the maps released by FEMA.  They are satisfied with ours as of now but will need some input from Mr. Lowry.

Ms. Silvernail asked the question if the new floodplain ordinance will be more or less restrictive.  Mr. MacCombie stated It would be a little more restrictive.  FEMA redid the maps and there must be a FloodPlain Coordinator.  The Township has 6 months to revise the ordinance.

Mr. Hensel made a motion, seconded by Mr. Taylor, to advertise the Floodplain Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated there is a property owner that wants to add a parcel to the Township’s Agricultural Security Area.  It is required the Township publish in the local newspaper this application has been received.  After 15 days, if there is no objection, it goes to the Chester County Planning Commission.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to advertise the addition of the parcel to the Township’s Agricultural Security Area.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report:  No meeting

Township Zoning report:  Mr. Lowry reported that for the month of April, there were 39 inspections performed and 84 inquiries have been received.  Thirteen permits have been issued in April for: Two single family dwelling, six townhouses, one alteration, one demolition and reconstruct barn, one renew for temporary farm stand, and one generator.  Mr. Lowry stated a real estate agent called and stated that the Fire Store is purchasing the Cumberland Insurance Building.  Mr. Lowry is meeting with AIM Development Corporation about land acquisition.  The Township Solicitor and Mr. Lowry are working on preparing an application for yearly registration and inspection and a fee structure for Lincoln Crest.

Chester County Airport Update:  Mr. Roberts reported the Authority met today.  The outcome of the April 12th meeting with Pennsylvania Senators, Sikorsky, and the Airport Authority will be important for the area.  The number one priority is a control tower.  The runway and taxiway are under repair.  The fuel prices at the airport are second only to Philadelphia.

Township Manager Report:  Mr. Walters stated that the Board covered all that he had on his report.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to pay the April 2017 General Fund invoices in the amount of $235,503.44.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the April 2017 Sanitary Sewer invoices in the amount of $89,251.09.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Mr. Taylor said with firefighters and police getting killed in the news, he would like everyone to say a prayer to watch over the police and firefighters.

Robert Silvernail wants to revisit the letter sent out on Republican Party letterhead and signed by two supervisors with Anthony Schuibbeo, Chairman and Dale Hensel, Vice Chairman.  Mr. Schuibbeo stated that it was a typo.

Ellen Rice asked how can you have safety in the Township when you want to get rid of safety by getting rid of Keystone Valley Fire Department?

Mr. Schuibbeo stated he spoke with Mr. Stackhouse but he is unavailable to attend meetings with Keystone Valley.  He attends many other meetings and has a family.

Kim Gathercole asked him why he ran for Supervisor and he needs to resign.

Robert Silvernail stated this letter is a fraudulent act and what else is going on the Township?

Heidi Androwick stated the big trash cans, Township Manager, let people have a say on things.  Ask us what we want.  We want the Township to communicate with us.

Kim Gathercole suggested that when the quarterly sewer bills go out, put notices in with them.

Robert Silvernail asked how the letter was distributed.  Mr. Hensel said it was signed electronically with permission and he did not mail it.

Mr. Silvernail asked if the letter was signed electronically, did the Republican Party send this letter. This letter would have never gone out from Republican Headquarters.

Mr. O’Keefe stated to let everyone deal with Township business.

Kim Gathercole stated that over 75% of the people here are concerned with the letter and you are shutting us down.

Ellen Rice asked why are you allowed to take away Keystone Valley when the public had no say.  Something as big as this, let people have a say.

Mr. Alderman stated the Township can’t afford to let Keystone Valley go.  Sadsburyville Fire Department does not have a ladder truck, no tank truck and nowhere to put the trucks if they had them.  Tell the Township the whole truth.

Mr. Hensel stated there has been discussions with Keystone Valley Fire Department to work something out. There is no agreement but will keep trying to talk.

Ms. Silvernail stated there are million dollar industrial properties in the Township and a fire in a 14 foot building and no ladder, what will happen.  There is Vietri, Aerzen, and Sikorsky to name a few, is the equipment adequate?  What about an ambulance?

Chief Cazillo, of Keystone Valley, said he wants everyone to know the meetings are with the Fire District and not with Keystone Valley.  Tom Scott is the Chairman of the Board.

Heidi Androwick asked do we need a full time Manager.  Why, all of a sudden now.  We should have had a vote on this.  He was hired without the residents knowing we needed a Township Manager and heard he was only hired because he was friends with someone on the Board of Supervisors.

Mr. Jessey stated the supervisors are elected to do a job. Do you feel that all decisions need a referendum?

Mr. O’Keefe stated that all the decisions made by the Supervisors have been advertised and held in public meetings.

Kim Gathercole asked how can a Township Manager be hired without public knowledge.

Erik Brecht stated the Township will still get a ladder truck and we are surrounded also by tankers.  Keystone Valley Fire Department has not used a ladder truck here in well over 8 years.

Susan Bankert says she comes to Township meetings and they are boring. Decisions are being made and no one is here.  What’s up with this letter? She sees a lot of campaign signs in the area.  How are you supposed to know anything about these guys?

Mr. Hensel stated he likes the Township and has a business here.  All the candidates care about this town.  Check with Chester County Pin to see who is running.

Mr. Jessey wants to know when the craters on Old Wilmington Road will be addressed.  Mr. Hensel stated some repairs to the tops of some were done.

Someone asked if the Board is going to try to communicate with the residents better.

Mr. Schuibbeo said he likes the idea presented by Kim Gathercole to put Township information in with the quarterly sewer bills.

Kim Gathercole stated to Mr. Schuibbeo that he promised he was going to improve communication between the Board of Supervisors and the residents, and it took her, a resident to come up with the suggestion of communication through sewer bills.  The Township is exploding and people do not know about Township meetings.  Start doing what you said you were going to do.

Mr. Silvernail still wants an explanation why the county would send out a letter with Mr Hensel’s and Mr. Schuibbeo’s names on it.

Heidi Androwick asked who made the decision to lower the sewer rate to $300.00 per year.  The rate in the minutes was initially $280.00 per year.  Where is the extra money and who made the decision?  Mr. Hensel stated they had to budget for  pump replacement, drains; there was just a crack in the wet well at the pump station that had to be taken care of.  Ms. Androwick still wanted to know who made the decision to not lower the rate to $280.00 and where the extra money went.

Mr. O’Keefe explained the rate is based somewhat on the fees charged for water by Pennsylvania American Water and how the Township Account looks at the fees and the sewer debt.  What PAWC rates amounts are, customer debt, the amount of customers, and operation costs determines if the Board increases or decreases the sewer rates.  The rate is not to make a profit, but to pay bills.  20% of invoices are not paid by customers.

Heidi Androwick said years ago when all the bills were not done properly by the previous Secretary/Treasuer, and the back billing was done to make up for the lost money, where did the extra money go?  Mr. McCombie stated there was no profit made, the money brought in was off-set by costs and there was not a surplus.

Christine Moore asked if the Township was still interviewing for the Treasurer position.  She applied for the position and has not heard anything.

John Moore asked if the police were in arbitration?  Mr. Hensel stated they are not in arbitration at this time, but can go.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Tuesday, May 2, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, May 2, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisors Mr. Schuibbeo and Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel announced the Board met in Executive Session before tonight’s meeting to discuss legal matters.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Ranck reported that the police patrolled 3,686 miles during the month of April and handled 248 incidents during the month of April of which the State Police handled 24 of these incidents as follows:  911 hang-up call 2, vehicle crash with injuries 1, property damage crash 6, accident serious 1, alarm fire 1, alarm police 6, animal complaint 2, overdose 2, Assist fire department 1, assist to other police department 4, shrubbery fire 2, business check 65, civil dispute 2, criminal mischief/vandalism 3, disabled vehicle 1, disturbance 3, domestic disturbance 3, erratic driver 6, field or brush fire 1, for police information 5, fraud (actual or attempted) 1, harassment 2, house/vacation check 15, keys locked (vehicle, house, etc.) 1, medical emergency 22, Township park check 2, repossession 1, police report (not in progress) 20, shots heard or shooting (no injuries) 1, suspicious condition 7, suspicious person 2, suspicious vehicle 1, theft 1, theft from vehicle 1, Traffic general hazards 5, trespasser 2, traffic stop 2, and well-being checks 6.  The April criminal arrests are as follows:  Burglary, (2) Criminal trespass, theft, receiving stolen property, harassment and criminal mischief.  These do not include any potential arrest from any current active criminal investigations.  On April 25th , Chief Ranck and Sergeant Imhoff attended a training course in (best practices in police management), that was held at the Chester County Public Safety Training Campus in Coatesville.

Township Public Works Report:   For the month of April, the Public Works Department cleaned up from the winter season and prepared the Township owned properties for mowing.  At the Main Township Building, trees were pruned and diseased trees were removed.  Mulching was completed.  At Sadsbury Park, Bert Reel Park, Taylors Lot and Greenbelt Park area, the trash and many tree limbs were picked up.  The water facilities at Bert reel Park has been turned on.  When all these tasks were completed, these properties were mowed for the first time this season. On April 6,2017, the Township experienced heavy rain throughout the day and one bad storm associated with high winds that caused some minor power outages that affected the area.  On Old Mill Road, a large tree came down over the Buck Run Bridge.  This road was closed for only a short period of time until the tree was removed.  On this day, we checked and cleared drains as needed and removed small debris from the roadways mainly by hand.  On April 21st, the Township conducted its annual road inspection with the Public Works Department, Earl Taylor, Anthony Schuibbeo, Bryan Walters and our Engineer firm all in attendance.  Sewer meter readings were recorded for the first quarter and several pot holes were filled, several street signs were repaired, many PA 1 calls were completed, and maintained our equipment and vehicles, and storm drains over the month as well.  There was only one incident of illegal dumping that occurred on Greenbelt consisting of tires. The equipment hours were 8.3 and the vehicle miles were 336.

Mr. Taylor requested the Board accept Jared Dalmas for part-time summer help.  He is needed to help with safety issues.  He can help with pot holes, mowing and getting things caught up.  According to the union contract, he can work for a period of 90 days.  Mr. Hensel stated that as long as he did not work over 90 days, there was no problem having Mr. Dalmas for part-time summer help.

Emergency Management Report:  The Emergency Operations Plan has been accepted by the county.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of April, 2017, The Keystone Valley Fire Department responded to 22 calls for:  fire 1, rescue/medical assist 6, false alarm 1, good intent 11, CO call 1 and fire police 2.  The response by municipality is as follows:  Sadsbury Township 2, West Sadsbury Township 8, Highland Township 0, Parkesburg Borough 8, and Out of District 4.  The average response by personnel per call was 8 with a total of 172 personnel for combined response hours 56.6 hours.  The average response time from dispatch to on-scene was 6 minutes.  There were 5 in-house trainings with 55 members attending for 187 hours combined training hours.  The fire units traveled 1,148 miles using 220.9 gallons of fuel.  The Ambulance traveled 2,673 miles and used 269.9 gallons of fuel.  The total miles were 3,821 and total fuel used was 49.8 gallons.  The maintenance hours on all apparatus was 31 hours.  The Keystone Valley EMS Division answered a total of 92 calls for the month of April for:  treated/transported BLS 37, treated/transported ALS 29, no services required 10, patient refusal 8, recalled on-scene 3, treated and released 1, lift assist-public assist 2, dead at scene 1, and 1 unfounded.  The municipal break-down is as follows:  Parkesburg Borough 32, Sadsbury Township 29, West Sadsbury Township 20, Highland  Township 6, Christiana Borough 1, Valley Township 2, West Fallowfield Township 1, and Atglen Borough 1.

Sadsburyville Fire Company Report:  Deputy Chief Brecht reported for the month of April 2017, Sadsburyville Fire Company responded to 20 calls for:  1 odor investigation, 4 house, 3 fire police, 1 outbuilding, 1 brush, 1 ambulance assist, 3 accident, 1 AFA, 1 controlled burn, 2 drug overdoses, 1 trees & wires, and 1 relocate.  The response by municipality is as follows:  Sadsbury Township North 9, Sadsbury Township South 0, Valley Township 6, East Fallowfield Township 1, West Caln Township 1, West Brandywine Township 1, Coatesville City 1, Caln Township 1.  There were 141 volunteer firefighters responding with an average of 7 firefighters responding per call.  There were 109 miles traveled with an average of 5.5 miles per call.  The pumper miles were 32.  There were 205 combined firefighter training hours and 132 combined personnel fundraising hours.

Sadsbury Township Park Committee Report: The Sadsbury Parks and Recreation committee met on April 24, 2017 at 7:00 p.m. The previous meeting minutes were adopted.  Township Manager, Mr. Walters, will now be responsible for the upkeep of the baseball field.  Mr. Jesse reported the vendor and sponsor forms for the Tri-centennial were approved by the Township’s lawyer and were now being distributed.  Mr. Jesse is unable to get permission to hold a firework display in Sadsbury Park; Mr. Walters will contact the fireworks company to get their input.  Mr. Damon, from Gateway Church, said the church would be happy to act as a venue for the Tri-centennial, provided it would not disrupt Saturday church service.  Mr. Walters offered to assist in finding food vender for the event.  Mr. Hensel reported the Little League will not be using the baseball field in Bert Reel Park this summer, due to low turnout.  Mr. Jesse would like to have the basketball court renovation preparations looked into.  Artwork, and plans for a photograph competition were discussed.  Mr. Walters will contact the Chester County Historical Society for their assistance with the event, and also will contact someone with a PA system who could provide the necessary equipment for the event.  T-shirts were discussed for the event, also. After assignments were given for the next meeting, the meeting was adjourned.

Mr. Jesse stated he has paid $80.58 for printer cartridge and has the receipt for all the printing he has done for the Park Committee.  Mr. Jessey would like to ask the Board of Supervisors to reimburse him for the payment for printer cartridges.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor to reimburse Mr. Jesse $80.58 for printer cartridges purchased for the Park Committee.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated he received a call from the Fallowfield Fillies to use the ball field at Bert Reel Park.  He will give the phone number to Mr. Jessey.  Mr. Taylor does not know the schedule at the ball field.  Chief Ranck will give the schedule of his team using the field, so there is no conflict in games.  Brian Gathercole stated the Fallowfield Fillies want to switch to Wednesday, Saturday, and Sunday.  Mr. Taylor asked Mr. Gathercole if Diamond-tek would help the Sadsbury Park ball field and make in playable.  Mr. Gathercole stated that it would.

Township Engineer Report:  Mr. Maccombie stated he has a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive in the amount of $11,722.00 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive, in the amount of $11,722.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 Per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Park Phase 4A, in the amount of $6,242.49 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineering Escrow release of funds for Sadsbury Park Phase 4A in the amount of $6,242.49 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park , Phase 4A in the amount of $79,123.04 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park Phase 4A in the amount of $79,123.04 per Mr. MacCombie’s recommendation.  With there being no questions from the public, The Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 for the Board’s approval

 

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated a letter was received from Sadsbury Arcadia Associates about final inspections of roads, sewer, curb, sidewalk, landscaping and dedication of the sewer lines by the Township.  Mr. MacCombie stated he needs more information regarding Phase 4C including documentation on roadways and easements.  Mr. MacCombie stated he is not in a position to act on this request at this time.

Mr. MacCombie stated that Sikorsky has a license agreement with the Township to have a cross walk on Washington Lane.  Chuck DiLabbio wants to install flashers. This requires a PennDOT permit for a flashing warning signal.  They are in the process of getting the permit.  Mr. MacCombie recommends the Board allow the flashers, as this is a safety issue.  The Board agrees.

Mr. Herbert MacCombie, the Public Works Department, Mr. Schuibbeo, and Mr. Walters did a road inspection around the Township.  $225,500 is budgeted for road repairs. The order of priority to repair is:

  1. Andrew Drive & Frederick Drive Circle                $105,916.25
  2. Skiles Road                                                               $  28,826.88
  3. Old Mill Road between Oct. & Friendship           $  48,178.63
  4. Quaker Road between Rt. 30 & Octorara Rd     $  13,330.63
  5. Sadsbury Road between Oct. Rd & Boundary   $  10,144.75

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve Mr. MacCombie  advertise for bid the projects listed for road repairs in 2017.  With there being no questions from the public, the Board voting “aye’, the motion passed unanimously.

Susan Bankert asked who is responsible for the signs on the highway, as they are broken and need to be fixed.  Mr. MacCombie stated the Village Enhancement Project has not been accepted by the Township.  The contractor is responsible now, but once all the punch lists are completed and the Township accepts the project, the Township will be responsible for the islands.

Township Solicitor Report:  Mr. O’Keefe reported that the Sadsbury Village Enhancement Project will have increased costs and the Township must accept by resolution and authorizes the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set for the by Agreement, as amended.

 

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-10, to authorize the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set forth by the Agreement, as amended of increasing the cost of the project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated, there has to be a motion to sign the letter of Amendment.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to sign the letter of Amendment for the increase in cost of the Village Enhancement Project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that Pennsylvania American Water wants the period of exclusivity extended to the  next Board of Supervisors meeting.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period in the Letter of Interest by Pennsylvania American Water Company to June 6, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated he is still working on the Act 172 Ordinance that gives tax credits for firefighters and emergency personnel.

Mr. O’Keefe stated most Pennsylvania municipalities must rewrite their floodplain ordinance to the maps released by FEMA.  They are satisfied with ours as of now but will need some input from Mr. Lowry.

 

Ms. Silvernail asked the question if the new floodplain ordinance will be more or less restrictive.  Mr. MacCombie stated It would be a little more restrictive.  FEMA redid the maps and there must be a FloodPlain Coordinator.  The Township has 6 months to revise the ordinance.

Mr. Hensel made a motion, seconded by Mr. Taylor, to advertise the Floodplain Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated there is a property owner that wants to add a parcel to the Township’s Agricultural Security Area.  It is required the Township publish in the local newspaper this application has been received.  After 15 days, if there is no objection, it goes to the Chester County Planning Commission.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to advertise the addition of the parcel to the Township’s Agricultural Security Area.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report:  No meeting

Township Zoning report:  Mr. Lowry reported that for the month of April, there were 39 inspections performed and 84 inquiries have been received.  Thirteen permits have been issued in April for: Two single family dwelling, six townhouses, one alteration, one demolition and reconstruct barn, one renew for temporary farm stand, and one generator.  Mr. Lowry stated a real estate agent called and stated that the Fire Store is purchasing the Cumberland Insurance Building.  Mr. Lowry is meeting with AIM Development Corporation about land acquisition.  The Township Solicitor and Mr. Lowry are working on preparing an application for yearly registration and inspection and a fee structure for Lincoln Crest.

Chester County Airport Update:  Mr. Roberts reported the Authority met today.  The outcome of the April 12th meeting with Pennsylvania Senators, Sikorsky, and the Airport Authority will be important for the area.  The number one priority is a control tower.  The runway and taxiway are under repair.  The fuel prices at the airport are second only to Philadelphia.

Township Manager Report:  Mr. Walters stated that the Board covered all that he had on his report.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to pay the April 2017 General Fund invoices in the amount of $235,503.44.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the April 2017 Sanitary Sewer invoices in the amount of $89,251.09.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Mr. Taylor said with firefighters and police getting killed in the news, he would like everyone to say a prayer to watch over the police and firefighters.

Robert Silvernail wants to revisit the letter sent out on Republican Party letterhead and signed by two supervisors with Anthony Schuibbeo, Chairman and Dale Hensel, Vice Chairman.  Mr. Schuibbeo stated that it was a typo.

Ellen Rice asked how can you have safety in the Township when you want to get rid of safety by getting rid of Keystone Valley Fire Department?

Mr. Schuibbeo stated he spoke with Mr. Stackhouse but he is unavailable to attend meetings with Keystone Valley.  He attends many other meetings and has a family.

Kim Gathercole asked him why he ran for Supervisor and he needs to resign.

Robert Silvernail stated this letter is a fraudulent act and what else is going on the Township?

Heidi Androwick stated the big trash cans, Township Manager, let people have a say on things.  Ask us what we want.  We want the Township to communicate with us.

Kim Gathercole suggested that when the quarterly sewer bills go out, put notices in with them.

Robert Silvernail asked how the letter was distributed.  Mr. Hensel said it was signed electronically with permission and he did not mail it.

Mr. Silvernail asked if the letter was signed electronically, did the Republican Party send this letter. This letter would have never gone out from Republican Headquarters.

Mr. O’Keefe stated to let everyone deal with Township business.

Kim Gathercole stated that over 75% of the people here are concerned with the letter and you are shutting us down.

Ellen Rice asked why are you allowed to take away Keystone Valley when the public had no say.  Something as big as this, let people have a say.

Mr. Alderman stated the Township can’t afford to let Keystone Valley go.  Sadsburyville Fire Department does not have a ladder truck, no tank truck and nowhere to put the trucks if they had them.  Tell the Township the whole truth.

Mr. Hensel stated there has been discussions with Keystone Valley Fire Department to work something out. There is no agreement but will keep trying to talk.

Ms. Silvernail stated there are million dollar industrial properties in the Township and a fire in a 14 foot building and no ladder, what will happen.  There is Vietri, Aerzen, and Sikorsky to name a few, is the equipment adequate?  What about an ambulance?

Chief Cazillo, of Keystone Valley, said he wants everyone to know the meetings are with the Fire District and not with Keystone Valley.  Tom Scott is the Chairman of the Board.

Heidi Androwick asked do we need a full time Manager.  Why, all of a sudden now.  We should have had a vote on this.  He was hired without the residents knowing we needed a Township Manager and heard he was only hired because he was friends with someone on the Board of Supervisors.

Mr. Jessey stated the supervisors are elected to do a job. Do you feel that all decisions need a referendum?

Mr. O’Keefe stated that all the decisions made by the Supervisors have been advertised and held in public meetings.

Kim Gathercole asked how can a Township Manager be hired without public knowledge.

Erik Brecht stated the Township will still get a ladder truck and we are surrounded also by tankers.  Keystone Valley Fire Department has not used a ladder truck here in well over 8 years.

Susan Bankert says she comes to Township meetings and they are boring. Decisions are being made and no one is here.  What’s up with this letter? She sees a lot of campaign signs in the area.  How are you supposed to know anything about these guys?

Mr. Hensel stated he likes the Township and has a business here.  All the candidates care about this town.  Check with Chester County Pin to see who is running.

Mr. Jessey wants to know when the craters on Old Wilmington Road will be addressed.  Mr. Hensel stated some repairs to the tops of some were done.

Someone asked if the Board is going to try to communicate with the residents better.

Mr. Schuibbeo said he likes the idea presented by Kim Gathercole to put Township information in with the quarterly sewer bills.

Kim Gathercole stated to Mr. Schuibbeo that he promised he was going to improve communication between the Board of Supervisors and the residents, and it took her, a resident to come up with the suggestion of communication through sewer bills.  The Township is exploding and people do not know about Township meetings.  Start doing what you said you were going to do.

Mr. Silvernail still wants an explanation why the county would send out a letter with Mr Hensel’s and Mr. Schuibbeo’s names on it.

Heidi Androwick asked who made the decision to lower the sewer rate to $300.00 per year.  The rate in the minutes was initially $280.00 per year.  Where is the extra money and who made the decision?  Mr. Hensel stated they had to budget for  pump replacement, drains; there was just a crack in the wet well at the pump station that had to be taken care of.  Ms. Androwick still wanted to know who made the decision to not lower the rate to $280.00 and where the extra money went.

Mr. O’Keefe explained the rate is based somewhat on the fees charged for water by Pennsylvania American Water and how the Township Account looks at the fees and the sewer debt.  What PAWC rates amounts are, customer debt, the amount of customers, and operation costs determines if the Board increases or decreases the sewer rates.  The rate is not to make a profit, but to pay bills.  20% of invoices are not paid by customers.

Heidi Androwick said years ago when all the bills were not done properly by the previous Secretary/Treasuer, and the back billing was done to make up for the lost money, where did the extra money go?  Mr. McCombie stated there was no profit made, the money brought in was off-set by costs and there was not a surplus.

Christine Moore asked if the Township was still interviewing for the Treasurer position.  She applied for the position and has not heard anything.

John Moore asked if the police were in arbitration?  Mr. Hensel stated they are not in arbitration at this time, but can go.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

 

Linda Shank

Secretary

 

 

 

 

 

 

 

 

 

 

 

Board of Supervisors Regular Meeting, Tuesday, April 4, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, April 4, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisors Mr. Schuibbeo and Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel reported the Board met in Executive Session before tonight’s meeting to discuss property acquisition.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the February minutes.  With there being no questions from the public, the motion passed.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor to adopt the minutes of the February meeting.  With there being no questions from the public, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor to waive the reading of the March meeting minutes.  With there being no questions from the public, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor to adopt the minutes of the March meeting.  With there being no questions from the public, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 3,814 miles during the month of March 2017 and handled 255 incidents during the month of March, of which 28 of those incidents were handled by the Pennsylvania State Police during off hours as follows:  911 hang-up 1, hit and run crash 1, vehicle crash with injuries 1, property damage crash 5, alarm police 10, animal complaint 1, assist fire department 2, assist to other police department 3, burglary 2, Township business check 80, counterfeit currency 1, credit card theft/fraud 1, criminal mischief/vandalism 1, disabled vehicle 1, disturbance 1, drug/narcotic violation 1, public intoxication (alcohol/drugs) 1, emotional disorder 1, erratic driver 3, for police department information 3, fraud (actual or attempted) 1, harassment 1, residential house check 14, keys locked (vehicle/house etc,) 4, medical emergency 24, miscellaneous police nature 18, noise complaint 1, Township Park check 4, service of PFA order 1, repossession 4, report only (NIP incident) 15, indecent sexual contact (no assault) 1, suspicious condition 3, theft 4, traffic general hazards 5, traffic stop 5, and 2 well-being checks.  The March criminal arrests are as follows:  Possession with intent to deliver Heroin, possession of drug paraphernalia, driving while suspend DUI related, use of air rifles and pistols, and criminal mischief.  On March 8, 2017 Chief Ranck attended the monthly Chief’s of Police meeting.

Township Public Works Report: For the month of March, the Public Works Department responded to two winter events that impacted our area. On March 10th, there was a minor 3.5” snow and all roads were plowed and treated.  On March 14th there was a major 5.5” of snow/sleet, drifting for several days afterwards, and all roads were plowed and treated.  The storms were handled with ease, suffering no equipment failures and few if any complaints other than a damaged mailbox or two.  After a weather event, the trucks are unloaded of unused material which is placed back into the stock pile.  All equipment is washed with the goal to remove any salt residue.  As the weather has warmed the process of removing some of the winter equipment has begun.  All plows have been washed, inspected, maintenance, and stored away.  By mid April, all winter equipment will follow suit. Several street signs have been repaired and mail boxes damaged during the storm have been repaired.  Storm drains have been cleared due to moderate to heavy rains and melting snow.  On March 13th, at approximately 3:37 p.m. the traffic light located on the southeast corner of Lincoln Highway and Old Wilmington Road was damaged by a hit and run, maroon in color flat bed tractor trailer. There is no further information on the vehicle or driver.  Damage to the traffic lights foundation and mast arm was found to be severe, although the light functions normally.  For public safety reasons, Signal Service was called out to inspect and make minor temporary adjustments to the traffic light until a permanent repair is completed.  This repair should take place within the next three to four months.  The equipment hours were 11.5 and the vehicle miles totaled 1,059.

A letter was received from Melinda Williams who lives on Old Mill Road commending Mr. Dave Simmons and Mr. Todd Bowers during the March snowstorm for their exemplary job of removing snow and keeping the roadways of Sadsbury safe and trouble-free.

Mr. Taylor stated that he would like to purchase an extended 3 year warranty on the new Mack Truck for a cost of $4,300.00.  Mr. Walters stated the money is in the budget for this expense.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a 3 year extended warranty on the new Mack Truck at a cost of $4,300.00.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Emergency Management Report:  Mr. Taylor reported the Emergency Plan Update is the same exact document as the last plan with a few minor changes.  Mr. Taylor would like to have the Board of Supervisors proof read the document before it goes to the County for approval.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of March 2017, Keystone Valley Fire Department responded to 28 calls for:  fire 5, rescue/medical assist 5, false alarm 4, good intent 8, and service call 6.  The response by Municipality is as follows: Sadsbury Township 3, West Sadsbury Township 10, Highland Township 3, Parkesburg Borough 4, and out of district 8.  The average response per call was 9 personnel with a total of 239 personnel for combined response hours of 239.47 hours.  The average response time dispatch to scene was 8.10.  There were 3 in house trainings with 45 members attending for 163 hours combined training hours.  The Keystone Valley EMS Division answered a total of 83 call for: Treated/transported BLS 37, treated/transported ALS 27, no service required 7, patient refusal 4, recalled en-route 4, recalled on-scene 1, lift assist-public assist 2, and dead at scene 1.  The Municipal break-down is as follows:  Parkesburg Borough 26, Sadsbury Township 23, West Sadsbury Township 17, Highland Township 6, Bart Township (Lancaster County) 2, Christiana Borough 2, East Fallowfield Township 1, Coatesville City 1, Salisbury Township (Lancaster County) 2, West Fallowfield Township 2, and Sadsbury Township (Lancaster County 1.

Sadsburyville Fire Company Report:  Deputy Chief Brecht reported for the month of March 2017, Sadsburyville Fire Company responded to 15 calls for:  3 auto accidents, 2 relocate, 2 fire police, 2 automatic alarms, 2 brush, 1 ambulance assist and 3 house.  There were 108 volunteer firefighters responding with an average of 7 firefighters per call.  144 miles were traveled with an average of 10 miles per call.  Pump miles were 12.  The time in service was 7 hours and 45 minutes with an average of 53 minutes per call.  In District the average response time dispatched to on-scene was 5.4 minutes.  The response per Municipality was:  Sadsbury Township North 5, Sadsbury Township South 0, Valley Township 3, East Fallowfield 2, West Caln 2, West Fallowfield 1, Modena 1, and Caln 1.  The combined firefighter training hours were 185 and the combined fundraising hours were 92.  Deputy Chief Brecht reported they received $10,000 in donations.

Sadsbury Township Park Committee:  The Sadsbury Township Park Committee met on March 27, 2017 at the Township Building parking lot, being unable to access the building.  The minutes of the previous meeting were approved and adopted.  The Tricentennial was discussed in regard to sponsors and venders.  In new business, the baseball field was discussed and a potential photo contest. Eric Brecht and Dave Reynolds will again, this year donate the money to buy the volunteer shirts for the event.

Township Engineer Report:  Mr. MacCombie reported that he spent most of the day on Monday at a court hearing for Lincoln Crest.  Mr. MacCombie also reported that Pennsylvania American is having trouble getting the pump started at the Stottsville Pumping Station.  Mr. MacCombie recommends having the wet-well cleaned at a cost of $1,500.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to have the wet-well cleaned at the Stottsville Pumping Station on the recommendation of Mr. MacCombie.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated the Construction Inspector is no longer on the job for the Sadsbury Village Enhancement Project.  Mr. MacCombie would like to recommend to the Board of Supervisors a construction release of funds for Mareno Construction in the amount of $41,808.48, this will be Construction Release # 7 and would leave a balance of $50,000 left in the account.  The Township has not accepted the project and PennDOT will finish the project.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve Construction Release #7 in the amount of $41,808.48 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Solicitor Report:  Back in November 2016, Governor Wolfe signed Act 172, allowing tax cuts for various volunteers.  Mr. O’Keefe would like to know if the Board would be interested in exploring the option of having a draft ordinance prepared and eventually up for adoption.

Mr. Hensel made a motion, seconded by Mr. Taylor, to allow Mr. O’Keefe to work on an ordinance for the Act 172 volunteer tax credit ordinance.  With there being no questions from the public, the Board voting “aye”.  The motion passed unanimously.

Township Planning Commission Report:  No meeting.

Township Zoning Report:   Mr. Lowry reported that for the month of March,  34inspections were performed and 98 inquiries have been received.  Five permits were issued in March; one single family dwelling, three alterations, and one temporary tent.  A meeting was held with AIM Development Corporation to discuss the land acquisition. A lot approximately 1.8 acres adjacent to the current Township building has been presented to the Township for consideration.  Additionally, 18 acres of open space will be acquired in exchange for the Township accepting dedication of the roads and public sewer by the Township.

Chester County Airport Update:  No Report

Township Manager Report:  Mr. Walters reported that this is his third month with the Township and he is the point person with the Supervisors to keep them informed with Township business.  He will have all the budget update information for the next meeting.  The Treasurers position has been advertised with over 60 applications received. The field has been narrowed down to 10 or 12 to be interviewed.  Mr. Walters met with Vince Pompo and Max OKeefe concerning issues with the Township.  Mr. Walters met with several computer IT service representatives and also with Marc Mersurle, the current IT person concerning the Township E-mail.  A road inspection date of April 21, 2017 has been set after a meeting with the Public Works Department.  Mr. Walters hopes to meet with the Township Engineer in the near future.  He met with Mr. Jesse concerning the 300 year celebration festivities.  He met with Bill Dunn with Signal Services concerning the damage to the light at Old Wilmington Road and hopefully it will be fixed soon.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to pay the March 2017 General Fund invoices in the amount of $285,841.14.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the March 2017 Sanitary Sewer invoices in the amount of $63,570.78.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

New Business:

Michael Gill, from Buckley Brion, came before the Board of Supervisors to present Preliminary Land Development Plans.  The next step for Mr. Gill will be to go the Planning Commission on April 12, 2017. Mr. Gill stated the property at Routes 10 & 30 wrapped up its Conditional Use in the Autumn of last year.  The Sanitary Sewer (Western Sanitary Sewer District) has been resolved in a conceptual way.  The traffic issues need to be nailed down and he is working with PennDOT to work them out.

The Board was presented by the office of Lamb, McErlane with a request by a resident that has a lien on their property of $18,673.51, to work out a compromise figure to pay off the lien.  The Board declined a compromise to lower the payoff amount.

Public Comment:

Simon Jessey wants to know if trail bikes and ATVS are allowed on Township Land and public property and if there are any Ordinances covering their use.  Chief Ranck answered that they are illegal on any Township streets, if they are on their own private property, they are allowed.  If they are on the Township road, call 911 and the police will come.

Theresa Alfarez stated there is a fire hydrant in her yard that is starting to get a sink hole.  Mr. MacCombie stated that Pennsylvania American owns the fire hydrant.  The Secretary will call Pennsylvania American to have them check out the hydrant.

Helen Rice would like to know who made the decision to leave Keystone Valley Fire Department. She stated it was a very poor decision to leave Keystone Valley.  She stated Sadsbury Fire Company bought a $400,000 fire truck and they can’t afford to pay for it.

Michael Moskel stated he is getting letters in the mail with 2 opposing points of view on the Keystone Valley issue.

Christine Moore asked why does the Township need a Treasurer if you have a Manager?  Mr. Walters stated that interviews will be done soon.  He has applications from multiple companies and individuals.  The Township Manager and Treasurer position are not done together.

Christine Moore asked what happened to the girl who was the Treasurer?  Mr. Hensel stated she was not reappointed to the position.

The question was asked if the Board has made any decisions after Keystone Valley is gone from the Township.  Mr. O’Keefe stated the current term does not expire until December 2017.  He is reaching out to council of Keystone Valley to engage in meaningful discussions to pay a reasonable amount and being financially responsible.

Tony Clark reminded everyone on Memorial Day to recognize our Veterans. Making sure their paperwork is up to date will ensure they get the recognition they deserve.

Stephanie Korcaster brought her son to the meeting as a project for scouting.

Mr. Alderman wanted to know how many men and what equipment Sadsburyville Fire Company has.  He stated Keystone Valley can cover more fires that Sadsburyville.  How are they going to cover the Township with the equipment they have?

Zachary Fronk stated the Road Department did a great job during the snow storm.  He stated there is a letter going around by Mr. Hensel and Mr. Schuibbeo on Republican letter formant stating they are for fiscal responsibility.  He has a copy of the budget to show all the legal fees paid by the Township.  He stated that Mr. Taylor is the only Supervisor on the Board who does not have an agenda and he would like to have Mr. Hensel unappointed to the Board.

Robert Silvernail stated he did not get a copy of a letter sent out.

Mr. Schuibbeo stated the letter was sent out and paid for by the Republican Party of Chester County and has nothing to do with the Supervisors meeting.

Mr. Silvernail stated he gets all the e-mails from the Republican Party and he did not know anything about this letter.  He is a Rebublican, why did he not get a letter?

Mr. Schuibbeo said he would not discuss it further.

Mr. Taylor stated on Saturday March 8th at the Avondale Fire House, there will be a St. Balderacks benefit for childhood cancer.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Parks and Recreation Committee Minutes March 27, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on March 27, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht

Note: The committee was unable to access the building, so a brief meeting was conducted in the township parking lot, with most of the agenda pushed to the April meeting.

  • Meeting called to order by Mr Jessey at 7:15 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had written to Jesse Donovan to inform him of his status with respect to the committee.
  2. Mr Jessey presented draft copies of letters and forms to be sent out to potential sponsors and vendors for the Tricentennial. The committee reviewed the drafts and suggested changes. Mr Jessey will submit them to the township lawyer for approval.
  3. Mr Hensel reported that he would setup a meeting between the committee and Gateway Church to discuss the Tricentennial.

New business

  1. Mr Jessey reported there would be a difficulty in preparing the baseball field in Bert Reel Park for upcoming softball events, and that something would need to be worked out with the township manager.
  2. Mrs Jessey presented the committee with the idea of holding a photography contest, with the winning picture to be featured in the upcoming township brochure. The contest would be judged by township supervisors during the Tricentennial event. The committee agreed to discuss this further at the next meeting.

With there being no further business or public comment, the meeting was adjourned at 7:30 P.M.

Board of Supervisors Regular Meeting Tuesday, February 7, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, February 7, 2017 commencing at 7:00 p.m.  Vice Chairman, Anthony Schuibbeo called the meeting to order.  Present was Supervisor, Mr. Taylor, Township Engineer, Mr. O’Neil, Township Zoning/Building Officer, Mr. Lowry, and members of the community.  Chairmen, Mr. Hensel was absent.

A moment of silence and Pledge of Allegiance was observed.

Mr. Schuibbeo announced the Board met in Executive Session on January 20, 2017 to discuss personnel matters.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 2,872 miles during the month of January 2017, and answered 298 calls for service of which 28 of those incidents were handled by the State Police during off hours as follows:  911 hang-up call 4, hit and run crash 1, vehicle crash with injuries 2, property damage crash 9, alarm fire 3, alarm police 8, animal complaint 7, assault with injuries 1, assist fire department 1, assist to other departments 8, attempt to locate vehicle 1, DOA actual or possible 1, Township business check 91, civil dispute 1, criminal mischief/vandalism 1, child custody dispute 4, disabled vehicle 1, disturbance 1, domestic disturbance 4, illegal dumping 1, erratic driver 3, escort person or money 1, fingerprinting 1, for police department information 2, harassment 3, house fire 1, residential house check 15, keys locked (vehicle, house, etc.) 1, medical emergency 38, miscellaneous police nature 20, Township park check 5, parking violation 1, repossession 4, report only (NIP incident) 3, suspicious condition 3, suspicious person 2, theft 2, traffic general hazards 3, traffic stop 8, residential vacation check 1, warrant hit or service 1, and 2 well-being checks.  The January criminal arrests are as follows:  Simple assault 2, harassment, possession of controlled substances, possession drug paraphernalia, criminal mischief, scattered rubbish, public intoxication, and 2 wanted subjects.  These do not include any pending arrest from active investigations.  Chief Ranck recently attended a workshop training course through PSATS for Navigation the Ethics Act Minefield which was hosted at West Goshen Township on 2/2/2017.

Mr. Zachary Fronk, a resident of the Township, asked Chief Ranck if the Township was giving him a pension.  Chief Ranck answered “no”.  Mr. Fronk asked the Board why is the Township not providing a pension.  Mr. Schuibbeo responded that the police are entitled to an IRA which the Township offers with a matching 3% from the Township.  The Township is under negotiations with the police.  Mr. Fronk stated that if they go into arbitration, it will cost a lot of money from the taxpayers.  Mr. Schuibbeo stated that Chief Ranck is entitled to the 3% matching IRA.  The Chief is a contract employee.  Mr. Schuibbeo asked Chief Ranck if he ever asked for a pension.  Chief Ranck stated this is only the second contract he has signed.  Mr. Schuibbeo stated they are in police contract negotiations.  Mr. Fronk asked when will it comes time, will the residents know what is due in pension payments.  Mr. O’Keefe stated he advises the Township Supervisors not to discuss personnel matters.  Mr. Fronk stated that Mr. O’Keefe is not a Supervisor, he is a Solicitor; and he wants to hear from an elected Supervisor.  Mr. O’Keefe stated he is an advisor to the Board.  Mr. Fronk asked if the taxpayers are not allowed to know where their tax money goes.  Mr. O’Keefe stated they are allowed to know what is discussed in the Right – to- Know Law.  Mr. Fronk stated the allocation of tax payer money is not a personnel issue.  Mr. O’Keefe stated he respectfully disagrees.   Elizabeth Sonsini asked if Chief Ranck is being put on the back burner.  Mr. Schubbeo stated he can’t respond at this time.

Township Public Works Report:  For the month of January 2017, the Public Works Department prepared and responded to five separate winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used.  Following these winter events all equipment was washed and maintenance checks performed along with clean-up of the salt and anti skid bins.  Christmas trees were collected Township wide on the 13th and the 20th of this month.  Sewer meter readings were recorded for the last quarter of 2016.  All pot holes were filled Township wide except for Old Mill Road (the one way portion) and two holes on Skiles Road due to the fact we ran out of cold patch material.  These remaining areas or roads will be addressed as soon as it is possible.  Approximately 60’ of road shoulder on Greenbelt Drive was filled with ballast in an effort to keep vehicles from driving off the road and compromising the road edge and right-a-way.  Several street signs have been repaired and/or replaced and installed new real lighting on the International Dump Truck, and discovered and cleaned up a total of six separate incidents of illegal dumping on Greenbelt Drive.  Items picked up consisted of 13 tires, construction materials, furniture and electronics.  These incidents once discovered were cleaned up immediately by our department.  Our department believes that if such incidents are not cleaned up in a timely fashion, that it will promote further dumping by the same individuals and possibly others.  The equipment hours were 22 and there were 1,882 vehicle miles traveled.

Mr. Taylor stated the traffic signal maintenance contract with Charles Higgins and Son has expired.  Signal Service does all the maintenance on the Route 30 Corridor.  The material Higgins uses is bought from Signal Service.  Mr. Taylor would like to ask the Board to switch the traffic signal maintenance contract from Higgins to Signal Service.

Mr. Taylor made a motion, seconded by Mr. Schuibbeo, to contract with Signal Service, Inc., to maintain the traffic signals at Lincoln Highway and Old Wilmington Road and Lincoln Highway and Aim/Independence Way in the yearly amount of $550.00.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Taylor stated the salt contract for August 2017 to July 2018 season needs to be renewed.

Mr. Taylor made a motion, seconded by Mr. Schuibbeo, to renew the salt contract with the same amount of salt as last year.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Emergency Management Report:  Mr. Taylor reported that the Emergency Operations Plan is being updated.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of January 2017, The Keystone Valley Fire Department responded to 22 calls for:  fire 4, rescue/medical assist 4, false alarm 3, good intent 9, CO alarm 1, and 1 service call.  The response by Municipality is as follows:  Sadsbury Township 3, West Sadsbury Township 9, Highland Township 1, Parkesburg Borough 4, and out of district 5.  The response by personnel per call was 8 with a total of 166 personnel for combined 73.9 response hours.  The average response time in-district was 5:40 and 6:00 out of district.  There were 3 in-house trainings with 101 members attending for 310.5 hours combined training hours.  The fire units traveled 1,510 miles and used 202.9 gallons of fuel and the ambulance traveled 3,432 miles and used 331.7 gallons of fuel.  The total miles traveled was 4,942 and the total amount of fuel used was 534.6 gallons.  The EMS Division of the Keystone Valley Fire Department answered 107 calls in the month of January 2017 for:  treated/transported BLS  44, treated/transported ALS 32, no service required 14, patient refusal 6, recalled enroute 2, recalled on scene 2, lift assist/public assist 3, and unfounded 4.  The municipal break-down is as follows:  Parkesburg Borough 28, Sadsbury Township 41, West Sadsbury Township 22, Highland Township 6, Atglen Borough 1, Christiana Borough 1, West Fallowfield Township 1, Honey Brook Borough 1, Caln Township 1, West Caln Township 3, Londonderry Township 1, and 1 in Valley Township.

Sadsburyville Fire Company:  Erik Brecht reported that for the month of January, the Sadsburyville Fire Department responded to 23 calls for:  auto accident 5, relocate 2, garage 1, automatic alarms 7, trash 1, cardiac arrest 1, medical assist 1, wires 1, house 4, and 1 animal rescue.  There were 121 volunteer firefighters responding with an average number of firefighters responding at 5 per call.  Miles traveled were 120 with an average of 5.2 miles per call.  The time in service was 17 hours and 17 minutes with the average time in service being 45 minutes per call.  The response by municipality:  Sadsbury Township North 16, Sadsbury Township South 0, Valley Township 2, East Fallowfield Townsnip 1, West Sadsbury Township 1, South Coatesville 2, Coatesville City 1, and West Caln 1.

Sadsbury Township Park Committee:  Simon Jessey reported that the Park Committee met on January 23, 2016 for their re-organizational and regular meeting.  Mr. Jessey was elected Chairman, Matt Hensel, Vice Chairman, Deborah Jessey, Treasurer, and Erik and Lori Brecht to co-ordinate fundraising.  Many topics were discussed at the regular meeting, including logging onto the PARC email, expanding the Township’s walking trails, enrollment in a two-day training course for writing grant proposals, and a discussion on the possibility of having a movie night.  The Committee also discussed possible dates for holding the Township’s Tricentennial events, including a fireworks display, and how to approach sponsors and vendors.  The committee discussed possibilities of what to do with the plaque that is normally in the Bert Reel Park pavilion.

 

Township Engineer Report:  Mr. O’Neil reported that he has a Letter of Credit Account reduction Certificate of completion for Sadsbury Arcadia Associates, L.P. Sadsbury Park, Phase 2A in the amount of $30,459.51 for the Board’s approval.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to approve a letter of credit account reduction certificate of completion for Sadsbury Arcadia Associates, L.P. Sadsbury Park, Phase 2A in the amount of $30,459.51 per Mr. O’Neil’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Neil reported that he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $373.12 for the Board’s approval.

Mr. Schuibbeo made a motion, seconded by Mr Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $373.12 per Mr. O’Neil’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Neil reported that he has an Engineering Escrow release of funds for Aerzen USA Corporation, the Aerzen USA Expansion in the amount of $204.37 for the Board’s approval.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA Corporation, the Aerzen USA Expansion in the amount of $204.37 per Mr. O’Neil’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Neil stated that a new pump has been ordered for the Township Pumping Station and it should arrive in three to four weeks.

Township Solicitor Report:  Mr. O’Keefe stated to the Board that Joseph McWilliams is going to the Zoning Hearing Board for a Special Exception to build a single family residence on a nonconforming lot.  If the Board wants to intervene on this hearing they can, although in the past for this type of hearing, they did not.  Mr. Schuibbeo stated the Board does not want to intervene on this hearing.  Mr. Lowry stated they want to put a rancher type house with 20 feet on each side.

Mr. O’Keefe stated Ordinance 2017-01 has been duly advertised in order to decrease the annual sewer rental fee from $360.00 to $300.00 per EDU.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor to adopt Ordinance 2017-01, amending Chapter 101, The Sadsbury Township Sewer Ordinance, Section 101-21, by decreasing the annual sewer rental fee to three hundred dollars per EDU.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated the Board wants to incorporate into the Police Department Policy Manual a policy on vehicle operations.

Mr. Fronk asked why is taxpayer money being wasted on a resolution on what is the law of the Pennsylvania vehicle code.  Mr. Schuibbeo stated that it is to keep the officers safe.  Mr. Fronk stated the vehicle code is what officers always plan to uphold.

Mr. Schuibbeo asked Chief Rank if the Resolution was acceptable to him and Chief Ranck answered “yes”.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-08, a Resolution of the Board of Supervisors of Sadsbury Township, Chester County, Pennsylvania, adopting police policy 01-14; vehicle operations.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated that Mr. Taylor, as Emergency Coordinator has expressed interest in joining the Western Chester County Council of Governments Regional Emergency Management Group.  Mr. Taylor stated this will make emergency responses more efficient.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-09 authorizing Sadsbury Township to enter the Western Chester County Regional Emergency Management Group.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  The Sadsbury Township Planning Commission re-organizational and regular meeting were held on Wednesday, Januay 11, 2017.  All members were in attendance.  Ms. Heineman was nominated for Chairman and accepted.  Mr. Lymberis was nominated for Vice Chairman and accepted.  At the regular meeting, the minutes of the previous meeting were adopted.  Mr. Lowry led a discussion on the Medical Marijuana Act, and also introduced an application from Joe Russella for a lot line change at the Morris Farm Subdivision for lots 5 & 7.  The Planning Commission unanimously recommended to the Board of Supervisors to approve the lot line change contingent with it being in compliance with the Zoning and Subdivision regulations.  The dates for the Planning Commission meetings for the year, as needed was set by Ms. Heineman for advertisement.  With no further business, the meeting was adjourned.

Township Zoning Report:  Mr. Lowry reported there were 25 inspections performed for the month of January and 55 inquiries have been received.  Seven permits were issued in January; four single family dwellings, one deck, one alteration, and one demolition.  The Solicitor is preparing an application for yearly registration and inspection for Lincoln Crest Mobile Home Park.  Morris Farm lot line change has been submitted and the Township Engineer has completed the review. Revised plans are required.  The CVS screening will be completed in February and there is a water pressure issue for the fire protection system at Aerzen.  There were 2 medical marijuana licenses issued, 1 in Parkesburg and 1 in East Marlboro.  Mr. Lowry stated the Board has been talking about a cut-off road to wrap around Harlan Motors to Route 30, making Compass Road safer to navigate.  Mr. Lowry would like to have approval from the Board to have aerial photos taken of the Harlan property, costing $3,000.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to grant Mr. Lowry $3,000 to have aerial photographs of the Harlan Property to negotiate a wrap-around road to Route 30.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Taylor stated there have been some horrible accidents at the intersection of Compass Road and Route 30 and any improvements at this intersection would help it be more safe.

Chester County Airport Update;  Mr. Roberts reported the contract for the Engineer for the Airport has been renewed for 2 years.  The Airport Authority web site is being improved.  The Fall Flying Festival will be held in October and Valley Township is taking an active role in the festivities.  This is the 5th year for the festival and no taxpayer money is spent on this Festival.

Payment of Invoices:

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to pay the January 2017 General Fund invoices in the amount of $589,144.09.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor, to pay the January 2017 Sanitary Sewer invoices in the amount of $136,925.17.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Public Comment:.

Mr.Taylor stated that for Emergency Management he was required to do a test incident at the Township.  Computers were hooked up for Emergency operations and can see any incidents in any county.  An incident was created of an airplane down on Valley Road, and the test incident worked well

Mr. Taylor would like to announce that his mother’s 96th birthday is today.

Mr. Schuibbeo wished Mr. Taylor’s mother a happy birthday.

 

Ms. Heineman asked if the Township withdraws from Keystone Valley can they still be called.

Mr. O’Keefe stated the closest available vehicle will come.

Ms. Heineman wanted to know if the people throwing trash on Greenbelt have been caught.

Chief Ranck stated that some trash dumped yes.

Mr. Schuibbeo stated that thanks to Dave and Jamie of the Public Works Department for cleaning up the trash at Greenbelt and Chief Ranck for tracking down the trash dumpers.

Simon Jessey suggested could they put speed barriers on Lincoln Highway.  Solar Panels would reflect the speed.  Mr. O’Neil stated that any lighting device on the Highway must have a signal permit.

Mr. Taylor stated that walking in the Township and on Lincoln Highway, he stated Route 30 is dangerous.  You would not believe the people driving and texting.  He has picked up the yellow poles that have been knocked down on the Enhancement Project.

A resident asked when the contract for Keystone Valley is up in November, does Keystone have the option of mutual aid.  Mr. Schuibbeo responded that it is still negotiable.

Mr. Schmelzer wanted to know the Township police hours.  Chief Ranck responded that the Township is done at midnight and after that the State Police take over.  Mr. Schmelzer wanted to know if the Township was looking at 24/7 police coverage.  Mr. Schuibbeo stated that is being looked into.

Vicky Horan welcomed Mr. Walters to the Township and asked him if he would give his qualifications to hold the Township Manager position.  Mr. Walters stated that he was born and raised in Chester County in Schuylkill Township and his family owned restaurants which he managed. He attended West Chester University and Immaculata Collage.  He was a Township Supervisor, worked in the Emergency Services and worked in the Chester County Prothonatary Office.  He has a lot of experience in management and in Townships.  There are a lot of caring people in Chester County.  He operates at the will of the Supervisors to run the Township better and to oversee the everyday happenings at the Township.

Ms. Horan asked for an update on the status of the Keystone Fire Company.  Mr. O’Keefe stated a special meeting was held on January 23, 2017 and when the floor opened up for discussion, a lot of good comments were made, and when all was said and done, the vote was taken to leave Keystone Valley.  Brian Gathercole stated the vote was 2 to 1.  Two Supervisors on the Board do not have any fire experience.

Mr. Fronk asked when is the date for the police contract.  Mr. O’Keefe answered it will be discussed at a later time.

When asked what is the benefit to withdraw from Keystone Valley, Mr. Shcuibbed said we don’t’ know what new technology is out there.  The automatic 5 year renewal is what made him think about leaving. Families will not be hurt because Keystone is not available.  Mr. O’Keefe stated the agreement is written in a way that if the Township did not write a letter a year out, they would be locked in for five years.

Mr. Shuibbeo stated they both do a great job and we had a great discussion.  The Board has every intent to do what is best for the Township.

In answer to a resident’s question about Compass Road, Mr. Lowry stated if you are headed to Compass Road, if the deal goes through; come across bridge, make a right behind Harlan Motors to Route 30.

Mr. Gathercole stated there was a Municipal Regional Study done with Parkesburg, Sadsbury, West Sadsbury, and Highland.  Sadsbury did not answer any questions on the Study.  The Township is constantly working backwards with the police and now moving backwards with the fire companies.  The Municipal Regional Study is available on the Keystone Valley website.

Mr. Lymberis asked if a solar powered speed limit sign could be placed on Lincoln Highway and lighting would help see the median at night.  Mr. Lowry stated he is working with Senator Dinnimans office to get a grant for lighting.

Mr. Lymberis stated that at one time, the schedule for police was covered for the early morning hours.  Sergeant Imhoff said they were at one time, years ago, on 12 hour shifts.  The problem is there are only 2 fulltime officers and 7 part-time officers; who work at other police departments.  It would cost $2,500 to $3,500 to equip one officer and the pay for fulltime would be $45,000 a year.  It’s all about money.

Mr. Schuibbeo stated the police and firefighters are great assets to the community and we need them.

Susan Bankert stated we need the firemen and the police.

Elmer Pluck asked if he could have copies of all the minutes for the past year.  He has been a member of the Fire Department for 22 years.

Dave Reynolds stated he has been a fireman for 35 years and his father is a 62 year member.  He stated he sat in on the beginning of the consolidation meetings and by the third meeting, he withdrew because he felt it was not going to work.  Maybe consolidation is in the future possibly, but the Township does not want to be stuck for 5 more years.  Keystone covers 20% of the Township and receives $35,000 from Sadsbury Township, Sadsburyville covers 80% and receives $25,000.  Mr. Gathercole asked if Sadsburyville Fire Company has an ambulance.  Mr. Reynolds stated “no”, but with the new CAD System, it will identify the closest available ambulance and medical unit.

Mr. Hoss form Keystone Valley stated the Fire District controls Keystone Valley.  Keystone Valley is an employee of the Fire District.

Chief Cazillo stated that a lot more miles and a lot more fuel was used by Keystone Valley for the month than Sadsburyville.  Keystone Valley provides 100% ladder and 100% ambulance.  Every service Sadsburyville cannot provide is provided by Keystone Valley.  We have always worked well together and now Sadsburyville accuses Keystone Valley of a hostile take over.

Mr. Jesse stated he feels the only thing the Township has done is turn down a five year contract.

Brian Gathercole again stated the Fire District paid $23,000 for a study and a representative for Sadsbury  failed to attend or answer a 50 question survey.  With volunteerism dying and looking to the county and state to take volunteerism to a different level, Sadsbury failed to answer any questions.

Director Stackhouse stated the two fire departments have always worked well together when needed. Keystone Valley ambulance service is great and is willing to work in the Township, but nowhere in the minutes does it state the money only goes to the ambulance fund.

Mr. Lymberis suggested having paid professionals to hash out the problems between the fire departments and have a focus group to have discussions with the Township.

With there being no further business, Mr. Shuibbeo made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Tuesday, March 7, 2017

Board of Supervisors Regular Meeting, Tuesday, March 7, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, March 7, 2017 commencing at 7:00 p.m.  Chairman, Dale Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, Township Engineer, Mr. MacCombie, Township Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the Community.  Supervisor, Mr. Schuibbeo was absent.

A moment of silence and Pledge of Allegiance was observed.

Due to the absence of Mr. Schuibbeo, the Board will approve the minutes of the last month’s meeting at the next Supervisors meeting since Mr. Hensel was absent at the February meeting.

Township Police Report:  Chief Ranck reported that the police patrolled 3,518 miles during the month of February, 2017, and handled 252 incidents, of which 26 were handled by the Pennsylvania State Police during off hours as follows:  911 hang-up 2, abandoned vehicle 1, vehicle crash with injuries 1, accident other type 1, property damage crash 3, alarm fire 1, alarm police 7, animal complaint 1, overdose 1, assist fire department 1, assist other police department 3, burglary 1, shrubbery fire 2, Township business check 75, credit card theft/fraud 1, criminal mischief/vandalism 1, disturbance 1, domestic disturbance 3, drug/narcotic violation 1, illegal dumping 1, erratic driver 7, escort person or money 3, field or brush fire, for police department only 2, residential house check 16, keys (person child in vehicle) 1, medical emergencies 35, miscellaneous police nature 11, Township Park check 4, parking violation 1, report only (NIP incident) 7, indecent sexual contact (no assault) 1, suspicious condition 10, suspicious vehicle 1, theft 5, traffic general hazards 5, traffic stop 4, unauthorized use of motor vehicle 1, and 1 residential vacation check.  The February criminal arrests are as follows:  simple assault, resisting arrest, possession of Crystal Meth, possession of prescription narcotics, possession of drug paraphernalia, thefts, receiving stolen property, scattering rubbish, disorderly conduct, and public intoxication.  These do not include pending criminal arrest from any current active investigations.  In February, Chief Ranck attended the Chief of Police meeting.  In February, all sworn personnel attended the Lethality Assessment program which was hosted by the Chester County Domestic Violence Center.  Each member received a certificate upon completion.

Township Public Works Report:  For the month of February, the Public Works Department prepared and responded to two winter weather events in which plowing operations were deployed and the treatment of roads with de-icing agents were used.  On February 9th , snow accumulated to 2” and all roads were plowed and treated.  On February 10th  , there was moderate drifting and the drifted areas were plowed and treated.  During the month of February, we experienced heavy rain on the 7th which required the Public Works Department to check and clear storm drains if needed.  Several street signs were replaced throughout the Township that were damaged by vehicles, strong winds and normal wear.  All pot holes have been filled and Old Mill (the one- way portion) was graded.  The best way and most efficient way to report a pot hole, tree down, icy road, or any type of hazardous road condition is to e-mail the Department at Sadsburypublicworks@Comcast.net, or phone the Department at 610-857-3733.  If the road issue or condition is life threatening or a serious safety concern please dial 911.  Maintenance checks were done regularly on all vehicles and equipment.  The Township has experienced many incidences of illegal dumping during the first two months of 2017.  Most of these incidences occurred on Greenbelt Drive and Quarry Roads.  We know that about one quarter of these incidences occurred during the day light hours.  Items that were dumped consist of construction materials, furniture, electronics, used tires and deer carcasses.  The Public Works Department, in cooperation with the Police Department have stepped up awareness and implemented undisclosed measures in an effort to catch individuals looking to dump in our Township. These measures are working and two arrests have been made so far.  “No Dumping” signs have been erected in the area most affected by the illegal dumping.  Some of the other roads in the Township that experience illegal dumping less frequently are Old Mill Road, Timacola Road, and Skiles Road. The equipment hours were 9.3 with 898 vehicle miles.

The Public Works Department received a quote from Exeter Supply Co. to repair one manhole on Old Wilmington Road.  Jamie MacCombie has already gotten pricing to get all 4 manholes on Old Wilmington Road repaired.  The amount was included  in the budget for the 2017 resurfacing project.  Since it is on a main highway, you will need flagging and traffic control; the project will start around May or June.   Mr. Taylor reported the Public Works Department was asked to take a survey monkey under his direction regarding the possibility of gaining county radios for their usage.  Sadsbury Township was very quick in completing the survey and could possibly be the first to acquire them.  This will enhance our ability to communicate with the county and other entities within the county that may need assistance along with any emergencies within the Township.  The county is also pleased that our Public Works is interested in using the knowledge center.  Currently Valley Township Public Works and Emergency Management, I understand; use it all the time.  The Public Works Department will be going to the Public Training Facility in Modena on the 13th of this month for a day-time basic class of the knowledge center.  Mr. Taylor will be attending the evening session.  The class is free to all users.  Visitors from Tredyffrin Township stopped by to look at the new dump truck.  The design of the truck is unique and most of the design was done by Todd Bowers.  After some discussion with them, they would like to order 5 trucks similar to his design.  Hats off to Todd for that.  Finally, we have had a constant battle with dumpers on Greenbelt.  Tires seem to be the trash item of choice with many other miscellaneous items.  The Public Works Department is constantly picking up trash over there.  If anyone sees anyone dumping there, please notify the police.

Emergency Management Report:  Mr. Taylor stated he has a certificate for his file for finishing the independent study course IS-02900, National Disaster Recovery Framework (NDRF) overview.  Updates are underway with the Emergency Operations Plan.  Some minor changes were made along with making sure facilities emergency contact numbers were correct along with the contact information.  The PEMA Directive has covered the following:  current plan, local emergency operations plan, local emergency response functional checklists, notification and resource manual, national incident management system, and planning process.  Fleet mapping is also included in the parts of the EOP plan.  This directive supersedes PEMA Directive D-2002-5 dated November 25, 2002.  This Directive is effective May 1, 2017.  Certification of Annual Review has to be signed and sent in per the county.  Mr. Taylor stated he would like to have the Board’s approval to purchase a new laptop for his Emergency Services duties.  The one he has came from a grant via Homeland Security and has seen better days.  Current pricing is around $2,000.  Mr. Hensel would like to take a look at the budget to see what is available, and discuss this next month.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of February 2017, The Keystone Valley Fire Department responded to 30 calls for:  fire 14, rescue/medical assist 4, false alarm 7, CO alarm 1, and service call 4.  The response by municipality is as follows:  Sadsbury Township 7, West Sadsbury Township 7, Highland Township 2, Parkesburg Borough 9, and Out of District 5.  The response by personnel per call was 9, with a total of 259 personnel for combined response hours of 206.5 hours.  The average response time, dispatch to scene was 9:43.  There were 6 in-house trainings with 75 members attending for 190 hours combined training hours.  The Keystone Valley EMS Division answered 91 calls for:  treated/transported BLS 27, treated/transported ALS 31, treated/transferred Air Medical 1, no services required 15, patient refusal 7, recall en-route 5, recall on-scene 1, lift assist-public assist 3, and 1 unfounded.  The municipal breakdown is as follows:  Parkesburg Borough 17, Sadsbury Township 46, West Sadsbury Township 18, Highland Township 5, Atglen Borough 1, Christiana Borough 2, West Caln Township 1, and Coatesville City 1.

Sadsburyville Fire Company:  For the month of February, 2017, the Sadsbury Fire Department responded to 14 calls for:  auto accident 3, relocate, 1, vehicle 1, automatic alarm 2, brush 1, building 2, out building 1, and house 3.  There were 114 volunteer fire fighters responding for an average of 8 firefighters responding per call.  Miles traveled were 111 with an average of 8 miles per call.  Pump miles traveled were 24.  The time in service was 14 hours and 5 minutes with an average time in service of 1 hour per call.  The average response time dispatched to scene in district (Sadsbury North) was 7 minutes.  The responses per municipality was:  Sadsbury Township North 6, Sadsbury Township South 1, Valley Township 3, East Fallowfield Township 1, West Caln Township 2, and Honey Brook 1.  The combined firefighter training hours was 162  with 80 combined personnel fundraising hours.

Sadsbury Township Park Committee:  Mr. Jessey reported the Park Committee met on February 27, 2017 at 7:00 p.m., for their monthly meeting.  Discussions were held on exploring different options in regard to putting on a fireworks display for the Tricentennial.  The Bouncyroo will not be available on the June 24th date the committee had in mind for the Tricentennial, but would be available for dates in September.  Ms. Brecht has opened a line of dialogue with Mr. Dick Dague, of the Sadsbury Township Historical Society.  After discussing the issues surrounding the availability of inflatables, organizational time, and fundraising time, the Committee decided to recommend to the Board of Supervisors that the Tricentennial event be held on September 23rd.   A discussion was held on various ideas concerting the Tricentennial.

Mr. Hensel made a motion, seconded by Mr. Taylor, to give permission for the Park Committee to hold the Tricentennial event on September 23, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Engineer Report:  Mr. MacCombie reported that he has an Engineering Escrow release of funds for the Aerzen USA Expansion, 108 Independence Way in the amount of $64.37 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the Aerzen USA Expansion, 108 Independence Way in the amount of $64.37 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported that he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $93.50 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Enginering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $ 92.50 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported that April 3, 2017 is the hearing date for Lincoln Crest Trailer Park at the Chester County Courthouse.  Mr. MacCombie has a Pennsylvania American meeting at the Township at 9 a.m. on Thursday and he will discuss with them the Mass Property and the Western Chester County Sewer District.

Mr. MacCombie reported that Arcadia has submitted final Subdivision and Land Development plans to facilitate the development of Phase 4A consisting of 57 single family homes.  Mr. O’Keefe stated there is no formal certification that the bank loan is approved, however; he said that Mr. Pompo is comfortable for the Board to sign the plans and not record them until the escrow is approved.  Mr. Duckworth will have all the agreement documents signed.  The amount to be placed in escrow in conjunction with the Developers Agreement is $1,680,076.97, which includes the 10% Contingency.  An additional $106,614.00 will be placed in escrow with the Township to cover engineering construction surveillance and legal fees.

Mr. Hensel made a motion, seconded by Mr. Taylor, to sign the Sadsbury Park Phase 4A plans and all the agreements per Vince Pompo’s suggestion contingent escrow funds are received.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated the Sadsbury Village Enhance Project is about $30,000 over because all the state required changes to the handicap ramps.  The state should pick up the tab for this expense. Mr. MacCombie stated that Moreno Corporation is due $126,776.04, and it is okay if the Board wants to authorize payment.

Mr.Hensel made a motion, seconded by Mr. Taylor to authorize the release of money to Moreno Corporation in the amount of $126,776.04 contingent everything is in place with Jamie MacCombie and the Solicitor’s office.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated when the Township accepts dedication of the Enhancement Project, it will be up to the Township to take care of the islands.  Until dedication, the state is responsible for the signs.

Township Solicitor Report:  Mr. O’Keefe discussed with the Board terminating the Sadsbury Village Enhancement Project with McCormick Taylor.  The Township has received a price adjustment from McCormick Taylor for $6,500 over cost for the inspection of the Sadsbury Village Enhancement project.  According to Mr. Pompo, the Township is not responsible for any money over cost.  PennDOT will pay the final payment with the close out of the project.  The Township needs to terminate the Sadsbury Village Enhancement Project with McCormick Taylor.  MacCombie Engineering could do further inspections and could take the project to the finish line.

Mr. Hensel made a motion, seconded by Mr. Taylor, to terminate the Sadsbury Village Enhancement Project with McCormick Taylor.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve MacCombie Engineering to finish out the inspections for the Village Enhancement Project.  With there being no questions from the public, the board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve payments to McCormick Taylor in the amount of $12,928.38 and $3,061.80 to finish out their contracted costs contingent on approval from MacCombie’s office and Joe Drozd.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe reported the Exclusivity Period with PAWC under the letter of intent for appraising the sewer system is set to expire today.  Mr. O’Keefe recommends to the Board to extend Exclusivity Period letter of intent to the May 2, 2017 meeting.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the Exclusivity Period with PAWC under the letter of intent to May 2, 2017 per Mr. O’Keefe’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Okeefe is working on the lease agreement with American Tower.  American Tower wants a 20 year extension of the lease that is set to expire in 2029. They would agree to a 3% annual increase in lease payments with an 80-20 split.  The Township is not obligated to extend the lease.  Mr. Taylor reminded Mr. O’Keefe that he would like to have included in the lease agreement that they keep the area free of weeds and make the area look decent.

Mr. Hensel made a motion, seconded by Mr. Taylor, to authorize Mr. Pompo to go back to American Tower and draft a lease extension agreement and explore language requiring them to maintain vegetation growth and abide by the Weed Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed.

There is a desire by the Board to advertise the position of Treasurer for the Township.  Mr. O’Keefe stated the Township is not obligated to advertise the position.  The Board asked the Township Manager, Mr. Walters to put together an advertisement for the position.

A question was asked by Vicky Horan as to whether this was a full-time position.  The answer is yes, this is a full-time position.

Mr. Hensel made a motion, seconded by Mr. Taylor, to have Mr. Walters advertise the position of Township Treasurer.  With there being no further questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  There was no Planning Commission meeting in the month of February.

Township Zoning Report: Mr. Lowry reported there were 27 inspections performed. And 53 inquiries have been received.  Five permits were issued in February for 2 single family dwellings, one alteration, and two solar arrays.  The screening is complete for the HVAC units at the CVS store.

Aerzen USA is seeking a waiver of the Township Subdivision and Land Development Ordinance requirements as mandated by the MPC, in order to install a fire pump.  The current water pressure is not sufficient for the fire protection system in the new addition currently under construction. A fire pump and small building is required.  Mr. MacCombie does not have a problem with granting the waiver provided a revised Grading plan is submitted and the proper permits are submitted.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the Subdivision and Land Development Ordinance requirements as mandated by the MPC, in order for Aerzen USA to install a water pump and small building as the current water pressure is not sufficient for the fire protection system in the new addition currently under construction.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Lowry polled the Board of Supervisors during the month to receive approval for the negotiations to pursue the acquisition of an acre of land from the owner of the Bellaire Business Center.  The owner has indicated he will provide the Township with a clean (no environmental constraints) acre and 18 acres of open space in exchange for the Township accepting dedication of the roads and public sewer by the Township.  Conceptional plans are being prepared.  The Board has given Mr. Lowry permission to meet with the Public Works Department concerning the maintenance building.  The intent is for the Department access through Bellaire Business Center to Route 30.  Mr. Taylor asked what priority does the Business Center expect with the dedication of their roads to the Township.  He doesn’t want to take away from the residents.  Mr. MacCombie stated that the roads in an industrial park are built stronger than regular roads.  They have twice as much paving as regular roads because they are geared to truck traffic.  Mr. Lowry stated the Zoning Hearing Board will have a decision on Thursday at 7PM on the McWilliams case.

Chester County Airport Update:  Mr. Roberts reported the Chester County Airport Authority met today at 4:00 pm.  The website will be up next week.  On April 11, 2017 at 1:00 pm, Sikorsky will meet with County Commissioners and Supervisors of surrounding Townships.  Mr. Taylor will set something up with the fire company.

Township Managers Report:  Mr. Walters reported he is working on advertising the Township Treasurer position and meeting with legal council about present items and future issues.  Receiving an update on Skiles Road on preparations for paving.  Will soon be having a meeting with Joe Drozd, concerning budgetary items, and with Mark Meshurle on some computer issues.  Mr. Walters says he has taken many classes offered through PSATS and the county.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the February 2017 General Fund invoices in the amount of $121,255.51.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the February 2017 Sanitary Sewer invoices in the amount of $60,961.99.  With there being no questions from the public, the Board voting “aye”, the motion passed.

New Business:

The Chester County Tax Claim Bureau is asking to exonerate an uncollectable tax in the amount of $11.14 on a mobile home that has been removed from Sadsbury Township.

Mr. Hensel made a motion, seconded by Mr. Taylor, to exonerate an uncollectable tax in the amount of $11.14 on a mobile home that has been removed from Sadsbury Township.  With there being no questions from the public, the Board voting “aye”, the motion passed.

The Chester County Tax Collection Committee is asking the Township to appoint delegates for the year 2017.  Each Municipality that levies an earned income tax must appoint one voting delegate and one or more voting alternate delegates to the Committee.

Mr. Hensel made a motion, seconded by Mr. Taylor, to keep in place the delegates for the year 2017 for the Chester County Tax Collection Committee.  Primary-Dale Hensel, Secondary-Earl Taylor, and Alternate-Anthony Schuibbeo.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Old Business:

Joe Russella came before the Board to discuss the Morris Farm Preliminary/Final lot line change for Lots 5 & 7.  Mr. Russella was here in January to discuss the lot line change.  The change involves the undeveloped portion of former lot 5, which is 7.113 acres, the majority of lot 5 is currently developed with the Fire Store.  There is no development proposed for the former Lot 7 and its adjusted total of 16.084 acres.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the lot line change for the Morris Farm Lots 5 & 7 preliminary/final subdivision plan contingent it meets all the requirements of the MacCombie letter dated January 27, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Public Comment:

Mr. Taylor would like to thank the Fire Departments for the fire near his home.

Mike Klingman asked when is the court date for Lincoln Crest.  Mr. Taylor stated they are always receiving notifications of boil water advisory for Lincoln Crest.

John More of Compass Road has a complaint about Harlan Motors using Compass Road to road-test cars and use it as a speed-way when bringing cars from the auction.  Sergeant Imhoff will bring the ENRADD to that location.

 

A resident of Longabaugh Drive wanted to know why the Township does not remove snow on his road.  Mr. MacCombie answered that Longabaugh Drive is privately owned by a farmer that lives in front of the Drive.  There is an agreement that all the residents chip in for maintenance.  The road is not a dedicated road and is the responsibility of the homeowners.

Mr. Fronk apologized to Mr. O’Keefe for being rude to him at the last meeting.  He also urged the Board to take care of the Chief of Police.  He was told there is no contract for Mr. Walters concerning his right to know request and that it was done by resolution.  Would like to know why the office was closed when the secretary was sick for two days when there is a Township Manager.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Parks and Recreation Committee Minutes February 27, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on February 27, 2017
Sadsbury Township Municipal Building

Present: Anthony Schuibbeo, Simon Jessey, Matt Hensel, Deborah Jessey, Erik Brecht, Lori Brecht
Absent: Jesse Donovan

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes from the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey reported that he had not heard back from the FAA concerning his request for information on Temporary Flight Restrictions. The committee decided to explore different options with respect to putting on a fireworks display for the Tricentennial.
  2. Mr Jessey reported that Bouncyroo would not be able to provide their obstacle course on the June 24 date the committee had in mind for the Tricentennial, but that it would be available for dates in September.
  3. Mr Hensel reported that he had tried to contact Jesse Donovan, but he had not had any replies. The committee decided Mr Jessey would write to Mr Donovan concerning his position on the committee.
  4. Mrs Brecht reported that she attended a meeting of the Sadsbury Historical Society and opened up a line of dialogue with Mr Dick Dague.

New business

  1. After discussing the issues surrounding the availability of inflatables, organizational time, and fundraising time, the committee decided to recommend to the Board of Supervisors that the Tricentennial event be held on September 23.
  2. The committee looked at examples of municipal fliers and discussed the text and images that would be needed to produce one for the township. Mr Jessey will contact the Print Maps people and begin the process.

Discussion

  1. The committee decided to approach John Rock, Inc., to ask if they would be able to help us put together a stage for the Tricentennial.
  2. Mr Hensel agreed to begin compiling a list of food and drink vendors for the Tricentennial.
  3. Mr and Mrs Jessey agreed to create letters and forms to send out to sponsors and vendors.
  4. The committee discussed forms of advertising for the Tricentennial.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.