Board of Supervisors Special Meeting, Tuesday, August 22, 2017

A special meeting of the Board of Supervisors was conducted on Tuesday, August 22, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor via telephone connection to Bryn Mawr Rehabilitation Hospital accompanied by Solicitor Max O’Keefe.  Also present at the Township building was Township Solicitor, Mr. Pompo, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Pompo requested that one person speak at a time and come up front so that Mr. Taylor can hear on the telephone.

Mr. Pompo stated the intended course of conduct for this special meeting was advertised for one purpose, which is to vote on the current vacancy on the Board of Supervisors.  Also advertised was a procedure posted requesting anyone interested in filling the vacancy to send a resume or a letter of interest by 3:00 p.m. today.  Failure to do so does not exclude anyone.  The Township received 7 or 8 responses.

Mr. Pompo reviewed the provisions of the Second Class Township Code when there is a vacancy on the Board.  Within 30 days of the vacancy, the two remaining Supervisors may appoint a new Supervisor.  Due to Mr. Taylor’s recent medical condition, we did reach out to Mr. Taylor to see if he was capable to participate, and determined that he was provided he could do so by telephone.  The Board has until August 27, 2017 to fill the vacancy.  If a decision cannot be made by then, there is an additional 15 day period for the Vacancy Board to meet to select a Supervisor.  The Vacancy Board consists of Mr. Hensel, Mr. Taylor, and Nancy Keen.  If no agreement can be made by the Vacancy Board, The Vacancy Board must petition the Chester County Court of Common Pleas to appoint a successor.  The appointed successor will hold office through January 2, 2018.

The next General Election in November will have the position  on the ballot to fill the remaining term.

Mr. Silvernail asked how a name will be placed on the ballot in November.

Mr. Pompo stated that this was not a function of the Township.  It was his understanding that this will be determined by both Democratic and Republican parties to arrive at a  name for Voter Services to be placed on the ballot.  He believes September 15th is the dead-line for anyone to be on the ballot.  It is not the function of the Board of Supervisors, it is the function of the area political committees.  Mr. Silvernail stated the area committee consists of Mr. Hensel, former Supervisor Mr. Schuibbeo, and Dana Williams.

Mr. Pompo stated the procedure for the meeting.  Each of the candidates submitting resumes or letters would be given a 2 minute opportunity to address the Board.  Then the public would be given the opportunity to comment.  Then the Board would begin its deliberation.

The residents turning in resumes are:

Joseph Catanese
Susie Garris
Tom Greenfield
Curt Martinez
Dave Reynolds
Eric Schmelzer
Stephanie Silvernail
Karol Smith Williamson

Joseph Catanese – has been a resident of Sadsbury Township since 2001.  He has been a member and president of the Home Owners Associated in Quarry Ridge for 9 years.  He feels this is a good step forward and he is familiar with people in the Township and surrounding Townships.

Susie Garris – has lived most of her life in the Township.  She has seen things she would like to help with in the Township.  She worked with a builder for years and is familiar with buildings, she also has her Real Estate license.

Tom Greenfield – was Supervisor for 4 years, filling out the remaining term after the resignation of Todd Walton, and was elected again.  He was also runner-up to Mr. Schuibio in the last election, which was close.

Curt Martinez – before Mr. Martinez could address the Board, M. Pompo Mr. Pompo stated that the Second Class Township Code states that no police officer can be Supervisor.  Mr.Martinez stated he only wanted to help the Township.  Brian Gathercole asked what if he is a police officer in another township.  Mr. Pompo stated that the provision in the Code could be rad to only apply to a police officer in the Township, and not a police officer serving an adjacent municipality, as is the case here.  However, it is his interpretation of the Code, that it would be conflict of interest for a police officer in neighboring West Caln to be Supervisor in Sadsbury, as he might be called to come into Sadsbury Township to back-up the police department here.  Mr. Pompo could not find case law on whether a police officer in another Township is prohibited from serving as Supervisor, but he would welcome input from another Solicitor.  Mr. Martinez stated he will consult his Township Solicitor on the matter.

Dave Reynolds – will be turning 51 on Friday and he has lived every day of his life in Sadsbury Township.  His family all lives here and he is not going anywhere.  He has attended Township meetings for the last 30 years. He has served as Chief of the Sadsburyville Fire Department.  He wants to help the Township and get things straightened out.

Mr. Schmelzer was not able to attend the meeting tonight.  A representative for Mr. Schmelzer was attending on his behalf and stated that if need be he can be reached.

Stephanie Silvernail –  held the position of Supervisor and Chairman for 10 years, was a member of the Planning Commission for 8 years.  She negotiated Police and Public Works Department contracts.  She attended the Park & Rec and all Saldo meetings.  She was on the executive Board of Chester County Township Officials.  She feels she could help and is familiar with everything.

Karol Smith Williamson – received a call from someone about a vacancy, and she feels if you see a need, fill a need.  She has been a homeowner since 2002.  She would like to preserve the beauty she sees and make sure it stays that way.

Mr. Pompo asked Mr. Taylor if he had any questions.  Mr. Taylor said he would like to say thank you to everyone.  He is making rapid improvement.  His legs are moving and his hands are moving.  The pain is real but he is working through it.  He has a new respect for the disabled.  Sadsburyville Fire Company sent a nice planter.  People have been sending cards with money.  Mr. Taylor will do the best he can for the Township from his bedside.  He wants to thank his wife, Jackie and God bless everyone.

Mr. Greenfield stated that he and Mr. Taylor as Supervisors chose Dale Hensel as their appointed Supervisor.

Mr. Martinez will talk to his Solicitor tomorrow about his being considered as Supervisor.

Mr. Taylor stated the law enforcement and fire departments are doing a great job.  He would like to thank the Road Crew for all the help they give his wife.  He stated his mind is clear and he wants to help as much as he can from his bedside and he may be out of the hospital in October.

Mr. Hensel stated the Board will not be able to make a determination tonight until Mr. Martinez gets confirmation.

Mr. Taylor stated that Curt Martenez, as a resident of the Township has a right to be heard; being a police officer could be a plus.  Mr. Pompo knows the Township Code as to whether to include him or not.

Mr. Pompo stated the vote cannot be conditional.  If you feel this candidate should be in the pool, then defer to the Vacancy Board to make the appointment.

Mr. Martinez stated he will step back and wishes the best of luck to the remaining candidates.

Mr. Taylor asked if he can run at a later time?  Mr. Pompo will continue the conversation with other Solicitors to get the answer.

When asked by Mr. Pompo, Mr. Taylor said he has no questions and has a lot going through his mind, but he has an idea what he wants to do.  Mr. Pompo asked Mr. Taylor if he would like to make a proposal.

Mr. Taylor stated he would like to choose Mr. Greenfield.  He has past experience, lives locally, he ran in the last election, and he enjoyed working with Mr. Greenfield before.

Mr. Hensel stated there is a lot of good talent to choose from.  Mr. Hensel stated his selection is Dave Reynolds.

Mr. Pompo stated to make this formal, each Supervisor should make a motion to see if there is a second.  If there is no second, the motion will die.

Mr. Hensel nominated Dave Reynolds.  There was no second.

Mr. Taylor nominated Tom Greenfield.  There was no second.

Mr. Hensel does not have another motion.

Mr. Taylor does not have another motion.

The Board then directed Mr. Pompo to  advertise a meeting of the Vacancy Board for Tuesday, August 29, 2017 at 7:00 p.m.

Public Comment

Vicky Horan asked would there be any conflict of interest with Mr. Reynolds being with the fire company?

Elmer Pluck has known Dave Reynolds for most of his life.  He is an experienced fireman.  He feels it is almost a conflict of interest also.

Ted Alderman stated Dave Reynolds is a conflict of interest as he belongs to Sadsburyville Fire Company and Mr. Hensel wants him on the Board to get rid of Keystone Valley.  Mr. Reynolds stated he is also a life member of Pomeroy.

Charlene Pluck stated the people should be able to vote who they want to be appointed.

Mr. Pompo stated he is following the Second Class Township Code.

Ellen Rice stated the Pomeroy Pomeranians are offended.  Mr. Hensel stated he never said that.

Eric Brecht got up before the audience and began making a speech about the two fire companies in the Township.  Mr. Brecht was told by the audience to sit down.

Mr. Taylor stated we were here to select a Supervisor only and to please keep it on point for that reason only, and that also includes the next meeting on the 29th.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Sadsbury Township Vacancy Board Special Meeting, Tuesday August 29, 2017

A special meeting of the Sadsbury Township Vacancy Board was conducted on Tuesday, August 29, 2017 commencing at 7:00 P.M.  Vacancy Board Chairman, Nancy Keen called the meeting to order.  Present was Supervisor Chairman, Mr. Hensel and Supervisor Earl Taylor via telephone connection to Bryn Mawr Rehabilitation Hospital accompanied by Solicitor Max O’Keefe.  Also present at the Township building was Township Solicitor, Mr. Pompo, and members of the community.  Township Manager, Mr. Walters was absent.

A moment of silence and Pledge of Allegiance was observed.

Mr. Pompo stated that this is a meeting of the Township Vacancy Board.  The purpose of the meeting is to see if this Board can break the dead-lock that was the result of the Special Meeting that was held on August 22, 2017.  Ms. Keen has received all the resumes of the candidates for the appointment of Supervisor. In the last meeting, Mr. Taylor nominated Tom Greenfield and there was no second, Mr. Hensel nominated Dave Reynolds and there was no second.  Ms. Keen can ask for another motion of the same candidates or nominate someone else.

Ms. Keen asked if the two Supervisor were still nominating their chosen candidate.

Mr. Hensel is still nominating Dave Reynolds and Mr. Taylor is still nominating Tom Greenfield.

Mr. Pompo advised Ms. Keen that she can, at this time nominate someone else or get a second call for a vote.

Ms. Keen would like to make a motion to appoint Dave Reynolds as the new Township Supervisor.

Mr. Taylor asked to make a few comments.  Mr. Taylor stated that a comment made about Pomeranians by Mr. Hensel hurt him, and a lot of people in the Township have been hurt.  He is tired of keeping his mouth shut.  People in the Township Office were made to cry every day, and the firing of Tammy Russell was horrible.  The Police Department is in bad shape. Jerry Ranck came to visit and we said a prayer.  People who work in the Township are not appreciated.  The Road Crew is constantly being followed around; I am the Road Depart Liaison; but have been totally ignored.  It’s bad with all the Fire Department stuff going on.  I wanted to be Supervisor to help both fire departments.  Mr. Taylor asked Mr. O’Keefe to tell what a picture on Mr. Taylors phone was.  Mr. O’Keefe stated he is looking a gravestone image of Jesus Christ with an image of “Fling – 1972”.  Mr. Taylor said that two young boys had an accident and were both seriously hurt.  Pomeroy Ambulance could not come to the scene and Don Fling was taken to the hospital in the back of a pick-up truck.  When Earl was seriously hurt laying in the hospital, he was told that his friend had died. He was asked by the family to be an honorary pall bearer.  That is why he runs so hard for the fire company and ambulance.  He can’t say anything bad about Dave Reynolds, they have been through some tough times together and have gotten into trouble together.  Mr. Taylor stated he still wants Tom Greenfield for Supervisor for his experience.

Ms. Keen asked for a vote on her nomination of Dave Reynolds for Supervisor.  Mr. Hensel voted “aye”, Mr. Taylor voted “nay”, and Ms. Keen voted “aye”.  The motion passed.

Public Comment:

John Lymberis stated to Mr. Taylor that he hopes he is recovering.  He has been in touch with someone from Voter Services who said this Supervisor position will be voted on at the next election., not the one in November.

Mr. O’Keefe stated that according to the Second-Class Township Code, if the resignation is before September of an election year, a candidate would be on the ballot

In November.  Mr. Pompo stated he stands by their opinion with the Second-Class Township Code.

Ellen Rice stated that Mr. Hensel and Ms. Keen had an agreement to agree.  Earl will always be left out in the cold.  You guys are working for yourselves and not for the Township.  You are very biased and not fair.

Tom Greenfield thought there was an agreement to put off the vote on Keystone Valley until after the first of the year.

Charlene Pluck stated the Keystone Contract is null and void already.

Anthony Clark stated that there is a lot of bad blood in the Township.  If you don’t want someone, get rid of them at the next election.

Mr. Pompo stated the Vacancy Board has taken action.  The Vacancy Board does not do anything else.  If you have concerns, come to the next Board of Supervisors meeting.

With there being no further business, Ms. Keen made a motion, seconded by Mr. Hensel to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Wednesday, July 5, 2017

A regular meeting of the Board of Supervisors was conducted on Wednesday, July 5, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, Township Solicitor, Mr. Pompo, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.  Supervisor, Mr. Schuibbeo was absent.

Mr. Hensel announced the Board met in Executive Session on May 25, 2017 and June 27, 2017 to discuss personnel issues.  They met in Executive Session before tonight’s meeting to discuss real estate matters.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adjourn the regular meeting to conduct a hearing on the Floodplain Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed.

The minutes for the hearing were taken by a court stenographer.

Mr. Hensel made a motion, seconded by Mr. Taylor, to resume the regular business meeting.  With there being no questions form the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 4,385 miles during the month of June and handled 284 incidents for the month of June of which 45 of these incidents were handled by the Pennsylvania State Police during off hours as follows:  911 hang-up 3, property damage crash 7, alarm police 7, animal complaint 4, assault with injuries 1, assist fire department 1, assist to other police department 7, burglary 2, business check 53, criminal mischief/vandalism  5, disturbance 2, domestic disturbance 10, emotional disorder 3, erratic driver 3, escort person or money 1, for police department information 4, house/vacation check 21, officer injured on duty 1, keys locked 1, lost property 1, medical emergency 21, miscellaneous police nature 3, noise complaint 2, Township park check 6, parking violation 1, public service call 1, police report (not in progress) 34, shots heard or shooting (no injuries) 1, subject stop (suspicious person) 1, suspicious condition 5, suspicious person 1, suspicious vehicle 3, theft 1, traffic general hazards 4, trespasser 1, and traffic stops 17.  The June criminal arrests are as follows:  attempted burglar, criminal trespass, criminal conspiracy, aggravated assault, simple assault, recklessly endangering another person, hindering apprehension, resisting arrest, disorderly conduct, public intoxication of controlled substances.  On June 14th, Chief Ranck and Sergeant Imhoff attended a legal and medical implications of mental and physical fitness examinations in law enforcement at the Chester County public safety training center.  On June 5th, 6th, and 7th , Sergeant Imhoff attended a drug diversion and fraudulent prescription training class at the Pennsylvania State Police Academy by the Pennsylvania office of Attorney General bureau of narcotics unit.

Township Public Works Report:  For the month of June the Public Works Department maintained Township owned properties, right -a-ways, buildings, signs, equipment, and our storm drain system.  Vegetation and woody debris were removed from sections of road right-a-way on Helen Street, Newport Avenue, and Friendship Way.  Extensive cutting and chipping took place on Octorara Road.  All road signs were checked for visibility and if needed, cleared of vegetation.  On June 20th, a very large tree natural fell across Middle Street closing the road down to all traffic.  No wires were involved or damage reported.  The Public Works Department responded within an hour of the alert and had the tree removed and road reopened shortly thereafter.  Pot holes were permanently filled with a hot patch material on the following roads:  Quarry Road, Greenbelt Drive, Reel Street, and Ramsey Alley.  Pot holes were temporarily filled with 2A modified material on Skiles Road and Old Mill (one way area) the reason these areas were only temporarily repaired is because these roads are being considered for resurfacing improvements to take place later this year.  At the main Township Building, all trees were pruned of dead vegetation.  Holes from diseased trees that had been removed in April were filled in with top soil, covered with straw and seeded.  A storm drain located at Morris Lane and Lincoln Highway that was caving in and unsafe was repaired and made safe again.  The center islands or medians received their first grass cutting by the Department.  The equipment hours were 31.4 and the vehicle miles were 210.4.

Mr. Taylor stated an e-mail was received thanking Dave Simmons and Todd Bowers for rescuing a little dog in the pouring rain and returning her to her family.  Without their efforts, the owner is sure she would not have survived or made it home.  She is 10 years old and a big part of their family.  Mr. Taylor also stated a racoon was also rescued by them in a storm drain in Quarry Ridge.

Mr. Taylor brought up a topic that was tabled last month concerning the Township paying for the CDL license for Todd Bowers in the amount of $110.00, which is for a four- year period.  Mr. Taylor said the CDL is a requirement for his job.   Mr. Pompo stated that is not covered by the Collective Bargaining Agreement; and it is not wise to give something that is not in the contract.

Anthony Clark stated that if the Commonwealth says you need training, the Township pays for training.  Stand on principal and treat your employees like human beings, and pay for what they need for their job.

Curt Martinez asked if this was paid in the past, and Mr. Hensel stated that no it was not.

Mr. Walters stated he has looked for past reimbursements, but could not find anything; he will continue to look.  Todd Bowers stated the Township paid for Dave Simmons renewal.  Mr. Walters will continue to look.

Kim Gathercole stated the Township should be taking care of its employees.

Emergency Management Report:  Mr. Taylor reported he has completed IS-00547.a, Introduction to Continuity of Operations, and IS0021.17, Civil Rights and FEMA Disaster Assistance.  Mr. Taylor would like to have the Public Works Department enrolled in the FEMA Emergency Management Institute; they will need to register to get their student ID to take these couple of classes online at their leisure.  The classes that would be advantageous to our Public Works, with this knowledge we can be suited for just about anything that could arise just possessing the knowledge that FEMA has already enhanced our crew with.  The classes are:  IS-552, The Public Works Role in Emergency Management, IS-554, Emergency Planning for Public Works, IS-556, Damage Assessment for Public Works, and IS-558, Public Works and Disaster Recovery.

Mr. Taylor stated he is has to take a three- day class that is required by the County for Emergency Services.  This would require him to take 3 days off at work and he is asking the Township to reimburse his wages for the 3 days.

Keystone Valley Fire Company Report:  Mr. Cazillo reported that for the month of June, 2017, the Keystone Valley Fire Department responded to 15 calls for: fire 5, rescue/medical assist 5, and good intent 5.  The response by municipality is as follows:  Sadsbury Township 1, West Sadsbury Township 7, Highland Township 0, Parkesburg Borough 4, and out of district 3.  The average response per call was 7 with a total of 97 personnel for combined response hours of 26.25 hours.  The average response time dispatch to on-scene was 8.48.  There were 3 in-house trainings with 14 members attending for 36 hours combined training hours.  The fire units traveled 1,682 miles and used 206.3 gallons of fuel.  Ambulance(s) traveled 2,539 miles and used 314.2 gallons of fuel.  There was 22 hours of maintenance on all apparatus.  The total maintenance cost was $4,651.37.  The Keystone Valley Fire Department EMS Division answered a total of 102 calls for the month of June for:  treated/transported 46, treated/transported ALS 18, no service required 12, patient refusal 16, recall on route 3, recalled on scene 3, lift assist/public assist 3, and dead at scene 1.  The municipal break-down is as follows:  Parkesburg, Borough 35, Sadsbury Township 33, West Sadsbury Township 24, Highland Township 2, Atglen Borough 1, West Caln Township 1, Christiana Borough 1, East Fallowfield Township 2, Salisbury Township Lancaster County 1, West Fallowfield Township 1, and Valley Township 1.

Sadsburyville Fire Company Report:  Dave Reynolds reported that for the month of June, the Sadsburyville Fire Company responded to 16 calls for:  6 house, 1 fire police, 2 auto accidents, 1 AFA, 1 drug overdose, 1 BBQ grill, 3 commercial structure, and 1 pedestrian struck.  There were 125 volunteer firefighters responding with an average of 7.8 firefighters per call.  There were 71 miles traveled, with an average of 5.1 miles per call.  The pump miles were 44.  Time in service was 3 hours and 38 minutes, with an average of time in service of 12 minutes per call.  In District ( Sadsbury North) average response time 5.8 minutes.  Sadsbury South had 0 responses.  The response per municipality is as follows:  Sadsbury Township North 4, Sadsbury Township South 0, Valley Township 3, Parkesburg Borough 1, East Fallowfield Township 1, Honey Brook 1, Coatesville 4, and West Caln Township 2.

Sadsbury Township Park Committee Report:  Mr. Jessey reported the Park Committee met on June 26, 2017 at 7:00 p.m., and discussed the Tricentennial.  Ms. Jessey reported that to date, sponsors have contributed $2,650 with another $1,000 pending.  There is a lack of interest from potential food venders, and the committee will offer incentives.  AmKor Karate and Russell Dance & Baton Studio have agreed to perform for the Tricentennial, and Hougar Farms will donate straw bales again this year.  Mr. Walters will make sure there is a PA system, and stated that putting on a fireworks display would be difficult due to the proximity of the airport.  The Committee voted to abandon the idea of having fireworks. The Committee discussed what appears to be a significant drug problem around Bert Reel Park, and would recommend to the Supervisors install gates at both the main and north accesses to the park.  The idea of a “trunk or treat” event at Halloween was discussed.

Township Engineer Report:  Mr. MacCombie reported he has a Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $147,090,43 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $147,090.43 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park 4A in the amount of $7,112.50 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a release of an Engineering Escrow release of funds for Sadsbury Arcadia Associates L.P. for Sadsbury Park 4A in the amount of $7,112.50 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Aerzen USA Expansion, 108 Independence Way, in the amount of $1,251.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA Expansion, 108 Independence Way, in the amount of $1,251.87 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Pennsylvania CVS Pharmacy, LLC, CVS Pharmacy Store #10399 in the amount of $136.25 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineer Escrow release of funds for Pennsylvania CVS Pharmacy, LLC, CVS Pharmacy Store #10399 in the amount of $136.25 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported that he has contacted PennDOT concerning the bid for the Resurfacing Project.  There was only one bidder to combine oil and chip and paving for the project.  It was verified with PennDOT that the one bid was okay, and it will be assigned a Project Number which will make it eligible for Liquid Fuels.

Mr. Hensel made a motion, seconded by Mr. Taylor to accept the bid from DeRocco Brothers for the 2017 Resurfacing Project in the amount of $214,740.10.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he also received a price to fix the manholes on Old Wilmington Road from DeRocco Brothers for $16,400.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve the cost of $16,400 from DeRocco Brothers to fix the manholes on Old Wilmington Road.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated that Merlino Contractors is requesting a total payment of $63,886.02 for the Sadsbury Village Enhancement Project.  They say they are no longer responsible for the damages done to the sidewalk or the sign damage.  The amount of $63,886.02 has been certified by PennDOT, and they will not support the Township if they do not pay the total amount.  PennDOT considers the project complete.

Mr. Taylor said on his walks around the Township, he picks up the yellow reflectors.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay Merlino Construction the amount of $58,242.80 for the Sadsbury Village Enhancement Project, holding back $5,644 for work still to be done.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Solicitor Report:  Mr. Pompo reported that Pennsylvania American wants an extension of the exclusivity period until the next Board of Supervisors meeting.  This should be the last extension.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period with Pennsylvania American until the next Board of Supervisors meeting on August 1, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Pompo said the Board should make a motion to adopt the Floodplain Ordinance.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Ordinance 2017-02 The Floodplain Ordinance, an ordinance repealing and amending provisions of the Sadsbury Township Zoning Ordinance and Subdivision and Land Development Ordinance, setting forth certain minimum requirements for new construction and developments within areas of the Township which are subject to flooding; and establishing penalties for persons who fail or refuse to comply with the requirements of this ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  Mr. Walters reported that the Sadsbury Township Planning Commission met on Wednesday, June 14, 2017 at 7:00 p.m.  Mr. Lowry presented the Planning Commission with a request from Larry, David, and Daniel Newswanger to place 52.7 acres of land on Octorara Road into Agriculture Security.  A motion was made and seconded to recommend the Board of Supervisors approve to add the 52.7 acres into Agriculture Security.  The review of the Floodplain Ordinance was discussed and a motion was made and seconded to recommend the Board of Supervisors adopt the Floodplain Ordinance with conditions of review by the consultants.  Mr. Lowry discussed the opening of Old Wilmington Road at Bellaire, the acquisition of property for the Township, and zoning changes from RR to R-1 for lots in the western area of the Township where many of the lots are non-conforming under the current RR zoning.  The meeting was then adjourned.

Township Zoning Report:  Mr. Lowry reported that he has had a number of swimming pool violations in the Township.  The state law requires all pools over 24 inches deep to be permitted and enclosed with a 4-foot fence.  The Township Zoning Ordinance requires a setback of 25 feet from side and real yards.  Mr. Lowry has received a quote for video surveillance at the Bert Reel Park consisting of 9 cameras; 3 at the entrance, 3 at the snack shack, and 3 on poles for $7,500.  The Public Works would put in the electric conduit.  Jackie Taylor wanted to know if the cameras were visible.  Stephanie Silvernail stated that for that cost, you should get a second price.  Tom Greenfield stated that with 3 Supervisors and a Township Manager, why is Tom Lowry getting prices for cameras at the park.  Mr. Walters stated he could do it, but he was not directed to do it.  Tom Greenfield also asked who told Tom Lowry to secure land from Belaire; he asked Earl Taylor if he did, and Earl replied “no”.  Tom Greenfield stated that he wonders if this is a violation of the Sunshine Law.  Chief Ranck stated that cameras at the Park are a good thing.  Kim Gathercole said to have the Township Manager get the prices for the cameras.  Earl Taylor said we can’t go with just one bid, get more pricing and do the right thing; with things going on in the Park, drug problems, workers getting stuck by needles, we need to do it the right way.  Mr. Walters will get pricing from security companies and see what is out there.  Mr. Pompo stated that with the fee involved it does not have to go to bid.

Chester County Airport Update:   No Report.

Township Manager Report:  Mr. Walters reported that he has met with the Township Webmaster and Simon Jessey and changes have been made to make the website more user friendly and easier to find things.  This is a work in progress, as we are continuing to make changes.  Mr. Walters is working on prices for fencing and gates for Bert Reel Park.  He has been at the park 15 times at all hours at different times.  He is working to make the signs more prominent in an effort to make the park a safe place for everyone.  Some meetings Mr. Walters has attended are the Planning Commission, Zoning, Parks and Rec, and a PSATS meeting.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the June 2017 General Fund invoices in the amount of $154,589.33.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the June 2017 Sanitary Sewer invoices in the amount of $274,968.83.  With there being no questions from the public, the Board voting “aye”, the motion passed.

New Business

Jason Duckworth, President of Arcadia Land Company, came before the Board to introduce a proposal for ranch style housing within Sadsbury Park.  Mr. Duckworth stated Sadsbury Park was a long time in the making, ground was finally broke in 2010.  Now they are in a Phase 4A of the Development and have an opportunity to have a better sale rate by replacing townhomes with ranch style homes.  This style of homes have a garage in front, so it will eliminate the alley. The density of the project would drop by more than 50 homes.  Mr. Taylor asked about parking on the street and Mr. Duckworh feels he can provide sufficient guest parking in the driveway.  John Lymberis asked how would existing residents feel about this change.  Mr. Duckworth stated they reached out to the Homeowners Association and got positive feedback.  Simon Jessey, who lives in Sadsbury Park, stated the residents like this concept because the lower height makes better view of Octorara Glen and vice versa.  Mr. Jessey stated that no one that he has talked to has anything negative to say about the ranch style homes.  Firefighters prefer a 1 story house rather than a 2 story house.  Mr. Pompo stated the Conditional Use has a clause that the design or layout can change with an agreement with the Board of Supervisors and the Developer.  This can be done without Conditional Use and go directly to Land Development.  Mr. Duckworth stated they would have to amend the TND Ordinance.  Anthony Clark asked how do you get to the houses if you eliminate the alley?  Mr. Duckworth stated the road will be constructed with parking on one side.

Mr. Hensel made a motion, seconded by Mr. Taylor, to send Mr. Duckworth with the proposal of ranch homes to the Planning Commission.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Joe Russella from D.L. Howell, has come to present a sketch plan for the Land Development of lot 7B in Morris Farm, and discuss a connecting driveway between Lot 7B and John Rock Pallet in West Caln Township.  Mr. Russella stated that Lot 7B and John Rock in West Caln Township will be a point of ingress and regress.  In winter or early spring, they would like to have a driveway between the two sights.  With a 50 foot buffer, it would facilitate an internal driveway keeping traffic off the road would make every-day activities better the whole way around.  The road would have a minimum width of 24 ft.  Mr. Taylor asked if fire apparatus could get in if necessary?  Mr. Russella stated the driveway will be gated but will provide a knox box.  Mr. Russella stated he wanted to present the plan tonight to see if there are any problems.  The next step will be to the Zoning Hearing Board.

Public Comment:

Mr. Taylor stated that he always thanks the fire departments, the police, and the Road Department, but he would like to thank the Secretary, Linda Shank for everything she does.

Tony Clark asked if the meetings dates are on the website?  The answer is yes.

Simon Jessey stated there is a broken terracotta pipe on Old Wilmington Road.  Todd Bowers, from the Public Works Department stated that it belongs to PennDot.  Mr. Jesse also stated there is an increase in dirt bikes.

Elmer Pluck stated that as a taxpayer, he thinks it should be on the ballot to pay for the CDL license for the Public Works Department.

Ellen Rice stated the produce stand in Pomeroy just wanted to make some money and you ran him out of town.  Mr. Lowry stated that our Ordinance states that 10% of produce must be grown on site and a portable stand must be removed at the end of the season.  The permits are for 6 months out of the year.  Mr. Smoker placed a large sign in the island at Route 372, plus a sign at the stand, with no permit.  Mr. Lowry stated he attempted to work with Mr. Smoker, but he ignored me and on June 1st. opened his stand without paying for his permit.  Mr. Smoker did not have a signed lease with the owner, Mr. Weaver.  When Mr. Smoker did pay his permit fee, his check bounced.  He voluntarily moved out of the Township.

Ellen Rice stated that the residents did not need to know about the check, that is embarrassing to tell in a public meeting.

Stephanie Silvernail said you didn’t have to embarrass Mr. Smoker in a public meeting, it was not something that should be said about his personal business; haven’t you embarrassed him enough?  You set Mr. Smoker up for failure, you should have showed him the proper procedure by sending him to the Zoning Hearing Board.

Brian Gathercole wants to know how is anyone supposed to know what they are supposed to do.  The ordinances are not on the web-site.

Stephanie Silvernail stated the produce stand is already on farm property.  The Ordinance is so you can’t set up a produce stand in your yard.

Mr. Smoker stated that from the very get go, he never felt Mr. Lowry tried to help him out.  He wanted $500.00 for a grading permit.  Mr. Smoker says he is not paying for a grading permit fee.  He stated that Mr. Lowry calls him to question everything he did.  Thanks everyone for your support.

Mr. Weaver stated Mr. Smoker is not in this for financial gain, but a service to the Township.  He thanks Mr. Smoker, his wife and children for having a nice stand.  Maybe some mistakes were made and maybe the Ordinance is a little out of date and may need to be changed.  Do we really have to go through the expense of a Zoning Hearing?  I appreciate Tom allowing the produce stand to run for the last 2 years.

Mr. Hensel asked Mr. Pompo, legally what would Mr. Weaver have to do?

Mr. Pompo stated there are larger issues here than growing produce on the land.  According to the Farm Act, 50% of produce has to be produced on the property. He asked Mr. Smoker if he is growing anything himself.  Mr. Smoker replied he grows a lot in Hyland Township, including corn.  Mr. Pompo stated the local codes have to be enforced concerning the building.  The UCC rule applies. Mr. Smoker stated he pays $100.00 for a six-month zoning permit.  John Lymeris suggested that Mr. Smoker pay for 6 months, then pay another 6 months, and not have to take the building down.

Mr. Taylor asked about electricity for emergency uses, such as charging a phone.

Dave Reynolds said should have a street address for emergencies.

Kim Gathercole asked if there have been any complaints against the produce stand?

Mr. Taylor answered no, there has not.

Dave Reynolds stated that if he wants to open up this stand, he has to comply with the rules.

Charlene Pluck stated she will pay for the electric permit out of her own pocket to get him to open back up.

Mr. Pomp stated he is willing to stand behind Mr. Lowry’s interpretation of a permit issued for the produce stand every 6 months.  The Board could adopt a Farm Stand Resolution and even set a lower price at the next meeting.  The Supervisors agreed to do this at the next meeting.

A resident asked about a letter that went out from the County during the May Primary concerning the Republican Party.  Mr. Pompo stated you can do whatever you want in politics.  You can put out a mailing.

Jackie Taylor asked about the classes that Earl Taylor has to take for Emergency Services, which he will lose three work days.  Mr. Pompo will look into the Board of Auditors to see if they could set a pay rate for something like this.

Charlene Pluck asked if there has been any resolution with Keystone Fire Department.  Mr. Hensel stated that Mr. Schuibbeo is working with Mr. Walters in discussions with Ed Hauss and Mr. Stackhouse to try to come to some agreement.

Stephanie Silvernail asked where is Mr. Schuibbeo?  He was absent at the meeting last month and left the meeting tonight.  How many meetiings has he missed?

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Respectfully submitted,

Linda Shank
Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Parks and Recreation Committee Minutes July 24, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on July 24, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Bryan Walters, Dale Hensel

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Baseball

Mr Chad Naggy of Atglen came before the Committee to seek approval to make use of the baseball field in Bert Reel Park for his travel team. It would involve practice on one weekday a week, and possibly Sunday games. The Committee said this would be no problem, providing there is no clash with the softball.

Old business

  1. Mr Jessey reported that he had announced the photography competition, produced and distributed fliers, and attempted to get media coverage.
  2. Mr Jessey reported that he had asked the Supervisors about approving the purchase of Tricentennial services.
  3. Mr Jessey reported he had spoken with Earl Taylor about meeting with Greg Vietri.
  4. Mr Jessey reported that UTICOM had completed the Tricentennial banners and yard signs.
  5. Mr Jessey reported that due to lack of business, it is not really cost effective to run the Snack Shack at the moment.
  6. Mr Matt Hensel reported that we have picked up a couple of new vendors.
  7. Mrs Jessey reported that to date, sponsors have contributed $3,300 with another $500 pending. Mr Dale Hensel announced that Hensel Mowers would be sponsoring the event. Mrs Jessey further reported that there is also $415 from vendors.
  8. Mr Walters reported both he and Mr Brecht had spoken with people from the John Rock organization, who have kindly agreed to provide a flat bed truck to act as our stage.

New business

  1. The Committee discussed strategies for attracting much-needed volunteers for the Tricentennial, including advertising.
  2. The Committee discussed recent problems involving park rentals. The Committee will recommend to the Supervisors that the door handles to the restrooms in Bert Reel Park be changed so that there is only one lock, following an idea put forward by Mr Dale Hensel.
  3. Following a request from AmKor Karate, the Committee agreed to provide a free vendor slot at the Tricentennial so that the organization can use it to raise money for a tournament in Wales next year.
  4. At the next meeting, the Committee will pick a date for a Special Meeting, to be held just before the Tricentennial, to bring together all parties involved in the event and make sure everyone is on the same page.

Assignments for the next meeting

  1. Members of the Committee will talk to the firehouses about tables and chairs.
  2. Mr Jessey to talk to the Public Works Department about portable toilets and handwashing stations.
  3. Mr Jessey to seek permission from the Supervisors to place orders for Tricentennial services.
  4. Mr Jessey to ask for representatives from the Supervisors, Police Department, Fire Departments and others to join us at the next Parks and Recreation Committee meeting.
  5. Mr Walters to confirm details with John Rock and pursue some additional sponsorship.

With there being no further business or public comment, the meeting was adjourned at 8:05 P.M.

Parks and Recreation Committee Minutes June 26, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on June 26, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • Mr Jessey made a motion to waive the reading of the minutes of the previous meeting, seconded by Mr Hensel.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mr Hensel.

Old business

  1. Mr Jessey reported that the township had approved the proposed artwork.
  2. Mr Jessey reported that he had sent out letters to potential sponsors from within the township.
  3. The Snack Shack has been doing well, and the Committee agreed it was ready to make a donation to the parks budget.
  4. Mr Jessey reported that AmKor Karate and Russell Dance & Baton Studio have both agreed to perform for the Tricentennial.
  5. Mr Jessey reported that Hougar Farms have generously agreed to donate straw bales again.
  6. Mr Jessey reported the Snack Shack doors had been re-keyed, and the bathrooms had new signs.
  7. Mr Hensel reported on the lack of interest from potential food vendors, and the Committee agreed to offer incentives.
  8. Mrs Jessey reported that to date, sponsors have contributed $2,650 with another $1,000 pending.
  9. Mr Walters reported he has spoken to someone about a PA system and will make sure it is provided.
  10. Mr Walters said that putting on a fireworks display was going to be very difficult, due to the proximity of the airport. The Committee voted to abandon the idea of having a display.

New business

  1. The committee discussed the ramifications of what appears to be a significant drug problem centered around Bert Reel Park. Given the serious of the matter, the Committee recommends to the Supervisors the installation of a gates at both the main and north accesses to the park, perhaps bracketed with split-rail wooden fencing to make it look more attractive.
  2. Following the suggestion of a township resident, the Committee agreed to explore the possibility of holding a “trunk or treat” event in Bert Reel Park for Halloween. This would provide a safe place for the children in the Pomeroy area to go trick or treating. Residents interesting in taking part should email the Parks and Recreation Committee as soon as possible.
  3. The Committee discussed the poor response from vendors and volunteers for the Tricentennial, and considered strategies boost that response.
  4. The Committee agreed to start promoting the Tricentennial photography competition.

Assignments for next meeting

  1. Mr Jessey to announce the Tricentennial photography competition at the Supervisors meeting.
  2. Mr Jessey to contact the media about the Tricentennial.
  3. Mr Jessey to seek permission from the Supervisors to place orders for Tricentennial services.
  4. Mr Jessey to ask the Supervisors to consider underwriting the cost of putting on the Tricentennial, in the extremely unlikely event those costs are not met by sponsor income.
  5. Mr Jessey to talk with Mr Taylor about organizing a meeting with Greg Vietri to discuss the Tricentennial electrical needs.
  6. Mr and Mrs Brecht will distribute fliers for display in local businesses.
  7. Mr Walters to continue to investigate a PA system for the Tricentennial.
  8. Mr Walters to speak with John Rock about a stage for the Tricentennial.

With there being no further business or public comment, the meeting was adjourned at 8:25 P.M.

Board of Supervisors Regular Meeting, Tuesday, June 6, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, June 6, 2017 commencing at 7:00 p.m. Chairman, Mr. Hensel called the meeting to order.  Present was Supervisor Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.  Supervisor, Mr. Schuibbeo was absent.

A moment of silence and Pledge of Allegiance was observed.

Mr. MacCombie opened the bid packages for the Sadsbury Township 2017 resurfacing project.  There was only one bid package to open and that was from DeRocco Brothers from West Chester, PA for a bid amount of $214,740.10.

Mr. Hensel made a motion, seconded by Mr. Taylor to have Mr. MacCombie review the bid and justify to the state why there was only one bid.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Heidi Androwick asked why was there only one bid.

Mr. MacCombie explained that the bid entailed paving and oil and chip.  Some companies only do paving and some only do oil and chip.  This contractor does both.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Police Report:  Chief Ranck reported that the police patrolled 3,573 miles during the month of May and handled 249 incidents for the month of May of which 29 of these incidents were handled by the Pennsylvania State Police during off hours as follows:  9ll hang-up 3, assault with injuries 1, vehicle crash with injuries 1, property damage crash 2, alarm fire 2, alarm police 3, animal complaint 1, assist fire department 1, assist to other police department 5, burglary 1, business check 77, civil dispute 3, criminal mischief/vandalism 1, child custody dispute 1, disabled vehicle 1, disturbance 3, domestic disturbance 4, public intoxication (alcohol/drugs) 1, emotional disorder, erratic driver 1, for police information 8, house/vacation check 19, identity theft 1, keys locked (vehicle, house, etc. )  2, medical emergency 25, missing person 1, noise complaint 1, Township park check 2, service of PFA Order 1, police report (not in progress) 21, suspicious condition 3, suspicious person 1, traffic general hazards 8, traffic stop 9, residential vacation check 1, warrant hit or service 1, and 3 well-being checks.  The May criminal arrests are as followed:  burglary, criminal trespass, possession of drug paraphernalia, and public intoxication.  These do not include any potential arrest from any current active criminal investigations.  On May 10th, Chief Ranck attended the monthly Chiefs of police meeting in Phoenixville.  On May 10th , Sergeant Imhoff attended a mandatory TAC training at the Pennsylvania State Police Academy and is now authorized access through J-net to prepare for departmental audits conducted by the Pennsylvania State Police pertaining to federal security rules and regulations.  On May 18th , Sergeant Imhoff and Officer Haldeman attended a TraC training conference at the Pennsylvania State Police Academy.  TraC is a program which is used by our agency along with 450 other municipalities in the Commonwealth including the Pennsylvania State Police for the issuing of electronic citations, preparing and completing PA crash reports, written warnings, and the electronic transfer of data from the TraC program into our Cody records management system directly from the patrol vehicles.

Township Public Works Report:  For the month of May, the Public Works Department spent a majority of its time maintaining Township owned properties, streets, right-a-ways, buildings, signs equipment and our storm drain system.  Vegetation and woody debris were removed Township wide along roadsides, guide rails, road signs, bridges, and fire hydrants.  Sadsbury Township experienced an above average amount of rain for the month of May. Do to this fact, inspection and removal of debris from our storm drain systems occurred much more frequently.  We also had several large trees saturated by rain come down in road right-a-ways.  All of these trees impacted road travel and all were removed within minutes of the Public Works Department being notified.  Illegal dumping took place twice this month.  One occurred on Timacola Road in the area of the pumping station consisting of a large pile of construction materials and the other dumping occurred on Greenbelt Drive consisting of household items. Both were cleaned up and disposed of properly.  At Bert Reel Park, the walking trail was made safe by removing all exposed tripping hazards and ruts, the fencing was repaired, the rear pavilion was edged out and mulched, and the concession stand’s westerly facing wall was cleaned of graffiti and primed and painted.  An unsafe electrical box was removed and placed under-ground. Additional lighting was added in hopes of deterring illegal activities between the hours of sunset and sunrise when the park is closed.  The infield of the ball field was improved and groomed by Supervisor Earl Taylor, who did a fantastic job.  At Sadsbury Park two loads of Diamond Tex was added to the ball field and groomed.  This was completed with the assistance of Supervisor Earl Taylor also. The equipment hours were 17.6 and the vehicle miles were 629.8.

Mr. Taylor reported the John Deere Tractor needs to have replacement parts for the damaged parts for the 290 off-set flail at a cost of $578.52.

Mr. Taylor made a motion, seconded by Mr. Hensel, to purchase parts to replace damaged parts for the 290 off set flail mower attachment for the John Deere Tractor at a cost of $578.52.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Taylor stated he would like to have Tommy Scott cut vegetation in the roadside right-a-way at a rate of $70.00 per hour.  This is to cut the vegetation that the John Deere cannot reach on such roads as Stovepipe Hill Road, Compass Road, Skiles Road, Old Mill Road, Greenbelt Drive, Chestnut Street, Quaker Road, and Railroad Alley.

Mr. Taylor made a motion, seconded by Mr. Hensel, to approve Tommy Scott cut vegetation in the roadside right a-way at a rate of $70.00 per hour, one day only with an 8 hour limit.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Emergency Management Report:  Mr. Taylor reported he has received from the county the Incident Report.  This is shared with the counties bordering Chester County.  Valley Township communicates with their Road Department with this program.   Mr. Taylor is taking Class IS315 – Training for Incident Command.  Mr. Taylor has four more classes to take, which are IS522, IS554, IS556, and IS558.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of May, 2017, The Keystone Valley Fire Department responded to 27 calls for:  fire 7, rescue/medical assist 7, false alarm 5, good intent 6, and service call 2.  The response by municipality is as follows:  Sadsbury Township 3, West Sadsbury Township 10, Highland Township 1, Parkesburg Borough 9, and out of District 4.  The average personnel per call was 7, with a total of 185 personnel for combined response hours 117.95.  The average response time from dispatch to on-scene was 9 minutes.  There were 3 trainings in house with 33 members attending for 198 hours combined training hours.  The fire units traveled 1,842 miles using 196.3 gallons of fuel and the ambulance(s) traveled 2,787 miles and used 282.5 gallons of fuel.  The total miles traveled was 4,629 and the total fuel used was 478.8 gallons.  The Keystone Valley EMS Division answered a total of 101 calls for the month of May for:  treated/transported BLS 31, treated/transported ALS 36, no service required 9, patient refusal 10, recalled on route 6, recalled on scene 3, lift assist/public assist 5, and 1 unfounded.  The municipal break-down is as follows:  Parkesburg Borough 26, Sadsbury Township 38, West Sadsbury Township 13, Highland Township 7, Atglen Borough 2, Caln Township 1, Christiana Borough 4, East Fallowfield Township 1, Coatesville City 1, Upper Oxford Township 1, West Fallowfield Township 4, Sadsbury Township Lancaster County 2, and Valley Township 1.

Sadsburyville Fire Company Report:  Dave Reynolds reported for the month of May, 2017, Sadsburyville Fire Company responded to 20 calls for:  8 house, 2 fire police, 4 auto accident, 3 AFA, 1 drug overdose, 1 relocate, and 1 commercial structure.  The volunteer firefighters responding was 136 with an average of 6.8 firefighters per call.  Eighty- four miles were traveled with an average of 4.2 miles per call.  The pump miles were 11.  Time in service was 10 hours and 5 minutes, with the average time in service at 50 minutes per call.  The responses per municipality are as follows:  Sadsbury Township North 8, Sadsbury Township South 1, Valley Township 2, West Sadsbury Township 1, Modena 1, Honey Brook 1, and Coatesville 6.  The training topics for May are:  Vehicle rescue, SSCBA, gas meters, and hose line advancement.   Mr. Reynolds stated he met with contractors (Hooper) for the $350,000 extension to the Fire Company.  They plan to break ground the end of August and be under roof in September.

Sadsbury Township Park Committee Report:  Mr. Jessey reported the Park Committee met on May 22, 2017 and discussed the Tri-Centennial.  UTICOM will provide the street banners again this year, and Vietri Electric has agreed to furnish our electrical needs for the event.  Mr. Hensel’s food handlers license is displayed at the snack shack.  Mr. Walters is in touch with the Chester County Historical Society and he might have access to a PA system.  The committee came up with a potential list of sponsors to prepare for mailing out forms.  Mr. Jessey will start to send out letters to the sponsors to start to get money coming in and he will contact Hougar Farms to ask about straw bales, and also seek performers and displays.  Mr. Brecht will contact John Rock about a platform and Mr. Walters will contact a fireworks company to get prices for the event.  The meeting was adjourned at 8:00 p.m.  Mr. Taylor said he found a picture of Bert Reel, who the park is named after.  Mr. Jessey stated he has sent out letters and has gotten some sponsors.  He also stated the keys to the park should only be in the hands of the Park Committee.  Chief Ranck told Mr. Jessey that his ball team loves the snack shack being open during his games.

 

Township Engineer Report:   Mr. MacCombie stated he has a Letter of Credit Reduction Certificate of Completion from Aerzen USA Corporation in the amount of $112,939.44 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction Certificate of Completion from Aerzen USA Corporation in the amount of $112,939.44 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Aerzen USA Corporation for the Aerzen USA, 108 Independence Way expansion in the amount of #810.00 for the Boards approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Aerzen USA for the Aerzen USA 108 Independence Way expansion in the amount of $810.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie stated he has a Bank Reserve Account Reduction Certificate of Completion for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $175,138.01 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Bank Reserve Account Reduction Certificate Completion for Sadsbury Arcadia Associates, LP, for Sadsbury Park Phase 4A in the amount of $175,138.01 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $10,231.87 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for Sadsbury Arcadia Associates, LP for Sadsbury Park Phase 4A in the amount of $10,231.87 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for the CVS Store #10399 in the amount of $193.12 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $193.12 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie reported to the Board that he received a quote from Modern Group to replace the block heater hoses, coolant, and batteries for $2,522.16.

Mr. Hensel made a motion, seconded by Mr. Taylor, to accept the quote from Modern Group for maintenance at the pump station to replace block heater hoses, coolant, and batteries for $2,522.16.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. MacCombie reported his company will look at the trench settlement along Old Wilmington Road.

Mr. MacCombie stated that the relocation of Compass Road will require a right-a-way from the property owner.

Heidi Androwick asked why is the road being relocated.

Mr. MacCombie stated it has been hard to get in and out of Compass Road.  The road would be relocated to Route 10 so it would be easier and safer.  It would require a right-a-way from the property owner and the funding okay from PennDot.

Mr. Taylor relayed to Mr. MacCombie that Stovepipe Hill Road is sinking from work done by Pennsylvania American.  Mr. MacCombie stated Pennsylvania American was supposed to fix the road in the spring.  They were told it was unacceptable.

Mr. Jessey asked if the Sadsbury Village Enhancement Project is finished.  Mr. MacCombie said there is $50,000 outstanding to be released.  A utility company tore up the Road in front of the Township Building and it needs to be fixed.  Mr. Taylor stated the ruts and signs to be repaired are PennDots responsibility, and we are at their mercy.

Mr. Taylor would like to thank John Lymberis for having his crew mow the islands.

Township Solicitor Report:  Mr. O’Keefe reported that Pennsylvania American wants an extension of the exclusivity period until the next Board of Supervisors meeting.  Appraisals are being done by PAWC and also the Township.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period with Pennsylvania American until the next Board of Supervisors meeting on July 6, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. O’Keefe stated there is an application for property to be placed into Agricultural Security.  A public notice was advertised in the Daily Local News, the property was posted, and it was sent to the Chester County Planning Commission.  We are now waiting for their comments and no action is required tonight.

Mr. O’Keefe stated the Floodplain Ordinance is required by FEMA as well as the state.  This was sent to the Chester County Planning Commission, and will get their comments by the next meeting.  No action is required tonight.

Mr. O’Keefe received an extension letter from Mr. Gill, representing Sadsbury Commons, granting an extension to September 30, 2017.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend Sadsbury Commons application for Land Development Approval from July 3, 2017 to September 30, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Township Planning Commission Report:  The Sadsbury Township Planning Commission met on Wednesday, May 10, 2017 at 7:00 p.m.  Michael Gill came before the Planning Commission to discuss Sadsbury Commons Preliminary Land Development.  There will be a resubmission of plans different from the ones presented at this meeting.  Mr. Gill will bring the resubmission back to the Planning Commission when all the review letters are completed.  The Planning Commission made a request that Sadsbury Commons obtain Menke and Menke to do a landscape review.

Township Zoning Report:  Mr. Lowry reported that 45 inspections were performed and 96 inquiries have been received.  Eleven permits were issued in May for:  4 single family dwellings, one antenna, one temporary tent, one pool, one pergola & patio, one mobile home and three decks.  A meeting will be held in June to review a proposed building on Lot #7 Morris Farm.  Sadsbury Commons has presented Preliminary Land Development plans to the Township and will resubmit in the future.  A meeting was held with AIM Development Corporation to discuss the land acquisition.  A lot approximately 1.8 acres adjacent to the current Township building has been presented to the Township for consideration.  Additionally, 18 acres of open space will be acquired in exchange for the Township accepting dedication of the roads and public sewer by the Township.  Mr. Lowry stated he spoke with the representative of Bellaire to finalize plans for reopening the gate at Old Wilmington Road.  This will need the agreement of PennDOT.

Mr. Lowry stated this was a Board of Supervisors directive to look into opening this road, and it remains a Board decision.

Heidi Androwick asked when the roads are dedicated, will the Road Department plow the industrial center, and what will happen to the residents?Mr. Taylor stated that when we get a bad snow storm, the residents would come first.

Ellen Rice wants a flashing light so that trucks can’t go down Old Wilmington Road and get stuck at the tunnel.  Mr. Lowry stated the Township cannot put signs on Old Wilmington Road, as it is a state road.  You would need to contact Harry Lewis or Andy Denniman.  Chief Ranck stated that for the last three days in a row, he has had to get trucks turned around at the tunnel and he thinks a flashing light at Quarry Road would help.  GPS takes trucks down 1st, Avenue.  Mr. Hensel stated this is an on-going problem.

Chester County Airport Update:  No report

Township Manager Report:  Mr. Walters stated he is attended the Zoning Update meetings, Planning Commissions, and the Parks and Recreation meetings.  The Month of May, he has attended the Route 30 bypass meeting, the Chester County Planning Commission on Landscapes 3 meeting on development and open space, the Chester County Historic Committee, and the Chester County PSATS meeting in new HIPPA regulations and new guidelines for grants and county matching funds.  Mr. Walters is working with Whitford Insurance Company on Township policies, is reviewing policies with the Township computer IT person, and is working with Dave Porter from Mr. MacCombie’s office on grants.  Mr. Walters has visited Aerzen USA, John Rock, Sikorsky, and Vietri Electric.  He is reviewing the Township accounts, bills, checks, insurance, and grants.  Mr. Walters has met with 16 residents this month.  The residents come first, and Mr. Walters is available to come to Home Owners Association meetings, if that is desired.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the May 2017 General Fund invoices in the amount of $178,350.35.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the May 2017 Sanitary Sewer invoices in the amount of $87,338.84.  With there being no questions from the public, the Board voting “aye”, the motion passed.

Public Comment:

Mr. Taylor stated that has a receipt for Jamie Bowers for his CDL License, which is mandatory that he would like to have the Board pay for. If it is not approved, Mr. Taylor will pay for it.  Mr. Hensel asked if this was approved in the past?  Heidi Androwick says if he needs it for his job, pay it.  Mr. Hensel wants to table this matter until next meeting.  Mr. Taylor stated if you need to look into it, fine.

Jen Cofroth stated there is an ongoing problem with drugs and drug overdoses at Bert Reel Park.  You have to be vigilante with needles everywhere.  Mr. Walters stated that one of our Road Department workers got stuck with a needle.  Jen Cofroth stated the lights at the park are enabling the druggies to party at the park at night.  There are no cops patrolling at the park.  Drugs are being bough even in the porta potties.  She has an eleven year old daughter watching this go on day and night.

Heidi Androwick asked if cameras can be put in the park.  Mr. Taylor stated that was brought up a couple years ago, but was never acted on.

Mr. Lowry stated he has a friend who could give a price for cameras at the park.

Mr. Lymberis suggested a dusk to dawn fence so no one could drive into the park.

Jen Coftoth stated that would keep the drivers getting in but there are a lot of walkers. That would take away about 25% of getting in.

Mr. Hensel stated the park used to have a sign stating the park was closed “dust to dawn”, Mr. Hensel will have Mr. Walters get costs for fencing.  Mr. Walters said he will look into something that will work, maybe a fence and gate.

Chief Rank told Mr. Hensel the sign is at the concession stand.

Mr. Taylor stated cars can still go around the gate and run on the grassy area to get into the park.

Chief Ranck stated they can also come down across the field at the ball park.  Something has to be done in that area, also.

Michael Loftus suggested to reopen the road to the swimming hole.  Mr. Taylor stated that is swampy and he would discourage anyone from driving down there.  That area also might be Amtrak property.

Mr. Hensel instructed Mr. Walters to call Amtrak to see if they can patrol the area more often.

Mr. Moskel asked if the bids for the street paving and road repairs could be separated on the bid for companies who did paving and companies who did oil and chip. Maybe you could get a better price.  Mr. MacCombie said it could be rebid if necessary.  The bidder price came in around the budgeted amount.

Emanuel King stated the old school house on Octorara Road has been in bad shape for the last couple of years.  There is no roof and the place needs to be cleaned up.  Mr. Hensel stated the building is owned by the Upper Octorara church.  Mr. Lowry stated the Township does not have a property maintenance code.

Mr. Taylor would like to know what the church’s intentions are with the building.  Mr. Lowry will check with the church.

Ms. Androwick asked what about when someone does not cut their grass, what is the law on not cutting grass.  Mr. Lowry stated it would be a general ordinance that grass can be not over 12 inches high.

Ms. Androwick stated that every year she complains that the neighbor needs to mow the grass at his apartment building.  Mr. Lowry stated the owner was already cited, and the next move would be to send the Road Department to mow the grass and bill the property owner and if he does not pay, a municipal lien will be placed on his property.

Noreen Ficken stated she is worried about lyme disease and high grass breeds ticks.  People and animals can be bitten by ticks and now there is a new strain of lyme disease that is deadly.  Please change the Ordinance and not let grass get to 12 inches high.

Christine Moore asked if the Township is hiring a treasurer.  Mr. Hensel stated the Board is not doing anything at the moment.  We are in pretty good shape with the employees that we have, so we are not hiring, at this time.

Ellen Rice asked what is the status of Keystone Valley Fire Department?  Mr. Taylor said he cannot answer that questions.  Mr. Schuibbeo is taking the point on that and he has positive feed-back.

Michal Loftus stated that Sadsburyville fire Company is in align with Westwood Fire Department.

Christine Moore stated that Sadsburyville Fire Company is planning to add on to their building.  Are they asking the Township for funds?

Heidi Androwick wants to know why can’t the residents say what is done with Keystone Valley.  It is a big decision and the residents should have a say.

Michael Loftus stated that in Pomeroy, the Township is leaving the citizens blind.

Mr. Hensel wants the residents to let the process with Anthony Schuibbeo and Keystone play out.

Michael Loftus stated the Board is waiting until the election is over before letting Sadsburyville and Westwood take over.

Heidi Androwick stated Keystone is here until November.
Mr. Loftus stated that’s right around election.

Ellen Rice stated that Keystone Valley does a fine job for the Township.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Taylor, to adjourn the meeting.  With there being no questions from the public, the Board voting, “aye”, the motion passed.

Respectfully Submitted,

Linda Shank
Secretary

Parks and Recreation Committee Minutes May 22, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on May 22, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Bryan Walters

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had obtained quotes and estimates for Tricentennial-related items, including tables, chairs, volunteer T-shirts, and a sponsors banner.
  2. Mr Jessey reported that UTICOM had kindly agreed to provide our street banners again this year, and Vietri Electric had kindly agreed to service our electrical needs for the event.
  3. Mr Jessey distributed a diagram showing a proposed field layout for the event.
  4. Mr Hensel produced a fresh copy of his food preparation license, which is now displayed in the Snack Shack.
  5. Mr Walters reported he has an ongoing dialog with Chester County Historical Society, and he thinks he may have sourced a PA system.

New business

  1. The committee audited a list of potential Tricentennial sponsors to prepare for mailing out forms.
  2. The committee discussed setting up and running the Tricentennial event, and how many volunteers we think we will need.
  3. The committee checked the tax status of the Snack Shack. PA law seems to indicate tax need only be collected on prepared food, which does not apply to the Snack Shack at this time.

Assignments for next meeting

  1. Mr Jessey to mail out sponsor letters and forms, contact Hougar Farms to ask about straw bales, and contact other organizations to seek performances and displays for the Tricentennial.
  2. Mr Brecht to contact John Rock to ask about a platform for the Tricentennial stage.
  3. Mr Walters to contact a fireworks display company to get prices and advice about a venue.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Parks and Recreation Committee Minutes April 24, 2017

SADSBURY TOWNSHIP
Parks and Recreation Committee

Minutes of meeting on April 24, 2017
Sadsbury Township Municipal Building

Present: Simon Jessey, Matt Hensel, Deborah Jessey
Absent: Erik Brecht, Lori Brecht
Also attending: Anthony Schuibbeo, Bryan Walters

  • Meeting called to order by Mr Jessey at 7:00 P.M.
  • The minutes of the previous meeting were read.
  • Mr Jessey made a motion to adopt the minutes of the previous meeting, seconded by Mrs Jessey.

Old business

  1. Mr Jessey reported that he had passed on matters concerning the upkeep of the baseball field to the township manager.
  2. Mr Jessey reported that the vendor and sponsor forms were approved by the township’s lawyer and were now being distributed.
  3. Mr Jessey reported that he had been unable to get permission to hold a fireworks display in Sadsbury Park. Mr Walters offered to contact the fireworks company to get their input.
  4. Mr Hensel reported that he and Mr Jessey met with Mr Damon, who said Gateway Church would be happy to act as a venue for the Tricentennial, provided it would not disrupt Saturday service.
  5. Mr Hensel reported that he continues to try to get food truck vendors involved. Mr Walters offered to assist in finding food providers for the event.
  6. Mr Hensel reported that the Little League would not be using the baseball field in Bert Reel Park this summer, due to low turnout.
  7. Mrs Jessey reported that she is maintaining a list of vendors and sponsors for the Tricentennial.

New business

  1. Mr Jessey encouraged Mr Schuibbeo and Mr Walters to begin preparations for the renovation of the basketball court in Bert Reel Park.
  2. Mr Jessey presented artwork to the committee for Tricentennial Day. The artwork will be submitted to the township supervisors for their consideration.
  3. Mrs Jessey presented a plan for a photography competition, with the winning image to feature prominently in an upcoming township mailer. The committee bounced ideas around for how to conduct the competition.
  4. Mr Jessey said he is going to seek reimbursement for printing costs from the township supervisor.
  5. The committee discussed ideas about activities and displays for the Tricentennial. Mr Walters said he will contact Chester County Historical Society for their assistance.
  6. Mr Jessey presented quotes for tents from Discount Tent Rental, and for inflatables from Bouncy Roo.
  7. Mr Jessey reported he had tried to contact UTICOM about banners and yard signs, but he had not yet received a response.
  8. The committee discussed the need to rent a PA system for the Tricentennial. Mr Walters said he may know someone who could provide the necessary equipment. Mr Jessey said he would also seek quotes from rental companies.
  9. The committee discussed T-shirts for the event, agreeing that the high visibility we had with the 2016 shirts was very helpful in identifying volunteers.

With there being no further business or public comment, the meeting was adjourned at 8:30 P.M.

Board of Supervisors Regular Meeting, Tuesday, May 2, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, May 2, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisors Mr. Schuibbeo and Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel announced the Board met in Executive Session before tonight’s meeting to discuss legal matters.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Ranck reported that the police patrolled 3,686 miles during the month of April and handled 248 incidents during the month of April of which the State Police handled 24 of these incidents as follows:  911 hang-up call 2, vehicle crash with injuries 1, property damage crash 6, accident serious 1, alarm fire 1, alarm police 6, animal complaint 2, overdose 2, Assist fire department 1, assist to other police department 4, shrubbery fire 2, business check 65, civil dispute 2, criminal mischief/vandalism 3, disabled vehicle 1, disturbance 3, domestic disturbance 3, erratic driver 6, field or brush fire 1, for police information 5, fraud (actual or attempted) 1, harassment 2, house/vacation check 15, keys locked (vehicle, house, etc.) 1, medical emergency 22, Township park check 2, repossession 1, police report (not in progress) 20, shots heard or shooting (no injuries) 1, suspicious condition 7, suspicious person 2, suspicious vehicle 1, theft 1, theft from vehicle 1, Traffic general hazards 5, trespasser 2, traffic stop 2, and well-being checks 6.  The April criminal arrests are as follows:  Burglary, (2) Criminal trespass, theft, receiving stolen property, harassment and criminal mischief.  These do not include any potential arrest from any current active criminal investigations.  On April 25th , Chief Ranck and Sergeant Imhoff attended a training course in (best practices in police management), that was held at the Chester County Public Safety Training Campus in Coatesville.

Township Public Works Report:   For the month of April, the Public Works Department cleaned up from the winter season and prepared the Township owned properties for mowing.  At the Main Township Building, trees were pruned and diseased trees were removed.  Mulching was completed.  At Sadsbury Park, Bert Reel Park, Taylors Lot and Greenbelt Park area, the trash and many tree limbs were picked up.  The water facilities at Bert reel Park has been turned on.  When all these tasks were completed, these properties were mowed for the first time this season. On April 6,2017, the Township experienced heavy rain throughout the day and one bad storm associated with high winds that caused some minor power outages that affected the area.  On Old Mill Road, a large tree came down over the Buck Run Bridge.  This road was closed for only a short period of time until the tree was removed.  On this day, we checked and cleared drains as needed and removed small debris from the roadways mainly by hand.  On April 21st, the Township conducted its annual road inspection with the Public Works Department, Earl Taylor, Anthony Schuibbeo, Bryan Walters and our Engineer firm all in attendance.  Sewer meter readings were recorded for the first quarter and several pot holes were filled, several street signs were repaired, many PA 1 calls were completed, and maintained our equipment and vehicles, and storm drains over the month as well.  There was only one incident of illegal dumping that occurred on Greenbelt consisting of tires. The equipment hours were 8.3 and the vehicle miles were 336.

Mr. Taylor requested the Board accept Jared Dalmas for part-time summer help.  He is needed to help with safety issues.  He can help with pot holes, mowing and getting things caught up.  According to the union contract, he can work for a period of 90 days.  Mr. Hensel stated that as long as he did not work over 90 days, there was no problem having Mr. Dalmas for part-time summer help.

Emergency Management Report:  The Emergency Operations Plan has been accepted by the county.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of April, 2017, The Keystone Valley Fire Department responded to 22 calls for:  fire 1, rescue/medical assist 6, false alarm 1, good intent 11, CO call 1 and fire police 2.  The response by municipality is as follows:  Sadsbury Township 2, West Sadsbury Township 8, Highland Township 0, Parkesburg Borough 8, and Out of District 4.  The average response by personnel per call was 8 with a total of 172 personnel for combined response hours 56.6 hours.  The average response time from dispatch to on-scene was 6 minutes.  There were 5 in-house trainings with 55 members attending for 187 hours combined training hours.  The fire units traveled 1,148 miles using 220.9 gallons of fuel.  The Ambulance traveled 2,673 miles and used 269.9 gallons of fuel.  The total miles were 3,821 and total fuel used was 49.8 gallons.  The maintenance hours on all apparatus was 31 hours.  The Keystone Valley EMS Division answered a total of 92 calls for the month of April for:  treated/transported BLS 37, treated/transported ALS 29, no services required 10, patient refusal 8, recalled on-scene 3, treated and released 1, lift assist-public assist 2, dead at scene 1, and 1 unfounded.  The municipal break-down is as follows:  Parkesburg Borough 32, Sadsbury Township 29, West Sadsbury Township 20, Highland  Township 6, Christiana Borough 1, Valley Township 2, West Fallowfield Township 1, and Atglen Borough 1.

Sadsburyville Fire Company Report:  Deputy Chief Brecht reported for the month of April 2017, Sadsburyville Fire Company responded to 20 calls for:  1 odor investigation, 4 house, 3 fire police, 1 outbuilding, 1 brush, 1 ambulance assist, 3 accident, 1 AFA, 1 controlled burn, 2 drug overdoses, 1 trees & wires, and 1 relocate.  The response by municipality is as follows:  Sadsbury Township North 9, Sadsbury Township South 0, Valley Township 6, East Fallowfield Township 1, West Caln Township 1, West Brandywine Township 1, Coatesville City 1, Caln Township 1.  There were 141 volunteer firefighters responding with an average of 7 firefighters responding per call.  There were 109 miles traveled with an average of 5.5 miles per call.  The pumper miles were 32.  There were 205 combined firefighter training hours and 132 combined personnel fundraising hours.

Sadsbury Township Park Committee Report: The Sadsbury Parks and Recreation committee met on April 24, 2017 at 7:00 p.m. The previous meeting minutes were adopted.  Township Manager, Mr. Walters, will now be responsible for the upkeep of the baseball field.  Mr. Jesse reported the vendor and sponsor forms for the Tri-centennial were approved by the Township’s lawyer and were now being distributed.  Mr. Jesse is unable to get permission to hold a firework display in Sadsbury Park; Mr. Walters will contact the fireworks company to get their input.  Mr. Damon, from Gateway Church, said the church would be happy to act as a venue for the Tri-centennial, provided it would not disrupt Saturday church service.  Mr. Walters offered to assist in finding food vender for the event.  Mr. Hensel reported the Little League will not be using the baseball field in Bert Reel Park this summer, due to low turnout.  Mr. Jesse would like to have the basketball court renovation preparations looked into.  Artwork, and plans for a photograph competition were discussed.  Mr. Walters will contact the Chester County Historical Society for their assistance with the event, and also will contact someone with a PA system who could provide the necessary equipment for the event.  T-shirts were discussed for the event, also. After assignments were given for the next meeting, the meeting was adjourned.

Mr. Jesse stated he has paid $80.58 for printer cartridge and has the receipt for all the printing he has done for the Park Committee.  Mr. Jessey would like to ask the Board of Supervisors to reimburse him for the payment for printer cartridges.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor to reimburse Mr. Jesse $80.58 for printer cartridges purchased for the Park Committee.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated he received a call from the Fallowfield Fillies to use the ball field at Bert Reel Park.  He will give the phone number to Mr. Jessey.  Mr. Taylor does not know the schedule at the ball field.  Chief Ranck will give the schedule of his team using the field, so there is no conflict in games.  Brian Gathercole stated the Fallowfield Fillies want to switch to Wednesday, Saturday, and Sunday.  Mr. Taylor asked Mr. Gathercole if Diamond-tek would help the Sadsbury Park ball field and make in playable.  Mr. Gathercole stated that it would.

Township Engineer Report:  Mr. Maccombie stated he has a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive in the amount of $11,722.00 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive, in the amount of $11,722.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 Per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Park Phase 4A, in the amount of $6,242.49 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineering Escrow release of funds for Sadsbury Park Phase 4A in the amount of $6,242.49 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park , Phase 4A in the amount of $79,123.04 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park Phase 4A in the amount of $79,123.04 per Mr. MacCombie’s recommendation.  With there being no questions from the public, The Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 for the Board’s approval

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated a letter was received from Sadsbury Arcadia Associates about final inspections of roads, sewer, curb, sidewalk, landscaping and dedication of the sewer lines by the Township.  Mr. MacCombie stated he needs more information regarding Phase 4C including documentation on roadways and easements.  Mr. MacCombie stated he is not in a position to act on this request at this time.

Mr. MacCombie stated that Sikorsky has a license agreement with the Township to have a cross walk on Washington Lane.  Chuck DiLabbio wants to install flashers. This requires a PennDOT permit for a flashing warning signal.  They are in the process of getting the permit.  Mr. MacCombie recommends the Board allow the flashers, as this is a safety issue.  The Board agrees.

Mr. Herbert MacCombie, the Public Works Department, Mr. Schuibbeo, and Mr. Walters did a road inspection around the Township.  $225,500 is budgeted for road repairs. The order of priority to repair is:

1. Andrew Drive & Frederick Drive Circle $105,916.25
2. Skiles Road $  28,826.88
3. Old Mill Road between Oct. & Friendship  $  48,178.63
4. Quaker Road between Rt. 30 & Octorara Rd $  13,330.63
5. Sadsbury Road between Oct. Rd & Boundary $  10,144.75

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve Mr. MacCombie  advertise for bid the projects listed for road repairs in 2017.  With there being no questions from the public, the Board voting “aye’, the motion passed unanimously.

Susan Bankert asked who is responsible for the signs on the highway, as they are broken and need to be fixed.  Mr. MacCombie stated the Village Enhancement Project has not been accepted by the Township.  The contractor is responsible now, but once all the punch lists are completed and the Township accepts the project, the Township will be responsible for the islands.

Township Solicitor Report:  Mr. O’Keefe reported that the Sadsbury Village Enhancement Project will have increased costs and the Township must accept by resolution and authorizes the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set for the by Agreement, as amended.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-10, to authorize the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set forth by the Agreement, as amended of increasing the cost of the project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated, there has to be a motion to sign the letter of Amendment.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to sign the letter of Amendment for the increase in cost of the Village Enhancement Project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that Pennsylvania American Water wants the period of exclusivity extended to the  next Board of Supervisors meeting.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period in the Letter of Interest by Pennsylvania American Water Company to June 6, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated he is still working on the Act 172 Ordinance that gives tax credits for firefighters and emergency personnel.

Mr. O’Keefe stated most Pennsylvania municipalities must rewrite their floodplain ordinance to the maps released by FEMA.  They are satisfied with ours as of now but will need some input from Mr. Lowry.

Ms. Silvernail asked the question if the new floodplain ordinance will be more or less restrictive.  Mr. MacCombie stated It would be a little more restrictive.  FEMA redid the maps and there must be a FloodPlain Coordinator.  The Township has 6 months to revise the ordinance.

Mr. Hensel made a motion, seconded by Mr. Taylor, to advertise the Floodplain Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated there is a property owner that wants to add a parcel to the Township’s Agricultural Security Area.  It is required the Township publish in the local newspaper this application has been received.  After 15 days, if there is no objection, it goes to the Chester County Planning Commission.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to advertise the addition of the parcel to the Township’s Agricultural Security Area.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report:  No meeting

Township Zoning report:  Mr. Lowry reported that for the month of April, there were 39 inspections performed and 84 inquiries have been received.  Thirteen permits have been issued in April for: Two single family dwelling, six townhouses, one alteration, one demolition and reconstruct barn, one renew for temporary farm stand, and one generator.  Mr. Lowry stated a real estate agent called and stated that the Fire Store is purchasing the Cumberland Insurance Building.  Mr. Lowry is meeting with AIM Development Corporation about land acquisition.  The Township Solicitor and Mr. Lowry are working on preparing an application for yearly registration and inspection and a fee structure for Lincoln Crest.

Chester County Airport Update:  Mr. Roberts reported the Authority met today.  The outcome of the April 12th meeting with Pennsylvania Senators, Sikorsky, and the Airport Authority will be important for the area.  The number one priority is a control tower.  The runway and taxiway are under repair.  The fuel prices at the airport are second only to Philadelphia.

Township Manager Report:  Mr. Walters stated that the Board covered all that he had on his report.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to pay the April 2017 General Fund invoices in the amount of $235,503.44.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the April 2017 Sanitary Sewer invoices in the amount of $89,251.09.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Mr. Taylor said with firefighters and police getting killed in the news, he would like everyone to say a prayer to watch over the police and firefighters.

Robert Silvernail wants to revisit the letter sent out on Republican Party letterhead and signed by two supervisors with Anthony Schuibbeo, Chairman and Dale Hensel, Vice Chairman.  Mr. Schuibbeo stated that it was a typo.

Ellen Rice asked how can you have safety in the Township when you want to get rid of safety by getting rid of Keystone Valley Fire Department?

Mr. Schuibbeo stated he spoke with Mr. Stackhouse but he is unavailable to attend meetings with Keystone Valley.  He attends many other meetings and has a family.

Kim Gathercole asked him why he ran for Supervisor and he needs to resign.

Robert Silvernail stated this letter is a fraudulent act and what else is going on the Township?

Heidi Androwick stated the big trash cans, Township Manager, let people have a say on things.  Ask us what we want.  We want the Township to communicate with us.

Kim Gathercole suggested that when the quarterly sewer bills go out, put notices in with them.

Robert Silvernail asked how the letter was distributed.  Mr. Hensel said it was signed electronically with permission and he did not mail it.

Mr. Silvernail asked if the letter was signed electronically, did the Republican Party send this letter. This letter would have never gone out from Republican Headquarters.

Mr. O’Keefe stated to let everyone deal with Township business.

Kim Gathercole stated that over 75% of the people here are concerned with the letter and you are shutting us down.

Ellen Rice asked why are you allowed to take away Keystone Valley when the public had no say.  Something as big as this, let people have a say.

Mr. Alderman stated the Township can’t afford to let Keystone Valley go.  Sadsburyville Fire Department does not have a ladder truck, no tank truck and nowhere to put the trucks if they had them.  Tell the Township the whole truth.

Mr. Hensel stated there has been discussions with Keystone Valley Fire Department to work something out. There is no agreement but will keep trying to talk.

Ms. Silvernail stated there are million dollar industrial properties in the Township and a fire in a 14 foot building and no ladder, what will happen.  There is Vietri, Aerzen, and Sikorsky to name a few, is the equipment adequate?  What about an ambulance?

Chief Cazillo, of Keystone Valley, said he wants everyone to know the meetings are with the Fire District and not with Keystone Valley.  Tom Scott is the Chairman of the Board.

Heidi Androwick asked do we need a full time Manager.  Why, all of a sudden now.  We should have had a vote on this.  He was hired without the residents knowing we needed a Township Manager and heard he was only hired because he was friends with someone on the Board of Supervisors.

Mr. Jessey stated the supervisors are elected to do a job. Do you feel that all decisions need a referendum?

Mr. O’Keefe stated that all the decisions made by the Supervisors have been advertised and held in public meetings.

Kim Gathercole asked how can a Township Manager be hired without public knowledge.

Erik Brecht stated the Township will still get a ladder truck and we are surrounded also by tankers.  Keystone Valley Fire Department has not used a ladder truck here in well over 8 years.

Susan Bankert says she comes to Township meetings and they are boring. Decisions are being made and no one is here.  What’s up with this letter? She sees a lot of campaign signs in the area.  How are you supposed to know anything about these guys?

Mr. Hensel stated he likes the Township and has a business here.  All the candidates care about this town.  Check with Chester County Pin to see who is running.

Mr. Jessey wants to know when the craters on Old Wilmington Road will be addressed.  Mr. Hensel stated some repairs to the tops of some were done.

Someone asked if the Board is going to try to communicate with the residents better.

Mr. Schuibbeo said he likes the idea presented by Kim Gathercole to put Township information in with the quarterly sewer bills.

Kim Gathercole stated to Mr. Schuibbeo that he promised he was going to improve communication between the Board of Supervisors and the residents, and it took her, a resident to come up with the suggestion of communication through sewer bills.  The Township is exploding and people do not know about Township meetings.  Start doing what you said you were going to do.

Mr. Silvernail still wants an explanation why the county would send out a letter with Mr Hensel’s and Mr. Schuibbeo’s names on it.

Heidi Androwick asked who made the decision to lower the sewer rate to $300.00 per year.  The rate in the minutes was initially $280.00 per year.  Where is the extra money and who made the decision?  Mr. Hensel stated they had to budget for  pump replacement, drains; there was just a crack in the wet well at the pump station that had to be taken care of.  Ms. Androwick still wanted to know who made the decision to not lower the rate to $280.00 and where the extra money went.

Mr. O’Keefe explained the rate is based somewhat on the fees charged for water by Pennsylvania American Water and how the Township Account looks at the fees and the sewer debt.  What PAWC rates amounts are, customer debt, the amount of customers, and operation costs determines if the Board increases or decreases the sewer rates.  The rate is not to make a profit, but to pay bills.  20% of invoices are not paid by customers.

Heidi Androwick said years ago when all the bills were not done properly by the previous Secretary/Treasuer, and the back billing was done to make up for the lost money, where did the extra money go?  Mr. McCombie stated there was no profit made, the money brought in was off-set by costs and there was not a surplus.

Christine Moore asked if the Township was still interviewing for the Treasurer position.  She applied for the position and has not heard anything.

John Moore asked if the police were in arbitration?  Mr. Hensel stated they are not in arbitration at this time, but can go.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

Linda Shank
Secretary

Board of Supervisors Regular Meeting, Tuesday, May 2, 2017

A regular meeting of the Board of Supervisors was conducted on Tuesday, May 2, 2017 commencing at 7:00 p.m.  Chairman, Mr. Hensel called the meeting to order.  Present was Supervisors Mr. Schuibbeo and Mr. Taylor, Township Solicitor, Mr. O’Keefe, Township Engineer, Mr. MacCombie, Zoning/Building Officer, Mr. Lowry, Township Manager, Mr. Walters, and members of the community.

A moment of silence and Pledge of Allegiance was observed.

Mr. Hensel announced the Board met in Executive Session before tonight’s meeting to discuss legal matters.

Mr. Hensel made a motion, seconded by Mr. Taylor, to waive the reading of the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt the minutes of the previous meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Police Report:  Chief Ranck reported that the police patrolled 3,686 miles during the month of April and handled 248 incidents during the month of April of which the State Police handled 24 of these incidents as follows:  911 hang-up call 2, vehicle crash with injuries 1, property damage crash 6, accident serious 1, alarm fire 1, alarm police 6, animal complaint 2, overdose 2, Assist fire department 1, assist to other police department 4, shrubbery fire 2, business check 65, civil dispute 2, criminal mischief/vandalism 3, disabled vehicle 1, disturbance 3, domestic disturbance 3, erratic driver 6, field or brush fire 1, for police information 5, fraud (actual or attempted) 1, harassment 2, house/vacation check 15, keys locked (vehicle, house, etc.) 1, medical emergency 22, Township park check 2, repossession 1, police report (not in progress) 20, shots heard or shooting (no injuries) 1, suspicious condition 7, suspicious person 2, suspicious vehicle 1, theft 1, theft from vehicle 1, Traffic general hazards 5, trespasser 2, traffic stop 2, and well-being checks 6.  The April criminal arrests are as follows:  Burglary, (2) Criminal trespass, theft, receiving stolen property, harassment and criminal mischief.  These do not include any potential arrest from any current active criminal investigations.  On April 25th , Chief Ranck and Sergeant Imhoff attended a training course in (best practices in police management), that was held at the Chester County Public Safety Training Campus in Coatesville.

Township Public Works Report:   For the month of April, the Public Works Department cleaned up from the winter season and prepared the Township owned properties for mowing.  At the Main Township Building, trees were pruned and diseased trees were removed.  Mulching was completed.  At Sadsbury Park, Bert Reel Park, Taylors Lot and Greenbelt Park area, the trash and many tree limbs were picked up.  The water facilities at Bert reel Park has been turned on.  When all these tasks were completed, these properties were mowed for the first time this season. On April 6,2017, the Township experienced heavy rain throughout the day and one bad storm associated with high winds that caused some minor power outages that affected the area.  On Old Mill Road, a large tree came down over the Buck Run Bridge.  This road was closed for only a short period of time until the tree was removed.  On this day, we checked and cleared drains as needed and removed small debris from the roadways mainly by hand.  On April 21st, the Township conducted its annual road inspection with the Public Works Department, Earl Taylor, Anthony Schuibbeo, Bryan Walters and our Engineer firm all in attendance.  Sewer meter readings were recorded for the first quarter and several pot holes were filled, several street signs were repaired, many PA 1 calls were completed, and maintained our equipment and vehicles, and storm drains over the month as well.  There was only one incident of illegal dumping that occurred on Greenbelt consisting of tires. The equipment hours were 8.3 and the vehicle miles were 336.

Mr. Taylor requested the Board accept Jared Dalmas for part-time summer help.  He is needed to help with safety issues.  He can help with pot holes, mowing and getting things caught up.  According to the union contract, he can work for a period of 90 days.  Mr. Hensel stated that as long as he did not work over 90 days, there was no problem having Mr. Dalmas for part-time summer help.

Emergency Management Report:  The Emergency Operations Plan has been accepted by the county.

Keystone Valley Fire Department:  Chief Cazillo reported that for the month of April, 2017, The Keystone Valley Fire Department responded to 22 calls for:  fire 1, rescue/medical assist 6, false alarm 1, good intent 11, CO call 1 and fire police 2.  The response by municipality is as follows:  Sadsbury Township 2, West Sadsbury Township 8, Highland Township 0, Parkesburg Borough 8, and Out of District 4.  The average response by personnel per call was 8 with a total of 172 personnel for combined response hours 56.6 hours.  The average response time from dispatch to on-scene was 6 minutes.  There were 5 in-house trainings with 55 members attending for 187 hours combined training hours.  The fire units traveled 1,148 miles using 220.9 gallons of fuel.  The Ambulance traveled 2,673 miles and used 269.9 gallons of fuel.  The total miles were 3,821 and total fuel used was 49.8 gallons.  The maintenance hours on all apparatus was 31 hours.  The Keystone Valley EMS Division answered a total of 92 calls for the month of April for:  treated/transported BLS 37, treated/transported ALS 29, no services required 10, patient refusal 8, recalled on-scene 3, treated and released 1, lift assist-public assist 2, dead at scene 1, and 1 unfounded.  The municipal break-down is as follows:  Parkesburg Borough 32, Sadsbury Township 29, West Sadsbury Township 20, Highland  Township 6, Christiana Borough 1, Valley Township 2, West Fallowfield Township 1, and Atglen Borough 1.

Sadsburyville Fire Company Report:  Deputy Chief Brecht reported for the month of April 2017, Sadsburyville Fire Company responded to 20 calls for:  1 odor investigation, 4 house, 3 fire police, 1 outbuilding, 1 brush, 1 ambulance assist, 3 accident, 1 AFA, 1 controlled burn, 2 drug overdoses, 1 trees & wires, and 1 relocate.  The response by municipality is as follows:  Sadsbury Township North 9, Sadsbury Township South 0, Valley Township 6, East Fallowfield Township 1, West Caln Township 1, West Brandywine Township 1, Coatesville City 1, Caln Township 1.  There were 141 volunteer firefighters responding with an average of 7 firefighters responding per call.  There were 109 miles traveled with an average of 5.5 miles per call.  The pumper miles were 32.  There were 205 combined firefighter training hours and 132 combined personnel fundraising hours.

Sadsbury Township Park Committee Report: The Sadsbury Parks and Recreation committee met on April 24, 2017 at 7:00 p.m. The previous meeting minutes were adopted.  Township Manager, Mr. Walters, will now be responsible for the upkeep of the baseball field.  Mr. Jesse reported the vendor and sponsor forms for the Tri-centennial were approved by the Township’s lawyer and were now being distributed.  Mr. Jesse is unable to get permission to hold a firework display in Sadsbury Park; Mr. Walters will contact the fireworks company to get their input.  Mr. Damon, from Gateway Church, said the church would be happy to act as a venue for the Tri-centennial, provided it would not disrupt Saturday church service.  Mr. Walters offered to assist in finding food vender for the event.  Mr. Hensel reported the Little League will not be using the baseball field in Bert Reel Park this summer, due to low turnout.  Mr. Jesse would like to have the basketball court renovation preparations looked into.  Artwork, and plans for a photograph competition were discussed.  Mr. Walters will contact the Chester County Historical Society for their assistance with the event, and also will contact someone with a PA system who could provide the necessary equipment for the event.  T-shirts were discussed for the event, also. After assignments were given for the next meeting, the meeting was adjourned.

Mr. Jesse stated he has paid $80.58 for printer cartridge and has the receipt for all the printing he has done for the Park Committee.  Mr. Jessey would like to ask the Board of Supervisors to reimburse him for the payment for printer cartridges.

Mr. Schuibbeo made a motion, seconded by Mr. Taylor to reimburse Mr. Jesse $80.58 for printer cartridges purchased for the Park Committee.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Taylor stated he received a call from the Fallowfield Fillies to use the ball field at Bert Reel Park.  He will give the phone number to Mr. Jessey.  Mr. Taylor does not know the schedule at the ball field.  Chief Ranck will give the schedule of his team using the field, so there is no conflict in games.  Brian Gathercole stated the Fallowfield Fillies want to switch to Wednesday, Saturday, and Sunday.  Mr. Taylor asked Mr. Gathercole if Diamond-tek would help the Sadsbury Park ball field and make in playable.  Mr. Gathercole stated that it would.

Township Engineer Report:  Mr. Maccombie stated he has a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive in the amount of $11,722.00 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a close-out Engineering Escrow release of funds for Ethermore and Associates, 241 Stewart Houston Drive, in the amount of $11,722.00 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve a Letter of Credit Reduction for Aerzen USA-Expansion in the amount of $484,861.13 Per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for Sadsbury Park Phase 4A, in the amount of $6,242.49 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve an Engineering Escrow release of funds for Sadsbury Park Phase 4A in the amount of $6,242.49 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park , Phase 4A in the amount of $79,123.04 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Certificate of Completion Account Reduction for Sadsbury Arcadia Associates, LP, Sadsbury Park Phase 4A in the amount of $79,123.04 per Mr. MacCombie’s recommendation.  With there being no questions from the public, The Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 for the Board’s approval.

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve an Engineering Escrow release of funds for the CVS Pharmacy Store #10399 in the amount of $253.12 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated he has a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 for the Board’s approval

 

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to approve a Performance Surety Bond Reduction of funds for CVS Pharmacy, LLC. c/o CVS Health Corporation for the CVS Pharmacy Store located at 3373 E. Lincoln Highway in the amount of $604,901.77 per Mr. MacCombie’s recommendation.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. MacCombie stated a letter was received from Sadsbury Arcadia Associates about final inspections of roads, sewer, curb, sidewalk, landscaping and dedication of the sewer lines by the Township.  Mr. MacCombie stated he needs more information regarding Phase 4C including documentation on roadways and easements.  Mr. MacCombie stated he is not in a position to act on this request at this time.

Mr. MacCombie stated that Sikorsky has a license agreement with the Township to have a cross walk on Washington Lane.  Chuck DiLabbio wants to install flashers. This requires a PennDOT permit for a flashing warning signal.  They are in the process of getting the permit.  Mr. MacCombie recommends the Board allow the flashers, as this is a safety issue.  The Board agrees.

Mr. Herbert MacCombie, the Public Works Department, Mr. Schuibbeo, and Mr. Walters did a road inspection around the Township.  $225,500 is budgeted for road repairs. The order of priority to repair is:

  1. Andrew Drive & Frederick Drive Circle                $105,916.25
  2. Skiles Road                                                               $  28,826.88
  3. Old Mill Road between Oct. & Friendship           $  48,178.63
  4. Quaker Road between Rt. 30 & Octorara Rd     $  13,330.63
  5. Sadsbury Road between Oct. Rd & Boundary   $  10,144.75

Mr. Hensel made a motion, seconded by Mr. Taylor, to approve Mr. MacCombie  advertise for bid the projects listed for road repairs in 2017.  With there being no questions from the public, the Board voting “aye’, the motion passed unanimously.

Susan Bankert asked who is responsible for the signs on the highway, as they are broken and need to be fixed.  Mr. MacCombie stated the Village Enhancement Project has not been accepted by the Township.  The contractor is responsible now, but once all the punch lists are completed and the Township accepts the project, the Township will be responsible for the islands.

Township Solicitor Report:  Mr. O’Keefe reported that the Sadsbury Village Enhancement Project will have increased costs and the Township must accept by resolution and authorizes the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set for the by Agreement, as amended.

 

Mr. Hensel made a motion, seconded by Mr. Taylor, to adopt Resolution 2017-10, to authorize the Chairman of the Board of Supervisors to sign the letter of Amendment, agreeing to be legally bound to the terms, conditions, provisions set forth by the Agreement, as amended of increasing the cost of the project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated, there has to be a motion to sign the letter of Amendment.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to sign the letter of Amendment for the increase in cost of the Village Enhancement Project.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated that Pennsylvania American Water wants the period of exclusivity extended to the  next Board of Supervisors meeting.

Mr. Hensel made a motion, seconded by Mr. Taylor, to extend the exclusivity period in the Letter of Interest by Pennsylvania American Water Company to June 6, 2017.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated he is still working on the Act 172 Ordinance that gives tax credits for firefighters and emergency personnel.

Mr. O’Keefe stated most Pennsylvania municipalities must rewrite their floodplain ordinance to the maps released by FEMA.  They are satisfied with ours as of now but will need some input from Mr. Lowry.

 

Ms. Silvernail asked the question if the new floodplain ordinance will be more or less restrictive.  Mr. MacCombie stated It would be a little more restrictive.  FEMA redid the maps and there must be a FloodPlain Coordinator.  The Township has 6 months to revise the ordinance.

Mr. Hensel made a motion, seconded by Mr. Taylor, to advertise the Floodplain Ordinance.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. O’Keefe stated there is a property owner that wants to add a parcel to the Township’s Agricultural Security Area.  It is required the Township publish in the local newspaper this application has been received.  After 15 days, if there is no objection, it goes to the Chester County Planning Commission.

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to advertise the addition of the parcel to the Township’s Agricultural Security Area.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Township Planning Commission Report:  No meeting

Township Zoning report:  Mr. Lowry reported that for the month of April, there were 39 inspections performed and 84 inquiries have been received.  Thirteen permits have been issued in April for: Two single family dwelling, six townhouses, one alteration, one demolition and reconstruct barn, one renew for temporary farm stand, and one generator.  Mr. Lowry stated a real estate agent called and stated that the Fire Store is purchasing the Cumberland Insurance Building.  Mr. Lowry is meeting with AIM Development Corporation about land acquisition.  The Township Solicitor and Mr. Lowry are working on preparing an application for yearly registration and inspection and a fee structure for Lincoln Crest.

Chester County Airport Update:  Mr. Roberts reported the Authority met today.  The outcome of the April 12th meeting with Pennsylvania Senators, Sikorsky, and the Airport Authority will be important for the area.  The number one priority is a control tower.  The runway and taxiway are under repair.  The fuel prices at the airport are second only to Philadelphia.

Township Manager Report:  Mr. Walters stated that the Board covered all that he had on his report.

Payment of Invoices:

Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to pay the April 2017 General Fund invoices in the amount of $235,503.44.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Mr. Hensel made a motion, seconded by Mr. Taylor, to pay the April 2017 Sanitary Sewer invoices in the amount of $89,251.09.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Public Comment:

Mr. Taylor said with firefighters and police getting killed in the news, he would like everyone to say a prayer to watch over the police and firefighters.

Robert Silvernail wants to revisit the letter sent out on Republican Party letterhead and signed by two supervisors with Anthony Schuibbeo, Chairman and Dale Hensel, Vice Chairman.  Mr. Schuibbeo stated that it was a typo.

Ellen Rice asked how can you have safety in the Township when you want to get rid of safety by getting rid of Keystone Valley Fire Department?

Mr. Schuibbeo stated he spoke with Mr. Stackhouse but he is unavailable to attend meetings with Keystone Valley.  He attends many other meetings and has a family.

Kim Gathercole asked him why he ran for Supervisor and he needs to resign.

Robert Silvernail stated this letter is a fraudulent act and what else is going on the Township?

Heidi Androwick stated the big trash cans, Township Manager, let people have a say on things.  Ask us what we want.  We want the Township to communicate with us.

Kim Gathercole suggested that when the quarterly sewer bills go out, put notices in with them.

Robert Silvernail asked how the letter was distributed.  Mr. Hensel said it was signed electronically with permission and he did not mail it.

Mr. Silvernail asked if the letter was signed electronically, did the Republican Party send this letter. This letter would have never gone out from Republican Headquarters.

Mr. O’Keefe stated to let everyone deal with Township business.

Kim Gathercole stated that over 75% of the people here are concerned with the letter and you are shutting us down.

Ellen Rice asked why are you allowed to take away Keystone Valley when the public had no say.  Something as big as this, let people have a say.

Mr. Alderman stated the Township can’t afford to let Keystone Valley go.  Sadsburyville Fire Department does not have a ladder truck, no tank truck and nowhere to put the trucks if they had them.  Tell the Township the whole truth.

Mr. Hensel stated there has been discussions with Keystone Valley Fire Department to work something out. There is no agreement but will keep trying to talk.

Ms. Silvernail stated there are million dollar industrial properties in the Township and a fire in a 14 foot building and no ladder, what will happen.  There is Vietri, Aerzen, and Sikorsky to name a few, is the equipment adequate?  What about an ambulance?

Chief Cazillo, of Keystone Valley, said he wants everyone to know the meetings are with the Fire District and not with Keystone Valley.  Tom Scott is the Chairman of the Board.

Heidi Androwick asked do we need a full time Manager.  Why, all of a sudden now.  We should have had a vote on this.  He was hired without the residents knowing we needed a Township Manager and heard he was only hired because he was friends with someone on the Board of Supervisors.

Mr. Jessey stated the supervisors are elected to do a job. Do you feel that all decisions need a referendum?

Mr. O’Keefe stated that all the decisions made by the Supervisors have been advertised and held in public meetings.

Kim Gathercole asked how can a Township Manager be hired without public knowledge.

Erik Brecht stated the Township will still get a ladder truck and we are surrounded also by tankers.  Keystone Valley Fire Department has not used a ladder truck here in well over 8 years.

Susan Bankert says she comes to Township meetings and they are boring. Decisions are being made and no one is here.  What’s up with this letter? She sees a lot of campaign signs in the area.  How are you supposed to know anything about these guys?

Mr. Hensel stated he likes the Township and has a business here.  All the candidates care about this town.  Check with Chester County Pin to see who is running.

Mr. Jessey wants to know when the craters on Old Wilmington Road will be addressed.  Mr. Hensel stated some repairs to the tops of some were done.

Someone asked if the Board is going to try to communicate with the residents better.

Mr. Schuibbeo said he likes the idea presented by Kim Gathercole to put Township information in with the quarterly sewer bills.

Kim Gathercole stated to Mr. Schuibbeo that he promised he was going to improve communication between the Board of Supervisors and the residents, and it took her, a resident to come up with the suggestion of communication through sewer bills.  The Township is exploding and people do not know about Township meetings.  Start doing what you said you were going to do.

Mr. Silvernail still wants an explanation why the county would send out a letter with Mr Hensel’s and Mr. Schuibbeo’s names on it.

Heidi Androwick asked who made the decision to lower the sewer rate to $300.00 per year.  The rate in the minutes was initially $280.00 per year.  Where is the extra money and who made the decision?  Mr. Hensel stated they had to budget for  pump replacement, drains; there was just a crack in the wet well at the pump station that had to be taken care of.  Ms. Androwick still wanted to know who made the decision to not lower the rate to $280.00 and where the extra money went.

Mr. O’Keefe explained the rate is based somewhat on the fees charged for water by Pennsylvania American Water and how the Township Account looks at the fees and the sewer debt.  What PAWC rates amounts are, customer debt, the amount of customers, and operation costs determines if the Board increases or decreases the sewer rates.  The rate is not to make a profit, but to pay bills.  20% of invoices are not paid by customers.

Heidi Androwick said years ago when all the bills were not done properly by the previous Secretary/Treasuer, and the back billing was done to make up for the lost money, where did the extra money go?  Mr. McCombie stated there was no profit made, the money brought in was off-set by costs and there was not a surplus.

Christine Moore asked if the Township was still interviewing for the Treasurer position.  She applied for the position and has not heard anything.

John Moore asked if the police were in arbitration?  Mr. Hensel stated they are not in arbitration at this time, but can go.

With there being no further business, Mr. Hensel made a motion, seconded by Mr. Schuibbeo, to adjourn the meeting.  With there being no questions from the public, the Board voting “aye”, the motion passed unanimously.

Respectfully Submitted,

 

Linda Shank

Secretary